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Home My WebLink AboutR-93-0424J-93-470 6/17/93 RESOLUTION NO. 9 3` 424 A RESOLUTION ACCEPTING THE BID OF P.M.S. ENTERPRISES, INC. FOR THE FURNISHING OF A COMPUTERIZED PHOTOGRAPHIC MINI -LAB TO THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED AMOUNT OF $63,402.00; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690001, INDEX CODE 029002-247, SUCH EXPENDITURES HAVING BEING CERTIFIED BY THE CHIEF OF POLICE AS BEING IN COMPLIANCE WITH SECTION 932.7055 OF THE FLORIDA STATUTES; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received April 21, 1993 for the furnishing of a computerized photographic mini -lab for the Department of Police; and WHEREAS, invitations were mailed to thirteen (13) potential bidders and one (1) bid was received; and WHEREAS, funds for this purchase are available from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002- 247; and WHEREAS, this mini -lab will be utilized by the I.D. Unit to reduce the amount of time necessary to produce professional quality photographs; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from P.M.S. Enterprises, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: cm co MISSIOiN MEETING OF JUL 0 3 1993 Revolution Na 93- 424 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The April 21, 1993 bid of P.M.S. Enterprises, Inc. for the furnishing of a computerized photographic mini -lab to the Department of Police at a total proposed amount of $63,402.00 is hereby accepted, with funds therefor hereby allocated from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247, such expenditures having being certified by the Chief of Police as being in compliance with Section 932.7055 of The Florida Status. Section 3. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this pf-h day of Ju 1 y 1993. XAVIER L. ISUAREW, MAYOR MATTY-HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY AT APPROVED AS TO FORM AND CORRECTNESS: A. Q JgfAS, II CITY ATTO Y - 2 - 93- 424 CITY OF MIAMI, FLORIDA 26 INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members DATE: of the City Commission SUBJECT FROM : Ces io REFERENCES: Cit46 er ENCLOSURES: WPOO)WIA-H Jug 2 � 1gg3 FILE: Award of Bid No. 92--93-082 Photographic Mini -Lab It is respectfully recommended that the bid of P.M.S. Enterprises, Inc., a female vendor, whose principal place of business is 4680 Southwest 64th Avenue, Davie, Florida 33314, for the provision of a computerized photographic mini -lab, at a cost not to exceed $63,402, be accepted. Funding is to be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247. The police department reviewed the bid submitted by P.M.S. Enterprises, Inc., for the provision of a computerized photographic mini -lab. P.M.S. Enterprises, Inc., was the only vendor to submit a bid and meets the department's requirements and specifications. The mini -lab will be utilized by the I.D. Unit to reduce the amount of time necessary to produce professional quality photographs. It is, therefore, recommended that the bid of P.M.S. Enterprises, Inc., for the provision of a computerized photographic mini -lab, be accepted. Funding, in an amount not to exceed $63,402, is available through the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247. V 93- 424 The Honorable Mayor and Members of the City Commission Amount of Bid $63,402 Cost estimate./Budgeted Amount: $63,402 Source of Funds: Law Enforcement Trust Fund Index Code 029002-247 Minority Representation: Female'Vendor Public Hearings/Notices N/A Assessable Proms ect: N/A NOW Page 2 of Cost Estimate: 100% CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy S. Carter Chief rocur ent Officer M FROM : vin Ross Chief of Police DATE : MAY 2 8 1993 FILE : SUaIECT : Award of Bid No. 92-93-082 Photographic Mini -Lab REFERENCES: ENCLOSURES: This department has verified that funds are available with the Department of Budget, to cover the cost of purchasing a computerized photographic mini -lab, at a cost not to exceed $63,402. Funding is to be from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar S , Director Department Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 3 93- 424 AFFIDAVIT STATE OF FLORIDA% SS COUNTY OF DADE : Before me this day personally appeared Calvin Ross, who being duly sworn, deposes and says that: I, Calvin Ross, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of a Computerized Photographig Mini -Lab, at a cost not to exceed S63,402, complies with the provisions of Section 932.7055, Florida-Stgtutes. C I Ross hief of Police City of Miami Police Department Subscribed and sworn to before me this day ofL)V-- 1993,, by Calvin Ross, who is personally known to me. NOTARY PUBLIC COMM. NO. S� My Commission Expires: EL ROT s w4 C MWCY,[C STATE OF FWRIDAION NO. CC251451ION EXp. LAN. 10,1997 93- 424 �..1 T i Ur lvi1AMl , r LUlt1 UA BID SHEET (Continued) IMPORTANT: BID SHEET AivD ATTACHMENTS ATTACHED- ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SSU/BMITTED IN THIS ENVELOPE. BID NU. 92-93-U82 MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR Terms: (Include cash discount for prompt payment, if any) Additional discount of '� % if awarded all items. Warranty and/or guarantee: Y1;, DO'S t1a�2 Delivery:�V calendar days required upon receipt of Purchase Order or Notice of Award. 7 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): PA va- ?HomPS 4 , Tie MWOA TH-M?S--Y NAMES OF COMPANY OFFICER(S): SAMI s Am a) List principal business address: (street address) -_ yb� s w. L4 TH, tivj'. PgV,r, f=L, 3331y b) List all other offices located in the State of Florida: (street address) NJr! i; (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami -and agrees to comply with all applicable substantive and procedural provisions therein, inclu i any amendments thereto. e Bidder : PMS �= K =� l'�ISi'J j / NC , Signature: ((company name) Date: y a-""'1S Print Name: ffAf-"-0 Indicate if Business is 51% Minority -owned: (Check one box only) [ ) BLACK [ ] HISPANIC [ j FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10 62 as amended. See Appendix I for sample. Bidder: PMS 1=HT159ep)SrS I /yc, Signature. (company name) 93- 424 ITEM DEPARTMENT: TYPE OF PURCHASE: REASON: Bid No. 92-93-082 Computerized Photographic Mini -Lab Police Single Purchase To be used by the I.D. Unit to reduce the amount of time necessary to produce professional quality photographs. 13 1 FUNDS: Law Enforcement Trust Fund, Project NO. 690001, Index Code 029002-247. BID TABULATION: P.M.S. Enterprises, Inc. $63,402.00 BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 13 1 MINORITY/FEMALE (M/F) VENDORS.......... 3 0 Within City limits .................. 0 0 Registered with City ................ 0 0 Black (B) Vendors.. .. • ............ 0 0 Located within Citylimits.......... 0 0 Registered with City ................ 0 0 Female (F) Vendors.... ............ 2 1 Located within City limits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 NON MINORITY (NM) VENDORS .............. 10 0 Located within City limits.......... 0 0 "No Bids" .............................. - 1 Q Reason for "No Bid" was as follows: I 1. Instrumentation Marketing Corp. - "We do not distribute this equipment." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO PMS ENTERPRISES, INC. A FEMALE, NON -LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $63,402.00. S��Parf) �� 0-"Q� Chief ocu t Nficer �dll Daft 93-- 424 • ...n t�roAiY��r �_� 2•rilit COMPUTERIZED PHOTOGRAPHIC MINI -LAB EQUIPMENT 112D •0. s 9M92 93-082 SAT, SZat*i opXWXDS APRIL 21, 1993 11:00 a.m. oral, DID _BOND -for) PMS ENTERPRISES INC. She attached,, Bid ........... NO BID: INSTRUMENTATION MARKETING CORP. --1-M•—l�wwl�—l� M!lw Ml�!!!ww—�r.r !•l—r—lw!!—!w!M 11 wOMMlw —1•!s!M!!��!!!�_!llww._ —l--iyv— _! ------------- --•.—l—! —1—� —'lNI.--MIO--- N!lM—Y—�w.1— i.�ONlIMMw!!M►w M—lrwlyl�--wlwl— !�!— ,'//,—!!—\//—/r//•{l'—(LL///M!! �w�f � •�� •.lww!!Mw`—Mw ——!M!M!-! !—!__!O—Mlw�ww M—wM lMla.- —!l—M—�M—N— --ii--l—�---! —l--`!—lMM— l—M— MMIp�MM! —n—�lNwA�M—Aw —MN�•—w•.lMN-- s.O—M+NO!!M_�—O —wMiw-- w—.� A — —6 w Nwi— wMwONMi M---M—OM si00_Ow—Or,O--wIMMO- --OM�OI�•rw.IM ..M.L_i—r—.►--NY_ww—w-- �•N!••w—Nsl� '•• —wNN ---.gyp—••--a�w l— —�10�•q!—w OrHr. Y—O_r—Ywp we•�_lO�ws!— -�M.�—a.NlA—r • O--w—Ml--•►—w—�wM—w+—Y.TwO—w ••--i---- w'.I.O--- �_,ll�tt?yLrecaived B �� oavoiopes an behalf of.(Yaraoa zacoi+iimg D38s) GS ool,id Waste -Procurement Division = (City Departments — ( epu'tt Cit Clorkj----� "i LEGAL ADVERTISEMENT + $iD rill.-22--,93482 f �/ Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 111. QAbriI ,21t 195 for the furnishing of CoMputerizedi Ph6t6gr'apliid Mii1i-1; ►b'-?V p'n�fiC for the Department of Police.' Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bids are not more than ten percent (10%) in excess of the lowest other responsible bidder(s). Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 1304) C] UJ UJ Cesar H. Odio City Manager ' ty, .� n1�L�-•; , n,• a:.' (. . ..1 -.. `'.,_� ,�.. �'-,...L 1,,;�,. T. .'-� - ... Fr . ,.r.. .. ,.. ..{.. a+.� .+A'. ��S�+:Ai .tins'. �•l; �i•''�'i1 lfYl.*. ter\ nKnK s City of Miami 13 04 This number•must REQUISITION FOR ADVERTISEMENT appear In the advertisement. 1NSTRUCTI N ,, lease type and attach 1: Depa'rtment p6lic'e 2. Division: 3..Account Code number: 290201-287 4. Is this a confirmation: ❑ Yes El No 5. PreTared b R013gN MNG 6. Size of advertisement: legal 7. Starting date: Aril 5, 1993 8. Telephone number: 575-5174 9. Number of times this advertisement is to be published: _ 0611 (1) 10. Tye of advertisement: Legal ❑ Classified ❑ ' Dis la 11. Remarks: BID NO. 92-93-0822 12, 7 Publication Date(s) of Invoice No. - Amount Advertisement MIAMI RE -VIEW MIAMI TIMES DIARIO LAS AMERICAS i. I j i i i 13. ❑ Approved . ❑ Disapproved apartment Direct r/D ignee Date Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Mananement) and retain Pink coov. via i moLov wn: ramie - u.o.A.; unary - uepanment