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Home My WebLink AboutR-93-0406J-93-468 6/17/93 RESOLUTION NO. 9 3` 406 A RESOLUTION ACCEPTING THE BID OF A-1 INSTANT AIR CONDITIONING, INC. FOR THE FURNISHING OF SIX (6) PORTABLE AIR CONDITIONING UNITS TO THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION SERVICES AT A TOTAL PROPOSED AMOUNT OF $13,167.00; ALLOCATING FUNDS THEREFOR FROM FIRE -RESCUE DEPARTMENT OPERATING BUDGET ACCOUNT CODE NO. 280701-850; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received May 26, 1993 for the furnishing of six (6) Portable Air Conditioning Units to the Department of Fire, Rescue and Inspection Services; and WHEREAS, invitations were mailed to forty-two (42) potential bidders and five (5) bids were received; and WHEREAS, funds for this purchase are available from the Department of Fire -Rescue 1992-93 Operating Budget Account Code No. 280701-850; and WHEREAS, this acquisition will be used to maintain a comfortable working environment in the event of power failure; and c177 COMMSSION DMETING OF ,10 L 0 8 1993 Resolution Na 93- 406 WHEREAS, the City Manager and the Director of the Fire, Rescue and Inspection Services Department recommend that the bid received from A-1 Instant Air Conditioning, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 26, 1993 bid of A-1 Instant Air Conditioning, Inc. for the furnishing of six (6) Portable Air Conditioning Units to the Department of Fire, Rescue and Inspection Services at a total proposed amount of $13,167.00 is hereby accepted, with funds therefor hereby allocated from the i Department of Fire -Rescue 1992-93 Operating Budget Account Code No. 280701-850. Section 3. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. 93- 406 Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 8th day of July , 1993. PREPARED AND APPROVED BY: -: ..i,7 RAFAEL 0. DIAZ DEPUTY CITY AT APPROVED AS TO ORM AND CORRECTNESS: iR !? \ 1 ITY ATTO -3- 93- 406 . CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable 11ayor an.' Members of the City Commission DATE : JUN 2 81993 FILE SUBJECT : Recommendation for Resolution and Award of Bid No. 92-93-101 (Air Rover) Portable" FROM C Odio, FERENCES Air Conditioning Units C a ager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission pass the attached resolution authorizing the pi::.ihase of six (6) portable air-conditioning units from Instant Air Conditioning Incorporated, a non minority vendor, located at 10780 S.W. 190 Street, Miami, Florida 33157, at a proposed amount of $13,167.00. The Department of Fire Rescue and Inspection Services has analyzed the bids received and recommends the purchase of six (6) portable air-conditioning units to be used at various Fire Stations on an as needed basis. BACKGROUND Fire Stations are 24 hour emergency service facilities. Fifty percent of the air conditioning systems are currently in excess of ten (10) years old and in need of replacement. These portable units will be utilized to temporarily provide a comfortable work environment in the event of p(1+,7er loss or failure of the main air conditioning unit. Amount of Bid: Source of Funds: Minority Representation: Puy )lic Hearing/Notices : Assessable Project: $13,167.00 Department of Fire -Rescue FY 92-93 Budget Index No. 280701-850. Recommended vendor is not minority. N/A N/A 33- 406 W CITY OF MIAMI, FLORIDA u :.4. INTER -OFFICE MEMORANDUM CC ;M e.Ah .G7? blv[Sfox Judy S. Carter June 3,9aM --8 PW 3: To: Chief Procurement Officer DATE: Procurement Management FROM : C. , Director -15 of Fire Rescue and Inspecti n Services Bid No. 92-93-101 SUBJECT : ( Air Rover) Portable A/C Units REFERENCES'. ENCLOSURES: This department has verified with the Department of Budget that funds are available to cover the cost of the subject bid in the amount of $13,167.00, Account Code Number 280701-850. FINANCE REVIEW & APPROVAL BY: N/A Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: k--+BuetVDepartment S. Surana, Director CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: N/A Eduardo Rodriguez CIP Manager 93- 406 ' CITY OF MIAMI, FLORIDA BID SHEET (Continued) BID NO. 92-93-101 IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMIT'"ED IN THIS ENVELOPE. Terms: (include cash discount for prompt payment, if any) Additional discount of J "c, % if awarded all items. Warranty and/or guarantee: >> erg L�r //Ir1 SS�/L �� IF �- Delivery:—calendar days required upon receipt of Purchase Order or Notice of Award. v Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special conditions, and General Inf«rmation to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPT OWN R(S): NAMES OF COMP NY•OFFI,f 4ER(S): a) List-principal business address: (street. address) `� .4'• ` %/fig fi'• /• r� y �i r�';' _l.! c' /� %r` �% S�l l�%��j� %/�1/r/L b) List all other ofiw::es located in the St,,Atee. of Fl ida: (street ddr�ss ' / SaJ /.i7 �i..r�-.L�'-�� ` %� /Ui%'�e.,'i;�.t'�' l' :�;i%" ,lt� �'f�'r��'i��''✓` zo/ (Please use the back of this ;ge if more space is necessary) 1TV PROCURIMMRNT CO PL.TANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 a: amended, the Minority Procurement Ordinance of the city of Miami and agrees to comply with -al applicable substantive and procedural provisions therein, including an mendme ther Bidder: ' Signature: �' � !.✓� /< �z (company name) / Date: / �, /i S. Print Nai. Indicate if Business is 51% Minority -owned: (Check ons box only) [ ] BLACK [ ] HISPANIC [ ) FEMALE AFFTRMATT3M ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful "—der(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. see Appendi I for sample. / Bidder: � �5?�� r% ��.0 .Ti�%7'% �/�ignature : -'• ,- • ( company name) � 9 3 - 406 r FAILURE TO COMPLETE, SIGN, AND RETURN TH S FORM MAY -DI SOUAL I FY THIS _BID. '• Q Bid No.,92-93-101 Six (6) Portable Air Conditioning Units Fire, Rescue and Inspection Services Single Purchase To provide a comfortable work environment in the event of power loss. 42 5 Department of Fire -Rescue FY 92-93 Operating Budget Account Code No. 280701-850. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..................... Located within City limits......... Registered with City ............... Female (F) Vendors... ................. Located within City limits......... Registered with City.............. Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Bid Mailed Responses 42 5 21 4 1 0 7 3 10 1 0 0 4 1 4 1 1 0 1 1 7 2 0 0 2 1 21 1 1 0 • - 2 017 93- 406 0 The reasons for NO BID are as follows: Temptrol Air conditioning - No Bid- No Reason City Air, Inc. - "Unable to furnish as specified" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO A-1 INSTANT AIR CONDITIONING, INC. A NON - MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $13,167.00. Q a_5� C ief rem t Officer Date 93- 406 CITY OF MIAMI TABULATION_ OF BIDS FOR finjfS - Wskm .. _ n� ran ntry rst t BID NO.: �/D/._ I /-Tj;, ,4ie� v, �• ro�8os �9n M F .'"15 A1N1 "Ill r-vl i(i r!," 1 ITEMUnit Unit NO DESCRIPTION CITY. price price _�.--------------------- --- ----- -------------- =____- ------------ 99 s /fJ�$'ERN F (_ /%1 F , C/3� AIG,�3- Unit Price Unit Price ------ �x:esc Unit Price ---- -__� Unit Price ---- _- _- A uk-aa �, _ _ / 4 15 D25 llo► X-9 ----- 37 /S�rs7 -- - - ----�1�JA—mad l # / Db--- I ; L -- -- _— _ _ — -- WF ..R_ s3� t>f+DE- .�--Q-1 33?sfan-f- %yam 4rdrfia�i� fTnC<_1�• rjgn_,/aCal _ .,rlan= rr�inoei•ty lZ°i9C1LtG . _.. .. - ---- ._.. _._ . 9 4 �b-SEC�R1�7_�2ST SIX AIR ROVER PORTABLE AIR CONDITIONING UNITS. _ w_—ww_--r•r 3120 90-9 92-93-101 �ww,r,r,_w•swwl,r,w_ww•n„rr.wwl�+ws• w�.sar.�.ww—.w—.__w_w_ww�� 31AY= 3rD(3) OVIN"s MAY 26► 1993 10:30 a.m. OSAL �In sgxD�or2 HDDER AID HOUNT CASHIBR'B CHECK WEATHERTROL MAINT. CORP. See attached, Bid • A ALL MAJOR BRANDS „ rr SEFORD INDUSTRIES INC. AIR-X SERVICE CORP. A -I INSTANT AIR COND. INC. �w rr rr I l M w—wa—liiibww—_ • NO BID: .. ww—w+�s—w�►+w w l—N—_slwww TEMPTROL AIR CONDITIONING INC. ww b CITY AIR INC. —---------- Nwll----M MNw_ _—N----_— ---1 N-------- w--- N!—i.bMw—NN 07_ ! • Nl�w—NM�w—w�—w ------------ ------—_w•�------��— w—M•pwb_•�—M—w— --w--l—_O—_-- N—Mi.w--N--rww—w —wM--_—N- -.►—r_--M w—N —�rM►Y—l.r--w—l— M—w l! Y—w—M—�—uY l N---MM--- ----------- i—w-----------Y ------------_ w------------------- ier - ` rasaivsd ( envaiopts on bobalt of -�- s n socaivi ids) jAV/!So1!id Wa_ste-r_o_c_u_r_e_m_e_n_tD_i_v_is_ioa (City Dopart®oat) _ i *(ruty City Clark) --~� t LEGAL ADVERTISEMENT BID.NO. 92-93-101 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 A. , MAY 268 1993 for the furnishing of approximately six (6)Air 'Mover portable air conditioning' units and accessories for the Department of Fire, Rescue and Inspection Services.. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1314) Cesar H. Odio City Manager m tM ra IU 0 Ul u }j r i A � \4 IE 176 .93 �P 1 G1"t� "! { „ .:. , ;,. • .. , .:... . , ,, , . � P . �t , ,. 7 ti . , �. k 'hi.'?�4}*M�71LsNi1?9:'4r7� a t" ..; .,... .. :-._ ,., ,. ,. . ;..�, ,, ;,:. ':•�r?.-ta a ra�c a. d.:,*rtis» �s-a.�,�..:�. .+� � C�}pn�gtiF`et,7 d� R . 4 � '- City of Miami.' °rrY�;y�p REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement INSTRUCTIONS- - Pleasg lypg and 1. Department: 2. Division: FIRE, RESCUE AND IN P CTION SVCS 3. Account, Code number: 4. is this a confirmation: 5. Prepared by: 280701-28'7 ❑ Yes U No ROBIN MING 6. Size ofadvertisement: 7. Starting date: 8. Telephone number: legal Mav 6, 1923 5 -5174 9. Number of times this advertisement is to be 10. Tye of advertisement: published: Legal. ❑ Classified ❑ Display 11. Remarks: Bid No. 92p-93-101 Portable A/C Units 12. Date(s) of Advertisement Invoice No. Amount Publication Review .MiamiMi.ami s C') -G OVA t { 71 - D' M r— r lNJ1 i i 13. ❑ ,Lpred ❑ ro��dl ,JJ I I � epartment Director gnee Date Approved for Payment Date C GS/PC 603 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. v101 MOU J wn: TWISH9 - u.0.M., %.unary - vnparunnm