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Home My WebLink AboutR-93-0399J-93-466 .._� 6/17/93 RESOLUTION NO. 9 3- 399 A RESOLUTION ACCEPTING THE BID OF MERCEDES ELECTRIC SUPPLY FOR THE FURNISHING OF FLOOD LIGHTING EQUIPMENT FOR THE CITY OF MIAMI'S ORANGE BOWL STADIUM TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/PROPERTY MAINTENANCE DIVISION AT A TOTAL PROPOSED AMOUNT OF $11,800.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL SERVICES ADMINISTRTATION/PROPERTY MAINTENANCE DIVISION ACCOUNT CODE NO. 420401-707; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received March 24, 1993 for the furnishing of Flood Lighting Equipment to the Department of General Services Administration and Solid Waste/Property Maintenance Division. WHEREAS, invitations were mailed to ten (36) potential bidders and three (3) bids were received; and WHEREAS, funds for this purchase are available from the Department of General Services Administration/Property Maintenance Division Account Code No.'420401-707; and WHEREAS, this equipment will be used for field lighting at the Orange Bowl Stadium and to maintain acceptable light level during athletic events. CITY CObDUSSION MEETING OF JU L 0 8 1993 Resolution No. 93- 399 WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste recommend that the bid received from Meredes Electric Supply be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 24, 1993 bid of Mercedes Electric Supply for the furnishing of Flood Lighting Equipment to the Department of General Services Administration and Solid Waste/Property Maintenance Division at a total proposed amount of $11,800.00 is hereby accepted, with funds therefor hereby allocated from the General Services Administration and Solid Waste/Property Maintenance Division Account Code No. 420401-707. Section 3. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. -2- 93- 399 Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 8th day of July , 1993. PREPARED ANP APPROVED BY: 00"Z RAFAEL 0. DIAZ DEPUTY CITY ,Ac TORNEY APPROVED AS TO ORM AND CORRECTNESS: - AAWWW"I I- F J r, A. QU tNtr JOPS , III CITY ATTOR —3- XAVIER L. 1SUAREZ/MAYOR 93- 399 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM : Ces dio Cit ager CA-2 DATE : JUN G 8 1993 FILE : SUBJECT :Resolution Authorizing. award of Bid No. 92-93-052 Flood Lighting Equipment for Orange Bowl Stadium REFERENCES: ENCLOSURES it is respectfully recommended that the City Commission pass the attached resolution, authorizing the purchase of Thorn floodlighting equipment for the City of Miami's Orange Bowl Stadium, to be awarded to Mercedes Electric Supply, a female vendor located at 7354 SW 48th Street, Miami, Florida, as the lowest responsive and responsible bidder 'in accordance with Bid No. 92-93-052. The total cost of this project is estimated to be $11,800.00, in which funds for this purchase are available from the Department of General Services Administration and Solid Waste/Property Maintenance Division Account Code No. 420401-707. The Department of General Services Administration and Solid Waste has analyzed bids received pursuant to Bid No. 92-93-052, for the furnishing of floodlighting equipment at the Orange Bowl Stadium. The equipment consist of ten (10) Thorn 1,000 CSI hot restart lamps and ten (10) Thorn ignitors for the aforementioned lamps. The equipment is necessary for field light level for athletic events. A total of three (3) bids were received. It was determined that Mercedes Electric Supply was the lowest bidder meeting all City requirements and is therefore recommended for award at a total proposed cost of $11,800.00. Funding is available from the operating budget of the General Services Administration and Solid Waste Department. Minority Participation: One (1) Hispanic, One (1) Female, One (1) Black; Award: Female 93- 399 CITY OF M I t` SENT BYspROCUREMENT MANAGEWNT: E i`'93 ;i2 43FM ; J UN- 10--93 THU 10 ;13 CITY OF M I AM I BUDGET FAX NO, 30557960E',': SENT BY . PROCLIKEk `','T MANAGI 'T c E- B-93 ; 2 : 37PM CITY OF M I AM I , CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO c RaM Judy S . Carter oATE Chief Procurement Offteer 305g-'707:# 2/ 2 P. 01 SON796081 ! # 2/ 2 81J3fFCT ,purchase of Flood %fighting 11vipment RM04ENCIR Ron 8- Wi1.liAMe Asuistant City Manager CNCLtWFIES: S This C10partaMOnt of General Services AdminietsetS,on and 801Ld ' waste has verified available funding with the Departllareat of Management a Budget that funds are available to cover the coat of the subject bid in the mount of $11, A00, 00 from the General Services Administration and Solid Waste/Property Maintenancs Diviai6n AOCQUAt Coda SO, 420401-707. BUDGETARY REVIEW i APPROVEID BY: Mano ar gorgkna,jblk ctor Department of Xapag*ment and Budget 93- 399 BID SHEET (Continued) IMPORTANT: BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. Terms: O.Lu ktkj. 7G"7J-U5L MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR Net 30 Days (Include cash discount for prompt payment, if any) Addit.onal discount of N/A % if awarded all items. Warrz•;:y and/or guarantee: As per North Star Factory Warrenty. See Attached_ Delivery:4 Wee)%lendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special conditions, and General Informat .gin to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sher:(s). NAMES OF COMPANY OWNEPfS): Mercedes C. LaPorta NAMES OF COMPANY OFFICER(S): Mercedes C. LaPorta/President Victor J. LaPorta Victor J. LaPorta/Vice President a) List principal business address: (street address) 7354 S.W. 48th Street. Miami. FL. 33155____ b) List all other offices located in the State of Florida: (street address) N/A (Please use the back of this page if more space is necessary) MINORITY PROCURNMRNT COMPLIANCR The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendment thereto. Bidder: Mercedes Electric Supply, Inc Signature: (company name) Date: March 23, 1993 Print Name: Mercedes C. LaPorta Indicate if Business -is 51% Minority -owned: (Check 2= box only) [ ] BLACK [ ] HISPANIC [X] FEMALE AFFTRMATTyg AC=DN PLAN If firm has an existing plan, effective date of implementation: July, 1985 If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. ) Bidder: Mercedes Electric Supply, Inc. Signature: t. (company name) - 399 Bid No. 92-93-052 Flood Lighting Equipment General Services Adminstration and Solid Waste/Property Maintenance. Division Short Term Contract This equipment is needed to maintain an acceptable light level during athletic events. 36 3 General Services Adminstration and Solid Waste/Property Maintenance Division Account Code No. 420401-707. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..................... Located within City limits......... Registered with City ............... Female (F) Vendors.... ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed Bid Responses 36 3 24 3 3 0 6 2 4 1 2 0 1 0 7 1 0 0 2 1 13 1 1 0 3 1 12 0 2 0 • - 4 7 93- 399 The reasons for NO BIDS are as follows: Wholesale Independent. "No Bid- No Reason" Horb-Sierra Corp. "we do not carry flood light equipment Ray's Electrical Supplies, Inc. -"unable to quote requested brand name or equivalent" M/G electric Company "We don't handle this type of equipment" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO MERCEDES ELECTRIC A NON -LOCAL, MINORITY VENDOR AT A TOTAL PROPOSED AMOUNT OF $11,800.00. • 1 1 Chi f Procure-InerrE 0 Nicer ate I 93- 399 A s CITY OF MIAMI TABULATION OF BIDS FOR BID 92-93-0052 FLOOD LIGHTING EQUIPMENT AT THE ORANGE BOWL STADIUM VENDOR COST COMMENTS Mercedes Electric Supply $11,800.00 Lowest Responsible 7354 SW 48 Street Bidder Miami, Florida 33155 (Female) Paramount Electric $11,806.40 7323 NW 56 Street Miami, Florida 33155 (Hispanic) Jasmine Systems $19,574.30 10800 Biscayne Blvd. Miami, Florida 33161 (Black) 93- 399 r "' ��yyD SICURITT LIST • +-ww___--w wiw www , !ID =Tt FLOOD LIGHT EQUIPMENT 92-93-052 Ills no. a MARCH 24, 1993 10:30 a.m. ]IOTAL �In_�OHD�er� DES ELECTRIC SUPPLY See attached. Bid ELECTRICAL DIST.A FPARALMOUAT SYSTEMS INC. $NO BID: WHOLESALE INDEPENDENT • HORB—SIERRA CORP. RAY'S ELECTRICAL SUPPLIES INC. Yw -_.-OwMMNM� OMM��liw ww-�Mw�► Id G ELECTRIC COMPANY w�►wwwwwww waww� ww.ow�.w.ww.-ww wwww..w+w-rw.ww� rwrs�.��+wiowiww�w-www+�ww- wwwww�w,�. -w --w----------- w-w-ww-w ww -w ww�wwww. w+ww-- ww-wr-w..w-.ww�.N-�. w wwewsww www _ows�--way---- -Nwww�.--.wow eww-w 46 Nw�. -ww-.w we-wswwwww Mwwww Owwwww Nww�ww�..s.►w.y.. w www wrww Mww�-- -Nw��YMNwwY w��Owa.-.wNN w-�wwwwwMw�MMwM� Pwwif wwwwww�ww...wsww �. N�wi-� sw www.Mwew 1.lwww...i-ef�. -wwwM wMwww -YwMw �w�lN s�►M-..-w04wMYi wO w��N O�op-�-w-�� wO-MM./O--wwwOM-.-- w-wwrww�l.wrO�....wwMMw�e�. .. w�.Ow._w..--Aw--.O •►-.►4--_ ww.-� fwMMM wwwwow w-►f-w w- Mw�e �w Nw� s�wwwwMw�w.. MNiw www•w�Mw �� • -M...Niw-��-�y-ww•s wi.�w....www..ww www... Ag,wrp� Qy�r.c.i•ea _„ () on bobel! of (ksrsos re oioias aids) G5d Waste -Procurement Division 2�"�-y q �.....�-oll(city ti�po'rtio'aat)'-------------_---os ......_ 3-------ww (D - -- City Clork� LEGAL ADVERTISEMENT K-71401974WT15,wlnj�tl Sealed bids will be received by the City of Miami City Clo at her office located at 3500 Pan American prive, WoL, IP14WLO 33133 not later than 10,30 a 24 0..-&for the furnishing of Flood Light SquiPWAMt; to the Department of 0400W,61 Services Administration and Solid Waste/Property Maintoo*We Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of 'Mowftn 51% of the City's total dollar volume of all expenditures for Jill Goods and Services to Black, Hispanic and Women Minority Htteisese Enterprises on an equal basis. Minority and women vendors who are interested in aWaittittp We and who are not registered with the City as minority or wen vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose pxAamesry office is located in the City of Miami, provided the ammmstt of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon rawest at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise, (Ad No. 0823) 1 Cesar K. E9dio City,Manager � w � 0 _ M M tv 0 e, City of Miami 0823 REQUISITION FOR ADVERTISEMENTThis number must appear In the advertisement, 114STRII.116TIQNS-,` Please type and atta ch a cobv--gf the a Ith this reaulaitl2n, . 1.1, Department:_2. Division: GSA /Pro pert�'Xaintenance 3. Account Code number: 4. Is this a confirmation: 5.Prepared by: 420401-287.�, 1:1 Yes FLI No Robin Ming 6. Stie of advertisement. 7. Starting date., 8. Telephone number: legal' 3 1 5/93. 575-5174 9. Number of, ,times this advertisement Is to be 10. Tye of advertisement published:, ":one (1) Legal ❑ Classified ❑ Display 11. Remarks: Bid No. 92-93-052 YR 12. Publication Date(s) of Advertisement Invoice No. Amount Miami Review —Miami Times Diario Las Americas Lo M 00 13. ❑ Approved 0 'Disapproved 7 partment Director/ Designee Date Approved for Payment Date C [GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink COM Loto i niou i ivre; VM116 - U.b.A.; canary a uepartment RECEIVED '93 LIAR 24 A10 :30 CITY CLE�RKA! CITY OF M.1041, FLA.