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Home My WebLink AboutR-93-03861--�:?3•-3ra,a93 RESOLUTION NO.•) 3 "k" () A RESOLUTION ACCEPTING THE BID OF DELTA BUSINESS SYSTEMS FOR THE FURNISHING OF CITYWIDE COPIER SERVICE ON A LEASE/RENTAL BASIS FOR A PERIOD OF THREE (3) YEARS TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/GRAPHIC REPRODUCTIONS DIVISION AT A FIRST YEAR COST OF $270,628.68 FOR A TOTAL PROPOSED COST OF $811,886.04; ALLOCATING FUNDS THEREFOR FROM THE BUDGETS OF VARIOUS DEPARTMENTS LEASING COPIERS; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received March 15, 1993 for the furnishing of copier service on a lease/rental basis for a period of. (3) years for the General Services Administration and Solid Waste Department/Graphic Reproductions Division; and WHEREAS, invitations were mailed to fifty-five (55) potential bidders and seven (7) bids were received; and WHEREAS, funds for this services are available from, the budgets of the various departments leasing copiers; and CITY COMA+IISSIO21 MEETING OF .SUN 2 9 'n.93 Resolution No. 0 WHEREAS, this equipment 0 h r' will be used; various city departments, division, and offices and will replace the copier equipment currently being used; and WHEREAS, the City Manager and the Assistant City Manager in charge of the department recommend the bid received from Delta Business Systems be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 5, 1993 bid of Delta Business Systems for the furnishing of citywide copier service on a lease/rental Department of basis for a three (3) year period to the/ General Services Administration and Solid Waste Department/Graphic Reproductions Division, at a first year cost of $270,628.68 for a total proposed amount of $811,886.04 is hereby accepted with funds therefor hereby allocated from the budgets of the various departments leasing copiers. -2- 93- 386' Section 3. The City Manager_ is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 29th day of June , 1993. e� �XAVIER L. UARE , MAYOR =_ AT ST -- MAT Y HIRAI, CITY CLERK{ PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATT NEY APPROVED AS TO FORM AND CORRECTNESS: -3- 9;3- 386 R-4TFP,-QFFICF MFMORANnum TO Honorable Mayor. and Hembers r)ATE � � 6 1900,! .,,.r of the City Commission sUR ECT Resolution Authorizing �• Award of Bid No. 92-93- '� 068. Lease of an Estim- ated Seventy -Three (73) Fpom Ces I#�dio REFERENCES Copiers Citywide City alter ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract for the lease I'rental of approximately seventy three (73) copy machines from Delta Business Systems, a non -minority, non -local vendor with their. Miami office located at 799 Brickell Plaza, Miami, Florida 33131, as the lowest most responsible and responsive bidder in accordance with Bid No. 92-93--068. The total cost of these lease/rentals for a three-year period is estimated to be $811,886.04, of which the first year costs shall be approximately $270,628.68. Funds for this equipment shall be available from the budgets of the various departments leasing copiers. Background: The General Services Administration and Solid Waste Department, Graphic Reproductions Division has analyzed bids received pursuant to Bid No. 92-93-068, to lease/rent approximately seventy three (73) copy machines. This 36 month contract includes the copier equipment; a built in copy allowance; the cost of all supplies (except paper, staples and colored toner) delivered to each worksite and a maintenance and service agreement (parts and labor) at a fixed monthly rate and cost per copy charge above the allowance. It was stated in the bid that award would be to the lowest overall bidder. Therefore, it is respectfully recommended that the award be granted to Delta Business Systems, a non -minority vendor, in the annual amount of $270,628.68, as the lowest overall responsive bidder. These units shall replace approximately seventy three (73) copiers that are currently utilized by departments throughout the City. The current agreement for the existing copiers will expire at the end of September 1993. Four types of copiers shall be available for lease under this bid by departments. Each department shall prepare requisitions to lease appropriate copiers) from this award, upon approval of the expenditure from the department's budget. 93- 386 57-/ tr't" va'�S ;'i!-!91 ; i I ' { iai? (''ITN' QI P,r (f{r?!.t..kF;+ai�T C,FI,�"_. ":?Ty INTER -OFFICE MEMORANDUM '" Judy S. cartee Chicf Procurement Officer Procurement M naget ent Divi53on Ron E, Willionie Assistant City Met'iager CA,, FILE SjQiEr- bid * 92--91-068 Lease of Copiet:e R64 P-4CNC c9 : ENCU" ll'S The Department of General services and Solid Waste has prepared specifications and received bids for the lease/rental of copier machines for all departments of the City. The existing copier leases terminate dt the End of 8epLember and new Requisit:ong must be prepared by each department and approved for lease of copiers for the now fiscal year. Funds for ropier leasing thall be available In the budget of the department making the request prior to approval of the request, ThereforG-, this itpm i8 approved for placement upon the agunda, with the understanding that individual leases by the departments will not be approved unleas departmental fund3 are available for the lease. The total cost of these leasesA entals over a 3--year period is estimated to be $81:1,886.04 or $270,628.68 per year. FINANCE RLVIEW & APPROVED )3Y: (Pending adoption of F'Y'93 budget) arlos ua r ciiai or Department of Finance DUDGETARY RLVIM & APPROVED BY: Einohar urana, D rect6 Department of Management and Budget PM-hn brand fax transmittal memo 76-A ( r of Pogn r ADDITIONAL APPROVALS (if required) N/A o Rodriguez, Director planning, building and zoning Department crank Castaneda, D rectac Community Developnient 93- 386 3 ATvARD__-OF___.BT D _r 3 I )RiI)� Z,11P.QR7ANT: BID SHEET A14D ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 0 (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: Included in Bid Delivery: 15 calendar days required upon receipt of Purchase Order or Notice of Award. 5 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Alco Standard Corp Bryan King President Ramzi Jreidini Vice President Alan Woodlief Vice President a) List principal business address: (street address) 4150 John Young Parkway Orlando, F1. 32804 b) List all other offices located in the State of Florida: (street address) (See Back Of This Page) (Please use the back of this page if more space is necessary) MINORITY PROCLREMEN COMPL•TA= The undersigned bidder acknowledges that (s)he has received a copy of Ordinance $10062 as amended, the Minority Procurement Ordinance of the City of Miam*—and agrees to comply with all applicable substantive and procedural provisions therein, nc oing any amendments thereto. Bidder:_ Delta Business Systems Signature (company name) Date: May 5, 1993 Print Name:_. F ank Espinosa Indicate if Business is 51% Minority -owned: (Check am box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AF T MATTE ACTION PLAN If firm has an existing plan, effective date of implementation: 1/1/87 If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10 .as amended. See Appendix I for sample. Bidder:_ Delta Business Systems S ignaturk- (company name) FAILURE Lam THIS BID- 9 3 -3 -8-t; La M BRANCII LOCATIONS Orlando Office, 1lr8nch #10 4150 John Young Parkway Orlando, Florida 32804 Lakeland Office, Branch #20 1200 U.S. Hwy 98 SOuth Suite 1 Lakeland, Florida 33801 Leesburg Office, Branch #25 2315 Griffin Road Suite 10 Leesburg, Florida 34738 Daytona Beach Office, Branch #30 1112-C Beville Road ch, Florida 32014 Daytona Bea Jacksonville Office, Branch #35 8081 Phillps Hwy Suite 19 Jacksonville, Florida 32256 Tampa Office, Branch #40 5440 Beaumont Center Blvd. Suite 400 Tampa, Florida 33634 Miramar Office, Branch #50 3250 Corporate Way Miramr, Florida 33025 u plp_jh. *1CniRP:RS Mair, 407-299-7180 Sales 813-682-2886 Sales 904-728-5212 Sales 904-253-3582 Sales 904-731-3227 Sales & Service 81.3-888-7710 Sales 305-431-0008 93- 386 AWARD__0F_.BID city-wide Copiers Genera]. Services Administration and Solid Waste/Graphic Reproductions Division Lease/Rental contract for 36 months To be used by all city departments, divisions and offices and will replace the copier equipment currently in use under the previous lease agreement. 55 7 Available from the various departments leasing copiers. Attached Bid Invitations Bid Mailed Response&. 55 7 ALL VENDORS ............................ MINORITY/FEMALE (M/F) VENDORS.......... 19 Within City limits .................. 4 Registered with City ................ 3 Black (B) Vendors ...................... 5 Located within City limits.......... 2 Registered with City ................ 0 Female (F) Vendors ....• ................ 3 Located within Citylimits.......... 0 Registered with City ................ 1 Hispanic (H) Vendors ................... it Located within City limits.......... 2 Registered with City ................ 2 NON MINORITY (NM) VENDORS .............. 36 Located within City limits.......... 2 "No Bids" .............................. - 2 1 0 0 0 0 0 2 0 5 0 3 7 93- 386 foy NO TITI)F) We I P S f C officp '71'01PiCarl ' A'v COMT ) c' i, i t. i 17- q_-1 i_e( I )11. em n" nusiness SysteTnr, to m, pe(,).f 9 To 5 Supply Corp. ,we do not supply copier machines or m, IT IS RECOMMENDED THAT THE AWARD BE MADE TO EF,,_CQ=NDAT1QK: DELTA BUSTNESS SYSTEMS A LOCAL, NON -MINORITY FIRM AT A TOTAL PROPOSED AMOUNT OF $811,886.04. Chief\Pr)pcu Date er 93- 386 FAf1111-ATION OF CITYWIDE COPIER ON A 36 MONTH LEASFIRENTAL BID NO.92-R3.06R Bidder: A'LEON BUSINESS SYSTEMS f NISPANIC► 5800 S.W. 8TH STREET W. MIAMI, FL 33144 (City of West Miami) COPIER TYPE TYPE A TYPE B TYPE C TYPE 0 Monthly Copy Range 500.3,500 3,500.12,000 12,000-2.5,000 25,000.50,000 Multicopy Machine Speed 12 CPM 25 CPM 45 CPM 60 CPM Monthly Copy Allowance (Included) 2,000 5,000 10,000 20,000 Benchmark level Pricing 2,500 Month 7,500 Month 17,500 Month 35,000 Month MFGR. & MODEL NO. CANON NP-2020 CANON NP-3050 CANON NP-6650 CANON NP-6060 a1 Monthly Rate (Basic) $86.20 $168.28 $368.80 $537.86 6) Automatic Document Feeder (ADF) NIA $34.95 Included Included c) SorterlCollator NIA $56.48 $46.25 Included d) Total Basic Monthly Cost (A,B,C) $86.20 $259.71 $415.05 $537.86 e) Three (3) Year Cost (d x 36) $3,103.20 $9,349.56 $14,941.80 $19,362.96 f) Installation Charge None None None None g► Removal Charge None None None None h► Supply Cost Included Included Included Included it Cost Per Copy Over Allowance .013 Each .011 Each .008 Each .006 Each j) Copies Over Allowance (3 Years) $234.00 (1 BM) $990.00 (90M) $2,160.00 (270M) $3,240.00 (540M) k► Total 3 Year Cost (Per Machine) $3,337.20 $10,339.56 $17,101.80 $22,602.96 1) Total 1 Year Cost (Per Machine) $1,112.40 $3,446.52 $5,700.60 $7,534.32 m) Number of Machines ( Each Type) 12 Copiers 31 Copiers 23 Copiers 7 Copiers n) Total 3 Year Cost (All Machines) $40,046.40 $284,320.08 • $393,341.40 $150.220.72 COST ADJUSTMENT - TYPE B COPIERS - 20 COPIERS with ADF and Sorter $10,339.56 X 20 - $206,791.20 11 COPIERS without (Basic) $7,048.08 X 11 - $ 77,528.88 $284,320.08 • TOTAL THREE (3) YEAR COST FOR All SEVENTY THREE (73) MACHINES: TYPE A COPIERS $ 40, 046.40 (12) TYPE B COPIERS $284, 320.08' (31) TYPE C COPIERS $393,341.40 (23) TYPE D COPIERS $158,220.72 (7) $875,926.60 TOTAL THREE (3) YEAR CONTRACT COST AVERAGE COST PER COPY ..0267 EACH (32,760,000 COPIES) $291,976.20 TOTAL ONE 11► YEAR COST Page 1 of 6 9 3- 386 14 sh TARI.II.A,TION OF CITYWInE COMEK, ON A 36 MONTH LEASEIRENTAL Riff No. 92-93-96B Bidder: OARIOP, INC. (HISPANIC) 8276 N.W. 68 STREET MIAMI, FL 33166 (Dade County) COPIER TYPE TYPE A TYPE 0 TYPE C TYPE 0 Monthly Copy Range 500.3,500 3,500.12,000 12,000.25,000 25,000.50,000 Multicopy Machine Speed 12 CPM 25 CPM 45 CPM 60 CPM Monthly Copy Allowance (Included) 2,000 5,000 10,000 20,000 Benchmark level Pricing 2,500 Month 7,500 Month 17,500 Month 35,000 Month MFGR. & MODEL NO. GESTETNER GESTETNER GESTETNER GESTETNER 2318 Z 2425 Z 2346 ZO 2580 RDZ a) Monthly Rate (Basic) $75.60 $159.55 $283.23 $751.50 b) Automatic Document Feeder (AOF) NIA $27.61 0.00 Included c) Sorter/Collator NIA $20.66 $38.20 Included d) Total Basic Monthly Cost (A,B,C) $75.60 $207.82 $321.43 $751.50 el Three (3) Year Cost id z 361 $2,721.60 $7,481.52 $11,571.48 $27,054.00 f) Installation Charge $30.00 $30.00 $30.00 $ 150.00 g) Removal Charge 0.00 0.00 0.00 0.00 h) Supply Cost Included Included Included Included i) Cost Per Copy Over Allowance .0098 Each .0098 Each .0095 Each .008 Each j) Copies Over Allowance (3 Years) $176.40 (118M) $882.00 (90M) $2,565.00 (270M) $4,320.00 (540M) k) Total 3 Year Cost (Per Machine) $2.928.00 $8,393.52 $14,166.48 $31,524.00 1) Total 1 Year Cost (Per Machine) $976.00 $2,797.84 $4,722.16 $10,508.00 m) Number of Machines ( Each Type) 12 Copiers 31 Copiers 23 Copiers 7 Copiers n) Total 3 Year Cost (Ali Machines) $35,136.00 $241,084.20 • $325,829.04 $220,668.00 ` COST ADJUSTMENT . TYPE B COPIERS • 20 COPIERS with ADF and Sorter $8,393,52 X 20 - $167,870.40 11 COPIERS without (Basic) $6,655.80 X 11 - —t73.213.80 $241,084.20 • TOTAL THREE (3) YEAR COST FOR ALL SEVENTY THREE (73) MACHINES: TYPE A COPIERS $ 35,136.00 (12) TYPE B COPIERS $241,084.20• (31) TYPE C COPIERS $325,829.04 (23) TYPE 0 COPIERS 1220.668.00 Ili $822,717.24 TOTAL THREE (3) YEAR CONTRACT COST AVERAGE COST PER COPY • .0251 EACH (32,760,0110 COPIES) $274,239.08 TOTAL ONE (1) YEAR COST 16 Page 2 of 6 93- 386 TABULATION Of CITYWIDE COPIERS ON A 36 MONTH [EASEIRENTAL 1310 NO, 92.93.060 Bidder: DELTA BUSINESS SYSTEMS (NON -MINORITY) 799 BRICKELL PLAZA MIAMI, FL 33131 (City of Miami) COPIER TYPE TYPE A TYPE O TYPE C TYPE 0 Monthly Copy Range 500.3,500 3,500-12,000 12,000-25,000 25,000-50,000 Multicopy Machine Speed 12 CPM 25 CPM 45 CPM 60 CPM Monthly Copy Allowance (Included) 2,000 5,000 10,000 20,000 Benchmark Level Pricing 2,500 Month 7,500 Month 17,500 Month 35,000 Month MFGR. & MODEL NO. CANON NP-2020 CANON NP-3050 CANON NP-6650 CANON NP-6060 a) Monthly Rate (Basic) $76.02 $159.00 $315.00 $528.45 b) Automatic Document Feeder (ADF) NIA $22.00 No Charge Included c) SorterlCollator NIA $19.0 $39.00 $39.00 d) Total Basic Monthly Cost (A,B,C) $76.02 $200.00 $354.00 $567.45 e► Three (3) Year Cost (d x 36) $2,736.72 $7,200.00 $12,744.00 $20,428.20 f► Installation Charge None None None None g) Removal Charge None None None None h) Supply Cost Included Included Included Included i) Cost Per Copy Over Allowance .012 Each .012 Each .010 Each .010 Each j) Copies Over Allowance (3 Years) $216.00 (IBM) $1,080.00 WOO) $2,700.00 (270M) $5,400.00 (540M) k) Total 3 Year Cost (Per Machine) $2,952.72 $6,280.00 $15,444.00 $25,828.20 1) Total 1 Year Cost (Per Machine) $948.24 $2,760.00 $5,148.00 $8,609.40 m) Number of Machines ( Each Type) 12 Copiers 31 Copiers 23 Copiers 7 Copiers n) Total 3 Year Cost (AIL Machines) $35,432.64 $240,444.00 • $355,212.00 $180,797.40 ' COST ADJUSTMENT TYPE B COPIERS • 20 COPIERS with ADF and Sorter $8,280.00 X 20 - $165,600.00 11 COPIERS without (Basic) $6,804.00 X 11 - $ 74.844,00 $240,444.00 ' TOTAL THREE (3) YEAR COST FOR All SEVENTY THREE (73) MACHINES: TYPE A COPIERS $ 35,432.64 (12) TYPE B COPIERS $240,444.00' (31) TYPE C COPIERS $355,212.00 (23) TYPE D COPIERS 5180.797,49 (7) $611,886.04 TOTAL. THREE (3) YEAR CONTRACT COST AVERAGE COST PER COPY • .0247 EACH (32,760,000 COPIES) $270,628.68 TOTAL ONE (1) YEAR COST Page 3 of 6 /1 93- 386 is TARIJILATION OF CITYWIDE COPIERS ON A 36 MONTH LEASEIRIENTAL BID NO, 92-93-06B Bidder: PITNEY BOWES (NON -MINORITY) 14361 COMMERCE WAY MIAMI LAKES, FLORIDA 33016-0990 (Dade County) COPIER TYPE TYPE A TYPE B TYPE C TYPE D Monthly Copy Range 500.3,500 3,500.12,000 12,000.25,000 25,000.50,000 Multicopy Machine Speed 12 CPM 25 CPM 45 CPM 60 CPM Monthly Copy Allowance (Included) 2,000 5,000 10,000 20,000 Benchmark Level Pricing 2,500 Month 7,500 Month 17,500 Month 35,000 Month MFGR. & MODEL NO. a) Monthly Rate (Basic) b1 Automatic Document Feeder (ADF) c) SorterlCollator d) Total Basic Monthly Cost (A,B,C) e) Three (3) Year Cost (d x 36) f) installation Charge g) Removal Charge h) Supply Cost i) Cost Per Copy Over Allowance j) Copies Over Allowance (3 Years) k) Total 3 Year Cost (Per Machine) 1► Total 1 Year Cost (Per Machine) m) Number of Machines ( Each Type) n) Total 3 Year Cost (Ail Machines) PITNEY BOWES 9023 wlStand $109.00 NIA NIA $109.00 $3,924.00 None None Included .012 Each $ 216.00 0 8M) $4,140.00 $1,380.00 12 Copiers $49,680.00 PITNEY BOWES 9326 wlStand $158.00 $ 27.00 $32.00 $217.00 $7,812.00 None None Included .012 Each $1,080.00190M1 $8,892.00 $2,964,00 31 Copiers $252,288.00 • PITNEY BOWES 9346 wlStand $279.00 Included $39.00 $318.00 $11,448.00 None None Included .012 Each $3,240.00 (270M) $14,688.00 $4,896.00 23 Copiers $337,824.00 • COST ADJUSTMENT - TYPE B COPIERS - 20 COPIERS with ADF and Sorter $8,892.00 X 20 - $177,840.00 11 COPIERS without (Basic) $6,768.00 X 11 - 1 74,448.00 $252,288.00 • TOTAL THREE (3) YEAR COST FOR ALL SEVENTY THREE (73) MACHINES: PITNEY BOWES 9070 $562.00 Included $39.00 $601.00 $21,636.00 None None Included .012 Each $6,480.00 4540M) $28,116.00 $9,372.00 7 Copiers $196,812.00 TYPE A COPIERS $ 49,680.00 (12) TYPE B COPIERS $252,288.00' (31) TYPE C COPIERS $337,824.00 (23) TYPE 0 COPIERS $196,812.00 17) $836,604.00 TOTAL THREE (3) YEAR CONTRACT COST AVERAGE COST PER COPY - .0255 EACH (32,760,000 COPIES) $278,868.00 TOTAL ONE (1) YEAR COST Page 4 of 6 93- 386 IF TABULATION nF CITYWIDE COPIERS ON A 36 MONTH LEASE)RENTAI.. BID NO. 92-93-068 Bidder: SOS, FLORIDA (NON -MINORITY) 9500 N.W. 41st STREET MIAMI, FL 33178 (Dade County) COPIER TYPE TYPE A TYPE R TYPE C TYPE 0 Monthly Copy Range 500.3,500 3,500.12,000 12,000.25,000 25,000.50,000 Multicopy Machine Speed 12 GPM 25 CPM 45 CPM 60 CPM Monthly Copy Allowance (Included) 2,000 5,000 10,000 20,000 Benchmark level Pricing 2,500 Month 7,500 Month 17,500 Month 35,000 Month MFGR. & MODEL NO. RICOH 4415 RICOH 4727 RICOH 5590 RICOH 7870 a) Monthly Rate (Basic) $75.00 $166.00 $338.00 $533.00 b) Automatic Document Feeder (ADF) NIA $30.00 Included Included c) Sorter/Collator NIA $20.00 Included Included d) Total Basic Monthly Cost (A,B,C) $75.00 $216.00 $338.00 $533.00 e) Three (3) Year Cost (d x 36) $2,700.00 $7,776.00 $12,168.00 $19,188.00 f) Installation Charge None None None None g) Removal Charge $50.00 $50.00 $50.00 $50.00 h) Supply Cost Included Included Included Included i) Cost Per Copy Over Allowance .0145 Each .0125 Each .0115 Each .0115 Each j) Copies Over Allowance (3 Years) $261.00 (18M) $1,125.00 (90M) $3,105.00 (270M) $6,210.00 (540M) k) Total 3 Year Cost (Per Machine) $3,011.00 $8,951.00 $15,323.00 $25,448.00 1► Total 1 Year Cost (Per Machine) $1,003.67 $2,983.67 $5,107.67 $8,482.67 m► Number of Machines ( Each Type) 12 Copiers 31 Copiers 23 Copiers 7 Copiers n) Total 3 Year Cost (All Machines) $36,132.00 $257,681.00 • $352,429.00 $178,136.00 COST ADJUSTMENT . TYPE B COPIERS • 20 COPIERS with ADF and Sorter $8,951.00 X 20 - $179,020.00 11 COPIERS without (Basic) $7,151.00 X 11 - 61.00 $257,681.00 TOTAL THREE (3) YEAR COST FOR ALL SEVENTY THREE (73) MACHINES: TYPE A COPIERS $ 36,132.00 (12) TYPE B COPIERS $257,681.00' (31) TYPE C COPIERS $352,429.00 (23) TYPE D COPIERS _,$178,136.00 17) $824,378.00 TOTAL THREE (3) YEAR CONTRACT COST AVERAGE COST PER COPY • .0251 EACH (32,760,000 COPIES) $274,792.67 TOTAL ONE (1) YEAR COST Page 5 of 6 13 2 9 3 - 386 �,:,! TAWILATION OF CITYWIDE COPIER: ON A 311 MONTH LEASEIRENTAL 011) NO.92.-93-068 Bidder: XEROX CORPORATION (NON -MINORITY) 100 S. CLINTON AVENUE ROCHESTER, N.Y. 14644 (None Local) COPIER TYPE TYPE A TYPE B TYPE C TYPE 0 Monthly Copy Range 500.3,500 3,500-12,000 12,000.25,000 25,000.50,000 Muiticopy Machine Speed 12 CPM 25 CPM 45 CPM 60 CPM Monthly Copy Allowance (Included) 2,000 5,000 10,000 20,000 Benchmark Level Pricing 2,500 Month 7,500 Month 17,500 Month 35,000 Month MFGR. & MODEL NO. XEROX 5314 XEROX 5034 XEROX 5053 XEROX 5065 a) Monthly Rate (Basic) $92.00 $185.00 $393.00 $935.00 b) Automatic Document Feeder (ADF) NIA Included Included Included c) Sorter/Collator NIA $20.00 Included Included d) Total Basic Monthly Cost (A,B,C) $92.00 $205.00 $393.00 $935.00 e) Three (3) Year Cost (d x 36) $3,312.00 $7,380.00 $14,148.00 $33,660.00 f) Installation Charge None None None None g) Removal Charge None None None None h) Supply Cost Included Included Included Included i) Cost Per Copy Over Allowance .0110 Each .0110 Each .0110 Each .0110 Each j) Copies Over Allowance (3 Years) $198.00 (18M) $990.00 (90M) $2,970.00 (270M) $5,940.00 (540M) k) Total 3 Year Cost (Per Machine) $3.510.00 $8,370.00 $17,118.00 $39,600.00 1) Total 1 Year Cost (Per Machine) $1,170.00 $2,790.00 $5,706.00 $13,200.00 m) Plumber of Machines ( Each Type) 12 Copiers 31 Copiers 23 Copiers 7 Copiers n) Total 3 Year Cost (All Machines) $42,120.00 $251,550.00 ° $393,714.00 $277,200.00 COST ADJUSTMENT - TYPE B COPIERS • 20 COPIERS with ADF and Sorter $8,370.00 X 20 - $167,400.00 11 COPIERS without (Basic) $7,650.00 X 11 - _Lj4 5 00 $251,550.00 ' TOTAL THREE (3) YEAR COST FOR ALL SEVENTY THREE (73) MACHINES: TYPE A COPIERS $ 42,120.00 (12) TYPE B COPIERS $251,550.00' (31) TYPE C COPIERS $393,714.00 (23) TYPE D COPIERS $27Z,200.00 (7) $964,584.00 TOTAL THREE (3) YEAR CONTRACT COST AVERAGE COST PER COPY • .0294 EACH (32,760,000 COPIES) $321,528.00 TOTAL ONE (1) YEAR COST 1 Page 6 of 6 93- 386 93- 386 /5 TABULATION OF CITYWIDE COPIERS ON 36 MONTH LEASE/RENTAL BID NO. 92-93-068 COPIER COPIER COPIER COPIER TYPE A TYPE B TYPE C TYPE D 12 CPM 25 CPM 45 CPM 60 C7PM 12 3- — 2 3 $17 101 80 $22,602.96 TOTAL COST ALL 73 COPIERS $291,976.20 h'LEON BUS. SYS. (H) Annual/Per Machine $3,337.20 $40,046.40 $10,339.56 $284,320.08* $393,341.40 $158,220.72 $875,928.60 BOO S.W. B STREET Total/All Machines W. MIAN.I, FL 33144 DADE COUNTY BhRLOP INC. (H) Annual/Per Machine $2,928.00 $ 8,393.52 $14.166.48 $325,829.04 $31,524.00 $220,668.00 $274,239.08 $822,717.24 6276 N.W. 66 STREET Total/All Machines $35,136.00 $241,084.20* t�IAMI, FL 33166 DADE COUNTY DELTA N/K rMachines $240,444.00* $355,212.00 $180,797.40 86.04• $811,6 FSYSTEMS 799BRCP.ELLPLAZA Total/All $35,432.64 KIAMI, FL 33131 CITY OF KIAKI BOWES NWRY $252,288.00* $337,824,00 $196,812.00 $836,604.00 14361YCOiMERCE Total/All Machines $49,680.00 YIAMI LAKES, FL 33016 DhDE COUNTY ( $257,681.00 $352,429.00 $178,136.00 $824,378.00 .W.4 1 T. 9500 N.W. Total/All Machines $36,132.00 EIAMI , FL. 33176 DADE COUNTY xER0CORP. M r $251,550.00* $393,714.00 $277,200.00 $964,584.00 100S.CLINTON AVE, Thal/AllMachines $42,120.00 ROCHESTER, N.Y. 14644 NON -LOCAL *DELTA BUSINESS SYSTEMS, A NON -MINORITY, NON -LOCAL VENDOR WITH THEIR CITY OF MIAMI OFFICE REOUIREMENTS. LOCATED AT 799 BRICKELL PLAZA K1AKI, FLORIDA 33131, IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL �� ( t r I I ►! p; • i 1 1 r 4 ► ► ► ►, r r, ►► 1 ► t l 1 1 i i r� ?� r ► k a c� 1"! t1 { 1 ".1 ►. 1 ► 1a tt �{ ci � ! TABULATION OF CITYWIDE COPIERS ON 36 MONTH NO. LEASE/RENTAL 92-93-068 BID 'POT:1L , COPIER COPIER COPIER COPIES COST TYPE A TYPE B TYPE C TYPE D ALL 7) 12 CP_H 25 CPH 45 CPM 60 CPM COPIERS --- 12 31 23 7 A'LEON BUS. SYS. (H) Annual/Per. Machine $3,337.20 $10,339.56 $17,101.80 $393,341.40 $22,602.96 $158,220.72 $291,975.20 $875,92-3.60 b00 S.N. 8 STREET Total/All Machines $40,046.40 $284,320.08* W. HIAmI, FL 33144 DADE; COUNTY BARLOP INC. (H) Annual/Per Machine $2,928.00 $ 8,393.52 $14,166.48 $325,829.04 $31,524.00 $220,668.00 $274,239.03 $822,717,24 8276 N.W. 68 STREET Total/All Machines $35,13b.00 $241,084.20* t1JAHI, FL 33166 DADE COUNTY DELTA BUS. SYSTEMS N/M Annual/Per Machine $2,952.72 $ 8,280.00 $15,444.00 $355,212.00 $25,828.20 $.130,797.40 $210,623.i3'' $8111336.04; 799 BRICEELL PLAZA Total/All Machines $35,432.64 $240,444.00• MIAMI, FL 33131 CITY OF MIAMI PITNEY BOWES (Ntl) Annual/Per Machine $4,14U.00 $8,892.00 $14,688.00 $337,824.00 $28,116.00 $196,812.00 $278,363.'J0 $836,304.0) 14361 COMMERCE WAY Tot3l/All Machines $49,680.00 $252,288.00* MIAMI LAKES, FL 33016 DADE COUNTY SDS, FLORIDA (NM) Annual/Per Machine $3,011.00 $8,951.00 $i5,323.00 $352,429.00 $25,448.00 $178,136.00 $274,79 .17 $834,379.D0 9500 N.W. 41 ST. Total/All Machines $36,132.00 $257,681.00 MIAH1, FL 33178 DADE COUNTY XEROX CURP. (NN) Annual/Per Machine $3,510.00 $8,370.00 $251,550.00* $17,118.00 $393,714.00 $39,600,00 $277,200.00 a321,523.00 $9454,534.J`3 i 10U S. CLINTON AVE. Total/All Machines $42,120.u0 RUChLSTER, N.Y. 14644 NON-LUCAL CIC *DELTA BUSINESS SYSTEMS, A NON -MINORITY, NON -LOCAL VENDOR WITH THEIR CITY OF MIAMI OFFICE LOCATED AT 799 BRICZELL �LA3,1, MIAMI, FLORIDA 33131, IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL ,REQUIREMENTS. DID IT"t COIF 'ILRS_O.d�LEASj; AS)IS ,..._. !ID 92-93-063 JD®TS NTD($) QP19911: MAY 5, 1993 »-11:00 a.m. I J r jQTA IDDfR 3D A110A�T ®�BiRA' D CASCIf xerox See attached, Bid A' LEON BUSINESS SYSTEMS COPYCO INC. PITNEY BOWES BARLOP INC. SDS FLORIDA DELTA BUSI:.; SYSTEi15 We received sent to Proc -!w ly one copy wnica wa ement Department NO BID. BOVZ03 OFFIC-L SUPPLY BUSINESS SYSTEMS SERVICES L w------------- -tea ' — 9 TO SUPPLY CORP. O—!!—MMN—I— w--lY—iwi—M— .--full--W —MY�O--ice—iw YllY—w —rwMw.--!•►—N!_b--l�..r' l�Y —M—.»M—N W►—__.►—M—r— —rrw----l—l--- M!!!Mlw—I— —�--!lO—I—Y►--mow--! —��•►�r its—�.—•V—Yb--�r.-4—w —4—�.+�lb—l—w—OrY—sue►----�— s..�r.—MNIM--,� —MMr._!—INM— —.OM----IM�.I— 01 1 1i �recaivrsd t ,) OAVSIOp*a on behalf of �?oraos z S $ tiids� GSA/Solid Waste -Procurement Division �� City tape i-ii i-_------•--..��o� C -___..-....a..- J SIGRID# D• uif Say Clerk) T,F 11T AT-)VFP.TT r FFJ!T"TI T Sealed bids will be received by the City of Miami City Clerk at: her office located at City Hall, 3500 Pan American Drive, Miami., Florida 33133 not later than ��.��_t.�.a��-.�-.-- 9 for furnishing copiers on a lease basis, including all supplies, and a full service maintenance agreement to the Department of General Services Administration and Solid Waste, Graphic Reproductions Division, for use by various City Departments, City-wide. Bids submitted f ice shall be deadlineasuch and/or not respons ive Land anyilll hbe location of rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Ordinance #10032 established a "First Source Hiring Agreement-" program to stimulate the creation of employment for City of Miami residents. For details of the program's requirements, contact the Neighborhood Jobs Program at 579-2468. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bids are not more than ten percent (10%) in excess of the lowest other_ responsible bidder(s). Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvcrtise. (Ad No. ) Cesar H. Odio City Manager PI _ ;7) lQ 4- Gitv of Mi;-Imi TIEGUISITION FOR ADVERTISEMENT 2. Division: 1. Department: 3. Account Code number: 14. Is this S Confirmation: I k Yes -N o 6. Size of advertisement: 7. Starting date: 9. Number of times this advertisement is to be 10. Type of advertiset-nent I. T Leal published: 11. Remarks: 12. - � - , 1c,, - 9 3 - ,j N Publication 13. El Approved El Disapproved Date(s) Of Advertisement r Prepared by: 8. Telephone number: non Invoice No. I Amount Date Approved for Payment Date Department Director/ Designee I Forward White and Canary to G.S.A.(Procufement Management) and retain Pink copy. DISTR UTION: W g§/PC 503 Rev. 12 89 Routin & hit* - G.S.A.; Canary - Department