HomeMy WebLinkAboutR-93-03601-'J3-3gF,
f /101/93
93- 360
RESOLUTION N0.
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S ACTION IN
AWARDING1ON AN EMERGENCY BASIS, THE BID FOR
THE FURNISHING OF SUMMER BUS TRANSPORTATION
SERVICES FOR THE CITY'S SUMMER RECREATION
PROGRAM SCHEDULED TO START JUNE 21, 1993 TO
J. BALSERA SCHOOL BUS SERVICE, THE LOWEST
RESPONSIBLE AND RESPONSIVE BIDDERj AT THE
PROPOSED AMOUNT OF $27,671.30; ALLOCATING
FUNDS THEREFOR FROM THE 1993 OPERATING BUDGET
OF THE PARKS AND RECREATION DEPARTMENT/
RECREATION DIVISION, ACCOUNT CODE NO. 580301-
530, AND REVENUE FUND, SPECIAL ACTIVITIES
CONSOLIDATED, ACCOUNT CODE NO. 580211-530.
WHEREAS, pursuant to public notice, sealed bids were
received April 12, 1993 for the procurement of summer bus
transportation services for the Summer Recreation Program
entitled "Miami's for Recreation Summer 193 Program"; and
WHEREAS, five (5) bids were received and it is recommended
that all. seven (7) bid items be awarded to J. Balsera School Bus
Service the lowest responsible and responsive bidder; and
WHEREAS, this service is needed to transport community
children registered in the City's Summer Recreation Program to
various summer activities; and
CITY ColbwSSI4x
MEETING OF
JUN 2 9 1993
Rewlution No.
93- 360
i SI:.ar t. ..T77n-� 2 1 , 1.903 -1
due to the postponement
of the regular
.on k4eeti_ng to Jung
29, 1993, the City Manager authorized the award for this service
to the lowest responsible and responsive bidder in order to
ensure that community children would have transportation to
summer activities at the start of the program; and
WHEREAS, funds for said service are available from the 1.993
Department of Parks and Recreation Operating Budget Account Code
Revenue Fund, Special Activities
No. 580301-530, and
Consolidated, Account Code No. 580211-530.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager's action in awarding the bid
to J. Balsera School Bus Service)on an emergency basis for the
furnishing of transportation service to the City's Summer
Recreation Program due to start June 21, 1993 for the Department
of Parks and Recreation at the proposed amount of $27,671.30 is
hereby ratified, approved and confirmed, with funds therefor
hereby allocated from the 1993 Parks and Recreation Department
Operating Budget, Account Code No. 580301-530, and Revenue Fund,
Special Activities Consolidated, Account Code No. 580211.-530.
93- 360 -
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND AP.OPTED this 29th day of June r 1993
<XAVIER5UAR,Z, MAYOR
ATT T:
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
C
RAFAEL D I A
DEPUTY CITY TORNEY
APPROVED AS TO FORM AND CORRECTNESS:
S
A. QU 0 , I
CITY ATT Y
3 -
93- 360
�T'. r)f F I t1rlflp,
1 ; E,R _0VFir F= 10F PJ9�4�1w! �v71)(il
Honorable Mayor and a
Members of tije City commission JUN
SU�JEC '
Casa Odio
0
City-anager ENCLOSURES
CA-4
Award of Bid #92-93-080
Summer_ Bus Transportation
Proposed Resolution
Tabulations of Bids
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying the City Manager's action in
accepting the lowest responsive and responsible bid for ous
transportation services for the 1993 Recreation Summer Program to
J. Baisera School Bus Service, 5153 N.W. 4th Street, Miami,
Florida 33126 (Hispanic/local vendor) with fourteen (14) buses
owned, in the total proposed amount of $27,671.30.
�ckgroun
Pursuant to public notice, sealed bids were received April 12,
1993 for the procurement of bus transportation services for the
1993 Summer Recreation Program entitled "Miami's for Recreation -
Summer '93 Program". Five (5) bids were received. It was
recommended that all seven (7) bid items be awarded to the lowest
responsible and responsive bidder, J. Balsera School Bus Service.
This vendor owns sufficient vehicles to provide the required
services during the 10-week program, which commenced June 21,
1993.
$27,671.30
i $30,000.00
Source !2f Funds: 1993 Parks and Recreation, Recreation
Division, General Fund, Account Code
580301-530, and Revenue Fund, Special
Activities Consolidated, Account Code
580211-530.
Minority Participation: Award is to a Hispanic vendor.
Due to the postponement of -the regular Commission Meeting until
June 29, 1993, the Administration, after notification to the City
Commission, awarded the subject bid to the low bidder. This
action endorsed that community children would have transportation
to summer activities at the start of the program. Ratification C,
of this action is now sought.
93- 360
do A
lt1TF=Ft-Of F ICF PRF"PJ�(7fil�iai►ll�t
'" Cesar H. odio
,,ATF June 2, 1.993 `itr
City Manager
I«IfT Authorization to Award Bid
for Summer Bus Transportation
4Q
riu,fn
Alberto Ruder, Director Bid No. 92-93-090
'Parks and Recreation rr,c�or<u�r:
The Parks and Recreation Department, with the assistance of the
Procurement Office, had arranged for the attached award of bid to
be presented at the June 17, 1993 City Commission. Meeting. This
item recommends that the award of the formal advertised bid for
bus transportation services during the summer program be made to
J. Bal.sera School Bus Service, inc. The total. amount is
estimated at $27,671 for the ten (10) week program, scheduled to
start June 21, 1993.
Due to the fact that the Commission meeting has been postponed
till June 29 -- eight days sifter the scheduled start of the
program -- we respectfully request that the bid be awarded
immediately and that this action be ratified by the City
Commission after -the -fact. This matter has been discussed with
Judy Carter, Chief Procurement Officer, who concurs with this
recommendation.
Your signature below will indicate your authorization for this
action. Also, attached is a memorandum conveying this
information to the City Commission.
Should you require additional information, please let me know
immediately.
APPROVED.
CESAR H. ODIO, CITY MANAGER
cc: Judy S. Carter, Chief Procurement Officer
Sara Gonzalez, Procurement Supervisor
Terry Griffin, Assistant Director
D. E. Johnson, Assistant to Director
Juan Pascual, Recreation Superintendent
A
93- 366
3
71,
r- R 1) M
-01
INIER-OFFICE NIEMORANDI*
April 26 1993
,Judy 0 . Canter -
Chief Procurement officer
Department of General Services
Administration and Solid Waste
Alberto Ruder, Director
Parks and Recreation Department
T Bid #92-93-080
Summer Bus
Transportation
r',FFEnFr1(:FS
ENCLOSURES
This Department has verified with the Budget Department that
funds are available to cover the proposed subject bid in the
total amount of $27,671.30 as follows:
Fund - Title
FY'93 General Fund/operating Budget
Special Revenue Fund -
Special Activity Consolidated
BUDGETARY REVIEW & APPROVAL BY:
Manohar Surana, Director
Budget Department
580301-530
580211-530
$1211000-00
$15 671.30
93- 360
11
1; AP i , iI OPTT-)A
t
9 3 8.0.._.
7' T-_,MT`TI`'T
,iT!0RTAIIT= TATC ;HEFT ATIT-) ATAi'TTISS
" RF
PT T11 TTFD
Tt,T TT?TPI,T(;l\TF TI3 'CIiF
A'T'TA''TTr.T) ETIVFLOPF TT)FtITTT-TT,D BY T.i(l
TITiItT3FT?,
TTTIF Atli)
T)I\TF Or PJD 0VT—_, 1Jt'1G.
TV F`C'T1PTT7 7; RROTiTRFf), A RTTJ Wl r,T,
II{:)T RF
AT r;i :'TFJ)
iJNT,T'F� T)1F i�?Ei'nSJ T T�)F
.,._.
DnNC? J:5 iJlIMXTTF,C) III TTTIS FrIVELOPF .
TTer_ms:( Include ca�,s�h discount for prompt payment., if any)
Additional discount of _7 -6? if awarded a.11. items.
Warranty and/or guarantee:_
Delivery: fd calendar days required upon receipt of Purchase Order or Notice
of Award.
Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at PriceF
indicated on the attached bid sheet(s).
NAMES
OF COMPANY OWNER(S):
NA'f.ES OF
COMPANY OFFICER(S):
a) List principal business address: (street address)
f /f 3 la. g� `q , - Ic-2- 3 /-j,6
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received copy of Ordinance #10062 a
amended, the Minority Procurement Ordinance of the City of I and agrAle-� to comply with al
applicable substantive and procedural provisions therein, ncl ing an ndments thereto.
Bidder: V<%��� Ssl�c--jW,&T.�2uVignature:
(compan name)
Date_�Z= Print Name U �'- L-G�- '.'9s ,
Indicate if Business is 51% Minority -owned: (Check one box only)
BLACK [t] HISPANIC [ ] FEMALE
If firm has an existing plan, effective date of implementation:
if firm does not have an existing plan, the Successful Bi er(s) 11 be required t
establish an Affirmative Action Policy, pursuant to Ordinance 052 a am nded. See Appendi
I for sample. �..y
Oy�
Bidder:���5�0�1� Signature:
( company name) 719 3 360
FAILURE TO COMPLEIL SIGN, AND RET_llRN THIS FORM MAY DISQUALIFY THIS BID.
_TEM:
TY�E_2F' PU�CH1.1$E
Dim...:'._.
AWARD. _OF__B-ID
Bid
Summer Bus Tra.nsportati.ori
Parks and Recreation
Short Term Contract
To be used for the 1993 summer recreation
program.
24
5
1993-94 General Fund, Account Code No.
580301-530($12,000.00) Sp-cial Revenue Fund
Account Code no. 580211-530 ($15,671.30).
See Attached
Bid
Invitations
Bid
Mailed _
Responses
24
5
18
5
4
1
7
2
.
0
0
0
0
.
0
.
0
5
.
1
2
0
ALL VENDORS ........... ................
MINORITY/FEMALE (MIF) VENDORS ..........
Within City limits .................
Registered with City ...............
Black (B) Vendors .....................
Located within City limits.........
Registered with City ...............
Female (F) Vendors ....................
Located within City limit;s.........
Registered wit!. City ...............
Hispanic �(H) Vendors ..................
Located within City limits.........
Registered with City ...............
NON MINORITY (NM) VENDORS..............
Located within City limits..........
"No Bids"
0
5
1
3
4
1
9
3
6
93- 360
{ t
t I
r
t P-
1 1 1
Sirv,, of _Miami
�hnlatianQ of Bida f4t
S ,mmtr Blg T��ana� rLation
Bid Not 92-93-080
r �pl Manolo School Carlos fi S80 Ave3340 SW 80 A
*5153 Street 919 Monterrey St. Miami FL 33155
Miami F1 33126 33134 Gables, FL (H)
(H) (H)
U
I M castauancs Susana and Ilan 'Ii:t3 a
13747 SW 15 St. 13747 SW 15 3tree: i
Miami F1 33184 Miami 1 3313.1
(H)
$175.00 $175.00
ItgM l (35 Units)
Special, Activities TrwvTortation
$ 121.90
$130.00
$150.00
Unit price
35
Units Awarded$
Award Total
4,26E.50
_
f
t
(30 Uaits) tiara
St>a GI$
121.90
$130.00
$150.00
Unit price
30
Units Awarded
Award Total
$ 3,E57.00
Learn -TO -Swim Tra.-wportation
121.90
$130.00
$150.00
Unit price
$
45
Units Awarded
A ward Total
$ 5,485.50
_-------
iLen(29 hits)
"mer Camp FieldTrips
$ 121.90
$130.00
$150.00
(
unit Price
29
Units Awarded
$ 3,535.10
W
Award Total
* Lowest most responsive and responsible bidder
i y
Local, Hispanic
.._ � ,+ OI � I III I I
.., ��, �, �,
�! i � it i q; �,• I � I� ��
�i!Ij;l Ilq �u; III �II�� �'hll
II'fll�"!,II! �'I �'ill�l'�, '',� �"'� �I��I�� I I�
$175.00 I $175.00
$175.00 1 $175.00
$175.00 1 $175.00
QUARTYLE.N.1
TYPE QF ULURQU E :
REASON.:
P-O E V�I-&L BUDE,S :
AM
AWARD O BID D
Sumner- Pus, Transportatli_on
Parks and Recreation
Short Term Contract
To be used f
program.
24
5
1993-94 Gen
580301-530 ($12
Account Code n
BID TA ULATj_QN : See Attached
RI—OPMRVIAR 0.
•
R i (i Tdr7
or the 1993 summer recreation
eral Fund, Account Code No.
,000.00) SF -vial Revenue Fund = -
o. 580211--530 ($15,671.30).
Bid -
Invitations Bid =-
24j-IP-- 2espon5es
ALL VENDORS ............................
24
5
MINORITY/FEMALE (M/F) VENDORS..........
18
5
Within City limits ..................
4
1
Registered with City ................
7
2
Black (B) Vendors ......................
5
0
Located within City limits..........
1
0
Registered with City ................
3
0
Female (F) Vendors .....................
4
0
Located within City limits..........
1
0
Registered with City ................
1
0
Hispanic (H) Vendors ...................
9
5
Located within City Limits..........
2
1
Registered with City ................
3
2 =
NON MINORITY (NM) VENDORS ..............
6
0
Located within City limits...........
0
0
"No Bids.. ..............................
0
93-- 360
lamb,
RECOMIENDATIC'M ION: T Tq PEITIENI)FT) THAT THE :.WATIM BF rlAfjv T
BALSERA SCHOOT, B[IS 5FiP-VT.rT, A LOCAL, ITTSPANTC
VENDOR AT A TOTAL PROPOSED AMOUNT OF
$27,671.30.
Olf ide CRV Prot Arrmntsh-E
7
Date
Z7-
to
93- 360
. . ...... .. -------
I
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i
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,
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►
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7
i
f'itC
O� mi
m r„t tiorQ
of Bids for
�n_nmer—B11, a
TLAngnnrfawYiOn
Bid No:
92-93-080
I K Castellanos
Susana an3 1'r.311 '7i11 1 t a
*J. Balsera School
Mamlo School
Carlos 5 Su--zna
J340 SW 60 Ave
13747 SW 15 St.
13747 SW 15 St="et
?3lJi
5153 NW 4 Street
F1 33126
919 Monterrey
Coral -Gables,
St. 4liami FL 33155
FL
Miami F1 33184
Miami F1
{1t)
Miami
(H)
33134 (H)
(H)
(H)
ILUM1 (35 Units)
Special Activities Transportation
$130.00
$150.00
$175.00
;17s.Gu
$ 121.90
Unit Price
Units hmd
35
nni
$ 4,266.50
j�p►.jj (30 [hits)
Sum Gaees Transportation
$130.00
$ 150.00
$175.00
s
$175.00
i
Unit Price
$ 121.90
30
1
_.
Units Awarded
$ 3,C+57.00
�'d it)tai
itoIn (45 Units)
Learn -To -Swim Transportation
$130.00
$150.00
5175.00
$175.G0 ;
4
Unit Price
$ 121.90
45
units Awarded
$ 5,485.50
A� Total
i
I
(29 Units)
$150.00
$175.00
S175.00
C.�
S� Cm4 Field
$ 121.90
$130.00
j
(
thit Price
29
Units Awarded
$ 3,535.10
W
Award Total
G
Lowest most responsive
and responsible bidder
Local, Hispanic
III I�
d�_ r�_ V I �I ll1 1I'� �, � �
P�I
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Page 2 of 2
M �
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OiitV of jK{ mi
Bid No:
92-93-080
J. school
lBus�(
school
V
14
Bus
dOwned
a& �na
I MCAstellanos
SZL
IteRLY (25 tnits
fined
r
2 Buses
1� Gesea aGrr$ vendor - Dade
Vendor
3
'
Field TYips-NOrth District
Eklit Price
Busesowned
,errc'cr
Passes owned
Ehits Awarded
AwaM TOW
$ 1'90
25
$130.00
—�
1tMM (28 Units)
$ 3,047.50
$150.00
$175.00
,y..
$175.00
Fie -South District.
Unit pry
`
Awarded
Amtr
S
d
IXII
�81.90
-$ 3,413.20
$130.00
$150.00
$175.00
1
(35 snits)
Field T'IPD-West District
$175.00
W
snit Price
j�z�d
S 121.90
1
1
Total
35
$ 4,266.50
$130.Op
$150.00
$175.00
- -P
W
TOE ANUM
s175.ao
$27,671.30
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M1 —..--..,-.,.--
A itTA( ) APE � Any ,.-R.IL 12 � 1993 11 : 30 a.m.
®SALTD_�AFA�r2
J.' BALSERA SCHOOL BUS SERVICE
See attached
MANOLO SCHOOL BUS SERV.
•CARLOS & SUSANA SCHOOL BUS SERV
We received
nJ_y one copy wnicil was
tment
1: & M CASTELLANOS
SUSANA & TV AN 3JILALTA
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-'------ �_ _�L.� �_�____• rocotvad 'Gcvelopes on Behalf of
£Yot3a+acoivinA yids) "•-"'-
GSA/r id Waste -procurement Divtsioa
i+uty City�C2ark���
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami.,
Florida 33133 not later than 11:30 for the
furnishing of summer bus transportation services for the
Department of Parks and Recreation.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected,
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Ordinance #10032 established a "First Source Hiring Agreement"
program to stimulate the creation of employment for City of Miami
residents. For details of the program's requirements, contact
the Neighborhood Jobs Program at 579-2468.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or bid is not more than ten percent (10%) in excess of
the lowest other responsible bidder or bidder.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 0837 )
Cesar H. Odio
City Manager
Gity of M 11)
RE-01-11SITION FOR ADVERTISEMENT ?ppoir in th;�
INSTRUCTIONS: Please jype 4 Wi is J9
1. Department: 2. Division:
3. Account Code number: 4. Is this -1 confirmation: 5. Prepared by:
i ' 0 3 0 j - '7 11 Yes No
- ---------
6. Size of advertisement: 7. Starling date: R. Telephone number:
9. Number of times this advertisement is to be 10 Type of advertisement:
published: C"i Le-qql_ Classified- ❑Displace____--_
11. Remarks:
UTp, 11c I
ci t-�' 3 -- 0 u
F"--------Publication
amm VA
Invoice No.
Date(s) of
Advertisement
Amount
13.
0 Approved
11 Disapproved
Department Director/Designee Date
Approved for Payment Date
ECJG�S/PC SOLRev, 12/89J Routing: Forward White and Canary to G.S.A. (Procurement management) ana retain r1nK COPY.
DISTRIBUTION: White - G.S.A.; Canary - Department