HomeMy WebLinkAboutR-93-0315•
Ej
J-93-307
8/4/93
RESOLUTION NO.
93- 315
A RESOLUTION, BY AN AFFIRMATIVE VOTE OF
4/8TH8 OF THE MEMBERS OF THE CITY COMMISSION,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S ACTIONS IN WAIVING COMPETITIVE
BIDDING PROCEDURES FOR THE FURNISHING AND
INSTALLATION OF THREE HUNDRED TWENTY SEVEN
(327) SQUARE YARDS OF CARPETING AT CITY
OFFICES ON AN EMERGENCY BASIS AND ISSUING
PURCHASE ORDERS TO FLORIDA CARPET CORPORATION
FOR SAID PROCUREMENT AND INSTALLATION;
ALLOCATING FUNDS THEREFOR, IN THE AMOUNT OF
$5,100.00, FROM 1992--93 PROPERTY MAINTENANCE
DIVISION OPERATION BUDGET, ACCOUNT CODE NO.
420401-870 ($3,800) AND FENA PROJECT NO.
311924, ACCOUNT CODE NO. 808001-830 ($1,800).
= WHEREAS, as a result of Hurrioane Andrew, seotions of City
offioes carpeting were damaged and needs to be replaced; and
WHEREAS, the City's Property Maintenanoe Division is
ourrently working on various repairs at City offioes as a result
i
of Hurrioane Andrew and as part of the projeot approximately
three hundred twenty seven (327) square yards of new oarpeting is
i
needed and due to the lengthy formal bidding prooess, informal
4
}
' quotes were obtained from various oarpeting companies; and
WHEREAS, Florida Carpet Corporation was the lowest most
responsive and responsible bidder; and
WHEREAS, the City Manager has made a written finding that a
i
valid emergenoy need existed for the furnishing and installation
ION
L'Ii'1TA awc; OF
MAY 13 M3
R.. I.
93- 315
of carpeting at City offices by waiving formal bidding procedures
and by accepting the informal quotes and awarding the furnishing
and installation of said carpeting to Florida Carpet Corporation
at a proposed amount of $5,100.00; and
WHEREAS, funds for these services are available from 1902-93
Property Maintenance Division Operation Budget, Account Code No.
420401-670 ($3,600) and PENA Project No. 311924, Account Code No.
808001-830 ($1,500);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager's actions in waiving
competitive bidding procedures for the furnishing and
installation of three hundred twenty seven (327) square yards of
carpeting in City offices on an emergency basis and issuing
purchase orders to Florida Carpet Corporation for said
procurement and installation is hereby ratified, approved and
confirmed by a 4/5ths vote of the City Commission, with funds
therefor hereby allocated, in the amount of $5,100.00, from 1992-
93 Property Maintenance Division Operation Budget, Account Code
No. 420401-670 ($3,600) and FEMA Project No. 311924. Account Code
No. 808001-830 ($1,800).
Section 3. This Resolution shall become effective
immediately upon its adoption.
Z-lz
PASSED AND ADOPTID this 13th day of
XA'
CITY CLEPM
PREPARED AND APPROVED BY:
RAPAEL O. DI�To
DEPUTY CITY
st 1903.
CITY OF MIAMI, FLOROA
33
INTMOF ICE MEMOpANDUM
TO : DATE FILE
Honorable Mayor and Members A�•
of the City Commission 1'1H �� w -�
sua,ECT Emergency Ratification
for furnishing and =
installation of carpeting =74
_7 FROM REFERENCES. at City offices
desar H. Odio z#+
City Manager ENCLOSURES:
—1
DATIOM
i
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, approving, and confirming the
award of a contract for the furnishing and installation of
carpeting for City offices to Florida Carpet Corporation a non-
minority/Dade County vendor as an emergency action by the City
Manager at a total proposed amount of $5,100.00. Allocating _
funds therefor from the 1992-93 General Services Administration
and Solid Waste/Property Maintenance Division, Account Code No.
420401-670 ($3,600.00) and FEMA Project No. 311924, Account Code'
No. 805001-830 DSA #92693 ($1,500.00).
Pursuant to Purchase Order Nos. 62524 and 62525, informal quotes
were requested to replace approximately three -hundred twenty
seven (327) square yards of new carpeting for City offices partly
damaged by Hurricane Andrew. Florida Carpet Corporation was the
lowest responsible and responsive bidder. This price was
obtained through acquisition of informal bids from various
carpeting companies.
The City Manager waived formal bidding procedures and determined
the emergency award of this contract to be an appropriate action.
Attachments
-93- 315
CITY OF MIAMI. FLOmDA `
. OCt1 _�p�v'ty%
INtER-OFFICE 11AEMC?�ANbUI
93 RV % 3
! DATE March 31, 1993
Cesar H. Odio
-}' City Manager 'Pmergency Purchase
I sua,ecT of Carpeting f o r
the Mayor's OFaice
I REFERENCES
Ran E. Williams
i •
As istant City Manag''r ENCLOSURES
A'r I ON
FILE
� RgGOMMEND
The Department of General Services and
solidWaste
carpetingforrequesting
your approval for the emergency
rn rpet at a cost of $5,100.
? Piayor's Office from Flora a
i
j. BACKGROUND
The Property Maintenantly
nce nivision of this dU pastof�ice�which Pwill
wanking on various improvements tfromeHurricane Andrew and (2) a
ef:ectuate (1) repairs result infurnishings.
h needed face-lift to the aging
muc
approximately three -hundred twenty
As a part of this project, w c is needed. In that the
seven (327) square yards of new carpeting Commission
cost exceeds the $4,500 purchasing benchmark requiring
lengthy timeframe, I am requesting
probable
action and a P this work to the Florida Carpet
authorization in awarding Florida at a cost
Corporation, 5280 e�.� r 6c7 Street,
othrough acquisition of
of $5,100. This p companies throughout Dade
informal bids from various carpeting P County. Legislation for formal ratification will be prepared for
p
the forthcoming City Commission Meeting.
By your signature below, I will initiate the necessary purchase
order.
3:
i
=t
W
�Q>v Approval:
Cesar H. Od o
tt
City . Manager x
W.
r
is
a RED. NO. 62524
City Of Miami p 1. Pre Ent. Amount: 2. Bete No:
- 1 695.39
REOUEET FOR PURCHASE R
"4 T 3. Pre -Encumbered By. 4. Date:
i M
Instructions: 1. Check SE200 for available balance before pre -encumbering estimated E . Minority Status when vendor is
amount. DO NOT SUBMIT FORM if funds not available. T predetermined: N M
2. 3E TYPEWRITER to fill in shaded areas numbered 1.15 only. A S. Suggested Source:
3. Each Requisition must be for items which are obtainable from
th Social Security No: same vendor.
Vendor No: Florida Carpet Corp.
p
5280 NW 167 Avenue
FLORIDA CARPET CORP — Tax ID No: M Miami FL 33014
E 59-0799951 i A Kim Beck-624-0700
ATTN KIM BECK �►
D 5280 NW 167 STREET entity Type: w/o-457556
O MIAMI FLORIDA 33014 ❑ Sole Proprietorship 8
R 19
Corporation
❑ Partnership VENDORS CONTACTED
7. Deliver To:
Property Maintenance Division a)�
1975 NW 12 Avenue;'
Miami FL 33136 bj
F.O.B. DESTINATION
Quote By: WRITTEN Quote Date. 3/26/93 ✓(
Terms: NET 30 DAYS Delivery: APPROX 14 DAYS ARO
8. Prepared By: 9. Dept/Div: d)
K. Hearin 0 A Pr Mtge ,• f
10. Date: 11 h ized atur e) 1, C: �, �) t t/
zn 3
— i 12. Phone.No: 13. Account s:�
5
•
14. OTY 15. DESCRIPTION UNIT EXTENDED VENDOR QUOTATION
{ PRICE PRICE (a) (b) (c) (d) (e)
a Furnish & install 93 square
yards of WELLCO VOGUE 11 1,500.00
(color selectedby the City)
carpeting wi th`l"Oz. flat
commercial cushion in the
Ma or's conference room and,
of da s on at Miami
City Hall, 3500 Pan American
r Drive, Miami, Florida
Contractor shallFlschedule in-
stallation on weekend & shall
be responsible for the moving ` ,t
& relocating of all furniture �J� 6 L
& removal/discarding of exist-
ing carpentry and padding., r
if
Hurricane R lated
I)
TOTAL 1,500.00t� Jr
*96
11z Funds Cerdw City Manager
s '.'ulfa UAV 141N. .'+ri'. ey if
Date: BY.
1�i cif �••.+ �r� �.i
M...IL AW
-,.
j
6111
c City Of Miami to 1. Pre Enc. Amount 2. Batt; N
RE0i.. .7T Fvt7 �VICHASE +r� Y 3. P e-E5cui 4. Date
Instructions: 1, Check BE200 for available balance before pre -encumbering estimated E 5. Minority Status when vendor is
amount. DO NOT SUBMIT FORM if funds not available. N predetermined: NM
2. USE TYPEWRITER to fill in shaded areas numbered 1-15 only. A 6. Suggested Source:
3. Each Requisition must be for items which are obtainable from �
tht same vendor. Florida Carpet Corp.
Vendor No: Social Security No: N 5280 NW 167 Avenue
Tax ID No: M Miami, FL 33014
v -
E FLORIDA CARPET CO:..' 59-0799951 A Kim Beck-624-0700
N ATTN KIM BECK Entity Type: R w/o-457027
D 5280 NW 167 STREET ❑ Sole Proprietorship S
0 MIAMI FLORIDA 33014 99 Corporation
R ❑ Partnership VENDORS CONTACTED
7. Deliver TO: a1G l�(•'� L.. �%'� ( 'f `
Property Maintenance Division r
1976 NW 12 Avenue
Miami FL 33136 b) J
F.O.B. DESTINATION 3/26/93 �/ 9 f �J
Quote By: WRITTEN Quote Date: '
Terms: NET 30 DAYS Delivery: APPROX 14 DAYS ARO IS. Prepared By: 9. Dept/Div. d)
K. Hearin GSA 101.1
10. Date: Autho re: e) 16,11
3-19-93-
12. Phone NO: 13. Account e(s): lfl-
575-5141 420401-670 _
14. 15. UNIT EXTENDED VENDOR QUOTATION
OTY. DESCRIPTION PRICE PRICE (a) (b) r(c) (d) (e) (f►
Furnish & install 233.67 sq. 3,600.00 ����
yards of WELLCO VOGUE II AV. oa
(color selected by City)
carpeting with 65 oz . flat -
commercial cushion in the
Mayor's Office (excluding
conference room & office of
Odalys Mon) at Miami's City
Hall, 3500 Pan American Drive,
Miami, Florida.
Contractor shall schedule
� : •: is tiiq 'LION
installation on . weekend and ,fAmm *a w a;'a+ lt• s kith f%a
Od OWN 8V. ad A ad awir d saw. -Wo NN a*
shall be responsible for the M,�a.:.r�1Mitaosiwaa
moving and relocating of all
41111
furniture & removal/discarding
of existing carpeting and -
padding.
FY' / TOTAL. 39600.00
Funds Certitipd City Manager + ts WV AWOWW. it
$� • � lNlhi'�J7NCw o
Lute.
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