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HomeMy WebLinkAboutR-93-0315• Ej J-93-307 8/4/93 RESOLUTION NO. 93- 315 A RESOLUTION, BY AN AFFIRMATIVE VOTE OF 4/8TH8 OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ACTIONS IN WAIVING COMPETITIVE BIDDING PROCEDURES FOR THE FURNISHING AND INSTALLATION OF THREE HUNDRED TWENTY SEVEN (327) SQUARE YARDS OF CARPETING AT CITY OFFICES ON AN EMERGENCY BASIS AND ISSUING PURCHASE ORDERS TO FLORIDA CARPET CORPORATION FOR SAID PROCUREMENT AND INSTALLATION; ALLOCATING FUNDS THEREFOR, IN THE AMOUNT OF $5,100.00, FROM 1992--93 PROPERTY MAINTENANCE DIVISION OPERATION BUDGET, ACCOUNT CODE NO. 420401-870 ($3,800) AND FENA PROJECT NO. 311924, ACCOUNT CODE NO. 808001-830 ($1,800). = WHEREAS, as a result of Hurrioane Andrew, seotions of City offioes carpeting were damaged and needs to be replaced; and WHEREAS, the City's Property Maintenanoe Division is ourrently working on various repairs at City offioes as a result i of Hurrioane Andrew and as part of the projeot approximately three hundred twenty seven (327) square yards of new oarpeting is i needed and due to the lengthy formal bidding prooess, informal 4 } ' quotes were obtained from various oarpeting companies; and WHEREAS, Florida Carpet Corporation was the lowest most responsive and responsible bidder; and WHEREAS, the City Manager has made a written finding that a i valid emergenoy need existed for the furnishing and installation ION L'Ii'1TA awc; OF MAY 13 M3 R.. I. 93- 315 of carpeting at City offices by waiving formal bidding procedures and by accepting the informal quotes and awarding the furnishing and installation of said carpeting to Florida Carpet Corporation at a proposed amount of $5,100.00; and WHEREAS, funds for these services are available from 1902-93 Property Maintenance Division Operation Budget, Account Code No. 420401-670 ($3,600) and PENA Project No. 311924, Account Code No. 808001-830 ($1,500); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager's actions in waiving competitive bidding procedures for the furnishing and installation of three hundred twenty seven (327) square yards of carpeting in City offices on an emergency basis and issuing purchase orders to Florida Carpet Corporation for said procurement and installation is hereby ratified, approved and confirmed by a 4/5ths vote of the City Commission, with funds therefor hereby allocated, in the amount of $5,100.00, from 1992- 93 Property Maintenance Division Operation Budget, Account Code No. 420401-670 ($3,600) and FEMA Project No. 311924. Account Code No. 808001-830 ($1,800). Section 3. This Resolution shall become effective immediately upon its adoption. Z-lz PASSED AND ADOPTID this 13th day of XA' CITY CLEPM PREPARED AND APPROVED BY: RAPAEL O. DI�To DEPUTY CITY st 1903. CITY OF MIAMI, FLOROA 33 INTMOF ICE MEMOpANDUM TO : DATE FILE Honorable Mayor and Members A�• of the City Commission 1'1H �� w -� sua,ECT Emergency Ratification for furnishing and = installation of carpeting =74 _7 FROM REFERENCES. at City offices desar H. Odio z#+ City Manager ENCLOSURES: —1 DATIOM i It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving, and confirming the award of a contract for the furnishing and installation of carpeting for City offices to Florida Carpet Corporation a non- minority/Dade County vendor as an emergency action by the City Manager at a total proposed amount of $5,100.00. Allocating _ funds therefor from the 1992-93 General Services Administration and Solid Waste/Property Maintenance Division, Account Code No. 420401-670 ($3,600.00) and FEMA Project No. 311924, Account Code' No. 805001-830 DSA #92693 ($1,500.00). Pursuant to Purchase Order Nos. 62524 and 62525, informal quotes were requested to replace approximately three -hundred twenty seven (327) square yards of new carpeting for City offices partly damaged by Hurricane Andrew. Florida Carpet Corporation was the lowest responsible and responsive bidder. This price was obtained through acquisition of informal bids from various carpeting companies. The City Manager waived formal bidding procedures and determined the emergency award of this contract to be an appropriate action. Attachments -93- 315 CITY OF MIAMI. FLOmDA ` . OCt1 _�p�v'ty% INtER-OFFICE 11AEMC?�ANbUI 93 RV % 3 ! DATE March 31, 1993 Cesar H. Odio -}' City Manager 'Pmergency Purchase I sua,ecT of Carpeting f o r the Mayor's OFaice I REFERENCES Ran E. Williams i • As istant City Manag''r ENCLOSURES A'r I ON FILE � RgGOMMEND The Department of General Services and solidWaste carpetingforrequesting your approval for the emergency rn rpet at a cost of $5,100. ? Piayor's Office from Flora a i j. BACKGROUND The Property Maintenantly nce nivision of this dU pastof�ice�which Pwill wanking on various improvements tfromeHurricane Andrew and (2) a ef:ectuate (1) repairs result infurnishings. h needed face-lift to the aging muc approximately three -hundred twenty As a part of this project, w c is needed. In that the seven (327) square yards of new carpeting Commission cost exceeds the $4,500 purchasing benchmark requiring lengthy timeframe, I am requesting probable action and a P this work to the Florida Carpet authorization in awarding Florida at a cost Corporation, 5280 e�.� r 6c7 Street, othrough acquisition of of $5,100. This p companies throughout Dade informal bids from various carpeting P County. Legislation for formal ratification will be prepared for p the forthcoming City Commission Meeting. By your signature below, I will initiate the necessary purchase order. 3: i =t W �Q>v Approval: Cesar H. Od o tt City . Manager x W. r is a RED. NO. 62524 City Of Miami p 1. Pre Ent. Amount: 2. Bete No: - 1 695.39 REOUEET FOR PURCHASE R "4 T 3. Pre -Encumbered By. 4. Date: i M Instructions: 1. Check SE200 for available balance before pre -encumbering estimated E . Minority Status when vendor is amount. DO NOT SUBMIT FORM if funds not available. T predetermined: N M 2. 3E TYPEWRITER to fill in shaded areas numbered 1.15 only. A S. Suggested Source: 3. Each Requisition must be for items which are obtainable from th Social Security No: same vendor. Vendor No: Florida Carpet Corp. p 5280 NW 167 Avenue FLORIDA CARPET CORP — Tax ID No: M Miami FL 33014 E 59-0799951 i A Kim Beck-624-0700 ATTN KIM BECK �► D 5280 NW 167 STREET entity Type: w/o-457556 O MIAMI FLORIDA 33014 ❑ Sole Proprietorship 8 R 19 Corporation ❑ Partnership VENDORS CONTACTED 7. Deliver To: Property Maintenance Division a)� 1975 NW 12 Avenue;' Miami FL 33136 bj F.O.B. DESTINATION Quote By: WRITTEN Quote Date. 3/26/93 ✓( Terms: NET 30 DAYS Delivery: APPROX 14 DAYS ARO 8. Prepared By: 9. Dept/Div: d) K. Hearin 0 A Pr Mtge ,• f 10. Date: 11 h ized atur e) 1, C: �, �) t t/ zn 3 — i 12. Phone.No: 13. Account s:� 5 • 14. OTY 15. DESCRIPTION UNIT EXTENDED VENDOR QUOTATION { PRICE PRICE (a) (b) (c) (d) (e) a Furnish & install 93 square yards of WELLCO VOGUE 11 1,500.00 (color selectedby the City) carpeting wi th`l"Oz. flat commercial cushion in the Ma or's conference room and, of da s on at Miami City Hall, 3500 Pan American r Drive, Miami, Florida Contractor shallFlschedule in- stallation on weekend & shall be responsible for the moving ` ,t & relocating of all furniture �J� 6 L & removal/discarding of exist- ing carpentry and padding., r if Hurricane R lated I) TOTAL 1,500.00t� Jr *96 11z Funds Cerdw City Manager s '.'ulfa UAV 141N. .'+ri'. ey if Date: BY. 1�i cif �••.+ �r� �.i M...IL AW -,. j 6111 c City Of Miami to 1. Pre Enc. Amount 2. Batt; N RE0i.. .7T Fvt7 �VICHASE +r� Y 3. P e-E5cui 4. Date Instructions: 1, Check BE200 for available balance before pre -encumbering estimated E 5. Minority Status when vendor is amount. DO NOT SUBMIT FORM if funds not available. N predetermined: NM 2. USE TYPEWRITER to fill in shaded areas numbered 1-15 only. A 6. Suggested Source: 3. Each Requisition must be for items which are obtainable from � tht same vendor. Florida Carpet Corp. Vendor No: Social Security No: N 5280 NW 167 Avenue Tax ID No: M Miami, FL 33014 v - E FLORIDA CARPET CO:..' 59-0799951 A Kim Beck-624-0700 N ATTN KIM BECK Entity Type: R w/o-457027 D 5280 NW 167 STREET ❑ Sole Proprietorship S 0 MIAMI FLORIDA 33014 99 Corporation R ❑ Partnership VENDORS CONTACTED 7. Deliver TO: a1G l�(•'� L.. �%'� ( 'f ` Property Maintenance Division r 1976 NW 12 Avenue Miami FL 33136 b) J F.O.B. DESTINATION 3/26/93 �/ 9 f �J Quote By: WRITTEN Quote Date: ' Terms: NET 30 DAYS Delivery: APPROX 14 DAYS ARO IS. Prepared By: 9. Dept/Div. d) K. Hearin GSA 101.1 10. Date: Autho re: e) 16,11 3-19-93- 12. Phone NO: 13. Account e(s): lfl- 575-5141 420401-670 _ 14. 15. UNIT EXTENDED VENDOR QUOTATION OTY. DESCRIPTION PRICE PRICE (a) (b) r(c) (d) (e) (f► Furnish & install 233.67 sq. 3,600.00 ���� yards of WELLCO VOGUE II AV. oa (color selected by City) carpeting with 65 oz . flat - commercial cushion in the Mayor's Office (excluding conference room & office of Odalys Mon) at Miami's City Hall, 3500 Pan American Drive, Miami, Florida. Contractor shall schedule � : •: is tiiq 'LION installation on . weekend and ,fAmm *a w a;'a+ lt• s kith f%a Od OWN 8V. ad A ad awir d saw. -Wo NN a* shall be responsible for the M,�a.:.r�1Mitaosiwaa moving and relocating of all 41111 furniture & removal/discarding of existing carpeting and - padding. FY' / TOTAL. 39600.00 Funds Certitipd City Manager + ts WV AWOWW. it $� • � lNlhi'�J7NCw o Lute. ;s