HomeMy WebLinkAboutR-93-029810
3
'i
JL93-284
8/4/98
9 3- 298
RESOLUTION NO .
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A RESOLUTION ACCEPTING THE BID OF ROYAL RENT -
A -CAR FOR THE FURNISHING OF AUTOMOBILE RENTAL
SERVICE ON A CONTRACT BASIS FOR A PERIOD OF
4
I;
ELEVEN MONTHS WITH THE OPTION TO EXTEND FOR
!`
AN ADDITIONAL ONE (1) YEAR PERIOD FOR THE
?:
DEPARTMENT OF POLICE AT A TOTAL PROPOSED
INITIAL COST OF $837,845.00; AUTHORIZING THE
ALLOCATION OF FUNDS FROM THE LAW ENFORCEMENT
TRUST FUND, PROJECT NO. 690001, ACCOUNT
_`.
NOS. 290981-810 ($391,160), 290931-610
($27,940), 290933-810 ($6,988), 290989-610
($27,940), 290992-610 ($27,940); FURTHER,
ALLOCATING FUNDS THEREFOR FROM PROJECT NO.
133001, ACCOUNT NO. 290448-610 ($88,880)0
SUCH EXPENDITURE HAVING BEEN CERTIFIED BY THE
CHIEF OF POLICE AS BEING IN COMPLIANCE WITH
SECTION 932.7088 OF THE FLORIDA STATUTES;
_
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE AND THEREAFTER TO
EXTEND THIS CONTRACT AT THE SAME PRICE, TERMS
AND CONDITIONS, SUBJECT TO THE AVAILABILITY
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OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received April 13, 1993 for the furnishing of automobile rental
service on a contract basis for a period of eleven (11) months
with the option to extend for an additional one (1) year period
for the Department of Police; and
WHEREAS, invitations were mailed to twenty-seven (27)
potential bidders and three (3) bids were received; and
WHEREAS, authorization is requested to allocate funds from
the Law Enforcement Trust Fund, Project No. 690001, Account
CITY CONWsmon
MEETING OF
MAY 13 1993
a•.WUHM xa.
93- 298
Numbers 290981-610 ($S01,160), 200931-610 ($27,940), 200983-610
(g8,986), 290069-610 ($21,940), 290092-810 ($27,940); further,
allooating funds therefor from Projeot No. 133001, A000unt No.
290448-610 (W oSSO); and
WHEREAS, the Miami Polioe Department has need for unmarred
oars in order to oontinue the operation of its speoialized units
to be able to safely and effeotively interaot with the oriminal
element in our community without being easily identified; and
WHEREAS, the City Manager and the Chief of Polioe reoommend
that the bid reoeived from Royal Rent-A-Car be aooepted as the
lowest most responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The reoitals and findings contained in the
Preamble to this Resolution are hereby adopted by referenoe
thereto and inoorporated herein as if fully set forth in this
Seotion.
Seotion 2. The April 13, 1993 bid of Royal Rent-A-Car
for furnishing automobile rental servioe on a oontraot basis for
the period of eleven (11) months with the option to extend for an
additional one (1) year period for the Department of Polioe at a
total proposed initial post of $837,848.00 is hereby aooepted,
with funds therefor hereby allooated from the Law Enforoement
Trust Fund, Projeot No. 690001, A000unt Numbers 290981-610
($391,160), 290931-610 ($27,940), 290933-610 ($6,988), 290959-610
($27,940), 290992-610 (27.940); further, allootating funds
therefor from Projeot No. 133001. A000unt No. 290448-610
93-- 29E
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a
z
C:
($83,880), such expenditure having been certified by the Chief of
Police as being in compliance with Section 932.7055 of the
Florida Statutes.
Seotion 3. The City Manager is hereby authorisedl' to
Instruct the Chief Procurement Officer to issue purchase orders
for said servioe and thereafter to extend said oontraot at the
same prioe, terms and conditions, subject to the availability of
funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSEL] AND ADOPTED this _13.f-b day of
ATTEST:
r .
NATTY EIRAI
CITY CLERK
PREPARED AND APPROVED BY:
CARMEN L. LEON J
ASSISTANT CITY ATTORNEY
BSS:CSK:M3556
VIER L.
, 1993.
APPROVED AS TO FORM AND
CORRECTNESS:
A Ir Q J00S. III
CITY ATTO r
Y
The herein authorization is further subject to oompliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
-3- 93- 298
CITY OF MIAMI, FLORIDA21 B
INTEA-OPFICE MEMORANDUM
3 to : DATE : �j FFILEt
The norable mayor and Members MAY �`5 993
of C y Commission sua,Ect
-f Resolution and Award of Sid
No. 92-93-083Rs Rental
FROM : REFERENCES: Vehicles
Cesar H. Odio
City Manager ENCLOSURES:
RECOMMENDAT10N
It is respectfully recommended that authorization to utilize Law
- Enforcement Trust Funds be given, an award be made, accepting the
- bid of Royal Rent-A-Car, a Hispanic/local vendor, whose principal
place of business is 1199 NW 42nd Avenue, Miami, Florida, for the
provision of rental vehicles on a contract basis, for a period of
eleven months, with the option to extend for an additional one
year period, at a total proposed initial cost of $537,845.
BACKGROUND:
The Miami Police Department has a need for unmarked cars in order
to continue the operation of its specialized units. These units
need rental vehicles to safely and effectively interact with the
criminal element in our community without being easily
identified.
Specifically, the Street Narcotics Unit (S.N.U.) is responsible
for combating the distribution and sale of illegal street --drugs,
the Directed Patrol Detail, for identifying and combating
burglaries, robberies and prostitution -related crimes, the
Special Investigations Section which targets vice, narcotics,
gambling and subversive groups and the Proactive Internal
Security unit which investigates police corruption and criminal
activity.
Utilization of rental vehicles is necessary because of the need
to change vehicles frequently. Use of unmarked leased
automobiles is an effective law enforcement tool which can be
used to reduce the risk factors to officers involved in these
operations and has been highly successful in the past.
As a result of the Commission's directive, new bids were sent to
prospective vendors, with Royal Rent-A-Car submitting the second
lowest bid. The lowest bidder, Intercontinental Rental -A -Car was
considered non -responsive, because it charges for mileage.
It is, therefore, recommended that an award be made to Royal
Rent-A-Car, at a total proposed initial cost of $537#845, for the
provision of rental vehicles and thereafter to extend this
contract upon the availability of funds. 9 3 - 298
pn
The Honorable Mayor and members
of the city Commission
Page 2
Hid No.
92"93-083A
^f WA of Cost AtImatel-
E
CITY OF MIAMI. FLORIDA
INTER-OFFtCt MEMORANDUM
(j DATE : FILE
S d S C t
u y
Chief
ar er
Procu ment Officer
sua,Ecr
Bid Approval, Bid No.
92-93-083R: Rental Vehicles
FROM :-
REFERENCES
vin
Ross
hief
of Police
ENCLOSURES
This
department has verified
that funds
are available with the
Department
of Budget to cover the cost
of rental vehicles at a
cost
of $537,845. Funding is
to be from:
The Law Enforcement Trust Fund
Project Number 690001
Index Codes 290981-610 ($391,160) (56 vehs.)
190931-610 ($27,940) (4 vehs.) R-92-587.1
290933-610 ($6,985) (1 veh.) R-92-587
290959-610 ($27,940) (4 vehe.) R-92-368
290992-610 ($27,940) (4 vehs.) R92 -587.2
The Special Revenue Fund "Crack Cocaine Grant"
Project Number 133001
/M Index Code 290448-610 ($55,880) (8 vehs.) Ord. 10923
BUDGETARY REVIEW & APPROVED BY:
Tian r Surana, Director
l De rtment of Budget
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda. and must be
attached to the resolution cover memorandum.) ';
rContinued) J
BID SHEET -AD ATTACHMENTS
D ENVELOPE IDENTIFIED BY 131D
AITY IS REQUIRED, A BID WILL
SUBMITTED IN THIS ENVELOPE.
MUST BE ^RNED IN TRIPLICATE IN TF
NUMBER, TIME AND DATE OF Bib OPtNINC
NOT BE ACCEPTED UNLCSS THE DtPOSIT C
.5 Dayin (Include cash discount for prompt payment, if any)
discount of N/A if awarded all items.
d/or guarantees N/A
Delivery: 1 calendar days required upon receipt of Purchase Order or Notic
of Award.
N/A Number of Calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, gpeci.
conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prict
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S)s
Ismael Perera 7a:nael RerPra-
Manuel Rodriguez Ismael Perera Sr.
Manuel Rodriquez
a) List principal business address: (street address)
119 - N.W. 42 A3jr-N Ir _
b) List all other offices located in the State of Florida: (street address)
-- N/A
(Please use the back of this page if more space is necessary)
MINMITY PytocURKHRUT QAMPL" "CZ
The undersigned bidder acknowledges that (s)he has received a copy of O ance #10062
amended, the Minority Procurement Ordinance of the City of Miami and agre to comply with a
applicable substantive and procedural provisions therein, i any en nts thereto.
Bidder: Royal Rent-A-Car Signat
Zcoshpany., name)
Date: Print Name: Tsmapl 'Do rera
Indicate if Business is 51% Minority -owned: (Check om box only)
( ] BLACK EX) HISPANIC FEMALE
AZZIRMATIVIt ACCIO i PLUM
If firm has an existing plan, effective date of implementation:
if firm does not have an existing plan, the Successful Bidder(s) shall be required
establish an Affirmative Action Policy, pursuant to Ordinance I100f� ame g� Apnd
I for sample. �//
Bidder: _Royal Rent-A-Car Signat
(company name)
FAILURE TO COMPLETE, SIGN, AND R TARN THIS FORM MAY DISO0ei1Fv THIS BID.
93- 298 t
feontinued) .J
y BID SHEET hO ATTACHMENTS MUST BE E URNED IN TRIPLICATE IN TE,
3 b ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF HID OP9NINC-
tCt- MV IS REQUIRED, A BID WILT, NOT BE ACCEPTED UNLESS THt DEPOSIT 0
18 SUBMITTED IN THIS ENVELOPE.
fgk t5._nayg (Include cash discount for prompt payment, if any)
litioinal discount of N/A $ if awarded all items.
ty and/or guarantee; N/A
Delivery: i calendar days required upon receipt of Purchase Order or Notic
of Award.
N/A Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, speci.
conditions, and General Information to Bidders, we agree to furnish the Item(s) at Price
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
Ismael Perera Tg a l Parera
Manuel Rodriguez Ismael Pe era sr
Manuel Rodriquez
a) List principal business address: (street address) -
b) List all other offices located in the State of Florida: (street address) M
(Please use the back of this page if more space is necessary)
HINORTTY PROCLRRN1tttT_,
The undersigned bidder acknowledges that (s)he has received a copy of O anee i10062
amended, the Minority Procurement Ordinance of the City of Miami and agr t comply with a`
applicable substantive and procedural provisions therein, i any n nts thereto.
Bidder: —Royal Re t-A-Car Signat
(co Apanyo, name)
Date: Print Name: Iamac-1 Pp_rEara
Indicate if Business is 51% Minority -owned: (Check am box only)
_4 [ ] BLACK [X] HISPANIC [ ] FEMALE
-t AFFIRMATIVE ACTION RIAU
If firm has an existing plan, effective date of implementations Novembe
If firm does not have an existing plan, the Successful Sidder(s) shall be repaired
establish an Affirmative Action Policy, pursuant to Ordinance #100 ame SeeAmend
I for sample.
Bidder: Royal Rent-A-Car Signat
(company name)
EAILURE TO COMPLETE, SIGN. AND RETURN THIS E,Qgn MAY ]DISQUALIFY THit Rim:
93- 29'
a : 4v �Y
Auto Lease/Rental
Police
Rid No. 92-23-OBIR
TYPE OF PURCHASEt On a contract basis for eleven months (11)
with the option to extend for an additional
one (1) year period.
REASONt To continue the operation of its specialized
units, usir.; •-n-marltod carp *„ LF!"e rr WmA
effectively interact with the criminal element
in our community without being easily
identified.
' • OP :
BIDS RECEIVED: 2
FUNDS: The Law Enforcement Trust Fund; Project No.
690001; Index Code 290981-610 ($391,160) (56
vehs.), 290931-610 ($27,940) (4 vehs.) R-92-
587.1, 290933-610 ($6,985) (1 veh.) R-92-587,
290959-610 ($27,940) (4 vehs.) R-92-368,
290992-610 ($27,940) (4 vehs.) R-92-587.2,
and Special Revenue Fund "Crack Cocaine
Grant" Project No. 133001, Index Code 290448-
610 ($55,880) (8 vehs.) Ord 10923
BIp TAaULATION:
Option A* Option B*
Royal Rent-A-Car $635.00 $627.00
InterAmerican Car $649.00 $639.00
Rental
*on a monthly basis
r
93- 298..
!OKI
aid e'
Invitations
Within City limits...•....•.•..,...
Regiatered with City ........
'Located within City limits • . • • • • • • •
Registered withity.•.......r......
rm&lg (F ) ` ondore • • • . • • • .. • • • .. • • . . • • .
Located within City limits•..••.•.•.
tagistared with City.•........•....•
hispanic (H) Vendas�••.l mite......•...
Located within City
".,.,.i@eared with City .••••••••.••••••
27
11
2
5
1
0
0
6
1
Bid
zM
2
1
1
0
0
0
0
0
1
1
Bid No._92-93083R
Auto Lease/Rental
Police
yyps or_PmWA 1 On a contract basis for eleven months (11)
with the option to extend for an additional
one (1) year period.
RRASQN: To continue the operation of its specialized
units, using rert +ram..
effectively interact with the criminal +element
in our community without being easily
identified.
$YDS.RECEIVED: 2
FUNDS t; The Law Enforcement Trust Fund; Project No.
690001; Index Code 290981-610 ($391,160) (56
vehs.), 290931-610'($27,940) (4 vehs.) R-92-
587.1, 290933-610 ($6,985) (1 veh.) R-92-587,
290959-610 ($27,940) (4 vehs.) R-92-368,
290992-610 ($27,940) (4 vehs.) R-92-587.2,
and Special Revenue Fund "Crack Cocaine
Grant" Project No. 133001, Index Cbde 290448-
610 ($55,880) (8 vehs.) Ord 10923
Atn 'TI RT&&ION:..
Option A* Option 8*
2:39PM :CITY OF MIAMI POLIM4 30'58581707:" 2/ 3
VT
Al PIDAV1T
sufrit +ofp f'WRIDA t
t 83
COUNTY or DAD8
Sefore me this day personally appeared Calvin Roos, who
bC,;;cy- ::4lx jwora, deposes and days unaL.:
1, Calvin Rose, Chief of Pvlice, City of Miami, do hereby
certify that this request for expenditure from the City of Miami.
taw Snforcement TarUst Fund, for the lease of
9
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R
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LEGAL ADVERTISEMENT
r
3ialed bids will be received by the City of Miami City Clerk at
a
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than for the
furnishing of =` i It6*- 14666e r6fit„ l - servlcoa on a contract basis for
one (1) year ae needed for the Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
-_
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the <, bid or bid is not more than ten percent (10%) in excess of
fe
the lowest other responsible
bidder or bidder. -
- Detailed specifications for
the
bids are available upon request
at the City Procurement Office,
The City Manager may reject
all
bids and readvertise. �=
c Ad i
_.
_
4- r
Cesar H. Odio
City Manager
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$ Nth. g2-93-8'3R -
AutdMobile Lease/Mental
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12. Da s) al Invoice No.
PUblIC660n Adv
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TISEMENT
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