The URL can be used to link to this page

Home My WebLink AboutR-93-02970. J-93-338 8/6/93 RESOLUTION No. 9 3- 2 9 7 A RESOLUTION APPROVING THE CHIEF PROCUREMENT OFFICER'S DECISION TO REJECT THE PROTEST OF INTERCONTINENTAL LEASING, INC., D/B/A INTERCONTINENTAL RENT A CAR ("INTERCONTINENTAL"), IN CONNECTION WITH BIDS FOR THE FURNISHING OF AUTOMOBILE RENTAL SERVICE ON A CONTRACT BASIS, AS IT HAS BEEN DETERMINED TO BE WITHOUT MERIT. WHEREAS, pursuant to public notice, sealed bids were received April 13, 1993, for the furnishing of automobile rental service on a contract basis for the Department of Police; and WHEREAS, invitations were mailed to twenty-seven (27) potential bidders and three (3) bids were received; and WHEREAS, the City Nam gar and the Chief of Police recommended that the bid received from Royal Rent-A-Car ("Royal") be accepted as the lowest, most responsible and responsive bid; and WHEREAS, on April 18, 1993, Intercontinental filed a written protested in connection with the City's decision to award the bid to Royal; and WHEREAS, the Chief Procurement Officer, pursuant to Section 18-58.1 of the City Code, in her role as arbiter, investigated the matter, reviewed pertinent documents and determined that Intercontinental's protest was without merit and has rejected the protest; and Cff C41—$�TCN ifETING OF MAY 13IM 93— 297 MAW, the City Manager and the City Attorney concur with and approve the finding of the Chief Procurement Officer and recommend rejection of the protest filed by Interoontinental; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The Chief Procurement Offioer•s decision to reject the protest of Intercontinental in connection with bids for the furnishing of automobile rental service on a contract basis, is hereby approved. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this lath day of May 1993. t_... VIER SUAPdZ, MAYOR A E NATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: CARMEN L. LEON ASSISTANT CITY A ORNBY CLL:ra:osk:M3801 APPROVED AS TO FORM AND CORRECTNESS: C-A 93- 297, - 2 - CITY OF MIAMI. FLORIDA 21A INTIER,00FICE MEMORANDUM Honorable Mayor and Members of the.r-it Commission tt�tFA ROM: Cesar H. Odio City Manager DATE 1A�Ii-Mi3. FILE SUBJECT ResolutionofProtest in Connection with Bid No. 92-93-083R for Police Lease/Rental Cars REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution approving the Chief Procurement Officer's decision to reject protest of Intercontinental Leasing, Inc., d/b/a Intercontinental Rent a Car (Intercontinental), in connection with Bid No. 92-93-083R, to furnish lease/rental cars for the Police Department. On March 30, 1993, the City's General Services/Solid Waste Department solicited bids for the provision of the above noted services, on behalf of the Police Department and received three (3) bids on April 13, 1993. The bid's Special Conditions required that all bidders respond to each Insurance Options, Option A and Option B. of the bid and further stated that an award would be based, in part, upon the most advantageous insurance coverage offered. The bid from Intercontinental was deemed non -responsive because it did not bid Option A. in compliance with requirements in the bid's Special Conditions. In addition, Intercontinental required that the firm be indemnified up to $1,000,000, by the City. Finally, Intercontinental's bid, under Option B, provided for limited free mileage. Royal Rent a Car, the recommended vendor, met all the bid's Specifications, including Insurance and Indemnification requirements, submitted the lowest bid under Option A, and provided unlimited free mileage. Pursuant to Section 18-56.1 of the City Code, the Chief Procurement Officer investigated the matter and determined that the protest lacked merit, as detailed in the attached letter. CITY OF MIAMI. FLORIDA INTEA-OFFICE MEMORANDUM Cesar H. Odio, City Manager DATE May 6, 1993 FILE A• Quinn Jones, City Attorney SUBJECT Protest from Intercontinental Rent A Car, in Connection With Bid No. 92-93-083k REFERENCES Judy S. arter, list t Director/ Chief Pro rem officer ENCLOSURES I hereby request your approval of my rejection of the protest by Intercontinental Leasing, Inc., dba Intercontinental Rent a Car ("Intercontinental"), in connection with the above noted bid. The basis for my decision, as set forth in the attached letter, is the fact the Intercontinental's protest is without merit. APPROVED: Cesar H. Odio, City Manager APPROVED: A. Quinn Jones 111, City Attorney Bf•t DULL' bNl IpMAtJ{ UNI; 0-1IJ-YV r �•t7Vl�l�l i �.. Lill U. MIAMV# a•311vtotk Ll I A e lift taati RCN E. WILLIAMS cESAR H. W10 Adflliflilftl101 (,� wfar I�rt � Cky �M�K May 71 1993 Me. Caroline Weiss Intercontinental Leasing Inc. d/b/a Intercontinental Rent A Car. 1400 ilstJeune Road Miami, rL 33126 Dear Me. Neisss PAx & CERTiriE0 mAAxb I, as Chief Procurement Officer of the City of Miami, have read your formal protest dated April 16, 1993, in connection With the above noted bid. Pursuant to my duties under Sec. 18-56.1, City of Miami Code, I have reviewed pertinent documents, talked with employees and determined that your protest is without merit. In your protest letter of April 16, 1993, you contend that Intercontinental Rent A Carts ("Intercontinental") bid was the lowest and "should have been awarded the bid accordingly." . The bid received from In rcontinental was deemed non -responsive because it did not comply with paragraph 2, Section 7, of the bid's special Conditions, InsurAnce, which stipulated, "td]etermination of award will be based, in part, upon the lease/rental rate having Insurance Coverage that is most advantageous to the City. W ridarA ILZR =®ct�ire`d = W each 21 - Jhg durance Options summarised on the attached sheets entitled 'Insurance Requirements'" (emphasis supplied). Your firm did not submit a bid on Option Al therefore, it did not most this requirement. In addition, paragraph 4, Section 19 of the Special Conditions, fileng2 gf s2ecifigAtiona, stated, "(t]he City of Miami reserves the right to make award to the lowest responsible bidder meeting the specifications in the best interest of the City of Miami, iehich may not necessarily be the lowest bidder." The City determined that Option A is the most Advantageous offer for the City since it provides the lowest physical damage deductible - $100. Intercontinental did not bid this option, rather it only bid Option e, which requires a $250 physical damage deductible payable by the City. I1FPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/Promrement Management sD 4slon 1390 N.W. 201h Stmet/Mialnl. Florids 31142/(305) S75-S174/1AX: (305) $75.5180 *7 — 297 A��.1 A�OT ►AA�J 1 4 • 1'! TOR 979 91 an D 017 _ - N 4 BY:PROCtRMI KINAGE ONI : -10-93 : 2 : 58FM CITY UP'M IAM 1- 854706:9 O! 7 Me. Caroline Weiss Intercontinental teasing, Inc. pago 2 Furthermore, although intercontinental signed the Insurance and Indemnification forms contained in the bid documents and thus agroad to comply with these requiremente, your firm negated this compliance in the bid sheet and in a separate letter. (See copy attached). The letter clearly stipulated that your firm had to be indemnified up to $1,000,000, by the City. This condition nullified your agreement to comply with the City'$ Indemnification requirements. Finally, your bid under Option a provided four limited free mileage and required that the City pay $0.20 per mile for any excess mileage. Royal Rent A Car (Royal) met all the bid's Specifications, including Insurance and Indemnification requirements, submitted the lowest bid under Option A, and provided unlimited free Mileage. Accordingly, the City Manager recommended to the City Commission that the bid received from Royal ba accepted as the lowest, most responsible and responsive bid. Based on the foregoing, I am rejecting your protest. The City Manager and City Attorney have approved my decision. .Thin item has been scheduled on the City Commission agenda for Thursday, May 13, 1993? beginning at 9:00 a.m. The meeting will be held in the City Commission Chambers, City Hall, 3500 Pan American Drive, Miami, Florida. The letter received from Murray Meyerson was received on May 3, 1993, four (4) days after the required deadline] therefore, the issues therein are deemed untimely. Sincerely, cc: Enc. 3 ficer/ Ron %. Williame, Assistant City Manager Carmen L. Leone Assistant City Attorney 93- 297 INTERCONT ENT. RE Nfi AC1111 �C�3t<xw��i rAKA��t,i plYtSs�� / 93 APR 19 pM 43 l CITY OF M I A111 Procurement Division 1390 N.W. 20th Street Miami, Florida 33142 ATTENTION: M's JUDY S. CARTER CHIT. PROCUREMENT OFFICER April 16,1993 REF: BID PROTEST Dear M's Carter, Auto Lease/Rental This letter will serve as a formal protest'in awarding BID = 92-93-083R to ROYAL RENT A CAR. We feel our bid was the lowest and we should have been awarded the bid accordingly. In order for us to give you a proper cost analysis and comparison, we need the following information from your office. CAR RENTAL STATISTICS NUMBER OF MONTHLY RENTALS PER YEAR . . . . . . . . . NUMBER OF WEEKLY RENTALS PER YEAR . . . . . . . . NUMBER OF DAYS OF DAILY RENTS PER YEAR . . . . . . . AVERAGE NUMBER OF MILES MONTHLY RENTALS. . . . . . . AVERAGE NUMBER OF STILES WEEKLY RENTALS. . . . . . AVERAGE n-MBEP. OF MILES PER DAY ON DAILY RENTALS.. NUMBER OF ACCIDENTS IN 1990. . . . . . . . . . . NMER OF ACCIDENTS IN 1991. . . . . . . . . . . NUMBER OF ACCIDENTS IN 1992. . . . . . . . . . . . :NUMBER OF ACCIDENTS IN 1993. . . . . . . . . . . . We would appreciate this information as soon as possible, in order to prepare for the next meeting. This letter will be followed by an -addendum and further modi f icat ions. = r• Thank you for your consideration in our bid protest. CAROLINE WEISS CM : f dm Chairwoman MIAMI CORPORATE OFFICE9RW�ft>k ` 1400 N.W. Lo Jsune Rood 701 S.W. 271h Avenue 3719 McCQV Rood iTY Of MIAMI t MORIDA lb SHtft (Continued) ttimated Quantity: 00-100 vehicles BID no. -93-083R PRICE $ID iat Manufacturer(e)/Year(s)/Make(s)/Model(s) Bidder intends to Supply .,bcompact: sJ:� zmpact: A-1111>>, rt r n / / ' 14 — 6'ewlty� id9ize: d^';v0� ��r�r ',I�-/`� /`I J3 4a,� % tIW5 L N ;M .r. ck-Ups/Vans /�Z+'1.� %'� v&t^ %<L i f��a�g0 L14.1 _riders are required to bid each of the lease/rental rates (monthly, weekly, daily) indicated glow: Rental Rate Rental Rate Mileage Excess Mileage (per vehicle) (per vehicle) Allowance rate (per =:EM Ootiar A Oution 8 (ner cart vehicle) Monthly $ !"C� G $/ /. GPI S ��Z� S=�' r mile Rate Weekly S _ �f /" per mile Rate Daily i SF S �T • S S_ " D per mile Rate SLIVERY/AVAILABILITY: Indicate the number of calendar days or hours tics required to furnish vehicles. Original Order (90-100 vehicles): /d days after receipt of Purchase order. Additional Vehicles: _ /G days after receipt of Purchase Order. Exchange Vehicles: / C , hours after receipt of notice (max. 2,4�) - xce tions to Specifications (if any): /L ,4XI Aille'� �� rVl i'001 r"'� �f;c._ %�d�� `JFXX 4 .//°'ay �: J T� c% .•c,i T / .f '00/ : � octal Security or Federal Employer Identification Number- ccupational License No.'I't"l lif" 0-ol Expires: &C'r /3 (copy to be submitted with bid) ZDDER:`t (c ny n 1. it is ordpj--.itr:,:)d tll.vt Inter-caritincrital N-vit A Car requillet; tor :tr:ipll t. t) la - -. eidemni f ied s%ncl h si, 1. d h a 1-,nl I $a tii % up tu a n-1,1141 C-f ar. j.- normally reqLk I 1--,d t-uhcvn thta city Itlases its' own prcjpsmr-� y to othr-n-s. the fure9ciinro applies ta'aro wv. a t & i t s i2y thimi .�-. . - C: I A.' (n 4 ()a Vt 4 611 it E. .1 rtmLilt of. &riy.'n&qli*qeht at-zts caused by amplaywes of the E.i tv, MAN CORPORATE OFFICE CKANDO MW NA Le JW" Road 701 S.W. 27 f1h Avwm mo mccov MaM. Florida 33126 WkXW. FWddo 33135 Tel. CM 69"799 Fa. OOM 871- 8666 Fm OM 541-7600 For. (4M 36- SM 93- 297 s UAL) at1LL, t t 1.U11 L111UeU ) PRICE 91D Eetliaated.Quantityt 90-100 vbtcLclab VE111CL1s. CATS90AIS List Manufacturer(s)/Year(e)/Make(e)/Ftoctel(a) Bidder intends to Supply subcompact: 1. ,93_.ChavroleCamaro compact: 1993 Pontiac Grand Am 1993 Ford Thunderbird 1993 Mercury Cougar ttfdgizet __ 1993 Bui!gk Century, 1993 Buick Regal 1993 Chevrolet Lumina, 1993 Pontiac Grand Prix Fick-Ups/Vane 1993 Ford Ranger, 1993 Ford F-Series, 1993 Ford Aerostar 1993 Ford Explorer, 1993 Pontiac Transport„ 1993 Chevrolet Lumina Substitution for Pick-ups/Vans Category- 1993 Crown Victoria. nidders are required to LA4 each of Lhe 1paar/rAnLa1 r,at.ps (mont.bly, weekly, daily) indicat, below: Rental Rate Rental Rate Mileage Excess Mileage (per vehicle) (per vehicle) Allowance rate (per ITEM Oction A ontfon 11 (per earl vehiclel 1. Monthly Rate 2. Weekly Rate 3. Daily Rate $ 635. 0O $ 627. 00 _ S 175.00 S 172.00 $ 33.00 $ 32.00 $ FREE $ ,x% n per mile $ PREE _ S NfA per mile S FREE S u/ n per mile DELIVERY/AVAILhOILITY: Indicate the number of calendar days or hours notice required to furnish vehicles. Original order (90-100 vehicles): 1 days after receipt of Purchase Order. Additional Vehicles: 1 days after receipt of Purchase Order. Exchange Vehicles: 1-4 hours after receipt of notice (max. 24) Exceptions to Specifications (if any): 1.5% Late charge monthly will added to invoice past due. social Security or Federal Employer Identification Number 59-2334873 occupational License No. 1071'5;4+ 0001__ Expires: 93 (copy to be submitted with bid