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Home My WebLink AboutR-93-0273i J--93-306 4/20/93 RESOLUTION NO.9 3 - 273 A RESOLUTION ACCEPTING THE BID OF POSTAL WORLD SERVICES FOR THE FURNISHING OF MAILING SERVICES ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS FOR THE DEPARTMENT OF FINANCE AT A TOTAL PROPOSED COST OF $8,592.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NUMBERS 260301-340 ($5,450.00) AND 260701-340 ($3,142.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 17, 1993 for furnishing of mailing services on a contract basis for a period of one (1) year with the option to extend for two (2) additional one (1) year periods for the Department of Finance; and WHEREAS, invitations were mailed to twenty-eight (28) potential bidders and four (4) bids were received; and WHEREAS, funds for this service are available from the Account Code Numbers 260301-340 ($5,450.00) and 260701-340 ($3,142.00); and WHEREAS, this service will be used to mail approximately 38,600 bills and collection letters; and MAY 13IM3 ft 93- 273 �J WHEREAS, the City Manager and the Director of Finance recommend that the bid received from Postal World Services be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDAt Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 17, 1993 bid of Postal World Services for the furnishing of mailing services on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods to the Department of Finance at a total proposed cost of $8,592.00 is hereby accepted with funds therefor hereby allocatedfromAccount Code Numbers 260301-340 ($5,450.00) and 260701-340 ($3,142.00). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service and thereafter to extend this contract for. two (2) additional one (1) year periods, subject to the availability of funds. -2- 93- 273 , 1993 Z, Section 4. This Resolution shall become effective imodiately upon its adoption. PASSED AND ADOPTED this_13th day of ER L. PREPARED AND APPROVED BY: RAFAEL 0. DIAZ 4 DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A.--QUINN JON , II CITY ATTORN]y CITY OF MIAMI, FLORIDA 100r&7AW INTER -OFFICE MEMORANDUM To: The Honorable Mayor and Members of the ity Commission FROM : Cesar H. Odio City Manager t� 4 DATE :MA , ? ^� FILE i%br SUBJECT : Bid No. 92-93-047 Mailing Services REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution, accepting the bid of Postal World Services, a Dade County/Hispanic vendor located at 3750 NW 52 Street Miami, Florida, on a contract basis for a period of one (1) year at a first year cost of $8592.00, as the lowest most responsible and responsive bidder to furnish Mailing Services in accordance with Bid No. 92-93-047. Funds for this service are available from Account Code Numbers 260301-340 ($5,450.00) and 260701 ($3,142.00). The Department of Finance has analyzed bids received pursuant to Bid 92-93-047 for the furnishing of Mailing Services on a contract basis for a period of one (1) year with the option to extend for two (2) additional one year periods at the same prices, terms, and conditions. Four (4) responsive bids were received; a Black, a Hispanic, a Female, and a Non -Minority. As a result of the bid evaluation, it is recommended that the award be granted to Postal World Services a Dade County/Hispanic vendor as the lowest most responsible and responsive bidder in accordance with Bid No. 92-93-047. Funds for this service are available from the Account Code Numbers 260301-340 ($5,450.00) and 260701-340 ($3,142.00). Estimated first year cost of $8592.00. Attachments 9.3- 273 CITY OF MIAMI, FLORIDA 6 J, A. INTER -OFFICE MEMORANDUM PItIEUR�M£AI t�tl;iiGE�.�91 4iYi$i4N 93 APR -5 AM D 04 TO: ludv S, Carter DATE : April 1, 1993 Pitt . Chief Procurement officer FROM Carlos E. Ga cia Finance Director SUBJECT : Bid 92-93-047 (Mailing Services) REFERENCES: ENCLOSURES: This department has verified available funding with the Department of Management and Budget and the Capital Improvements Administration that funds are available to cover the cost of the subject bid in the amount of $8,592, Account Code Number 260301- 340 ($5,450) and 260701-340 ($3,142). BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program) ■iiii�4/Mi 4il4, Vii riV �+vL rtment of Management and CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: N Eduardo odriguez Capital Program Manager (This form properly signed is part of the bid evaluation and. recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum). /Mm C- i l I W, 1•,1 AM I , t LUK 1 Uti y, _ BID SHEET (Continued) �� yr IMPO: BID SHEET AND ATTACHMENTS MUST BE REI.L,,MED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IP SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. jTerma s /<- r- �� t, - (include cash discount for prompt payment, if any) Additional discount of _ $ if awarded all items. warranty and/or guarantees 1 Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. ` Number of calendar days required to complete work after start. J In accordance with the Invitation to Bid, the Specifications, General Conditions, special. Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S)s i L V i 11 . 'v'1�1 11\' I 1� •/ 1 \f,- j, /ll _? a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) Tr -TRUCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 at amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al. applicable substantive and procedural provisions therein, including any amendments thereto. Bidder s Iz. ir, l l.� . c 1 �� e'er . �. v . 1 Signature: ,.., • _., � .. le (company name) ry Date: _ / i °; / Print Name: Indicate if Business is 51% Minority —owned: (Check one box only) [ ] BLACK (VI HISPANIC [ ] FEMALE If firm has an existing plan, effective date of implementation: a� If firm does not have an existing plan, the Successful Bidder(:) shall be requis•od t:�= r— establish an Affirmative Action Policy, pursuant to Ordinance #10062 as ascended. See Appendi I for sample. Bidder: 1. � -F� Signatures 2-,—T.._,^ I� ( company name)--------.--�---- - FAILURE 10_ COMPI Ei SI6N, AND REURY HIS EQRM MAY DISQUA TE THS 41D AWARD OF BID Y Bid No. 92--02 -0,47 Mailing Services Finance On a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods. The Department of Finance mails out approximately 38,600 bills and collection letter monthly. It is necessary to fold and insert these into window envelopes in a timely manner. 28 4 Account Code Number 261301-340 ($5,450.00) and 260701-340 ($3,142.00). See Attached ALLVENDORS . . . . . . . . . . . . . . . . . . . . . . . . . . . MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..................... Located within City limits......... Registered with City ............... Female ( F ) Vendors . . . . . . . . . . . . . . . . . . . . Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" ............................. Bid Invitations Mailed Bid ResUgnsen 28 4 8 3 3 1 0 0 3 1 3 1 0 0 3 1 0 0 0 0 2 1 0 0 0 0 20 1 4 1 I= The reasons for No BIDS were ag f011Owet ,Too LARGE" Or MAILING SUPERIOR OFrSETr INC* -WE DO NOT PROVIDE THIS TypZ Cp XATIV mmoo 190MAN SERVICES - IT IS RECOMMENDED THAT THE AIWARD BE MADI&:TO A DADE COUNTY MINORITY POSTAL WORLD SERVICES, 'FIRMAT A TOTAL PROPOSED COST Or $8,692.bit. Chie rocur t -Oof ff ic f ic Date . Uk-RUIE&L 5137 SW 8th ST Miami pl 33134 Non Minority ALL_.I- �t oN„L 1260gg1 S. W. Muamit. 33186 Female Fl __TTIO�I Bid No. 92-93-047 --------- -------$i—d_ Item $10,980 $3.35/M $20.00 No Bid $ 8,797 GL41�L FINAMC to $ 9,028 444 Brickell 51-450 Miami Fl 33131 Black OPT.n $ 8,592 3750 N. W. 52 St. Miami Fl 33142 Hispanic $4.00/M $6.00/M (Folded) No Bid $6.00/M *Lowest Responsible and Responsive Bidder $75.00 Inc. in Item 1 Inc. in Item 1 $18/M No Bid No Bid ,IN K FOLDING4 STUFFINGA4D MAILING SERVICES 92-93-047 _ MARCH 17 6. 1993 10:30 a.m. GLOBAL FIAANCIAL DEV . CORP- attache See a See a POSTAL WORLD S RVICL rr rr -ZIP MAILER, INC. n n ALL ILT Oi1E MAIL SHOP, INC. n rr AOa I D: �,�..�...� SUPERIOR OFFSET, INC. �r MARGO BERMA14 CRETV SERVICE r_wrrr_wr_w_ N wNwswNNr N�wr�r_N_wwo_ Nrrrr�rsw�w wrrr.�.r�r_ rrw_NrNrw wrN�wr�_..rr..rrwrrNwr _�rrwwr...ww�.wrw ___wNw_w_ • wrr_wNr_wrrr _..Nrw__�.r rN_N_wr�.��w� rY rw_NM_ rNN_rMM_ (/✓////////J�� NNr' 0-7-3 3 rMrN�Yr_�_ w NN_rMw.�rNri. _ N_� M�rYI�M rrr�rrr • rM#_rr�.��_ �M �_r•_r NMrN�N • r_r�.�w_wrrrA► 1,RGM ADVERTISENNNT Sealed bids will be received by the City of Xiaai City Cliork at her office located at 3500 Pan AMerican give, Stilai, IVIftL& 33133 not later than !n ►_ ._ fit_ Ins ;, for the — - _ �,,,,,� furnishing of ftldiag, Staffiny# wW _.XALIiag mW4010FROWfor the Department of Finance. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and men Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or men vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 0898) N Cesar H. Odio City Manager _ x City of Miami }, 1NYf i ft number Ill m REOUISITION FOR ADVERTISEMENT ' g i i 1. Clertrreont 't ` division: rIN CR , TREASURY MANGEMENT - .. 3. Account CW6 number. 4. is this a confirmation: 5. Prepared by: 260 C11-.287 _ Yes Rl No _ - 6. Site of advertisement: 7. SfaMhg data. 8.. Telephone number 57551�4.. 1 al 2.3. 9. Number of times this adveirtlad meat is to be 10. tyke of advertisement, published, one Legal ❑ C ❑ Display 11. Aemarks: — BID NO. 92-93-047 � i 12. Publication Date(e) of invoicede No. Amount _ Advertisement , MIAMI REV EW _ TMS-- DIARIO AME ICA� • i Jp- ci i 13. ❑ Approved • �. j ❑ Disapproved F in6m rtment DirectoNDesig Date Approved for Payment t z f Cids/PC 503-flew. 12/89 ' Forward Whits and Canary to GSA. (Procurement Management) *pd tateln'� Aim piM : While • GSA; Cmn � Department (dk�x� s {t t i