HomeMy WebLinkAboutR-93-0237J-93-236
4/7/93
RESOLUTION NO. 9 3` 237
A RESOLUTION AUTHORIZING METROPOLITAN DADE
COUNTY ON BEHALF OF THE CITY OF MIAMI TO
ADVERTISE FOR. EVALUATE, AND ACCEPT THE
BIDS) OF A VENDOR OR VENDORS TO PROVIDE
UNITED STATES DEPARTMENT OF AGRICULTURE
(USDA) APPROVED MEALS TO ELIGIBLE CHILDREN
FOR THE CITY'$ SUMMER FOOD SERVICE PROGRAM -
1993; FURTHER AUTHORIZING METROPOLITAN DADE
COUNTY TO ENTER INTO THE NECESSARY
CONTRACT(S) WITH THE SUCCESSFUL BIDDER(S) FOR
THIS PURPOSE AND AUTHORIZING THE CITY MANAGER
TO DIRECT THE CHIEF PROCUREMENT OFFICER TO
ISSUE THE NECESSARY PURCHASE ORDER(S), SAID
AUTHORIZATIONS BEING SUBJECT TO AND
CONDITIONED UPON THE CITY OF MIAMI'S
ACCEPTANCE OF A GRANT IN THE ESTIMATED AMOUNT
OF $297,108 FROM USDA THROUGH THE FLORIDA
DEPARTMENT OF EDUCATION AND UPON
APPROPRIATION OF SAID FUNDS FOR THE 1993
CITY'S SUMMER FOOD SERVICE PROGRAM.
WHEREAS, the United States Department of
Agriculture,
through the Florida Department of Education, has tentatively
agreed to fund the City of Miami's annual Summer Food Service
Program for Children in 1993; and
WHEREAS, with the approval of the above two agencies,
Metropolitan Dade County has offered to include the City of Miami
in a competitive bid proposal to select a vendor or vendors to
provide summer lunches and supplements (snacks); and
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MRI:AS, Dade County will advertise and receive sealed bide,
then evaluate and award to the lowest responsive and responsible
bidder(s) meeting all state and federal requirements; and
WHEREAS, inolusion of the City's program requirements in the
Metro -Dade County oompetitive bid paokage allows vendors to offer
summer lunohes and supplements at rates lower than that whioh
could be obtained by the City of Miami under a separate bid; and
WHEREAS, based on figures from last year's program, the City
of Miami plans to serve an estimated 103,409 snacks (average
2,380 snacks/day X 44 days) and 120,138 lunches (average 2,730
lunches/day X 44 days) to eligible ohildren at thirty (30) sites
throughout the City in oonjunotion with the 1993 Summer
Reoreation Program; and
WHEREAS, reimbursement rates from the USDA grant through the
Florida Department of Eduoation are estimated at $2.2025 per
lunch and $0.8775 per snack for a total estimated grant of
$297,108;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Seotion 1. The reoitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Seotion.
Seotion 2. Metropolitan Dade County is hereby
authorized, on behalf of the City of Miami, to advertise for,
evaluate, and accept the bid(s) from a vendor or vendors to
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provide USDA approved meals to eligible children for the City's
Summer Food Servioe Program - 1993.
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Seotion a. Metropolitan Dade County is hereby further
authorized to enter into the neoessary oontraot(s) with the
suooessful bidder(s) for this purpose, and the City Manager is
hereby authorized to direot the Chief Proourement Offioer to
issue the neoessary purohase order(s), subjeot to and contingent
upon the City of Miami's aooeptanoe of a grant in the estimated
amount of $297,108 from USDA through the Florida Department of
Eduoation and upon the City's appropriation of said funds for the
1993 Summer Food Servioe Program.
- Seotion 4. This Resolution shall beoome effeotive
immediately upon its adoption.
PASSED AND ADOPTED this 15th day of ri 1993.
XAVIER L. AREZ, MAYOR
ATTES
CITY OF WAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members DATE j 4� FILE
of the City Commission
SUBJECT Resolution for the Summer
Food Service Program for
Children 1993
FROM : REFERENCES:
Cesar H. Odio
City Manager ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached Resolution authorizing Metropolitan Dade County, on
behalf of the City of Miami, to advertise for, evaluate, and
accept bids for the furnishing of United States Department of
Agriculture (USDA) approved meals for participants in the City's
1993 Summer Lunch Program, at a fixed rate per meal not to exceed
the reimbursement rate established by USDA. The resolution would
also authorize Dade County to enter into the necessary
agreement(s) with the successful bidder, and the City's Chief
Procurement Officer to issue the necessary purchase order(s) for
this purpose, subject to and conditioned upon the City's
acceptance of a grant in the estimated amount of $297,108 from
USDA through the Florida Department of Education (DOE) and upon
the City's appropriation of said funds for the Summer Food
Program.
BBGRC-RROUND:
The Department of Parks and Recreation Summer Food Service
Program provides a box lunch and afternoon snack to children aged
18 and under during the summer. Since 1968, the City of Miami
has provided these summer meals as an integral part of its summer
recreation program offering arts and crafts, sporting activities,
field trips, and special events. The meals are served daily at
thirty (30) sites carefully chosen to provide reasonable access
to all of Miami's youth.
Based on 1992 program totals, we estimate that 120,138 lunches
and 103,409 snacks will be served during the upcoming summer
program. These f.gurea average out to 2,350 lunches and 21730
snacks each day for the 44-day program. Funding is provided to
the City from a USDA grant through Florida's DOE. This year's
grant is estimated at $297,108 based on last year's meals figures
and reimbursement rates of $2.2025 for lunch and $0.5775 for
afternoon supplements (snacks). The final grant award amount
will be made available by DOE in May 1993.
93- 23'7
Honorable Mayor and Members
of the City Commission
Summer Food Service Program
Page 2
In preparation for this programr DOE has again selected
Metropolitan Dade County as the local agency responsible to
conduct the competitive bid process for the selection of a local
vendor to supply meals on a county -wide basis. Other local
sponsors, including the City of Miami, may then elect to have
their program needs covered under the "umbrella" bid put out by
Dade County. The "invitation to bid" document which Metro --Dade
County must prepare is reviewed and approved by the Florida DOE
for conformance with the rules and regulations promulgated by the
'USDA. For example, the lunch menu must meet USDA's strict
nutritional requirements. Preparation of our own bid document
°} would be an arduous task requiring approval of DOE. Also, it is
expected that the rate per lunch will be lower if the City
participates in Dade County's "umbrella" bid. All operational
and administrative expenses will be paid by the USDA grant.
This resolution is a companion to an emergency ordinance which
would authorize the City Manager to accept the proffered grant
and would appropriate the necessary grant funds for this program.
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