HomeMy WebLinkAboutR-93-0203T-93-142.
2/23/93
RESOLUTION NO.9. 3 2 0 3
�•. A RESOLUTION ACCEPTING THE BID OF ROYAL RENT -
A -CAR FOR THE FURNISHING OF AUTOMOBILE RENTAL
SERVICE ON A CONTRACT BASIS FOR A PERIOD OF
ONE (1) YEAR WITH THE OPTION TO EXTEND FOR _
AN ADDITIONAL ONE (1) YEAR PERIOD FOR THE
DEPARTMENT OF COMMUNITY DEVELOPMENT AT A
PROPOSED COST OF $531.00 PER MONTH/PER -_
VEHICLE; ALLOCATING FUNDS THEREFOR AT TIME OF
NEED FROM THE PROGRAM NEEDING THIS SERVICE;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
_ CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE AND THEREAFTER TO
--- EXTEND THIS CONTRACT AT THE SAME PRICE, TERMS _
AND CONDITIONS/SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received September 24, 1992 for the furnishing of automobile =
rental service on a contract basis for a period of one (1) year
with the option to extend for an additional one (1) year period
for the Department of Community Development; and
WHEREAS, invitations were mailed to twenty-six (26)
potential bidders and three (3) bids were received; and
WHEREAS, funds for this purchase are available at time of
need from the program needing this service;
WHEREAS, the Department of Community Development has need
for cars in order to implement the City's Summer Youth Employment
and Training Program, Hurricane Andrew Recovery Training and
Employment Program and the Eastern/Pan Am Retraining Program ;
andDMETING OF
-
�Y
MAR 2 5 IM -
-� R..ot�tlAo Ids
93- 203
WHEREAS, the City Manager and the Director of the
Department of Community Development recommend that the bid
received from Royal Rent -.A --Car be accepted as the lowest most
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The September 24, 1992 bid of Royal Rent-A-Car
for furnishing automobile rental service on a contract basis for
the period of one (1) year with the option to extend for an
additional one (1) year period for the Department of Community
Development at a proposed cost of $531.00 per month/per vehicle
is hereby accepted with funds therefor hereby allocated at time
of need from the program needing this service .
Section 3. The City Manager is hereby authorized)/to
instruct the Chief Procurement Officer to issue Purchase Orders
for this service and thereafter to extend this contract at the
same price, terms and conditions, subject to the availability of
funds.
1/ The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including
but not limited to those prescribed by applicable City Charter and
Code provisions.
-2 93-- 203
L
0
Section 4. This Resolution shall
immediately upon its adoption.
PASSED AND ADOPTED this 25th AA, of March
ATTE
MATTY IRAI, CITY CLERK
PREPARE
D AND APPROVED BY:
RAFAEL O. DIAZ
DEPUTY CITY ATTO Y
APPROVED AS TO FORM AND CORRECTNESS:
became effective
IQQ'1_
93- 203
-3-
CITY OF MIAMI, F-LORIDA --
d ' INTER -OFFICE MEMORANDUM
To : Honorable Mayor sand Members onrE MAR
_ FILE
of the City Commission MAR 2 ���
Res olu£ian cce tin Hid
SUBJECT p � --
92--93-006 for Vehicle
Lease for the Department
of Community Development -
FROM: Cesar H . Odio REFERENCES
City Manager Commission Agenda Item
ENCLOSURES: Marsh 11, 1993
BF'CC3.PLA►TiON
It is respectfully recommended that the City Commission pass the
attached resolution accepting Bid Number 92-93-006 with Royal Rent-A-
Car, a Hispanic, local vendor, located at 1199 N.W. 42 Avenue, Miami,
Florida, for the furnishing of automobile rental services on a
contract basis for a period of one (1) year as needed. The quantity
will vary depending on which program will be using this service.
Approximately twenty-five (25) cars per year will be needed at a cost
of $531.00 per month/per car. Funds are to be allocated at time of
need from the program needing this service. These cars are needed for =_
the implementation of the City's Summer Youth Employment and Training
Program, "]emergency" Jobs Program, Hurricane Andrew Recovery Training
and Employment Program and the Eastern/Pan Am Retraining Program.
7
The Department of Community Development has been awarded federal
funds to operate Job Training Programs through the South Florida
Employment and Training Consortium (SFETC).
Fifteen (15) vehicles will be utilized for the Summer Youth
Employment and Training Program, five (5) vehicles for the
"Emergency" Jobs Program, one (1) vehicle for the Hurricane Andrew
Recovery Training and Employment Program and four (4) vehicles for
the Eastern/Pan Am Retraining Program. The vehicles will be used by
project staff to visit work sites and provide needed support as
required by the SFETC.
These costs were included in the City's budget proposal to the South
Florida Employment and Training Consortium and have been approved by
the funding source. Costs relating to the lease of these vehicles,
including insurance, gasoline, oil and maintenance expenses are also
included as approved costs in the City's SFETC grants.
$ID NER: 92-93-006
AMOUNT OF BID: $531.00 per month/per car
SOURCE_OE FUND!,: Job Training Partnership (JTPA) grants through the
South Florida Employment and Training Program.
g 3 - 203 /w�
�+1 r/
J OF "1IA111, FLORIDA BID fill, 92
1,'.SHEET (Cantinued) %I #I
:M Q'RWT= BTD SHEET AND ATTACHMENTS MUST BE REWRNED IN TRIPLICATE III
ATTACHED ENVELOPE IDENTIFIED BY BTD NUMBER, TIME AND DATE Of- PID OPf'MItY-
IF SECURITY IS REQUIRED, A BID WILL SOT BE ACCEPTED UNLESS THE DtPOSXT r r
BOND IS SUBMITTED IN THIS ENVELOPE.
"erms: aa() (include cash discount for prompt payment, if any)
.+dditional discount of N A % if awarded all items.
�arrasnty and/or guarantee: Y
►elivery: 15 calendar days required upon receipt of Purchase Order or Noti
• f Award. ._._
N/A Number of calendar days required to complete work after start.
-delivery Point(s):
N/A
„ accordance with the Invitation to Bid, the Specifications, General Conditions, Spec:-'.
,.)nditions, and General Informatiox to Bidders, we agree to furnish the Item(a) at Pr:.-q=
ndicated on the attached bid sheet(.Q .
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS):
ISMAEL PERERA ISMAEL, ERRRRA
MANUEL RODRIGUEZ ISMAEL A. PERERA
j) List principal business address: (street address)
1199 N.N. 42 AVE
) List all other offices located in the State of Florida: (street address)
N/A
.Please use the back of this page if more space is necessary)
HTsvo TTY .peeeun.. Mn CKk4PLrJLNS:E
-he undersigned bidder acknowledges that (s)he has received a copy of Qrdinanct i10061' J+s
►mended, the Minority Procurwwnt Ordinance of the City of Miami and agrees to ply with i'11
applicable substantive and procedural provisions therein, includi amend n thereto.
Adder: ROYAL RENT -A -CAR Signature
( camp ny ame )
)ate : X.- Print Name:
indicate if Business is 51% Minority -owned: (Check g= box only)
j BLACK [xj HISPANIC [ ] FEMALE
• f firm has an existing plan, effective date of implementations In process of imR1S tfentjnc
f firm does not have an existinq plan, the Successful Bidder(s) shall squired
4stablish an Affirmative action Pol4ey, pursuant to Ordinance 020062 as asap d. So* Apperdi�-
for sample.
3idder: .,,rj Signature
( company name)
rig/ I erg
AL
Bid No._,9Z-.9 QS�
XT. :
Auto Lease/Rental.
Community Development
:
On a contract basis for one (1) with the
option to extend for one (1) addtional one (1)
year period.
Q
To be used by the City's Summer Youth
Employment and Training Program, Emergency
Jobs Program, Hurricane Andrew Recovery
Training and Employment Program, and the
Eastern/Pan Am Retraining Program.
POIENTiB,j�, BIDD fRS:
26
J$IDS BECEIVED2
3
rUNDSt
Funds to be allocated at time of need from
program needing this service.
F--jk;1A-A#j;1k•r
Bid
Invitations Bid
Mailed eaRQnses
ALLVENDORS...... ...................... 26 3
MINORITY/FEMALE (M/F) VEN1DORS..........
Within City limits ..................
Registered with City ................
Black (B) Vendors ......................
Located within City limits..........
Registered with City ................
Female (F) Vendors .....................
Located within City limits..........
Registered with City ................
Hispanic (H) Vendors ...................
Located within City limits..........
Registered with City ................
NON MINORITY (NM) VEM)ORS..............
Located within City limits..........
a
4
2
6
2
1
0
0
0
2
2
1
is
9
2
2
1
0
0
0
0
0
0
2
2
1
1
1
*No Bids" .............................. - 1
93— 203
Reason for No BID is as follows
Avis Rent-A-Car T "Unable to meet insurance areqii,rements
BROMMEND is IT IS RECOMMENDED THAT THE ,AWARD BE MADE TO
ROYAL RENT-rA-CAR A HISPANIC, LOCAL VENDOR AT A
COST OF $531.00 PER MONTH/PER VEHICLE.
93- 203
2
BID TABULATION SHEET
--------------------
Bid No. 92-93-006
ansrerrwaaraaairoairrrraaaw}faravrrae=aseareararraaer:eraararraaraeaaraaaesaereaeaesaavaraerrawra
MINORITY BID
NAME OF VENDOR STATUS AMOUNT
-----------------------------------------------------------------------------------------
Interamerican Car Rental
1790 N.M. Lejeune Rd.
Miami, Fl. 33126
Royal Rent a Car
1199 N.M. 42 Avenue
Miami, F1. 33126
Vehicle Management Services, Inc.
D/B/A Thrifty Car Rental
2701 N.V. Lejeune Road
Miami, Fl. 33142
Hispanic
Hispanic
$588.00 Month
Unlimited miles.
SS31.00 Month
Unlimited miles.
$599.00 month
.10 in excess of 2.000 miles
BIO TABUL/SH, 9 3 r 203
03 c
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