HomeMy WebLinkAboutR-93-0196J-93--21.7 Aam
3/18/93 91 r
RESOLUTION NO. 9 3 e 196
A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY
THE ATTACHED FORM, WITH ARTHUR ANDERSEN &
CO., CERTIFIED PUBLIC ACCOUNTANTS, WITH THE
PARTICIPATION OF THE MINORITY -OWNED ACCOUNT-
ING FIRM OF SHARPTON BRUNSON & CO., TO ANA-
LYZE THE FINANCIAL VIABILITY OF A PROPOSAL
SUBMITTED IN RESPONSE TO THE REQUEST FOR
PROPOSALS FOR THE DINNER KEY BOATYARD AND
MARINA UNIFIED DEVELOPMENT PROJECT ISSUED ON
AUGUST 7, 1992; AUTHORIZING COMPENSATION FROM
FUNDS AVAILABLE IN THE FISCAL YEAR 7.993
PROFESSIONAL SERVICES ACCOUNT OF THE DEPART-
MENT OF DEVELOPMENT AND HOUSING CONSERVATION
BUDGETED FUNDS, TO BE REIMBURSED TO THE CITY
BY THE SUCCESSFUL PROPOSER UPON EXECUTION OF
A NEGOTIATED DEVELOPMENT AGREEMENT, FOR
SERVICES NOT TO EXCEED AN AMOUNT OF $25,000,
PLUS OUT-OF-POCKET EXPENSES NOT TO EXCEED AN
AMOUNT OF $3,000, FOR THE PERIOD COMMENCING
UPON EXECUTION OF THE PSA AND ENDING UPON
COMPLETION OF PROFESSIONAL SERVICES.
WHEREAS, the City Commission adopted Resolution No. 92-
488 on July 16, 1992, authorizing the issuance of a request for
proposals for the Dinner Key Boatyard & Marina Unified Develop-
ment Project, located at 2640 South Bayshore Drive, Miami, Flori-
da; and
WHEREAS, Section 29-A(c) of the City Charter requires
the City Commission to select a certified public accounting
F ("CPA") firm to analyze proposals based on certain specific
3
evaluation criteria defined in the Request for Proposals and to
render a written report of its findings to the City Manager; and
ATTACHMENT (S)
CONTAINED
CITY COM' wasion
bMTING OF
MAR 25M3
R..&Uxtk. M1%
93 - 196
WHEREAS, by the adoption of Resolution No. 92-488 on
July 16, 1992, the City Commission further selected the certified
public accounting firm of Arthur Andersen & Co., with minority
owned firm participation of Sharpton Brunson & Co. to analyze
proposal submissions; and
WHEREAS, the Request for Proposals document issued on
August 7, 1992 generated one proposal on the proposal submission
deadline of February 16, 1993; and
WHEREAS, it is now necessary to enter into a profes-
sional services agreement with Arthur Andersen & Co. with partic-
ipation of Sharpton Brunson and Co., to analyze the financial
viability of a proposal received on February 16, 1993, in an
amount not to exceed $25,000, plus out-of-pocket expenses in an
amount not to exceed $3,000; and
WHEREAS, the scone of services includes an evaluation
of the financial viability of the development team, the proposed
financing strategies, and an assessment of the short and long
range economic and fiscal returns to the City; and
WHEREAS, compensation for such services in an amount
not to exceed $25,000 plus out-of-pocket expenses not to exceed
$3, 000 i.s available from funds in the Professional Services Account
of the Department of Development & Housing Conservation FY 1993
Budget; and
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WHEREAS, all monies expended for certified public
accounting professional services shall be reimbursed to the City
by the successful proposer upon execution of a negotiated devel-
opment agreement;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Commission hereby authorizes the
City Manager to enter into a Professional Services Agreement
(PSA), in substantially the attached form , with Arthur Andersen
& Co., certified public accountants, with the participation of
minority -owned accounting firm of Sharpton Brunson and Co., to
analyze a proposal submitted in response to the Request for
Proposals for the Unified Development of the Dinner Key Boatyard
& Marina project whereby the firm will analyze the financial
viability of the proposed development team and financing strate-
gies, assess the short and long range economic and fiscal return
to the City, and render a written report of its findings to the
City Manager for consideration.
Section 3. Compensation for the above services is
hereby allocated and authorized to be paid from funds available
in the FY 1993 Professional Services Account of the Department of
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93-- 196
EM
Development & Housing Cor,seyvation Budgeted Funds, to be reim-
bursed to the City by the proposer upon execution of a negotiated
development agreement, in an amount not to exceed $25,000, for
analysis, plus out-of-pocket expenses not to exceed $3,000, for
the period commencing upon execution of the PSA and ending upon
completion of said professional services.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 25th day of March , 1993.
l
ATTE&L'
�:? VIER. L. S AREZ, MAYOR
MATTY HI:RAI , CITY CLERK
FINANCE REVIEW: BUDGETARY REVIEW: —
CAR ARCIA, DIRECTOR MANOHAR S-X8VkANA, DIRECTOR _=
FINANCLe DEPARTMENT DEPARTMENT F BUDGET
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
CORRECTNESS:
FAEL O. DIA A. QU; 2 J N S III
DEPUTY CITY ATTORNEY CITY ATTO
i
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PRQFESSIM L_S_FRVICES AGREEMENT
. This Agreement is entered into this day of ,
1993, by and between the CITY. of MIAMI, a municipal corporation
of the State of Florida, hereinafter referred to as "CITY" and
Arthur Andersen & Co., Certified Public Accountants, hereinafter
referred to as "CONSULTANT".
FEE C I T A L S:.
WHEREAS, the City of Miami Commission on July 16, 1992,
adopted Resolution No. 92-488 authorizing, the City Manager to
issue a Request for Proposals (RFP) for a Unified development
Project (UDP) for the development of a full -service boatyard
facility, marina, and optional ancillary marine -related retail
use on approximately 10.88 acres of City -owned waterfront proper-
ty located at 2640 South Bayshore Drive, Miami, Florida, and;
WHEREAS, Section 29-A(c) of the City of Miami Charter re-
quires the City Commission to select a certified public account-
ing firm to analyze proposals to be submitted in -response to the
Request for Proposals based upon certain specific evaluation
criteria defined in the Request for Proposals and to render a
written report of its findings to the City Manager; and
WHEREAS, the City of Miami Commission by Resolution No. 92-
488 selected the certified public accounting firm of Arthur
Andersen & Co., in association with minority owned firm partici-
pation of Sharpton Brunson & Co., hereinafter referred to as
"SUBCONSULTANT," for the purpose of analyzing the proposal sub-
0�_
113193
11
mitted on February 16, 1993,
Project; and
for said Unified Development
: WHEREAS, CITY desires CONSULTANT to conduct an independent
analysis and assessment of the proposal with specific attention
paid to the financial and economic aspects of the proposal; and
WHEREAS, CONSULTANT shall be paid on a hourly rate payment
schedule, based on a projected staff schedule and rate structure
with a maximum limit not to exceed $25,000 for professional
services, plus out-of-pocket expenses to be billed to CITY at
cost with a maximum limit of $3 , 000 with the firm submitting an
invoice, subject to the prior approval of the Director of the
City of Miami Department of Development & Housing Conservation
and providing a monthly accounting specifying the nature, extent,
and purpose of each expenditure;
NOW, THEREFORE, in consideration of the mutual covenants and
obligations herein contained, and subject to the terms and condi-
tions hereinafter stated, the parties hereto stipulate, under-
stand and agree as follows:
The term of this Agreement shall commence upon execution of
same, and shall terminate upon completion of CONSULTANT'S respon-
sibilities as outlined below in Section II, entitled "SCOPE OF
SERVICES."
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11. SCOPE OFS,ERVICE5_
Pursuant to the dictates of Section 29-A(c) of the City of
Miami Charter, this Agreement and the. Request for Proposals for
the Dinner Key Boatyard & Marina Unified Development Project,
under the general direction of the Director of the Department of
Development & Housing Conservation, CONSULTANT'S responsibil-
ities are as follows:
A. CONSULTANT shall review the Request for Proposals (RFP)
and identify the issues required to be addressed by the respon-
dent.
B. CONSULTANT shall specifically review the responsive
ppoposer's package to evaluate the following criteria:
Prior experience and overall capability of the develop -
went team. In this, CONSULTANT, will summarize the key
aspects of the proposer's and development team's expe-
rience which are most relevant to the Unified Develop-
ment Project;
Organizational structure, financial capability, and
proposed financing strategies presented -by the develop-
ment team. CONSULTANT will describe the organizational
structure of the proposer and identify the partners and.
pertinent affiliates. CONSULTANT will also comment on
the pertinent financial data to the extent it is in-
cluded in the package and whether it was compiled by a
certified public accountant. Finally, CONSULTANT will
outline the proposed financing strategy and provide a
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summary of, evaluation of the strength of the team and
reasonableness of the program presented;
Economic viability of the project and evaluation of
market and cash flow analysis, prepared by the
proposer.. For this element of the review, CONSULTANT
will review the material provided in the proposer's
market study and critical_ assessment of the market data
and underlying assumptions. Since current market
trends will provide the basis for all assumptions and
future estimates of performance, CONSULTANT will con-
duct market area research, to the extent that is re-
quired, to evaluate the information provided. Once
this is complete, an evaluation of the estimates of
future cash flow from project operations will also be
prepared;
Economic return to the City. CONSULTANT will analyze
the economic return to the City, to be measured in
terms of lease payments, property taxes (if applica-
ble) and any other financial returns, deemed appropri-
ate. This analysis will be based on the proposer's
lease agreement and the estimates of construction costs
and future performance, whichever is appropriate.
C. CONSULTANT shall provide a preliminary financial analy-
sis of the proposal and submitted supplemental materials to the
Review Committee.
D. CONSULTANT shall attend all of the oral presentations of
the proposer, as may be scheduled by the Review Committee.
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E. CONSULTANT shall prepare an independent report to be
submitted to the City Manager to include without limitation, an
analysis of the data and information submitted by the proposer,
based upon the criteria specified in the Request For Proposals.
Specifically, CONSULTANT shall evaluate the following criteria:
(1) Experience of the proposing entity
(2) Capability of the development team
(3) Financial capability
(4) Financial return to the CITY
F. CONSULTANT shall attend meetings with the City Manager
or his designee to review the findings.
G. CONSULTANT shall attend meetings with the City Commis-
sion regarding the selection of the proposer.
III COMPENSATION
A. The CITY shall pay, the CONSULTANT, as maximum compensa-
tion for the services performed, a fee not to exceed $25,000,
plus out--of-pocket expenses not to exceed $3,000. The $25,000
maximum fee will, be divided among CONSULTANT and SUBCONSULTANT as
s
follows:
Arthur Andersen & Co. $18,750
Sharpton Brunson & Co. $E,250
Total $25,000
In she event that the fee paid CONSULTANT is less than
the $25,000 maximum fee, CONSULTANT and SUBCONSULTANT shall split
the fee paid according to the following percentages;
Arthur Andersen & Co. 75.01t,
Sharpton Brunson & Co. 25.0%
Total 100.0%
B. CONSULTANT fee shall be calculated utilizing the fol-
lowing hourly rate structure and percentages of total hours at
each rate classification:
Arthur Anderson Project 'Team
Percentage of
Hourly Rate Total Hours
Partner $295/hour _ 0
Manager $198/hour _3Q
senior
Consultant $125/hour 601
Total 100%
CONSULTANT shall bill CITY on the hourly basis set forth
above and CITY shall only pay CONSULTANT for actual work per-
formed and billed. In no event will CITY pay CONSULTANT a fee
greater than $25,000, or lesser amount as determined by this
Subsection.
C. Out-of-pocket expenses will be billed to CITY at cost,
with A maximum limit of $3,000. Reimbursement shall be limited
to amounts which are substantiated by receipts, allowable under
Section 112.061, Florida Statutes (1987), and subject to the
approval of the Director of the City of Miami Department of
Development & Housing Conservation.
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IV COMPLIAPdCE WITH FEDERAL _,_. STATE._A14D LOCAL -
LAWS -
Both parties shall comply with all applicable laws, ordi-
nances and codes of federal, state and local governments.
V _BCD. NEVI, CONDI'x'IUN�
A. All notices or other communications which shall or may
be given pursuant to this Agreement shall be in writing and shall
be delivered by personal service, or by registered mail addressed
to the other party at the address indicated herein or as the same
may be changed from time to time. Such notice shall be deemed
given on the day on which personally served; or, if by mail, on
the fifth day after being posted or the date of actual receipt,
whichever is earlier.
Department of Development
& Housing Conservation
300 Biscayne Boulevard Clay
Suite 400
Miami, Florida. 33131
Arthur Andersen & Co.
One Biscayne Tower
Suite 2100
Miami, Florida 33131
B. Title and paragraph headings are for convenient refer-
ence and are not a part of this Agreement.
C. In the event of conflict between the terms of this
Agreement and any terms or conditions contained in any attached
documents, the terms in this Agreement shall rule.
D. No waiver or breach of any provision of this Agreement
shall constitute a waiver of any subsequent breach of the same or
any provision hereof, and no waiver shall be effective unless
made in writing.
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F. Should any provisions, paragraphs, -sentences, words or
phrases contained in this Agreement be determined by a court of
competent jurisdiction to be invalid, illegal or otherwise unen-
forceable under the laws of the United States, State of Florida,
County of Dade, or the City of Miami, such provisions, para-
graphs, sentences, words or phrases shall be deemed modified to
the extent necessary in order to conform with such laws, or if
not modifiable to conform with such laws, then same shall be
deemed severable, and .in either event, the remaining terms and
provisions of this Agreement shall remain unmodified and in full
force and effect.
All documents developed by CONSULTANT under this Agreement
shall be delivered to CITY by CONSULTANT upon completion of the
services required pursuant to Section II hereof and shall become
the property of CITY, without restriction or limitation on their
use. CONSULTANT agrees that any and all documents maintained and
generated pursuant to this contractual relationship between CITY
and CONSULTANT shall be subject to all provisions of the Public
Records Law, Chapter 119, Florida Statutes (1987).
It is further understood by and between the parties that any
documents which are given by CITY to CONSULTANT pursuant to this
Agreement shall at all times remain the property of the CITY and
shall not be used by CONSULTANT for any other purpose whatsoever
without the written consent of CITY.
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VII. NON=U LDGA5!_UTY_
U
The obligations undertaken by CONSULTANT pursuant to this
Agreement shall not be delegated or assigned to any other person
(other than the specified minority S'UBCONSULTAN'f identified in
this Agreement) or firm unless CITY shall first consent in writ-
ing to the performance or assignment of such services or any part
thereof by another person or firm.
Notwithstanding the provisions of Section VII, the obliga-
tions undertaken by CONSULTANT shall include the employment of
the following minority -owned certified public accounting firm as
SUBCONSULTANT:
Sharpton Brunson & Company
Nothing contained herein shall be deemed to create a con-
tractual relationship between CITY and the above -named SUB -
CONSULTANT. Any SUBCONSULTANT of CONSULTANT shall be the sole
-
responsibility
of CONSULTANT.
CITY reserves
IX, AUDIT RIGHTS -
the right to audit the records of CONSULTANT
pertaining to
any billings to
CITY for time or expenses at any _-
time during the performance of
this Agreement and for a period of
one year after
final payment is
made under this Agreement.
—�
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y.
AWARD OF AGREEMENT
CONSULTANT warrants that it has not employed or retained any,
person- employed by CITY to solicit or secure this Agreement and
that it has not offered to pay, paid, or agreed to pay any person
employed by CITY any fee, commission percentage, brokerage fee,
or gift of any kind contingent upon or resulting from the award
of this Agreement. -
}(, CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced according to
the laws of the State of Florida.
SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties herein,
their heirs, executors, legal representatives, successors, and
authorized assigns.
CONSULTANT shall indemnify and save CITY and its officials
s
harmless from and against any and all claims, liabilities, loss-
es, and causes of action, which may arise out of CONSULTANT's
performance under the provisions of this Agreement, including all
acts or omissions to act on the part of CONSULTANT, including any
person performing under this Agreement for or on CONSULTANT's
behalf, provided that any such claims, liabilities, losses and
causes of such action are attributable to the fault of CONSULT-
�� _I01- 93- 196
.........
ANT, and, from and against any orders, judgments or decrees which
may be entered and which may result from CONSULTANT's performance
under this Agreement, and from and against all costs, attorneys'
fees, expenses and liabilities incurred in the defense of any
such claim, or the investigation thereof. If CITY chooses to
defend any action on behalf of itself, it shall bear its own
costs of defense, and if the provisions of this indemnity provi-
sion are applicable, CONSULTANT shall indemnity CITY accordingly.
In any event, CITY shall promptly notify CONSULTANT as soon as it
has notice of any matter for which this indemnity provision may
be applicable.
CONSULTANT covenants that no person under its employ who
presently exercises any functions or responsibilities in connec-
tion with this Agreement has any personal financial interest,
direct or indirect, in the work product of this Agreement.
CONSULTANT further covenants that, in the performance of
this Agreement, no person having such conflicting interest shall
a
be employed. Any such interests on the part of CONSULTANT or its
employees mush be disclosed in writing to CITY. CONSULTANT, in
the performance of this Agreement, shall be subject to the more
restrictive law and/or guidelines regarding conflict of interest
promulgated by federal, state or local government.
CONSULTANT is aware of the conflict of interest laws of the
City of Miami (City of Miami Code Chapter 2, Article V), Dade
93- 196
County Florida (Dade County Cade Section 2-11,1) and the State of
Florida, and agrees that it will fully comply in all respects
with the terms of said laws.
�J�?EFEND iT CO1NTRACT0R
CONSULTANT and its employees, SUBCONSULTANT, and agents
shall be deemed to be independent contractors, and not agents or
employees of the CITY, and shall not attain any rights or bene-
fits under the Civil Service or Pension Ordinances of CITY, or
any rights generally afforded classified or unclassified employ-
es; furthermore, its agents or employees shall not be deemed
entitled to the Florida Workers' Compensation benefits as an
employee of CITY.
UI. TERMINA�Ot11 OF AGREE&.ENL
CITY retains the right to terminate this Agreement at any
time prior to the completion of the services required pursuant to
Section II hereof without penalty to CITY. In that event, notice
of termination of, this Agreement shall be in writing to CONSULT-
ANT who shall be paid for those services performed prior to the
date of its receipt of the notice of termination. In no case,
however, will CITY pay CONSULTANT an amount in excess of the
total sum provided by this Agreement.
It is hereby understood by and between CITY and CONSULTANT
that any payment made in accordance with this Section to CONSULT-
ANT shall be made only if said CONSULTANT is not in default under
93- 196
the terms of this Agreement. If CONSULTANT is in default, CITY
shall in no way be obligated and shall not pay to the CONSULTANT
any further sum whatsoever and shall, upon request, be reimbursed
for any past payments.
It is further understood that should CONSULTANT fail to
perform any of the services under this Agreement, CITY agrees
that CONSULTANT's entire liability and CITY's sole and exclusive
remedy for claims in connection with or arising out of this
Agreement, for any cause whatsoever, and regardless of the form
of action, shall be CITY's fees under this Agreement, which fees
were received by CONSULTANT.
XVII, NONDISCRIMINATION
CONSULTANT agrees that it shall not discriminate as to race,
sex, color, creed, age, national origin, or handicap, in connec-
tion with its performance under this Agreement.
XMI11 MINORITY PROCUREMENT CQMPLIANCE_
CONSULTANT acknowledges that it has been furnished a copy of
b
Ordinance No. 10062, the Minority and Women Business Affairs and
Procurement Ordinance of the City of Miami, and agrees to comply
with all applicable substantive and procedural provisions there-
in, including any amendments thereto.
93- 196
M
XI}(. CONTI C;lG iCY CLAUSE
Funding for this Agreement is contingent on the availability
of funds and is subject to amendment or termination due to lack
of funds, or authorization, reduction of funds, and/or change in
.regulations.
XX. AEF 1U PROVISION
In the event that CONSULTANT shall fail to comply with each
and every term and condition of this Agreement or fails to per-
form any of the terms and conditions contained herein, then CITY,
at its sole option and upon written notice to CONSULTANT, may
cancel and terminate this Agreement, an all payments, advances,
or other compensation paid to CONSULTANT by CITY while CONSULTANT
was in default of the provisions herein contained, shall be
forthwith returned to CITY provided CONSULTANT was given written
notice of such default and the opportunity to cure the same, but
failed to do so.
XXI. ENTIRE AGREEMENT -
This instrument and its attachments constitute the sole and
only Agreement of the parties hereto relating to said services
and correctly set for the rights, duties, and obligations of each
to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this
Agreement are of no force or effect.
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s �^
XU .__ VIENDMENTS_
No amendments to this Agreement shall be binding on either
party unless in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this
instrument to be executed by the respective officials thereunto
duly authorized, this day and year first above written.
ATTEST:
MATTY HIRAI
CITY CLERK
WITNESS:
i
WITNESS:
APPROVED AS TO INSURANCE
REQUIREMENTS:
INSURANCE MANAGER
CITY OF MIAMI, a Municipal
Corporation of the State of
Florida:
By _
CESAR H. ODIO
CITY MANAGER
CONSULTANT:
Arthur Andersen & Co.
PARTNER AUTHORIZED TO
EXECUTE INSTRUMENTS ON
BEHALF OF THE FIRM
APPROVED AS TO FORM
AND CORRECTNESS:
(�gl
A. QUINN JONES, III
CITY ATTORNEY
93- 196
CITY OF MIA1011. FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members
and the City Commission
FROM
Cesa Odio
City Manager
•VW I DI Z OWN IIIII IESR
DATE a FILE
1993
SUFUECT Resolution Authorizing
Professional Accounting
Services for the Dinner
REFEHENCAey Boatyard & Marina
ENCLOSURES For City Commission
Meeting of 3/25/93
It is respectfully recommended that the City Commission adopt the
attached Resolution, authorizing the City Manager to enter into a
Professional Services Agreement, in substantially the form at-
tached, with the certified accounting firm of Arthur Andersen &
Co., with the participation of minority -owned firm of Sharpton
Brunson & Co., to analyze the financial viability of a proposal
submitted for the Dinner Key Boatyard & Marina Unified Develop-
ment (UDP) Project, in an amount not to exceed $25,000, plus out-
of-pocket expenses not to exceed $3,000; further authorizing
compensation from funds available in the professional services
account of the Department of Development & Housing Conservation
FY 1993 Budget, to be reimbursed to the City by the successful
proposer.
AACKGROUND :
The Department of Development & housing Conservation recommends
that the attached Resolution be adopted to authorize the City
Manager to enter into an agreement to provide professional ac-
counting services for the Dinner Key Boatyard & Marina project.
On July 16, 1992, the City Commission adopted Resolution No. 92-
488 authorizing the issuance of a Request for Proposals (RFP)
document for the redevelopment of the Dinner Key Marina &
Boatyard property, located at 2640 South Bayshore Drive, Miami.
Section 29-A(c) of the City Charter requires analysis of propos-
als by a certified public accounting firm. Resolution No. 92-488
further selected the accounting firm of Arthur Andersen & Co. to
conduct the financial analysis of the proposal.
The scope of services to be performed by the accounting firm
include an analysis of the financial viability of the development
team, the proposed financing strategies, and an assessment of the
short and long range economic returns to the City.
W.�.$ 9 3 - 196 04? (
Honorable Mayor and Members
and the City Commission
Page 2
Funding for such services is available from the professional
services account of the Department of Development & Housing
Conservation FY 1993 Budget, in an amount not to exceed $25,000,
plus out-of-pocket expenses in an amount not to exceed $3,000.
The successful proposer, upon execution of a negotiated lease
agreement with the City, shall be required to reimburse the City
the full cost of professional accounting services, as stated in
the Request for Proposals document.
Attachments:
Proposed Resolution
Professional Services Agreement
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