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R-93-0194
J-9.3--206 3/11/93 hi RESOLUTION NO. 93- 194 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND IN ACCORDANCE WITH GRANT REQUIREMENTS, IN THE AMOUNT OF $4,000, PROVIDING FOR THE FUNDING OF THE PASS -THROUGH GRANT WITH METROPOLITAN DADE COUNTY, FLORIDA, FOR THE PRODUCTION AND PROMOTION OF THE ROYAL POINCIANA FIESTA. WHEREAS, the City of Miami Committee on Beautification and Environment annually stages the Royal Poinciana Fiesta; and WHEREAS, Metropolitan Dade County, Florida, has awarded the City of Miami a pass -through grant in the amount of $4,000 for the production and promotion of the Royal Poinciana Fiesta; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute a grant agreement, in a form acceptable to the City Attorney and in accordance with grant requirements, providing for the funding of a pass --through grant with Metropolitan Dade County, Florida for the production and promotion of the Royal Poinciana Fiesta. Section 2. This Resolution shall become effective immediately upon its adoption. CITY COMMSSIOA IIS£ET, G OF MAR 2 5 1 N& 93- 194,- w PASSED AND ADOPTED this 25th AYH AI CITY CLERK PREPARED AND APPROVED BY: r ( L // �-z r CARMEN L. LEON ASSISTANT CITY AT ORNEY dad, ©f March , 1993. APPROVED AS TO FORM AND CORRECTNESS: - 2 93-- 194 a CITY OF t hWl. FLORIDA INTER -OFFICE MEMORANDUM ANDUM TO honorable Mayor and Members of heity Commission FROM Cesar H. Odio City Manager RECOMMENDATION: r,•, j , DATEFtLE 1093 SUBJECT Acceptance of Pass - Through Grant from Metropolitan Dade REFERENCES County ENCLOSURES. It is respectfully recommended that the City Commission adopt a Resolution authorizing the acceptance of a pass -through grant in the amount of $4,000 from Metropolitan Dade County, Florida, for the production and promotion of the Royal Poinciana Fiesta. BACKGROUND; The City of Miami Committee on Beautification and Environment has been awarded a grant under Metropolitan Dade County's Tourist Development Room Tax Plan for the staging of the annual Royal Poinciana Fiesta, to be held on June 5, through 12, 1993. 93- 194 eA 1-1 GRANT AGREEMENT BETWEEN METROPOLITAN DADE COUNTY, FLORIDA A N D CITY OF MIAMI, FLORIDA THIS AGREEMENT, made and entered into this day of _ 1992, by and between METROPOLITAN DADE COUNTY, FLORIDA (the "County") and CITY OF MIAMI, FLORIDA (the "Grantee"). W I T N E S S E T H: WHEREAS, the County's Tourist Development Room Tax Plan (Category 2) provides for funds to be allocated to promote Dade County tourism by sponsoring tourist -oriented events; WHEREAS, the Grantee, has requested funding under the Tourist Development Room Tax Plan (Category 2) through its Grant Application, a copy of which is attached; WHEREAS, the County desires to enter into an agreement with the Grantee to provide such funds in support of the City of Miami Committee on Beautification and Environment (Royal Poinciana Fiesta), to be held in Dade County, Florida, on June 5 through 12, 1993 (the "Event"); NOW, THEREFORE, IN CONSIDERATION of the mutual agreements contained herein, the parties hereto agree as follows: 93- 194 I. COUNTY AGREES: Ta'provide a grant in an Amount; not to exceed $4,000 (the "Grant") to the Grantee, as provided In Section III of this Agreement, to be used for the production and promotion of the Event, to be held in Dade County, Florida, on June 5, through 12, 1993, as described In Exhibit A, attached hereto and incorporated by reference. The funds shall be expended toward actilities including advertising and marketing the Event both locally and elsewhere to foster attendance to the Event, and toward providing technical and support services for the production of the Event, as described in Exhibit B, attached hereto and Incorporated by reference. II. GRANTEE AGREES: 1. To use the Grant only as described in Section I of this Agreement. 2. The Grantee's expenditures of Grant funds are to be only for the items specified in Exhibit B. The Grantee must limit its expenditure of Grant funds for each line item category to the amounts specified in Exhibit B, except that the Grantee will be permitted to change the expenditure for specific items in Exhibit B, if such changes do not exceed ten percent (10%) per category and as long as the amount of Grant funds allocated for other categories is adjusted so that the total expenditure of Grant funds does not exceed the original budgeted amount. - I 93- 194 Any change in line item expenditures of Grant f-inds 1n excess of ten percent (10%) shall require the advance written approval of the County Manager or his designee, and shall be at his sole discretion. - 3. For any Grants under this Agreement in excess of $10,000 Grantee agrees to confer upon the County a sponsorship package of a value equivalent to - sponsorship packages provided to every other grantor or sponsor of the Event who provides a grant or funding in an amount equivalent to this Grant. The - sponsorship package to be provided is described in Exhibit C and is incorporated herein by reference. 4. To include prominently the following credit -line in all news releases, television coverage, _ publications, programs, brochures and any other —i matter related to the Grant: "Faith the support of The Board of County Commissioners and Dade County Tourist Development Council". Grantee further - agrees to use a logo or other credit -line approved - by the Metropolitan Dade County Office of Communicat ions. 5. To submit• to the County Manager or his designee by = August. 1, 1993, a written report, on a County provided Final Grant Report form, and documents which demonstrate the use of grant funds as provided by this Agreement as well as the success of the s Grantee in attaining its stated objectives for which = funding support was requested; and to submit to the - -- - 3 - 93- 194 v County Manager or his designep within fifteen (15) calendar days of the requp,st such other written financial and activity reports and documents as the County Manager or his designee may reasonably request concerning the Grantee's activities. Failure to comply with this provision shall be grounds for termination of this Agreement and repayment of grant - funds by the Grantee pursuant to Section V. of this - Agreement. 6. To make such presentations regarding the Event or the Grant as may be required before the Board of County Commissioners. 7� To maintain accurate and complete books, records and documents, such as vouchers, bills, invoices, receipts and cancelled checks, sufficient to reflect properly all receipts and expenditures of Grant funds for a period of three ( 3 ) years following acceptance by the County of Final Grant Report as required under this Agreement. All such records shall be made available in Dade County upon request and retained in a secure place and in an orderly fashion. The system of accounting shall be in accordance with generally accepted accounting principles and practices, consistently applied. Grantee shall keep separate accounting records for this Event. 8. To permit upon request, authorized representatives of the County to inspect and audit all books, \0 93- 194 records, documents and other supporting data and documentation relating to the 'Grantee's performance whether or not purported to be related to this - Grant. These rights of audit shall extend for a period of three (3) years following acceptance by - the County of Final Grant Report as required under this Agreement. In addition, Grantee agrees to permit County representatives to monitor any and all aspects of Grantee's activities under this Agreement at no additional cost to the County. 9. To promptly reimburse the County far any expenditures which are not authorized by or within the scope of the Grant, as determined in the sole discretion of the County Manager, within thirty (30) _ calendar days after such determination. 10. To complete all expenditures of funds from the Grant within thirty (30) calendar days after the end of - the Event, unless the County Manager or his designee agrees in writing to extend the time for specific expenditures. 11. To promptly repay the County all or any portion of the Grant funds which. have not been used for the Grant's purposes as provided herein, as determined — in the sole discretion of the County Manager or his -a designee. 12. To promptly reimburse the County the total amount of the Grant made under this Agreement, out of any - -�7 profits made on this Event. Profits shall be - s - 93— 194 13. dpflned ss actual cash revenues from the Event lesc 1) actual (_agh expend.itu retz for the Fs'vpnt, 2) caczh reserve carryover designated for cash expenditures for an event which is substantially similar to the Event funded under this Agreement and which is held within eighteen (18) months after the Event, 3) actual outstanding cash obligations, such as loans and unpaid invoices, for an event which was substantially similar to the Event funded under this Agreement and which was held within eighteen (18) months prior to the Event, and 4) cash contribu- tions to the charity or charities, if any, for which benefit the Event is held. If the total amount of the Grant is greater than profits made, the Grantee shall pay to the County the entire amount of profits made. If contributors other than the County have a similar written agreement with Grantee for return of their contributions from profits made, the Grantee shall reimburse the County the total amount of the Grant or, if not enough funds are available to pay the Grant amount out of profits, the Grantee shall pay the County a proportionate share of the profits, bearing the same proportion as the County's initial contribution bore to total contributions. In case of cancellation of the Event, to promptly repay the County all the Grant funds, within ten (10) calendar days after cancellation of the Event. - - 93_ 194 III . PAYtiENT SCHEDULE Upon execution of this Agreement. by Moth {parties, the County will deliver a County Warrant in the amount of $4,000 to the Grantee. IV. INDEMNIFICATION AND HOLD HARMLESS 1. It is expressly understood and intended that the Grantee is only a recipient of funding support and is not an agent of the County. 2. In the event a claim or lawsuit is brought against the County, the Grantee hereby agrees to indemnify, * save harmless, and defend the County,against any and all claims, liabilities, losses, causes of actions, and judgments of any nature whatsoever which may arise out of the operation of this Agreement, or the activities related to the Event, or the expenditure of any funds contributed pursuant hereto and shall pay all costs, judgments, attorney's fees, and any expenses incurred by the County in connection with such claims or suits. *up to the extent and limits of Florida Statutes Section 768.28, V. TERMINATION AND REMEDIES If the Grantee fails in any material respect to conform with any of the provisions of this Agreement, the Cotinty may terminate this Agreement upon giving five (5) calendar days' written notice to the Grantee, and may withhold or cancel all or any unpaid installments of the Grant. Material misrepresentation on any application or 93- 194 17 report for finding cinder the Tourist i?Pvelopment Room Tax Inn shall he deemed n breach permitting termination by the County and recoupment by the County of funds previously paid to the Grantee under this Agreement. Failure by the County to fund any or all of the Grant or perform any obligation under this Agreement shall not be considered a breach o.f this Agreement if the Grantee has failed in any material respect to fulfill its obligations under this agreement. Further, should the Grantee commit a material breach of this Agreement, upon the County`s demand, the Grantee shall repay to the County all funds previously paid to the Grantee by the County under this Agreement. Upon thirty (30) calendar days written notice to the Grantee, the County shall have the right to terminate this Agreement other than for cause, when the County Manager determines that termination is in the public interest; provided that the Grantee shall be entitled to gust and equitable payment for services satisfactorily performed through the date of notice of termination. VI. NOTICE Notice under this Agreement shall be sufficient if made in writing and delivered personally or by certified mail, 10 — 8 - 93-- 194 WIN roeturn rnrmipt requested, acdrpsses: if to the COUNTY: e to the partlen Rt the following If to the GRANTEE: VII. ASSIGNMENT County Manager III N.W. 1st Street Suite 2910 Miami. Florida 33128 Stephen Pearson, Chairman City of Miami Committee on Beautification and Environment % Holland and Knight 1200 $rickell Avenue Miami, Florida 33131 This Agreement may not be assigned by the Grantee nor may any Grant funds be transferred to any assignee of the Grantee without the prior written approval of the County Manager or his designee. Any permitted assignee shall be - governed by all the terms and conditions of this Agreement. —� VIII. COMPLIANCE WITH LAWS The Grantee agrees to abide by and be governed by all OW applicable Federal, State and County laws governing civil ? and constitutional rights and governing conflicts of -3 - 9 - 93- 194 I MINE interest, incIuding grit not l united to Chapter 1 a A, Article III, Sect. ions 21 -23 of. the Code of Met ropol i t a n Dade County; Titles VI and VII, Civil Rights Act of 1964, Section 200(d), (e), Title 42, United States Code, as amended, and Dade County Ordinance 72-82 (Dade County's Conflict of Interest and Code of Ethics Ordinance), as amended. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day and year first above written. ATTEST: MARSHALL ADER, CLERK By: DADE COUNTY , FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS By: Deputy Clerk County Manager CITY OF MIAMI, FLORIDA ATTEST: By: By; City Clerk Cesar H. Odio, City Manager Authorized by t h e Dade County Approved as to legal form and Board of County Commissioners Content: on by Resolution No. R- -92. A. Quinn Jones, III, City Attorney Approved by the County Attorney as to form and legal sufficiency Count Uth Ll fn coeoliance with "trn.N04 Cmrty R4an1iF"ipn NVO.Dor 1044-RA. 1, W119 firSt duly sw,11. state that tho firm (indivitl,jal. organization. Corporation, otc.) sutn itting this bid or propos- al or reCtiving this contract aw1krd: {Check t"+e anprapriatt bogy ( } is not: 1. engaged iii the sale or axport of goods or servicas, tither directly or indirectly, to South Africa , or 2. engaged in the buying or importing or goods or 1"icas. tither di- rectly or indirectly, froo South Africa - . or 3, a party to. and net no int0FVSt in any fP&MMsal, licansing. or asnageiaent agre~t with any entity. either public or private in South Africa .. or 4. engaged in. and is not a party to, any invtstwent. deposit. loan. borroving. or credit arratnev"t or involr+vd it any other financial dealings, including thole for the put to of Modes. with any enti- ty, either pisblic or private, in South Africa, ., or S. owned or Controlled (as defined by the beneficial possession of pore than five percent (ill) of the finals common Stock) by any entity. either public or private. in South Africa { D Hex been declared eligible, by special action of the Couatys to conduct bust"$t with the County. {) Has been granted a waiver, by special action of the County. to conduct butifwst with the County with rommt to specific goods or lscrvtcas. {) ON" net gall Into VW of the above eategories. Signature of Affiant Gate Ce!nasr H. Odi.o, City Mated mell of Affiant aid Title f0d6ral EMIOW to*. NuMber Or Owner-'s Social Security City of Miami Minted Now of Firs 3500 Pan American drive, Miami, Florida 33133 Address of fire $MORN to and s0stribed iyefon die this day of _ _ , 19 ..._ at large . NOTARYf'tl9baC. state of: Florida � Coiasis>rion Expires: _ — �oA�1t1cA �orJo 93- 194 1�3 a 0 -a 2 iKV s WG .LHO 2 ttXV QNd'7 "YOH *k ktc3 T 0: 2 0 c e ' e o 'a o an a Ra67.Ra" Kama an" W"_2 n ow a"" M VT!!m 0Rl"ex a A= S a"" Rs3 Key To Completing South Africa Affidavit In ACCOMAMCE WITH METRO-DADE COUNTY RESOLUTION 10s4-98, ADOPTED JULY 19, 1988. EVERY CW Mr OR SOLI PROPRIETO MIP W ERESTED IN CONDUCTIRG BUSINESS WITH RETRO-WE COUNTY, FLORIDA, IS RESPOMSI@LE FOR SUBMITTIMG AJtMUALLY TO NE CAUNTY THIS DULY EXECUfM DOCUMENT, TO BE INCLUDED WITH TH( REQUIRED AM14UAL APPLICATION UPDATE AMO ADMINISTRATIVE FEE. THE FOLLOMIMG 15 TO BE DISCLOSED IN THE AFFIGA- YET; I. (Typed or printed now of corporate Officer or Owner rho shall be Signing aY affiant before a notary.) Check the boa appr'Opriits to the co Vany's status with respect to its current business activity in the Republic of South Africa . Lion 1: The ca x my is not engaged in butinels activity in South Africa in any manner. Lin 2: The co"any is engaged in business activity in South Africa . . ., but has bean declared eligible to con- duct business Faith the County by special decision of the Metro - Dade Marl of Coonty.CMissio+ers. O2ti-q 3s The cwpy is tisg49ed in businest activity in South Africa - .• but has Wen granted a waiver for s oha-time saie to the County by special. de064on of the MRtro- Dade Board of County Corissioners. Option as The Ca"my is engaged in business activity in South Africa . and his neither received a grant of eligibilfty nor a waiver to aohduct baainess with the County by the Metro-Dwa bwrd of County cmilsimtrt. Complete. sign and date the Affidavit before a registered notary PUM IC of the State in which tM affiant resides. srrrrQlRitC�tsl1t 11RerttHrrOsiia�si■•ivyrffssssa[sssrrrisartsss•r�ltlar 194 C 0 r i NV Z N XHiD S AYXM Qin!a''i'EOH * Ma T o: z o C 6 'e CT 'E 0 t , Cesar H. Odi.o u ri Af —4 "Orc first 4itly f",r, stmte: 1. Th9r full 1*401 AMW Ar4 hu'Verst al"r6w, of tTtt p#r801 pr entity ran- tre+:ting,pr trsnsactlnp busvnRvc with Dade Cm,imty are - Drive 2. If the contract or business transaction is with a corporation, the full legal now and business addrest" shalt be provided for each officer and dirtctar ano each stockholder ww holds directly qr indl. reetly five percent (6t) or sore of the corporation's stock. If the contract or business transaction is vrith a partnerships the full legal new and business addrtsi• shall be provided for each partner, If the contract or business transaction is with a trust;, the full legal now and address' shall be yrOvided far each trustee and *Nl, beneficiary. All such naves and addresses are: NIA: 1. The full legal hares end Wsititss address• of any other individual (other than subcontractors, saterialmon, suMliers. 1%bortrs, or land - ors) %ft have, or will. have, apy interest (1e4ai, oquitabla, banefi- cial or otherwise) in the contract or business transactioo with Dade ceuntyr are: % . N/A r • ftst Office Gas Addresses Not ACMtabta. (See intruCtions on back; use separate 4tte0ed pages, if necessary.) ago SWOM to and subscribed Wore at this day of . 19 NOTAAV PUBLIC State of; Florida at Larva. My Coawission wires: OISCtht 10/30/1111 DATE: , It Cesar H. Wio wX Of Af:IMT (Print or Tyne) SIGNATURE federal Employer Identifiettion f or D. w' s Sac i al Security Neouber 93- 194 l,5- Ir 0 43 Z M V Z tK W a 1 0:Zv, 0 C B ' B 0 le 0 Ej "M"Mm RTC F."M,I."Ir!T!4}.^.Rw"M"* R W fA IO�RRI. }E Mr�R P9 111AR MIlR IP, 1, �t lit lR""".* RTC S A.@! r SS. Key To Completing Disclosure Affidavit IN ACCORDANCE WITH METRO-OAAE COUNTY ORIKANCE 64-12I, ADOPTED OEC£M- SER 20, 198$, EVERY COMPANY OR SOLE PROPRIETORSHIP INTERESTED IN CONDUCTING BUSINESS WITH NETAO-DATE COUNTY. FLORIDA, IS RESPONSIBLE FOR SUBMITTING ANNUALLY TO THE COUNTY ,'HIS Filly EXECUTED DOCUMENT, TO BE INCLUDED WITH THE REQUIRED ANNUAL APPLICATION UFOATE AND 04 INIS- TRATIVE FEE, THE FOLLOWING IS TO BE 0 3CLOSED IN THE AFFIDAVIT: I, ___� __-_ (typed or printed mane of corporate Officer or ownar who :hail be signing as affient before a notary.) 1) Nuw/physical address of person or business (aq include a local address as will as the corporate address, if different). 2) Information pertaining to the ownership of any business, such as _ corporations, trusts, partnerships, or solo proptietorShips (addi- tiooal pages, or attachaxnts are permissible). 3) Information pertaining to parties with other financial/ benefi- cial interests in the business. Sign and date the Affidavit before a registered Notary Public of the State in which the affiant resides. !COTE: while publicly traded corporations are not required to com- plete this Affidavit. many We aided Metro-Dade's recordkeeping by subaitting to the W krocurement Managattent Division either the ,affidavit or a letter stating that the business is publicly tradtd. or is a wholly orned subsidiary of a publicly traded corporation, and the name of the stocx exchanges) and symbol by which it is known. An accompanying annual report or published list of directors is also useful. or mee=aaaus as ass Russ aaasammusna i a nova tessrawas mama sasasaed as 93- 194 9 0 CT I Lei!!► I iK W d T O Z 0 E B 190 IF-0 9-WOM STAT04T.NT PMtSITAPdT TO SEC1'Ita2+t FLQRJIDA sr cU=, ON PUB= FXTrry CRTWFS TEO FORM MUST 8S 510K D A" SWORN TO IN TIM PR> ENCR OF A NOTARY PUIUC OR OTFIF.R OFFICIAL. AUTRORIZM TO AVAIINL2= OATIM f. Thit rworn fitatement is submined to Dade County Tourist Development; Council by Cesar H. bdio as City nos er (pelat 's camp ad ntdel for Citx of pristt asmei�of entity s:obtit+Ing rwaa stataree t) whose business addteas b 3 5 Q„Q Pan American Drive Miami, Florida 33133 attq (if sppUabl@) its F�sral �mpioyer Idemtutatioa ldtatabu (ILiI+� h 5 9 — 0 7 9 4 0 91 (If the entity has no FEIN, include the Socha Security Number of the indMdual signing this tw•om statoma>so ,} x I ttgderatand that a `pubUc acuity abW sa &M&W is Pst�h 387.1.43(i)(�,IiL mom a violteion of nay vats or taw by a pee�t rasps n to and related to dw os an of bmt&= with MW p�wxkc a %a as APM of li" �a of ny odw sate at of the UtaiW StaW iadsdil& but epos HzIad Uh W W Of ooWma br SOM or sets= to beulaA iavolvi provlded to lay public entity or an gwo of Pandal subdiislon of say other state or of the V ted States ag aatstrust, ftaud, bribary, collusion. rachrtecUl, compiracy, or tx atonal misrepreseatstion. 3. I uudenttaad that `eonview, or'oot3viaion' as defined In Pam8 aph 787.1330)(b), Mzidm SIAlogn. mamas a ftdWS of guilt or a oomiceioa of a pu tlio aatiry aims, with or wltMout an adjudication of Spilt, fa any fedet9tl or scats trial aoan of rsamd mWdq to cluat8a brou=ht by indictment or isformstioa after July L I.M, as s result of a jury var+dict, noajwuy UL4 or envy of a plea of guilty or nolo contendem 4. I attuned that an yaffiiiate' sa 4eaaod It Pamstaph 297MM(i)(9), EWds SUNIN, means: L A prodsorssor or suoosssoc of a person, coftWoAd at a pubUc entity orhw or Z. An entity ilnder this aeatroi Of oral► MUM PwM WW Is ecxiw IN ft MUSPMsnt of this entity UA who Ira beeps =M=d of a public ate" a0W 'lose tes'an 'aMU te bmfista UWH officals, direr.ton, mcattMes, putsmora, idM eattphrfese, Mabee,►, sad OPa w>ro an KUY6 in the manapown of as 7u a>ettemhip by an ptanoa of shapes cousthusing a controllins interact in wotlter persona, or a poollas of egtatpmsoe. at ftaaom UMi persons when not for fair Market wits uatder as army asx4emett; shall bs a plaza fix& coo that out person controls attotltm A pat�oa► wbq�� 4ntasa into a jicti�t vteatua!s with si pereoa also has been of a Public caMry erisat fa Florida denies the pCwstittj 36 tttotttbo shall be rotttidMred in Ilan. S. I understand *u a "pemott' as defined it ParappD 3d%133(l)(4), Edda.SMUL maaas any VAMittl pessma or t j at nise4 trader tbt Iasrs of aM faits or of Nave Upload States with the legal . — pover to enter Into a bbWlas contrast and wlticp bide or applies to Bid on =&uts= Ear the provision of goods or servim let by a publIc entity, or wbich othwvin transaem or applIes to tn=a business With it pubtie Cerny. MW t4tm 'pesyoo• iAdudae dMe otfioars, dhectota, ciecuUvm partner:, shareltaldcss, empIoyoea, members, and aleats who an acuw in mmagamcnt of ad entity. 93- 194 9 0 ei i NV E *d .LH0 I HX'4 CHd'3 gn4t •k Wes L O: 3 O C e 'e o 'Co 6. RA -"A on informAtinn. and t.*l.imi! the stAtrtzteat vimr-h l hate marked! b-e1ow I5 tnae io relation to the entiry submitting thzs s rn stateM#'nL (1n6le.+tto *blcb rRmokot Apptl+ta,) X Neither the entity subatltting this sworn statement, nor ally of its officers, dirmors, executives, 0intners,-shareholders, etuployeze, members, or &ghats abio art sctiMe In the matio gement of the ent,ty, rtar Any a.ffill<tte of the entity he been 0orged with *n4 convictod of a public eerwry trims subsequent to duly 1, 1989. The entity sublvAttia` this Men statameats, at one os more of its ot8an, directors, executives, partnem sW0oklers, employm, me mbeM or agents when am active in the tmaaagetmettt of the entity, or an Miste• of the entity has been cUrgead with and oonvlcW of a public eatlry c=,e subsequent to July 1, 1M. The entity submittia f this atom ssateme n; or one or more of its ot6can, c Uvaors. eacw4uves, partners, shareholders. employees, m zbeam or alimm wbo are actft in the naupmout of tite entity, or as &MUste of the eadty bas been tear ed with W convicwt of a puiblle eatiry crime subsequent to July 1. 1W.. However, t� bm a subsegveat procoaiing Wore t Bearing Weer of the State of Flor" laivitton of ItdintaI tmu'vc Hearings &ad toes FIW Order entered by the Hearing Officer datotmined thst it was not to the public Ugarest to piste the entity submitting this sworn steterne:nt on the eoaviaei vendor list. (etttsach a otter ad the Bernal order) I UNDWTAND THAT THE MMMION OF THS FORM TO THE CONTRACnNG OFFICER FOR Ili£ PUBLIC Elf= IDENTV= IN PAPAGRAP8 1 (ONM ABOVE IS FOR TRAT PUBLIC ENTITY ONLY AND, THAT THIS FORK IS VAIN! TRROUGH DECH>4 = 3101 TI M Cr4I.ZadDAR Y"R IN WHICH IT IS FaM I ALSO UN81E MAND TK4T I AM MUMED TO INFORM TEE PUBL1C ENT17 Y PRIOR TO EN'I7C tZKG INM A COi'j'MCr IN =W OF 71M TMWOLD AMOUNT PROVIDED IN SIMONI Iff.017, MAIM RAMMFOR CATAGORY TWO OF ANY CSANGE IN THE DWORMATION CONTAlI W IN TffiS FORM. STATE OF pmEl n� A COUNTY OF PERSONALLY APPSARM BEFORE MF, terse utt4Mig M autiwrity. (tt<amet eu tadivfdostt &4MUW who, AftAnt bd:S meta by me, aged 4AAW sipatare in the spate provtdeti above on drib day of I9.M,,,._,: NOTARY PI.t$t.IC My commission evIrm Fom PUR 7OU (Rev. oviwi) 93- 194 loci I NV I N XH0 1 NX v0Hvz joat,., Lua•to 0 Cs en •sea "RTROPOLITAN! DADrs C01IN'TX TOURIST t TVRLOS`M NT COtt C I I, GRANT APrLTCATIOR OCTOBER 1, 1992 THROUGH SEPTEMEER 30, 1993 Please submit ORTGrNAL (YELLOW) FORM and £ilte (5) copies of the completed application form ,and only one (1) attachment (i.e., brochures, newspaper art3c)e:;, llettsrs of sponsorship commitments, etc.). Title of Event s Royal 22 j giana Fiesta Category of Event (check ones Sports„ Festivals x _ Special Promotions, Data of $vents J_gnqL 5-12. 1993 _-- AMOUNT OF TOL-RI ST GRANT REQUESTED. $ 25,320 T I. APPLICANT ORGANIZATIONa A. Name of ApplicantsCity"of'&Ig i Commizztrg on Beautificati.on and 'Environment Address: c/o Holland & Knight, 1200 Brickell Ave, (14th Floor) Miami., FL 33131 Telephone:789-7731 Coatact Persons Stephen D. Pearson, Chairman (of Beautification Commttte, Kathy Gaubatz, Chair Royal Poinciana Fiesta, 3990, '91, 192, 1103 Address 2912 Alhambra Circle Telephone: 661-2481 Coral Gables, FL 33134 B. Summarize Argani2ation history: Tn 3 gin this city of Mi-alms _1j ➢j t d E. Albert Pallgt as Chairman of tt�e Committee on Beautification and Envirormnt. in 1991..he 6*_,C w Chairman _�r;tj#k A�sr&vim t=r= bK= Chairman. In 1961 the CmrlittOe assumed sponsorship of the Royal Peinciana Fi-E:sta . The Fiesta began in 1.937 .a$ a t-emiri ar s4t+rarM-_i n to ,brig vinitars to Miami during the sunmc:: . Year legally establisheds_960 Sams as City Federal I.D. 0: df Miami For Profit Non —Profit X Attach copy of Articles of Incorporation., or other documentation demonstrating organisation's legal status. 9 3- 194 / 9 G C, List n*ma of rrmoident and gather lndlvldi.tAl aitthori.zed to rxocute cantracte 40d ctharwlne .act On behalf of Applicant Name Titl(- rof �I�� =: Beautification and Envi9romm-;&nt. W . Bob Smith .* . 8eauti.fication and Environment. PLEASE ATTACH COPY OF BY-LAWS OR BOAAD RESOLUTION KUTHORIZING IVDIVIDUALS = TO $)TCCUTS CONTRACTS ON BEHALF OF APPLICANT. 149 are an official committee of the _ City of Miami. Please =11 25D-5300 to confim w/Mayor Suarez(staff) or the City Namger. The Resolution fomul.ating the Canmi ttee is #77482 . =3 D. Identify each County employee andtor member of his immediate family who its an =4; officer, director or partner of the Applicant Orgenisa;ion, as wall an any County employee and/or member of his immediate family vho has a controlling financial interest in the Applicant Organization (defined an tan percent —; ownership interest): Name Title E. List previous grant awards by Tourist Development Council, and by any other County sources, Municipal, State or Federal agencies, if any: Source of Grant - Type Amount. Requested Amount Awarded Dante Dade County► City of Miami City of Miami Beach Others G. Kave y+ou appiled before for a Tourist. DevelopMont Council grant and have not received an aw*rd? No. 93- 194 FsX}{i.PIT A z Z EVENT WrOP.MATION A. outline goals and objectives and doecribs in detail the propoz*d *vent: -- ; _1, d' - 3 - 93- 194 A. Gengraphicml .loc*tiar. (che0t one) : City of Hiomi-- Key BJPcsyn"_—_ Miami BeAch— North Dade — South Dodo Sunny Isles_ Dada County X out of Dade County____ C. Starting and ending dateajtime:Jlne 5th (perhaps 4th) — 3ur, h (perhat�s 13th) 1993 D. Indicate the Event's apecifie address or location: See attnche+d achodule of events for 1992 Fiesta. The 1993 event will have the am events with amtlw bmboth' on Thuraday. a ball or Partv.lum 5th, a fundxaiser cat a Hetrorail aW an official Poincl na Day can Hetrorail. A calf tournament is also plWyW. E. Is the Event to benefit a charity or charities? if no, list all charity org+anizatiorna : Any i"unds raised will go For the City of Mi.ama. C`zm , i ttee on Beauti.f ioation &nd nwirorment. F. Clearly explain why your event should be funded by County tax dollars: This event way started as a tourist; event. (The loyal Poi.rrciana trees grow in no othar of the Oontinental U.S. gMt for South Florida. It has been run by w un sand donations from Pr1vate sector, as unll as minimal funding from the Cit of Miami. It is bg2d to make this Fiesta like the Cherry Blossom Festivi attracting tourists from all over the world. G. Describe the Event's countywide tourism impact: Ws believe with adequate praaootion on a local and national level, people will 2= tQ (Great;20 'Mimi, Au the week. CAL in a±+ Kahan,.. ahnt Eventwally, wee hope to involve arts organizations such as tho Ballet (bc ) and ethers, and tine New World 5vnmhh othQrS . H. Describe previous experience in carrying out same or comparable event: `1%e We team of volunteers has put on the past 4 or 5 Fiestas, with E rt PalCyant.a. Caubatx) have been the chai.zgarson of the Lest three Fiestas and cry -chair f or the two before that. - Ala di l have a paj d edmini,rt ratoz . MA=V Friesdman for several years, but for the past two years, have had to do without. As you can gee, we reed an administrator to handle technical details 4' 93- 194 00- 10, ,t". tA. Li ITT. TOMIST 1H,rACT INFORMATION lj� A. Number of tourints Anticipated to pttend the $vent, Dade County Residents Out of County, Florida Out of State Foreign TOTAL PaEticip antm Spectators 75 Q 5 500 5 500 70 4,750 mmaw+au�semxr� ,e4.a,seswwssat How was the anticipated nuumber of persons attending determined? This past year approximately 2,000 people attended events listed on the attached schedule, with countless others who looked at the trees themselves through information printed in theiaeia. Next: year, we plan Ea a_3v_e__rT1se in newspapers in New York Boston Philadelphia and Washington, D.C. We will also use Video News Services and Radio advertisements. This is why we need. tourist tax money. We ma,y also try adverti.si.ny in Paris as a start. 1 have a friend with the Versailles Chamber of Commerce who can Help."- "" If by survey, please attach copy. {; B. Estimated number to be reached through electronic media (e.g. broadcast of i Event over radio or televison): WTMI mentioned he p`iPsra and Me_ror ;1 _Andrew Miller, director of Marketing For Metrorail has promised to help again to promote the Fiesta by ads. on radio:ana p„tting t A gnyai Pa ncia= Fi_es:La poster in Metrorail stations and on cars. Source of information: If the video flews service is used, several Mlion people in Boston, ew York and Philadelphia should be in the viewing audiences. Mimi Kelly (667-6485) an independent producer has -given me- this information and W11 do a market analysJ Specific radio or television stations committed to covering the Event: by city, if necessary. C. Specific efforts made to generate tourLam at the Event (i.e., program content, promotional efforts,site, special incentives): Programs distributed at events can and have been used to show ethers Iggally (and nationally) about the Fiesta, and can easily include information about the next year's Fiesta. D. Attoch copies of proposed press releases, brochures, programs, promotional materials, advertisements and'publicity. Already submitted to Luis Correa July 9, 1992. There were at least 20 mentions or full articles in the print media in Miami, all for free, for the 1992 Fiesta. Metrorail advertised on local radio stations and intends to do more for the 1993 Fiesta. -5- 93- 194 23 lv. FIMANCIAL INFORMATION A. R VWM BUD MT - I) List cash inc=6 specifically associated with ,your program, project or event and also asttsch your organization's total annual budget to your application. CASH REVS E Bus Tours (4) $2,000 Admissions $ Fa,�rtty 40,000 200 people @ $50 Bar Car 2,500 50 people @ $50 Contracted Services Revenue $ Musical Event 4, 000 $18,500 Corporate Contributions Foundation Grant% Vrivate /Individual Contributions Other Private Support Govermnent Support: Federal State Local (other than this request) .City of MImi Metrorail $ 9.000 (est. including in kind services See this year's contributions) $ $ 51000 $ S $ S S $ d_. n n n 2,500 Other Revenue (Itemiee)i $ Applicant cash on hand $ TOTAL APPLICANT CASH REVS= ............................... GRANT AMOUIM REQUESTED ..................................... $ 25. 3 2.a TOTAL. CASH MENUES ... ... .. .... The City of Miami Committee on Beautification and Environment has approximately $8,000 on hand, but no funding from the City. Perhaps 1/2 can be spent on the Royal Poinciana Fiesta in 1993. 6 -3 3 7) Lixt ali contributors supporting the proponod event snd t.ho Am<+:.intq com,ittad by thnxe contributarat Contributor E. Albert Pal.lot H511553 & Yn-IgHE Publix Supermarkets nnoonymous onor Sears Roebuck Inc. rbpica Ewer ng Tree society Northern Trust Florida East oast Railway Price Waterhouse un an Elaine and Steve Pearson From 1992 Fiesta with assumpti.in be forthcoming. 3) List all in -kind contributions: Contributor Calder Race Course Cora. Cables Gar3en Mu= Council of Carden Club Presidents ESE un y r nets Fairchild Tropical. Gardena Holland & Kniatht Gift Certificates: Borders Gallery ) Barbara Gi.11tran Gallery) Pax Art ) wonVs Photo Lab } Food; Yuca Restaurant F'loribean Foods - 7 - Amount 5C4, 300 M s0 100 -100- 1c0 100 100 100 similar contributions will Type Value Luncheon , 600 Help w _tFi rc;aeption_75UU_ Decorations 300 s -Boo Roan Rentals(s) 200 Luncheon Soo Advertising— Gifts .1100.0 25 aifts log Gift caertificate 50 Oster Inestivable Postage 300 Printing 200 Bus 250 pr inarm Secretarial sonrices 750 300 200 100 93-- 194 2S h Bosidoe the inkind contributions representing $+6, 200 in income and $2,450 .in contributions plus $500 in fees for the bus tour and $1A200 fees for art exhibit entries (the coat was JJA,3rc and) the income. was Costs for 1992 Fiesta: Rental for Art Exhibit 700 Prices for Art Exhibit 1,200 Printing for programs 1,800 Postaq* for Invitations 400 Miscellaneous __.59 $$4,150 In kind ccnt1ributions ,S.200 $10,350 4 MIA-86663 7a 93- 194 ,I,o J . 0 1) List cash exgennea aapecIE10aa11y a snactated with your program, project or +went. A*terink (e) those bins lt*ms for which Tourist Tax dollars would be utilized and break out to the side, ate the column indicated, the portion of Tourist Tax monies intended to be earmarked for pnrticulaar expenditures. RO'i'Es Remember to attach your oxganitation's total annual budget. Portion of tourist tax !Ora nt. request. intended Cash Expenses to be allocated Administrative Expenses Personnel --in-house $ 10rooO Personnel --contracted $ 5 -0- $ -0- Tachtical/Froduction Expenses Personnel --in-house $ $ Personnel --contracted $ FAQ- 8.-780 S S Space Rental , Art -Show .,� s 700 Travel Marketing and Promotion Advertising Mag.& Newspaper S s,.Qno $ S,(1n(D Design and Printing & a_nnn Post&&s and ldailiagi 3,500 $ 141 ti $ t,,n15 Other (*peeiiya pieMs of nail) - $adin,&,T_11_ Qmim a;, Distributiafi 4,?2„5 $ 4,725 (V3 flAn Neus 1 eaawst 1 $�- -- $ Remaining Project Expenses (itemize): D .ora�tit na 4 M=nts $_ 2,400 9 21800 Art ci,aw - 000 S S _PAr -Car— 1.500 S S� _..fit _ 000 S $ Workshop 300 RLIS urs 1, 000 Metrrorail Passes @00$2.50 ea. 2,500 TOTAL TOURIST �TAX GR�1,,KT REST...... Rental ryyi���� eDi o & Bes4. Tree . �•//y�� ........... •1p/a�V88 $_. 25, 320Bu �-, TQ�gp sna & Cl►SFl ET�P?�+t BB ............. $ i, 500 Sc2ualarship 64 , 720 93- 194 2. 7 z SPMCific*lly XtAt" hOW YOU plan to Ar"nd thA tnllriSt grant r0qL1,AQt es .listed inn expenditure budgAt., column 2, JARting vanes+ And quantity (s.g. Advertising apace In lonol ar national nevmpwpArs, mxgAvires, brochures, stc. ) u. At approxiin _gin l� k eve ) Sections of the Now Stork Times, the Boston Globe and the Washington Post during the sprbV of 19desion and print � Sdo hrnchu�-PA t--C!kLba-sent . t� �gazi0ea► newspapers (travel editors), travel agents, past particip&nts, c arm .rs of botanical = and ecologi.�`�a1 m-o�= a earl mol1��, and anL „re,rvre=1 l oripr individuals for $4POIS. Radio and T.V. distribution through radio and Vices IkmSvs Releases Will also be d= ( S V. SPQNSORSRIF �i �3 If your are applying for a grant in excess of $10,000 describe whet, spbaaorahip benefits, if any, you ofier.to apon2ors, and Include sponsorship package: Natgea of_all gMfiors Neill be llatoa in Pr�MtA b ochures and-pr.octzams lsee 1992 �{ am) and advert:i. nts in local and national nrzdi s . Fx'o9x' Sensors will a3sa event4, siLZ as this w. jn s op?nir1a eveant at Fairchild Tropical Garden, or the Art Exhibit opening at 9rickt-13 Ste. -9_ 93- 194 VI, ADTJ IONAL INFORMATION 7110 City of Mi.smi. CoArd,ttole can pmittficat-ion and n-wi.roremnt w4s formil_eicd J- 3,960, with B. Albert aas rsa�►n;� n ' SI F ctixesfi lean, i 7tp- r-cmAttee has no t and has in recent years received $10r000 from Lhe city. Thia yoar the City voted no uft to our ccmdttiii. "`Tra its.ana y, t y votes approxa matel y 30000 tnQq QQt} to end ta aawes ther<ricts of an sdnintetrator to run the Comaittea4 and mach of the F For -past ems, we have not had an a s a r. car further information call S parson (Committee Chairman) at 789-7731, or Robert arith (Con nittee usurer at 8 , V I I . ATTACBMIMS : 1) Organization's total budget and financial statement for the last completed fiscal year. 2) Organization's budget and income/expense report for the last event. (See Pg.7 for Income, and 7a for des. ) 3) Completed Disclosure Affidavit form. 4) Completed South Africa Affidavit form (only for grant requests In excess of 425,000) S) Completed Statement on Public Entity Crimes form (only, for grant requests in excess of $3,000) 63 One (1) sat of support documents (i.e., brrachuren, newspaper articles,* etc.), sponsorship package, and letters of sponsorship cowitmantrs. z interact to be asking for sponsorships in the next fear months. *given to Mr. C:orre VIII. CERTIFICATION in July It is certified that the foregoing Infozmation is true and correct, and the application is made solely for the purpose of funding the referenced event. It is understood that should an investigation disclose any misrepresentation, the Application may b* withdrew from consideration by the County. Authorized Signatures Print Name Stephen D. Pearson Title CQ o Cht�e one„ti catran Aand lit o . d, 17 Print Name WV= 0. Gau v Title Chai.rstw, ROYal Ianinci.ana Fiesta 1993 -L MV7M=fication and Date -August 73 1992 Unvisorwent -- 10 - TDC-APPL. FRH 9 3 - 194 2-1 The Royal Poinciana Fiesta was begun in 1937 as a vehiclo to attract tourists to Miami in the summer. It: remains so today. Celebrating the beautiful pelonix regia, the Flamboyant Tree of they Caribbean, the week of festivities draws attention not only to the magnificent scarlet umbrella -shaped tree, but to all our tropical botanical treasures. The Cassia javanica,,toe Peltophorum inerme, the Frangipanis (Plumeria rubra and alba) , the late Jacarandas, the Cassia fistula and others create an extensive outdoor museum with colors, textures and shapes unknown in the rest of the continental United States and Europe. For sheer baauty alone, the botanical treasures of south Florida (the American Tropics) are unique. In addition to the unusual aesthetic experience awaiting a visitor to the Greater Miami area, the ecological significance of such attractions as Fairchild Tropical Garden, the Kampong (Continental Headquarters of the National Tropical Botanical Garden), the Gifford Arborstum, the U.B. Department of Agriculture, the Fruit and spice Park, the Everglades and others help inform and educate those who are presently se concerned about anvironmentai issues, especially in the Tropics. This event can be the crowning Jewel in Miami's nascent eco-tourism . . . the current trend to visit places of biological (botanical and horticultural in our case) significance. There, is also the area of agricultural promotion, braving to do with tropical decorative plants, farm products and fruits grown i.n groves. The Fiesta can help showcase 93- 194 30 these products and ompb^ni ze the importance of such Items in our national and international economies. Finally, the Royal Poinciana Fiesta, can serve as a unifying event within our racially, ethnically and economically diverse camauni.ty. Since the radiant tree grows in all parts of our comnunity, participants and spectators can be drawn from Hal. Harbour to Calle 4cho and from Allapattah to Coral Gables. The Poinciana can serve as a symbol of that which we all have in common, which is far greater than that which sets us apart. For all these reasons: beauty; ecology; agricultural promotion; and enhancement of community spirit, it is hoped that Metro -Dade County's Tourist Tax Dollars can be used to support and promote the Royal Poinciana. Fiesta of 1993. In addition to those events presented at the 1992 Fiesta (listed on the enclosed red schedule), several more will be added next June. 1. The Bar car: A Metrorail car will be outfitted with a - bar and mare d'oeuvres will be served. Community leaders and Fiesta Benefactors (for $100 contribution each) will "ride the rails" have drinks and hors d'oeuvres and view the Poincianas. Joe Shaw, of Shaw Nurseries of south Hiami, has volunteered to chair this event. `A 93- 194 .3i 2. Poinc ana Ball. (Party) t A pRrty or dance is to be given at a looation on South Miami. Avenue, the area where sonee of the boat trees in Miami grow. Thies event will be in conjunction with Historic Preservation efforts. They ball (party) will have a modest charge ($50-$75 per person) so that all seep entu Of thce community may attend. Any money left over can go toward a a.cholarship fund for the Poinciana Queen and her court. Sharon Clarke, Dora Valdes•- Fau.li and Arva Park (who volunteered to do this last year) are boing asked to chair this event. ae scholarships for the Royal Poinciana Queen and Her Courts Because of flagging i.ntare3st on the part of the contestants, for beauty contents and the Royal. Poinciana Queen contest in particular, it was suggested that a scholarship of $1, 000 be awarded as a prize to the winner. several at $500 could be offered to her court. R. Albert pallot has agreed to chair this effort. 3. A Musical Event, such as those held in years past, is to be presented at Gum man Hall: Prancis Mayville and perhaps Ruth Greenfield will take responsibility for this presentation. 4. Golf Tournaments As in years prior to 1992, a golf tournament was hold at the Melreesme Golf Course. Alfred Browning Parker and Keen Smith of the City of Miami Department of Parks are discussing reviving this event. Tree plantings at the course may also be associated with this tournament. 3 93- 194 Two other avents are to be expanded for the 1993 Royal Poinciana► Fieetat The Bun Tour and the Matrarail Pass Program. Hopefully, we will have at least vane otbor bus tour to sees the poincianas. This year's bus tour, held on a Sunday, was completely sold out. Next year, we will add one during the week,, which will include Lunch and a stop at they Royal Poincians Art Exhibit. And d in the future, neighborhood groups and garden clubs will (be asked toy sponsor bus tree tours in smaller areas of the City and County. The goal is to have at least one tour a day throughout Fiesta Week. Metro -Dade Transit Marketing Director, Andrew Miller, is working with us to enhance► the Metrorail event. We are hoping to }t z obtain 1,000 free pusses' next year. And he and Alfred Browning Par]ter, renowned architect and artist, and designer of the past three Royal Poinciana Fiesta posters, are working together to a faoilitate the 1993 poster being displayed in Metrorail cars and Notrarail stations. The possibilities for an annual event of tremendous proportions are limitless. Like the Cherry Blosson Festival in Washington, I .C., our Fiesta has vast potential. This is just the . beginning. MZA-86665 93- 194 N R"IgIT A F-M,Tr l - - DADE C01;RT I"`r TOUP I ST DEVELorMENT COUNCIL PROJECT NARRATIVE READ CAREFULLY The PROJECT NARRATIVE is a complete description of your proposed project as submitted with your application. If changes to your original description are necessary because the grant amount awarded is less than that requested, you still must describe the entire project with changes on this page. - DESCRIPTION See SCHEDULE 1 attached Hereto and made a part hereof. -- 92 194 Ex -A. Fria. 35 ... .._ ... ... {,J. -SAC. ."CJ t.. - The Royal Poinciana Fiesta has been celebrated for 55 years in Dade County, However, from its early days of grandeur, they Fiesta has decreased in importance in recent years. The City of Miami Committee on Beautification and Envirordment is working hard to rejuvenate the Fiesta, not only as a local celebration of this magnificent tree, but also as an event that attracts tourists to our area,. while the Committee wants to keep the emphasis on the trees, members also believe; that entertainment and sporting events will give the Fiesta greater appeal, particularly to thox* who are not residants-of Dade County. We also believe that our area is losing out on tre3nendous opportunities for eca-tourism, and that this could be changed if our local resources could be showcased more effectively. The Poinciana Fiesta presents the perfect vehicle for this as the poincianas are not only our most spectacular flowering trees, but also represent the -fantastic -opportunities for subtropical horticulture that are enjoyed exclusively in the continental United States by this area. In the post -Andrew era, particularly, the Fiesta could significantly help change the image of Miami as a decimated area with little natural beauty left to recommend it. Any grant monies received will be utilized to advertise and promote this year's Fiesta, which is scheduled for the creek of June 5th through the 12th. Among the events thus far scheduled are various tree plantings around Dade County; a special postal station opening and dedication ceremony; 3 bus and walking tours to view the poinciana trees and other tropical trees of horticultural interest; a month -long art show with ek special opening reception; a horse race at Calder Race Track; a workshop at Fairchild Tropical Garden where free seedlings will be distributed to the public; a -_ special, folkloric musical event; and a reception or dinner/dance sponsored by the Dade Heritage Trust where the coronation of the Poinciana Queen and bar Court will occur. other events are under consideration, including a golf tournament and a second musical event. Finally, free passes to ride metrorail will be distributed to allow persons to view the canopies of the tress that are in bloom in areas adjacent to the metrorail corridor. MIA-11593 5 93- 194 F 3� EXHIBIT P - l of Z IV. FINANCIAL !NFOP-I4ATION A. REVPIR►E BUDGET 1) List cash income specifically associated with your program, project or event and also Attach your organizatiot's total annual budget to your application. Admissions Contracted Services Revenue Corporate Contributions Foundation Grants Privstejladividusl Contributions Other Private Support Government Support: Federal $tato Local (other than this request) tU_g Miami. Other Revenue (Itemize): Applicant cash on hand CASH REVENUE $ 600.00 S $ 3,400.00 2,400.00 — S S S $ 1,000.00 S $ 4,000.00 TOTAL APPLICANT CASH REVD;UE .......................... _ .... $ 11, 400 .0 {1 I 707JRIST DEVELOPMENT COUNCIL RECO-':ENDATION............:..... $ 4,000.00 TOTAL CASH REVENT E ........................... _ ............. 415,400.00 Rev-F4W.FRK 93- 194 32 PXFiIBiT R T ? of 2 B. EXrENDITURE ATrWET 1) Dist cash expenses specifically asaaociaated with your program, project or event. Asterisk (*) those line items for which Tourist Tau dollars would be utilized and break out to the *i4a, in the column indicated, the portion of Tourist Tax monies intended to be earmarked for particular expenditures. NOTE: Remember to attach your organization's total annual budget. Administrative Expenses Personnel --in-house Pe rsonne 1--contracted Technical/Production Expenses Personnel --in-house Personnel --contracted Space Rental art Show Muni n V ;an_t VenUe Travel Marketing and Promotion Advertising Design and Printing Postage and Hailing Other (specify)' Cash Expenses S S S S_.7Q0.00 S 2j 000 .00 S S 2,500.00 S 985.00 $ 5 15 .00 Remaining Project Expenses (itemize)s Food and Drink (5 events) S 50000.00 Bus Rentals $ 500.00 SCholarships for Queen prZZac fi= Art MOW & BesE.QL$ 1 500.0(l Dw=at.ionct anA mism1laneous S �nn_an Portion of tourist tax Grant request intended to be allocated $ -0- $ -0- S -p- S -Q- K, S S 5-2— 55 OO.. 00 zv5• OU $ 5 S - S S� TOURIST DEilELOPUM COUNCIL RECOMMMATION.............. S-_4 , 0 IQ, Do TOTAL CASH EXPENSES ............ S 15,400.00 93- 194 v Sxp . FRM