HomeMy WebLinkAboutR-93-0159J-93-232
3/11/93
RESOLUTION NO.
93°- 159
W
t
= A RESOLUTION REJECTING ALL BIDS RECEIVED BY
THE CITY IN CONNECTION WITH THE FURNISHING OF
AUTOMOBILE RENTAL SERVICE FOR THE DEPARTMENT
OF POLICE, BID NO. 92-93-039R; AUTHORIZING
THE CITY MANAGER TO EXTEND THE EXISTING
AGREEMENT FOR AUTOMOBILE RENTAL SERVICE,
UNDER THE SAME TERMS FOR NINETY (90) DAYS,
WITH ROYAL RENT -A -CAR; FURTHER DIRECTING THE
CITY MANAGER TO SEEK NEW BIDS BASED ON SUCH
SPECIFICATIONS AS HE DEEMS APPROPRIATE FOR
1 THE PROCUREMENT OF SAID AUTOMOBILE RENTAL
SERVICE, AND TO INCLUDE THE AMOUNT OF
- = INSURANCE, IF ANY, TO BE PROVIDED BY VENDORS
FOR SAID SERVICE, AND TO BRING BACK SAID
SOURCES AND SPECIFICATIONS TO THE CITY
COMMISSION FOR REVIEW AND APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. All bids received by the City in connection
with the furnishing of automobile rental service for the
Department of Police, Bid No. 92-93-039R, are hereby rejected.
Section 2. The City Manager is hereby authorized to to
extend the existing agreement for automobile rental services,
under the same terms for ninety (90) days, with Royal Rent-A-Car.
Section 3.
The City Manager
is
hereby directed to seek
new bids based on
such specifications
as
he deems appropriate for
CITY COM SMON
MEETING OF
W 1 1 1993
R"Wufl= N&
93- 159
::
,_ -, o _. ,-*,::=s ^ _, £ay- -. -x--. .._r .y,., r�
a„ - war _. -
r a•
AN
,
the proourement of said automobile rental servioe,
and to inolude
the amount of insuranoe, if any, to
be provided
by vendors for _
_
said servioe, and to bring baok said
souroes and
speoifioations
to the City Commission for review and
approval.
�-
Seotion 4. This Resolution
shall beoome effeotive
immediately upon its adoption.
PASSEL AND ADOPTED this lath
day of
1993.
XAVIER L
SUARE MAYOR
ATTE
mom-
XATft AIRAI
—_
CITY CLERK
PREPARED AND APPROVED BY:
—`
CARMEN L. LE ON
—
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
_
K. NN rT NBS, III
' _�-
CITY ATT6PEY
M3811:ESS
93- 159
-2-
--
TO: DATE : FILE
The Honorable Mayor and Members !°E �i �( �9� -
of the City Commission SUBJECT
Resolution and Award of Bid
No. 92-93-039Ro Rental
Vehicles
FROM Cesar H. OdiC� REFERENCES
City Manager
ENCLOSURES: _
= i
- RRCOMMEI�� TIO1�lt �—
It is respectfully recommended that authorization to utilize Law
Enforcement Trust Funds be given, an award be made, and a -
resolution be passed accepting Option "A" of the bid of
InterAmerican Car Rental, Inc., a non -minority vendor, 1790 N.W.
LeJeune Road, Miami, Florida, 33136, at $645 per month, per car,_
for a total amount of $534,060, for the provision of rental
vehicles. Award is to a local vendor.
BACKGROUND:
The Miami Police Department has a need for unmarked cars in order to continue the operation of its specialized units. These units
need rental vehicles to safely and effectively interact with the
criminal element in our community without being easily r
identified. =
Specifically, the Street Narcotics Unit (S.N.U.) is responsible _
for combating the distribution and sale of illegal street drugs, the Directed Patrol Detail, for identifying and combating
burglaries, robberies and prostitution -related crimes, the
Special Investigations Section which targets vice, narcotics,
gambling and subversive groups and the Proactive Internal
Security unit which investigates police corruption and criminal
activity. f
Utilization of rental vehicles is necessary because of the need
to change vehicles frequently. Use of unmarked leased
automobiles is an effective law enforcement tool which can be
used to reduce the risk factors to officers involved in these =_
operations and has been highly successful in the past.
Option A of the bid package was selected after review by the
Department of Risk Management. It would not be cost effective !=
for the City of Miami to procure the same coverage as offered by r
InterAmerican.
It is, therefore, recommended that a Resolution be passed and an -_
mi�srd of bid be made to InterAmerican Car Rental, Inc., in the
amount of $534,060. Award is to a local vendor.
93_ 159
9
The Honorable Mayor and Members
of the City Commission
Page 2
&Q-1 nt Qf, Bid
$534t060
feat ea ;ma Sudgeted AMQ1U t
$534,060
source of Fund
IN
100%
Sid No.
92-93-039R
The Law Enforcement Trust Fund
Project Number 690001
Index Codes 029002-247 ($394,740) (51 vehs.)
290931-61.0 ($23,220) (3 vehs.) R-92-587.1
290933-610 ($7,740) (1 veh.) R-92-587
290959-610 ($30r960) (4 vehs.) R-91-224
The Special Revenue Fund "Crack Cocaine Grant"
Project Number 133001
Index Code 290446-610 ($61,920) (8 vehs.) Ord. 10923
The Special Revenue Fund "Asset Tracking"
Project Number 142003
Index Code 290453-610 ($7,740) (1 veh.) Ord. 10986
The Special Revenue Fund "Geographic Targeting"
Project Number 142004
Index Code 290454-610 ($7,740) (1 veh.) Ord. 10987
Non -Minority Vendor
1.3
ENT BY PROCI-REMENT 1 ANAGEMENT 3- 3-93 8: 43ANi CITY 4F i I AN I - 3058581107 : # 2f
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORAN
TO DATE : VIP, FILE
Judy S. Carter
Chief Procuramo>nt officer
mom
Chbd of Police
REFERFINCEB
ENW$ was :
Hl�si . A�tpxova l , Did No .
-93-0 a Rental Vehicles
This department has verified that funds are available with the
Department of Budget to cover the cost of rental vehicles at a
cost of $534,060. Funding in to be from%
The Law Enforcement Trust Fund
Project Number 690001
Index Codes 029002-247 ($394,740) (51 vehs.)
290931.-610 ($23,220) (3 vehs.) R-92-587.1
290933--610 ($7, 740) (1 veh.) R--92,-507
290959-610 ($30,960) (4 vehe.) R-91-224
The Special Revenue Fund "Crack Cocaine Grant"
Project Number 133001
index Code 290448--610 ($61r920) (9 vehe.) Ord. 10923
The Special Revenue Fund "Asset Tracking"
Project Dumber 142003
index Code 290453-610 ($7r740) (a veh.) Ord. 10986
The Special Revenue Fund '"Geographic Targeting"
Project Number 142004
Index Code 290454-610 ($7,740) (1 veh.) Ord. 10967
BUDGETARY RSVILPW A APPROVED BY t
Ma ar Surana, Erector
De tament of Budget
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
XAR Wi74
93- 159 3
...
CITY OF MIAMI , FLORIDA � �. AID NO. 92-9 s--t€39R
EID SHEET ( Continued) —
t1 t BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THI
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF DID OPENING =_
IF SECURITY IS REQUTREDr A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT Of
BOND IS SUBMITTED IN THIS ENVELOPE.
TermslNET 10 Days EOM (Include cash discount for prompt payment, if any)
Additional discount of 0 $ if awarded all items. =
Warranty anti/or guarantee:
Delivery: 30 calendar days required upon receipt of Purchase Order or Noticf ^
of Award.
5 Number of calendar days required to complete work after start.
In accordance with the Invitation to Hid, the Specifications, General conditions, Specie
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Price
indicated on the attached bid shest(s).
NAMES OF COMPANY OWNER(S)t NAMES OF COMPANY OFFICER(S)s -
LA'WRENCE WILDSTEIN, PRESIDENT RICHARD BYRD , V.p.
J0�FERMAN, TREAs €JRER
a) List principal business addressf (street address) —_
1790 N.V. LaJeune Road, Miami , Fl. 33126
b) List all other offices located in the State of Florida: (street address)
19105 Biscayne Blvd, N.M.B., - 1148 S. Dime Hwy, Gables, - 6940 Abbott Ave
• Md.,Me-Coy go -ad. Orlando , - 3516 W. Cypress, Tampa
(Please use Me back of this page if more space is necessary)
The undersigned bidder acknowledges that (s)he has received o f Ordinance #10062 a
amended, the Minority Procurement Ordinance of the City of Mia4a and..gq is to aoaeply with al
applicable substantive and procedural provisions therein, includ anya -.4—ate thereto.7
_
Bidder: It�'1'ERAMHRICAN CAR RENTAL. TNC _ Signature:
(company name) _
Date: 2/6/93 Print Name: R. B rd V.P.
Indicate if Business is 51% Minority -Owned: (Check Q= box only)
[ ) BLACK [ j HISPANIC [ ] FEMALE
If firm has an existing plan, effective date of ienplementationr 3
If firm does not have an existing plan, the Successful Bi er(s) hall be required t
establish an Affirmatives Action Policy, pursuant to Ordinance � as ascended. See Appendi
I for sample.
Bidders INTERAMERICAN CAR RENTAL, INC. Signatures P. �Jl►�
( company name)
1k1 D.
tt -
L
1W
no
r Nfi��
X15 RYA: �y
O 44 1 1 . ;
Auto Lease/Rental
Police
On a contract basis for one (1) with the
option to extend for one (1) addtional one (1)
year period.
To continue the operation of its specialized
units, using unmarked cars to safely and
effectively interact with the criminal element
in our community without being easily
identified.
26
2
E1JHa The Law Enforcement Trust Fund; Project No.
690001; Index Code 290448-247 ($394,740) (51
vehs.), 290931-610 ($23,220) (3vehe.)
R-92-587.1, 290933-610 ($71740) (1 veh.)
R-92-587.1, 290959-610 ($30,960) (4 vehs.) R-
91-2243, Project No. 13301; Index Code 290448-
610 (61,920), Project No. 142003; Index Code
290453-610 ($7,740), Project No. 142004; Index
Code 290454-610 ($7,740)
BID JU ATION t
Option A* Option B*
Royal Rent-A-Car $672.00 $664.00
InterAmerican Car $645.00 $635.00
Rental.
*on a monthly basis
93- 159
i
j-
Bid 00
Invitations Bid
Mai jepd RegQB.g.
ALL Y EmDoRs . • . . . • • . . • • . . • . • • . • • • • • . . • • • 26 2
MINORITY/FRMALR (M/F) VENDORS.......... 8 1
Within City limits .................. 3 1 -
Registered with City ................ 2 1 _
Slack (S) Vendors ...................... 5 0
Located within City limits ......... 1 0
— Registered with City ................ 1 0 0 0 -
Female(F) vendors ..................... -
-. -
Located within City limits .......... 0 0
Registered with City ..............•. 0 0 -
Hispanic (H) Vendors ................... 3 1 -
Located within City limits.......... 3 1
Registered with City ................ 1 1=
NON MINORITY (NM) VENDORS .............. 18 1 _
Located within City limits.......... 13 1
"No Bids ................ - 0
3
s IT IS RECOMMENDED THAT THE AWARD BE MADE TO
INTERAMERICAN CAR RENTAL, INC. A NON -MINORITY,
LOCAL VENDOR AT TOTAL PROPOSED AMOUNT OF
$534,060.00.
Chief Procurement Officer
- Pate
93- 159
SENT BY: BLDGET UN I T
STATE OF FLORIDA:
I
COUNTY OF DADS t
OU-ju-JU1 Ij I
=7
Before me this day personally appeared Calvin Roast who
being duly sworn, deposes and says that:
I, Calvin Ross, Chief of Police, City of Miami, do hereby
certify that this request for expenditure from the City of Miami
Law Enforcement Trust Fund, for the ntal of fiS yahlcleao at
.GQst t to—juW"d 8534.060, complies with the provisions of
Section 932.704, Florida Statutes,
1- 2-93
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C1 U!.Vj C I I Y jt Yl I AM I r'QL I %- L-
OW %
AFFIDAVIT
C in Rome
ief o f Pol ice
f
City Of Miami Police Department
Cityf I
Subscribed and sworn to before me this d®y of
1993, by Calvin Rose, who is personally known to me.
OFF)CM NOTARY SEAL
R )WK C MNC!Y L
NOTARY MBLJC IWATE OP FLDMA
COMMMMNO- MMISA
hfy ODMML-%ON 9XP- JANa 10,1W
NOTARY PUBLIC, STATE OF FLORIDA
AT LARGE
COMM. NO.
My Commission Expireat
7:
93-
:4
�e 92-93-039R
►'f%m j f e!'fDle s
FEBRUARY 3, 1993 10:30 a.m.
ROYAL RENT -A -CAR
—
See attached b'
INTERA14ERICAN1 CAR RENTAL
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LEA ADVERTISEMENT
�.
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Niami r
riorida 33133 not later than 1 a 0a-a. _.RIbbbMu _A for
furnishing &'Utomobile prase/rental services on a contract basis
for a period of one (1) year as needed for the Police Department.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the kid or bid is not more than ten percent (10%) in excess of
the lowest other responsible bidder or bidder.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad
No. 0 90)
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Cesar H. Odio
City Manager
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Acc6unt Cods number:
0a261--287 _
6 size of adv semont:
Le al
9. Number of times this a,
_ Quone
11. Aemarks:
ity of Miami this nurrbft9i eiU —
r:
REQUISITION FOR ADVERTISEMENT spow In
4. €8 this 6
(l hilR�l lolly, v�cv�
v� Usement is to be 10.
Bid No. 92-93-039R
Automobile ,ease/Rental
12.
Publication
Miami Times —�
Miami: Rmview _
Diario I,as Americas
i
13.
1
❑ Approved
❑ Di roved
—_� In
for Paymentepent Directoy/D nee Date Approved
Forward
White and Canary to G.SA, (Procurement ManagernanQ and retain Pink copy. 1
C G$1PC 5Q3 Rev. 12/89 p DISTTpRIBU'1'ION. Whle - GSA.; Canary - Department