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HomeMy WebLinkAboutR-93-0129J-93•-131 2/23/93 RESOLUTION NO. 93- 129 A RESOLUTION, BY A 4/5TIES AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE ACQUISITION OF A FLEET MANAGEMENT SYSTEM FROM FLEET ENGINEERING CORPORATION, THE SOLE SOURCE PROVIDER FOR THIS EQUIPMENT AT A PROPOSED AMOUNT OF $146,700.00 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/MOTOR POOL DIVISION; ALLOCATING FUNDS THEREFOR FROM THE INTERNAL SERVICE FUND, ACCOUNT CODE NO. 420901-840, AND AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, the Department of General Services Administration and Solid Waste, Motor Pool Division, is recommending that competitive bidding be waived for the purchase of a fleet management system from Fleet Engineering Corporation at the proposed amount of $146,700; and WHEREAS, the purpose of the fleet management system is to electronically monitor, schedule, and control the maintenance and utilization of the city's mobile equipment resources through point -of --source control at fuel dispensers looated at the Police Department's Motor Pool Annex and through the generation of useful management reports; and CITY Commman W EETLNG OF FEB 2 5 IM a..0hom X% 93- 129 WHEREAS, the system offered by Fleet Engineering Corporation eliminates the use of cards and keys and is modular in design to permit expansion for future reporting requirements suoh as parts inventory, labor analysis, and fuel inventory; and WHEREAS, the Motor Pool Division has estimated a first year's savings excluding capital acquisition of $283,750.00 and an associated "paybaok" period of 148 days; and WHEREAS, funds for this acquisition are available in the 1992-93 Internal Service Fund, Account Code No. 420901-840; and WHEREAS, the Chief Procurement Officer has adopted a finding that Fleet Engineering Corporation is the only vendor able to provide the equipment specified by the City; and WHEREAS, the findings of the Chief Procurement Offioer have been approved and adopted as the findings of the City Manager; and. WHEREAS, the City Manager and the Chief Procurement Officer reoommend that the requirement for competitive formal sealed bids be waived and the procurement of this equipment from Fleet Engineering Corporation as the sole source, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporation herein as if fully set forth in this Section. -2- 93- 129 Seotion 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's written finding that Fleet Engineering Corporation is the sole source provider of fleet management system required by the City is hereby ratified. - Section 3. The requirements for competitive sealed bids is hereby waived and the Department of General Services Administration and Solid Waste request for the aoquisition of 425 vehicle reporting system units and associated support equipment is hereby approved, with funds therefor hereby allocated from the 1992-93 Internal Service Fund, Account Code No. 420901-840, in ® the amount of $148,700.00. Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Offioer to issue a purohase order for this equipment. - Section 8. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 25th day of February 1993. XAVIE . SUAREZ, MAYOR ATT SST NATTY HIRAI .� CITY CLERK 93- 129 -3- PREPARED AND APPROVED BY: BUDGETARY APPROVAL: 1 AEL o: AZ MANORA U DEPUTY CITY AT TO RY ASSIST MANAGEzt APPROVED AS TO FORM AND CORRECTNESS: �:r.. fr ter,.' � . r �►iw sue, iir� ii; 1 93- 129 -4- 13 INTER -OFFICE MEMORANDUM 7O Honorable Mayor and Members of the City Commission FROM Cesar H. 0 DATE e -ti IaJ 1 FILE f ER i 1 ; SUBJECT Resolution Waiving Requirement of Sealed Bids for the Purchase of REFERENCES: a Fleet Management System City Manage ENCLOSURES: 0 V1 , ! It is respectfully recommended that by a four -fifths vote a Resolution finding of sole source, waiving the and approving the acquisition of a Fleet Engineering Corporation, a located in Homestead, Florida. the City Commission approve ratifying the City Manager's requirement for sealed bids, Fleet Management System from Mack; Dade County Vendor, The proposed purchase• amount is $146,700 and funds will be allocated from the Department of General Services Administration and Solid Waste, Motor Pool Division, Account Code 420901-840. The purpose of the Fleet Management System is to electronically monitor, schedule, and control the maintenance and utilization of the City's mobile equipment resources through point -of -source control at fuel dispensers located at the Police Department's Motor Pool Annex and through the generation of useful management reports. The system offered by Fleet Engineering Corporation has several unique features: utilizes buried loop vehicle interrogation; stores 3,000 fuel transactions along with vehicle data; displays error messages; provides visible and audible warnings by means of light beacons and digitized speech messages; and generates chronological, summary and exception reports concerning vehicle use and performance. The system eliminates the use and ongoing expense of cards and keys and furthermore is modular in design to permit expansion for future reporting requirements such as parts inventory, labor analysis, and fuel inventory. The cost of the proposed system is $146,000 for 425 vehicle reporting system units and associated support equipment. It is anticipated that a first year's savings of $263,750 (excluding capital acquisition' and an associated "payback" period of 145 days will be experienced by the City of Miami through the acquisition of this equipment. — 12913—,j W Honorable Mayor and Members of the City Commission Page 2 The cost of the Fleet Management System is $146,700. Funding will be provided from the General Services Administration and Solid Waste, Motor Pool Division, Account Code 420901--840. The City Manager concurs with the Chief Procurement Officer in that this is the sole provider of the required equipment. Therefore, it is recommended that the attached Resolution ratifying the City Manager's finding of sole source, waiving the requirement for sealed bids, and authorizing the acquisition of a fleet management system from Fleet Engineering Corporation be approved by a four -fifths vote of the City Commission. Attachments 93- 129 CITY OF MtAMI, i` LORIDA INTER -OFFICE MEMORANDUM TO DATE FILE Cesar Odio February 8, 1993 City Manager SUBJECT Fleet Management System Sole Source FROM Judy S. I rte REFERENCES: Justification Chief Proc me t ®fficer EfdCIOSURES An investigation was conducted by the Procurement Management staff to determine whether Fleet Engineering Corporation, a black/Dade County vendor located in Homestead, Florida, is the sole source supplier of the fleet management system specified by the General Services Administration and Solid Waste Department/Motor Pool Division. Several distributors and manufacturers of fleet management systems were contacted including: Gas Boy, Inc., Gilbarco Company, Emerson Electric Co., and Gilmore Distribution Company. A fleet management system is an electronic system which monitors fleet vehicles. The system offered by Fleet Engineering Corporation has several unique features: buried loop vehicle interrogation; stores 3000 fuel transactions along with vehicle data; displays error messages; provides visible and audible warnings by means of light beacons and digitized speech messages; and generates chronological, summary and exception reports about vehicle use and performance. It eliminates the use of cards and keys and is modular in design to permit expansion for future reporting requirements such as parts inventory, labor analysis, and fuel inventory. The system offered by Gas Boy, Inc., is similar, but does not offer all of the required features such as: data storage of vehicle functions, engine RPM, oil pressure and engine velocity. Gilmore Distribution Company does not feature Digitised Messages (Actual Speech) as specified. The Gilbarco Company no longer manufactures fleet systems. Emerson Electric manufactures cardless fleet systems; however, all vehicle information must be input manually. 93- 129 Cesar radio ' page(2) February S, 1993 Accordingly, I am recommending that the requirements for competitive bidding be waived and the above findings be approved, that Fleet Engineering Corporation is the sole provider of the Fleet Management System specified by the General Services Administration and Solid Waste Department/Mot eAool Division. Approved: Cesar Ddio Date: cc: Ron R. Williams, Assistant City Manager Carmen Leon, Assistant City Attorney Bid File t '` 99- 129. SOLE SOURCE Fleet Management System DEPARTMENT: General Services Administration and Solid Waste - Motor Pool Division TYPE OF PURCHME: Short Term Contract BEABJM: The purpose of the fleet management system is to electronically monitor, schedule, and control the maintenance and utilization of the City's mobile equipment resources through point -of source control at fuel dispensers located at the Police Department's Motor Pool Annex and thorough the generation of useful. management reports. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO FLEET ENGINEERING CORPORATION A BLACK/DADE COUNTY VENDOR AT A PROPOSED AMOUNT OF $146,700.00. cxelz,�o AX? Date 93- 129 12A THE M!1 ,, HERALD, WEDNESDAY, FEBRU inT-.4 trot �.. JOHNS. KNIGHT (189+-1981) JAMES L KNIGHT 0909»1"1) DAVID 1 AWRENCE JR., Publisher and Chairman ROBERTO SUAREZ JIM HAM TON DOUGIJO C. CLIMN President Editor Executiue Editor MAR'THA MUSGROVE and TONY PROSCIO $eniEMWEITM for Attsociate Editors Paying for bad police AD JUDGMENT by certain mem- bers of the Miami police force ha-s cost the city again — this time to the tune of $100,000. When combined with the $650,000 settlement made to )Haitian resi- dents who were beaten by officers who ran amok in 1990, these sums add up to a costly lesson that the department and Miami's city government must heed. In each instance, its attorneys said that the settlements were "in the best interests of the city." In other words, the lawyers had every reason to believe the city would lose — big — if the cases went to court. That alone should scare the city leaders into being in the forefront of reform. But bad policing actually, even if inadvertently, has its protectors on the city commission. They arise with every vote to block the type of civil service reforms that could - make a difference by making it easier to fire bad police officers. Is that result in the best interests of the city? No, because such 'leadership" is not in the best interest of the city's residents. The cost this time is $750,000. In the past, the costs of police misjudgment and misconduct have been more devastating — civil unrest, ethnic tensions. But when disciplinary action might be in order, the Civil Service Board just about handcuffs police administrators. A panel of political appointees, it has repeatedly undermined city police chiefs' attempts to impose appropriate discipline or to fire mis- guided officers whose actions cost the city in too many ways. The city of Miami just has settled two police brutality cases for $50,000 each. The first case stems from a 1988 incident in which a priest saw a Miami officer AS CITY HANDCUFFS REFORM repeatedly hit suspect Jaime Andrade. In the other case, a New jersey police officer accompanying Miami police on a training detail shot a 17-year-old who had a con- cealed umbrella. Of course, any officer is entitled to due process. Florida law already grants such safeguards. But Miami's Civil Service -Board too often stands in the way of making the police department a more sensitive, responsive one. City commissioners can change that — once they decide what really is in the best interest of the city. Submitted into the puwic record in connection wit item ._ on 2%gq? Matty Hirai City Clerk 93- 129 NATICAK NEWS yNERf ES" THE MIAMI HERALD 11A L- �n prison, ter- M IRON EPSTEIN ald Washington Bureau WASHINGTON — Defen- dants convicted in federal courts face longer sentences if trial judges find they lied under oath, the Supreme Court ruled unani- 'mously Tuesday. ,,The decision upheld the consti 3utionality of a sentencing guide- Ufte designed to deter perjury by &fendants: The guideline instructs federal, judges to ihdrease the prison term of any convicted defendant - who obstructs justice by deliberately giving false testimony. But defense lawyers protested that the Supreme Court ruling increases the already high risk of putting their clients on the wit- ness stand, and allows defen- dants to be sentenced. for lying without a separate trial for per- jury. "There'll be fewer defendants taking the stand from now on," said Nancy Hollander of Albu- querque, N.M., president of the National Association of Criminal Defense Lawyers. "Defense lawyers will have to tell their clients, `If the judge doesn't believe you're telling the truth, you'll get a longer sen- tence.' There won't be the usual Submitted into the public high court rules constitutional protection of requiring proof [of perjury) beyond a . reasonable doubt," Hollander said. The constitutional issue arose in the case of U.S. vs. Sharon Dunnigan, who was tried in West Virginia in 1990 for conspiring to distribute cocaine with Fred- die Harris, a notorious Charles- ton, W.Va., drug dealer. Harris and four other witnesses testified that Dunnigan had pur- chased cocaine in Cleveland on several occasions. Dunnigan then took the stand and denied every- thing. On cross-examination, the prosecutor asked Dunnigan whether she had sold crack cocaine to a man named'Edward Dickerson on July 12, 1988, in her apartment. She denied it. Later, the government opened what a federal appeals court later termed "a devastating rebuttal." One rebuttal witness was Dicker- son, who recalled buying crack cocaine from Dunnigan at her apartment in a transaction moni- tored by law enforcement W - cers. The jury convicted Dunnigan. The trial judge, concluding that Dunnigan had lied, increased her sentence from a minimum of 41 months to 51 months. record in connection with itemon Nutty Hirai City Clerk . -I On appeal, a panel of three judges concluded that the sen- tencing guideline forces a defen- dant to "choose between remain- ing. silent, with a head�yy risk of conviction, and testifying on pain of facing an enhanced sen- tence. Other appeals courts disagreed And,- on Tuesday, the Supreme Court did, too. Increasing a convicted defen- dant's sentence because of per- jury is constitutional because "a defendant's right to testify does not include a right to commit perjury," Justice Anthony Ken- nedy wrote for the court. Moreover, Kennedy observed, there is a safeguard aimed at pre- venting judges from arbitrarily enhancing the sentences of any defendant who takes the stand and is found guilty. A trial judge must first demonstrate on the court record that all the elements of a perjury violation are present, Kennedy said. In another action Tuesday, the Supreme Court threw out a fed- eral court's reapportionment plan for Minnesota's elections of state legislators and members of Congress, ruling unanimously that the federal court should have deferred to a state court. 93- 129