HomeMy WebLinkAboutR-93-0045J-93-18
12/3/92
RESOLUTION NO. 9 45
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY .ADVERTISED PUBLIC HEARING, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
APPROVING THE PURCHASE OF A CRASH KIT: FOR
THE UNINTERRUPTED POWER SUPPLY (UPS) SYSTEM
OF THE FIRE DEPARTMENT'S COMMUNICATIONS
CENTER FROM ELGAR CORPORATIONITHE SOLE SOURCE
VENDOR FOR THIS EQUIPMENT AT A PROPOSED COST
OF $14,000; ALLOCATING FUNDS THEREFOR FOR
THIS PURCHASE FROM THE ENHANCED 9-1-1 PROJECT
506001, INDEX CODE NO. 420604-840;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT.
WHEREAS, in order to comply with National Fire Protection
Standard 1221 which states that complete, ready -to -use spare
units and spare parts shall be available in reserve for
continuous operation of Communications Centers (Sections 2-
1.6.4.2 and 2-1.13.2.5); and —
WHEREAS, the Department of Fire's Communications Center is
in need of a "crash kit" for its Uninterrupted Power Supply
(UPS) consisting of spare boards, diodes, rectifiers, fuses and
capacitors; and
WHEREAS, the UPS System actually failed last year due to a
shorted capacitor on one of the six boards and was inoperable for
four days until a new board could be flown in from the
manufacturer in California; and
9 'M
WHEREAS, the "Crash Kit" is manufactured and distributed
solely by Elgar Corporation; and
WHEREAS, the Chief Procurement Officer has adopted the
finding that Elgar Corporation is the sole source to provide this
equipment; and
WHEREAS, the findings of the Chief Procurement Officer have
been approved and adopted as the finding of the City Manager; and
WHEREAS, the Department of Fire, Rescue and Inspection
Services needs to purchase the "Crash Kit" for prompt repair of
their Uninterrupted Power Supply (UPS) System should it become
inoperable, in compliance with National. Fire Protection Standard
1221 (Sections 2-1.6.4.2 and 2-1.13.2.5); and
WHEREAS, funds for this purchase are available from the
Enhanced 9-1-1 Project 506001, Index Code No. 420604-840; and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirement for competitive formal sealed bids
be waived and that the purchase of the "Crash Kit"% for the Fire
Department's UPS System from Elgar corporation, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
�.M
93- 45
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Section 2. By affirmative vote of 4/5ths of the Members of
the City Commission, after a duly advertised public hearing, the
requirement for competitive sealed bids for the purchase of a
"Crash Kit" from E1gar Corporation, the sole source supplier for
this item at a proposed total cost not to exceed $14,000.00, is
hereby waived and the said purchase is hereby approved.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of Jan. , 1993.
ATTEST:
MATT HIRAI, CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
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•Q NN , I I
CITY ATT EY
PREPARED AND APPROVED BY:
RAFAEL 0. DIA
DEPUTY CITY A
CAPITAL UDGEt, R VIEW:
� 9/ /)
gUF�D-0- RO R UEZ
P ROVEMENT ADMINISTRATOR
- 3 --
93- 45
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CITY OF MIAMI, FLORIDA 345
INTEROFFICE M1=Mt` nANDUM
TO : Honorable Mayor and DATE A i f o � FILE
(�iJY
City Commissioners 4
SUBJECT Purchase of "Crash Kit"
For UPS Communicationa
System
FROM Cesar H. Odio REFERENCES :
City Manager
ENCLOSURES:
It is respectfully recommended that the City Commission adopt a
Resolution waiving the requirement for competitive sealed bids
for the purchase of a "Crash Kit" for the Department of Fire's
Uninterrupted Power Supply (UPS) System in its Communications
Center, from Elgar Corporation, the sole source supplier for this
item at a proposed cost not to exceed $14,000.00, and further
authorizing the City Manager to instruct the Chief Procurement
Officer to issue a purchase order for this equipment.
-
BBCKGROU n s
The UPS System in the Department of Fire Communications Center
failed last year due to a shorted capacitor on one of the six
boards and was inoperable for four days until a new board could
be flown in from the manufacturer in California. National Fire
_
Protection Standard 1221 (S 2--1.6.4.2 & S 2-1.13.2.5) now states
that complete, ready -to -use spare units and spare parts shall be
available in reserve for continuous operation of Communications
Centers. The "Crash Kit" consists of spare boards, diodes,
rectifiers, fuses and capacitors and is manufactured and
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distributed solely by Elgar Corporation. The "Crash Kit" is
considered to be mobile equipment and can be utilized at nay
=
location where the UPS is located. Funds are available for this
purchase from the Enhanced 9-1-1 Project (506001) and the
y'
purchase has been approved by the Enhanced 9-1-1 Committee.
93- 45
CITY OF MIAMI, FLORIDA -
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE December 3, 1992 FILE
Chief Procurement Officer
General Services Administration SUBJECT Purchase of "Crash Kit"
and Soli ate Department- for UPS Communications
System
FROM : Director REFERENCES
Depar meet f Fire, Rescue
& Inspecti n Services EWcLOstlREs
This department has verified available funding with the Enhanced
9-1-1 Committee and the Capital Improvement Administrator that
funds are available to cover the cost of the subject purchase in
the amount of S14,000,00, Enhanced 9-1-1 Project 506001, Index
Code No. 420604-840.
FINANCE REVIEW & APPROVED BYt
N'A
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEEW & APPROVED BY:
N 1—. A --
Manohar Surana, Director
Budget Department
ADDITIONAL APPROVALS
l�UIRED)
U11 0,4� d1.3 q �.-
Et/duai,Ao Rod quea
Capit mprovement Administrator
N /A
Frank Castaneda, Director
Community Development
93- 45
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Cesar H . Odio', DATE : December 11, 1992 FILE
City Manager
suarECT : Sole Source Findings =_
for the purchase of _=
"Crash -Kit" for UPS
FROM : REFERENCES: Communications System —
J S S. ar r
C e Procur e-rit Officer ENCLOSURES:
The `City of Miami Fire Department, Communications Center needs
to purchase one (1) "Crash Kit" for the UPS System. The "Crash
Kit" consists of spare boards, diodes, rectifiers, fuses and
capacitors. The Elgar UPS System in the Department of Fire
Comminication Center failed last year due to a shorted capacitor
on one of the six boards and was inoperable for four days until a
new board could be flown in from the manufacturer in California.
National Fire Protection Standard 1221 (S2-1.6.4.2 & S 2-
1.13.2.5) now states that complete, ready -to -use spare units and
spare parts shall be available in reserve for continuous
operation of Communication Centers. The "Crash Kit" is
considered to be mobile equipment and can be utilized at any
location where the UPS is located.
After researching several manufacturers and distributors of UPS
Systems, it was determined that the "Crash Kit" is proprietary
to the Elgar Corporation, a non -minority vendor in San Diego,
California. Elgar is also the sole authorized sales agent for
this packaged set of equipment that consists of ready -to -use
spare parts and tools needed to decrease downtime in the event of
system failure.
The total cost associated with this purchase is $14,000.00.
Funds for this acquisition are available in the Enhanced 9-1-1
Project 506001 and the purchase has been approved by the Enhanced
9-1-1 Committee. Funding for this purchase must accomplished in
the current fiscal year or subject to a loss of funds.
Accordingly I, the Chief Procurement Officer, am recommending
that the requirements for competitive bidding be waived and that
the above findings be approved, that Elgar Corporation is the
sale authorized sales agent of the "Crash Kit" needed to maintain
continuous operation of the Elgar UPS 503-38-13 model currently
being used in the Fire Department Communication nter.
Approved
City Manager
Date
cci Ron E. Williams, Administrator & 3 - 4
Assistant City Manager
AM W--,S_HU'
SOLE SOURCE
�a Purchase of "Crash Kit" for UPS
Communications System
REEAR =NT: Fire, Rescue and Inspections Services
TYPE OFP1)RCHASE: Single Purchase
EAS�: The National Fire protection Standard
now states that complete, ready -to -use
spare units and spare parts shall be
available in reserve for continuous
operation of Communications Centers.
The "Crash Kit" consists of spare
boards, diodes, rectifiers, fuses and
capacitors and is manufactured and
distributed solely by Elgar Corporation.
IT IS RECOMMENDED? THAT THE AWARD BE MADE
TO ELGAR CORPORATION, AT A TOTAL
PROPOSED AMOUNT OF $14,000.00.
93- 45