HomeMy WebLinkAboutR-93-00089J--92-784
11/24/92
RESOLUTION NO. 9=-8
A RESOLUTION RATIFYING, APPROVING AND
—; CONFIRMING EXISTING CONTRACTS ISSUED FOR THE
— FURNISHING OF LEASED VEHICLES USED BY CITY
OFFICIALS ON AN AS NEEDED, WHEN NEEDED BASIS;
DIRECTING THE CITY MANAGER TO ENTER INTO
f COMPETITIVE NEGOTIATIONS FOR THE FUTURE
ACQUISITION OF SUCH VEHICLES ON AN AS NEEDED,
_ WHEN NEEDED BASIS; ALLOCATING AN AMOUNT NOT
TO EXCEED $49,000.00 ANNUALLY FROM THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
AND SOLID WASTE, FLEET MANAGEMENT DIVISION
--_ OPERATING BUDGET; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT '
OFFICER TO ISSUE PURCHASE ORDERS FOR THESE
— -- VEHICLES AS NEEDED, SUBJECT TO THE
AVAILABILITY OF FUNDS.
o,
WHEREAS, the City presently has various leased vehicles used
by city officials such as members of the City Commission, the
City Manager, and Assistant City Managers that are leased on an
as needed, when needed basis; and
WHEREAS, verbal directives of past City Attorneys have
allowed the City Administration to approve multiyear contracts
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larger than $4,500.00 without City Commission approval if the
annual payment of each contract was less than $4,500.00 per year.
WHEREAS, the previous directives indicated that, even when
the Purchase Order was in excess of $4,500.00, if the vehicles,
CITY CONMSSION
MEETING OF
JAN 14 1993
Resolution YVo.
93- 8
Olt
amounts and their operators were clearly detailed in the budget's
line item justification form, then such budget approval by the
City Commission also constituted the yearly contract award of =
�! said vehicle leases; and
WHEREAS, case law from another jurisdiction suggests that
- the City can no longer use the budget approval mechanism as an —
alternative way of gaining City Commission approval of leased —
vehicles contract awards; and
t WHEREAS, funds for this service shall not exceed $49,000.00
annually, which amount is to be allocated annually in the General
Services Administration and Solid Waste Department, Fleet .=-
_`
Management Division, Operating Budget; —
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA: —
_==
Section 1. The recitals and findings contained in the �-
i
Preamble to this Resolution are hereby adopted by reference —
thereto and incorporated herein as if fully set forth in this
--
Section, -
-
Section 2. The existing contracts issued for the
furnishing of leased vehicles used by city officials are hereby _
ratified, approved and confirmed and the City Manager is directed
to enter into competitive negotiations for the acquisition of
—
such vehicles on an as needed, when needed basis, in an amount =
—
not to exceed $49,000.00 annually, with funding therefor hereby
s
_
93- 8
i
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allocated from the General Services Administration and Solid
Waste Department, Fleet Management Division, Operating Budget.
Section 3. The City Manager is hereby authorized to
-- instruct the Chief Procurement Officer to issue purchase orders
for these vehicles as needed, subject to the availability of
funds.
Section 4. This Resolution shall become effective
' immediately upon its adoption.
PASSED AND ADOPTED this 14th day of January, 1993.
XAVIE SU Z
MAYOR =
�r ATTES
MATTY IRAI
CITY CLERK
PREPARED AND APPROVED BY:
_ CARMEN L. LEON _
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
CITY ATT
CLL:ra:M 94
. 93- g -
_ - 3 --
— worm nm
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE
of the City Commission
SUBJECT
FROM : REFERENCES:
Cesar H . Od `e�j'�
City Manage r+ ENCLOSURES:
I r : ; �� /'`, . 9 FILE
�JY.3Qiv,:t_
Resolution ratifying,
approving and confirming
the furnishing of leased
vehicles used by City
Official
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, approving, and confirming existing
contracts issued for the furnishing of leased vehicles used by
City Officials on an as needed, when needed basis. Proposed
annual amount not to exceed $49,000.00. Allocating funds
therefor from the General Services Administration and Solid
Waste Department, Fleet Management Division, Operating Budget,
subject to the availability of funds.
BACKGROUND
The Department of General Services Administration and Solid
Waste is responsible for obtaining leased cars which are used by
city officials on an as needed, when needed basis.
Verbal directives of past City Attorneys have allowed the City
administration to approve multiyear contracts larger than
$4,500.00 without City Commission approval if the annual payment
of each contract was less than $4,500.00 per year. The previous
directives indicated that, even when the Purchase Order was in
excess of $4,500.00, if the vehicles, amounts and their operators
were clearly derailed in the budget's line item justification
form, then such budget approval by the City Commission also
constituted the yearly contract award of said vehicle leases.
Case law from another jurisdiction suggests that the City can no
longer use the budget approval mechanism as an alternative way of
gaining City Commission approval or leased vehicles contract
awards.
Funds for this service shall not exceed $49,000.00 annually,
which amount is to be allocated annually in the General Services
• Administration and solid Waste Department, Fleet Management
Division, Operating Budget.
Attachments 9 3 _ 8
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