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Home My WebLink AboutR-93-0005J-93-16 12/21/92 RESOLUTION NO. 9 3 "- 5 A RESOLUTION ACCEPTING THE BID OF OCE' BRUNING FOR THE FURNISHING OF SHEET AND ROLL PAPER FOR BLUEPRINT REPRODUCTION ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL ONE (1) YEAR PERIOD FOR THE DEPARTMENT OF PUBLIC WORKS AT A PROPOSED AMOUNT OF $6,200.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 310101-700; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT AND THEREAFTER TO EXTEND THIS CONTRACT AT THE SAME PRICE, TERMS AND CONDITIONS SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September_14 1992 for the furnishing of sheet and roll paper for blueprint reproduction on a contract basis for a period of one (1) year with the option to extend for one (1) additional one (1) year period; and WHEREAS, invitations were mailed to twenty-two (22) bidders and four (4) bids were received; and WHEREAS, funds for this service are available from FYI 92-93 General Operating Budget Account Code No. 310101-700; and CITY COMUSSION MEETING OF JAN 14 1993 F.88dutim No. 93- 5 t' f WHEREAS, this equipment will be used in the reproduction of blueprints; and WHEREAS, the City Manager and the Director of public Works recommend that the bid received from Oce' Bruning be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OZ MIAMI, FLORIDAt Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The September 9, 1992 bid of Oce' Bruning for the furnishing of sheet and roll paper on a contract basis for a period of one (1) year with the option to extend for one (1) additional one (1) year period at a proposed amount of $6,200.00 is hereby accepted with funds therefor hereby allocated from the FY192-93 General Operating Budget Account Code No. 310101-700. Section 3. The City Manager is hereby authorized)/to instruct the Chief Procurement Officer to issue purchase orders for this equipment and thereafter to extend this contract at the same price, terms and conditions subject to the availability of funds. 1/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 93 5 E-1 0 Section 4. This Resolution shall become effective Immediately upon its adoption. PASSED AND ADOPTED this 14th day of ATTES MATTX HIRAIr CITY CLERK PREPARED AND APPROVED BY: r RAFAEL 0. DIAZ DEPUTY CITY AT EY APPROVED AS TO FORM AND CORRECTNESS: Y w � CITY ATTO Y - 3 - 1993. V 93- 5 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA-6 The Honorable Mayor and Members ��i� -� � FILE TO of the City Commission DATE : Bid No. 91-92-107 SUBJECT :Sheet and Roll Paper FROM Cesar H. Odio REFERENCES: City Manager ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution, accepting the laid of Oce' Bruning a non - minority, non -local vendor located at 5195 NW 77 Avenue, Miami, Florida, as the lowest most responsible and responsive bidder to furnish Sheet and Roll Paper in accordance with Bid No. 91-92-107. This paper will be used in the reproduction of blueprints. Funds for this equipment, in the amount of $6,200.00 are available from Account Code No. 31010-700. The Department of Public Works has analyzed bids received pursuant to Bid 91-92-107 for the furnishing of Sheet and Roll Paper. Four (4) responsive bids were received; one (1) Hispanic, one (1) Female, and two (2) Non -Minority. As a result of the bid evaluation, it is recommended that the award be granted to Oce' Bruning of Miami, Florida, as the lowest most responsible -and responsive bidder in accordance with Bid No. 91-92-107. Funds for this equipment are available from the Account Code No. 3101401-700. Amount $6,200. Attachments 93- 5 } (1.4(04 DEC- .4-92 FR I 9 ; 23 CITY OF ;BUDGET FAX NO, 3t 6081 '• FAX NO, 93724656 DK- 2-V WED 17; 33 F INAIICF CITY OF MIAMI, FLORIDA P. 02 P, 02 INTER -OFFICE (MEMORANDUM To Judy S. Carter DATE: December 2, 1992 F1111; Chief Procurement Officer SUQJeCT: Bid #91-92-107 Blueprint Paper y RE11EFENCE3: / ts Pr ar , Ph . D e , P . E •ENCI_osuAr S ire or of Public Works This Department has verified available funding with the Department of Management & Budget that funds are available to cover the cost of the Subject bid in the amount of $6,200-001 Aocount Leda Number 310101-700, BUDGETARY REVIEW & APPROVED BY: ano er 1ui an , c or Department of n ment & Budget J:1J: au 1 r o' _aAMI, ,FLORIDA BID NO. Y1-9'! -iU-i J�iEET (Continued) 416 BID SHEET ATTACHMENTS MUST BE RETURNED Its TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. -- Terms: Net 30 (Include cash discount for prompt payment, if any) Additional discount of 0 warranty and/or guarantee: N/A if awarded all items.` Delivery: 3-5 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. Delivery Point(s)z Itasca = — In accordance with the Invitation to Bid, the Conditions, and General Information to Bidders, Indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Specifications, General Conditions, special we agree to furnish the Item(s) at Prices NAMES OF COMPANY OFFICER(S): Anthony Spier President Nalkon Babeyian Y.P. Sales - T. Dharanshi Y.P. Finance — a) List principal business address: (street address) 1800 Bruning Drive hest, b) List all other offices located in the State of Florida: (street address) 5195 N.W. 77th Ave. 7151 bake Ellenor Drive Hinni, F1 Orlanda, Fl. (Please use the back of this page if more space is necessary) 14IMMITY PRQyt`[1RNAtNNT CMAI.IANCE j The undersigned bidder acknowledges that (s)he has received a copy of Ordinance i10062 of amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al) s applicable substantive and procedural provisions therein, including any amendments thereto. see following page Bidder: Signature:_ (company name) Dates Print Name: Indicate if Business is 51% Minority -owned: (Check me box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE If firm has an existing plan, effective date of implementations 9/1/90 If firm does not have an existing plan, the Successful Bidders) shall be required t, establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi: I for sample. 9 .. r Bidder: me'-Bre:afng, Inc. Signature: (company name) Nalkon Baboyinn V.. Sales F.AILURE.IQ .COMPLEM, SUN -.AND REI!llihLIBIS FORM MAY DISGUALIEY THIS Blb 4 iV RFA== POTENTIAL BIDDERS: Rid No..1-92-101 Sheet and Roll Paper for Reproduction Public Works On a contract basis for one (1) year with the option to extend for one (1) addtional one (1) year period. Used for reproduction paper. 22 4 General Operating Budget, Account code No. 310101-700. Attached 3 1 ALL MINORITY'/FEKALE (K/F ) VENDORS.......... Within City limits................, ,Registered with City ............... Black (B) Vendors ..................... Located within City limits..P...... Registered with City ............... Female (F) Vendors .................... "No Bid®" .............................. K 93�- Reasons for "no bids" are as follows: Apricot Office Supplies - "No Source" Eulises Burgos Reprographic, SVC - "I do not sell blueprint paper" IT IS RECOMMENDED THAT THE AWARD BE MADE TO OCE' BRUNING A NON -LOCAL, NON --MINORITY VENDOR AT A TOTAL PROPOSED AMOUNT OF $6,200.00. '�.i I I IL to 93-- 5 �✓6.......,-.. .. x.a4.�„�:.._....-......v'`.......w+.«..uz��:.u4_.u'..«L..,....::__,. w..n.«. ...: ^.. ... � _._. ... .... .. ...,_yyy�r-".'. . '� %" /� e/40 / Project Numbers o.-�'2-1d=� ifcr-r GotoAF Number, Z/0/,�/^70a Project Manager, •. ,1 ... c e— e Datet I? Person who received the bidsi �orcirteMEiK _ Received at:. -9f4¢ A10 2. 6 Tgr- Construction Estimate = S Times_ ✓l •'3GI A'. N. BIDDER ! �r ..�tC' , e� ,+ ZMl ADDRESS S sT AlW O 94 IZ -361 Al14) 2 JV1 BID BOND AMOUNT. - IRREGULARITIES �[%,t/�% Al.,�rC- MINORITY OWNED / 4 / /" EM No, ;1.1 DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL " 2ao YJ eoiLs x (II+I a.Wx%) s ,�'x oa 14It.u�s r 20 �� /yD "=. $moo.- 00 -,.,. Z %L '4"J ++ 6 M .8�?G Ak5 24 C �. . I ; t3 �- • 011.3 P RTMENT OF PUBLIC WORKS THAT IT HAS BEEN DETERMINED BY THE DEPARTMENT * IRREGULARITIES LEGEND THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM _ A - No Power -of -Attorney �,&'- - � FOR THE TOTAL AMOUNT 10e 2" to Q d OO i�F B - No Aff4bwt ns to Capitol L Surlilus of HoruiMg Company C - Corrected Extensions IP the above contractor is not the lowest bidder exfalaint D - Proposal Ilnslpr ed or improperly SWwd or no Corporate Seoi qA NGr/,O �jt�+r Ct� �eLt E - Incomplete Extensions F - Hon -responsive bid-- G - Improper Hid Bond H - Corrected Hid-®=w-ti•,I�..--TD_!_I��SiC!�4i_�_�____ - --- -------------- I - No First Source Hiratip Compdance Statement ---------------------------------- -- ------------.- J - No HlnoNly Conpuance Statement yam' , - - - - - -- - - - - - K No Duplicate Hai Proposal LEGAL ADVERTISEMENT C} -1�8 /he!Citv Sealed bids will be rece �ved by of Miami city mark at her office located at 3500 Pan American Drive,, Miami, Florida 33133 not later than_ �- � for furnishing sheet and 'Roll Paper for Blueprint Reproduction, as needed, on a contract basis to the Department of Public Works. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, etablished a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 b N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of -`= _py}. the bid or bids are not more than ten percent (10%) in excess of the lowest other responsible bidder(s). Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. 0856, Cesar H. Odio City Manager r M � a City of Miami �r REQUISITION FOR ADVERTISEMENT 0856 This number mus! advert� the 1 hot Tc Works Z Division: 3. Account Code number. 310501-287 ---- 4. is this a confirmation: ❑ yes U No 8. Prepared by: Robin Ming. 8. Size of advertisement: Legal 7. 5terting date: ft ust 241 1992 8. Telephone number: 575-5174 9. Number of times this advertisement is to be published: 10. Tvae of advertisement: l_ I ❑ classified ❑ Dlsnlav 11. Remarks: Bid No. 91-92--107 Sheet and Roll Paper For Blueprin# Reproduction 12. Publication Date(s) of Invoice No. Advertisement Amount Miami Review Miami Times Diario Las .Americas r 1 = F i 1 } 13. ❑ Approved ❑ DI ved rtntent DirectoWbwleee Date Approved for Payment Data C IGS/Pc 503 Rey. 12/89 Forward White and Canary to G SA. (Procurement Management) and MWn Fink copy. D1 ION: WhKe - C.S.A.; Canny - Department