HomeMy WebLinkAboutR-93-0004J-93-17
12/04/92
RESOLUTION NO. 9 3 — 4
A RESOLUTION ACCEPTING THE BID OF PITMAN
PHOTO, INC., FOR THE FURNISHING OF
PHOTOGRAPHIC SUPPLIES ON A CONTRACT BASIS FOR
ONE (1) YEAR WITH THE OPTION TO EXTEND FOR
ONE (1) ADDITIONAL ONE (1) YEAR PERIOD FOR
THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED
AMOUNT OF $84,656.00; ALLOCATING FUNDS
THEREFOR FROM THE POLICE DEPARTMENT GENERAL
OPERATING BUDGET, ACCOUNT CODE NO. 290201-
722; AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR THESE SUPPLIES AND
THEREAFTER TO EXTEND THIS CONTRACT AT THE
SAME PRICE, TERMS AND CONDITIONS SUBJECT TO
THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received July 29, 1992 for the furnishing i_� of photographic
supplies on a contract basis for one (1) with the option to
extend for one (1) additional one (1) year period for the
Department of Police; and
WHEREAS, invitations were mailed to twenty-three (23)
potential bidders and three (3) bids were received; and
WHEREAS, funds for this purchase are available from the
Police Department General Operating Budget, Account Code No.
290201-722; and
CITY COM USSIOIf
bMTING OF
Jilin 14 M3
A„olutka No.
93- 4
W,
WHEREAS, these supplies are needed for the collection and
preservation of evidence for presentation in courtroom
proceedings; and
WHEREAS, the City Manager and the Chief of Police
recommend that the bid received from Pitman Photo, Inc., be
accepted as the most responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA%
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The July 29, 1992 bid of Pitman Photo, Inc., for
the furnishing of photographic supplies on a contract basis for
one (1) year with the option to extend for one (1) additional one
(1) year period for the Department of Police at a total proposed
amount of $84,656.00 is hereby accepted with funds therefor
hereby allocated from the Police Department General operating
Budget, Account Code No. 290201-722:
Section 3. The City Manager is hereby authorized)/to
instruct the Chief Procurement Officer to issue Purchase Orders
for these suppliesp and thereafter to extend this contract at the
same; price, terms and conditions subject to the availability of
funds.
1/ The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including
but not limited to those prescribed by applicable City Charter and
Code provisions.
93- 4
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th_.day of�n,�.�, 1993r
ATTES :
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
r�
AEI, 0. DIAZ
DEPUTY CITY i�rTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
Al QUINN S, a I
CITY ATTANEY
`3r 93-
CITY OF MIAMI. FLORIDA
114TER-OPPICE MEMORANDUM CAwS
TO; The Honorable Mayor and Members DATE:
Of, thP City Commission SUBJECT:
Z&,Ke-�
FROM: Cesar H . Odio REFERENCES:
City Manager
ENCLOSURES:
i.MM 4_., N i
J A N 41993 FILIt:
Award of Bid No. 91-92-088,
Photographic Supplies
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of Pitman Photo, Inc., of
3170 NW 36 St., Miami, Florida, a local, female vendor, in the
amount of $84,656, for the furnishing of photographic supplies to
the Miami Police Department. The funding source will be the
Police Department General Operating Budget, Index Code 290201-
722.
M-11ORT011TIMM
The Police Department is responsible for the collection and
preservation of evidence for presentation in courtroom proceedings.
The use of photographs for this purpose is an indispensable tool and
extremely effective. The Police Department Identification Detail
also supplies the rest of the Department with photographic supplies
for the filming of arresteee and suspects.
Pursuant to public notice, the Police Department evaluated sealed
bids received July 29, 1992, for the furnishing of photographic
supplies.
The bid of Price Point Supply, a Los Angeles corporation, is
unresponsive, as it only includes the film portion of the bid.
Price Point also has a ten day delivery period, which is too long.
Mardel Photo Supply provided the .lowest bid, however, this is the
supplier the police department currently utilizes and they have a
history of providing substandard materials which must be returned.
Because of their seven day delivery period, undue delays result.
Pitman Photo, Inc., provided
the lowest responsive bid
and can
deliver quality products in 24
hours. Pitman is
a minority,
City of
='
Miami vendor.
It is, therefore, recommended
that the award
of bid be
made to
f t t nlan Fil«t o, Tnc . , in the amount of $84 , 656 .
Funds are available
t.hroligh t.hp Police Department
General Operating
Budget, Index Code
;,290201 -72.2.
3- 4
fON
The Honorable Mayor and Members
of the City Commission
Page Z
Bid No.
91-92-088
CITY OF MiIAMI. FLORIDA -
INTER -OFFICE MEMORANDUM
TO. Judy S . Carter GATE: OCT 1 3 1992
1•�
Chief Procurement Officer
SUBJECT: Award of Did No. 91--92-009, _
Photographic Supplies
PROWMa j Ox ona (� Plf7lr>� aw REFERENCES:
Commander
Business Management Section ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police _
Department with Photographic Supplies, at a cost of $84,656, —
Funding is to be from the Police Department General Operating
Budget, Index Code 290201-722.
FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
Carlos Garcia, Director
Department of Finance
REVIEW & APPROVED BY:
Surana, Director.���
nt of Budget
Eduardo Rodriguez, CIP Manage
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
93- 4
SHEET ( Continued)
..._
� �: BID SHEET ATTACHMENTS MUST BE R ED IN TRIPLICATE IN THE
ATTACHED SNVnon IDENTIFIED BY BID NUMBERr TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIREDr A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IVE
S SUBMITTED IN THIS ENLOPE.
,«2D
Terms:/0 0n2 (Include cash discount for prompt payment, if any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantee:
Delivery: pA,19 calendar days required upon receipt of Purchase Order or Notice
of Award.
O Aka�' Number of calendar days required to complete work after start..
Delivery Paint (s) : A5 AcipulAkArt, 6y (fI%' OX 7fY%)11
In accordance with the Invitation to Bid, the Specifications, general Conditions, special
conditions, and General Information to Bidders, we agree to furnish the Itrem(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): `NAMES OF COMPANY OFFICER(S)3
1'1'i Er L. PL A
!4/�a[�.. '� O LYF/'� d,✓N �l GitlAtrr iA�.1�.4 �O (�,t/�
3) List principal business address: (street address)
j) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
"he undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
►mended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
►pplicable substantive and procedural provisions therein, in uding any amendments thereto.
3idder: r1,T-V"4-j / /$CW ,, ,%/c Signature:
me)
(com any na
)ate: Print Name:
Indicate if Business is 51% Minority -owned: (Check om box only)
BLACK
[ j HISPANIC
[ FEMALE
f firm has
an existing plan,
AF1FTRM 1rTNR R,= AN P A
effective date of implementation:
f firm doers not have an existing plan, the Successful Bidders) shall be required to
stablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix
for sample.
>idder: A -r-.*nA J )0&&-Ct? IAdr-- Signature4'allz(
company name) .,.
.AILURE_TO-C IRLETE, SIGN. AND RETURN THiS Fagg MIRY DisouAi IFY IuIS AID. -
MGM
AWARD OF B2D
Bid No. 91-92w0�8
,ITSSei Photographic Supplies
Police
Tom,, 6F PVRMaI On a contract
basis for one (1) with the
option to extend
for one (1) addtional one (1)
year period.
$=: Used for the collection and
preservation of
evidence for
presentation
in courtroom
proceedings.
PQTENTIAL BIDDERS: 23
BIDSBECRIVEO: 3
FUNDS: General Operating Budget,
Index Code
290201-722.
BID EVAI�,VIATION:
Bid
Invitations
Mailed
Bid
Regponsgs
ALL VENDORS ............................
23
3
MINORITY/F$MALE (M/F) VENDORS ..........
13
2
Within City limits ..................
3
1
-'
Registered with City ................
9
2
Black (B) Vendors ......................
6
0
_=
Located within City limits..........
0
0
Registered with City ................
5
0
Female (F) Vendors .....................
4
1
Located within City limits..........
1
1
Registered with City ................
1
1
Hispanic (H) Vendors ...................
3
1
Located within City limits..........
2
0
Registered with City ................
3
1
WON MINORITY (NM) VENDORS ..............
10
1
Located within City limits..........
4
0
"No Bids" ..............................
-
3
93 4
f—
Reasons for "no bids" are as foilowst
Neumade Products Corp. a "Unable to supply at this time"
American Litho Supply Corp. - "not available"
VGC Corp M "we do not carry products offered"
IT IS RECOMMENDED THAT THE AWARD BE MADE TO
PITMAN PHOTO INC. A LOCAL, MINORITY VENDOR AT A
TOTAL PROPOSED AMOUNT OF $84,656.00.
I �- I � )"*L
Datel
93- 4
Bill MVXLAnCW BID 91-92-M
MARDEL
PHOTO **
PITHAN
PHOTO*
PRICE POINT
RIVED JLLY 299 1992 10:30AM
4977 SW 74 CT
3170 NW
36 ST
PO BOX
480006
MIAHV FL
..MIAMI FL-..
'LOS ANGELES,
CA ,
D1SaUPTICW
HISPANIC
FEMALE
NON -MINORITY
" FW1 CR 1�o3w ram qKNITY
tKIT PRICE
EV INIT PRICE
EKr tNIT PUCE
EiC1'
aum FLIM 24 90 ASA 25
50
4.42
221
4.42
221
4.1
206
OUR. FILM 24 ERP ASA 100
1500
1.85
2775
3.04
4560
2.88
4020
MM FILM 24 EXP ASA 400
2000
3.25
6500
3.94
7880
3.65
7300
CCLAR FILM 24 EXP ASA 1600
6a
5.43
434.4
5.07
405.6
4.83
386.4
8 A W FILM 24 EXP ASA 400
60
2.94
176.4
2.72
163.2
2.64
152.4
SL ME F UM 24 EV ASA 100
40
4.88
196.2
4.65
186
4.35
174
SLIDE FLIM 24 EV ASA 200
20
5.86
117.2
5.86
117.2
6.48
109.6
SLIDE FUN 24 EXP ASA 400
20
6.94
138.8
6.55
131
6.1
122
Si.= FILM 36 EXP ASA 100
20
6.8
136
6.38
127.6
5.9
118
SLIDE FILM 36 EXP ASA 200
20
8.16
163.2
8.16
163.2
7.6
152
SLIDE FILM 36 EYP ASA 400
20
9.46
189.2
8.93
178.6
8.1.5
163
VPS 404
25
45.76
U44
43.47
1086.75
48.99
1224.75
90 279 36 EXP
20
6.16
123.2
6.16
123.2
0
o Pa"OD TYPE FILM
0
O
0
EC ARDID 664
30
16.6
498
16.64
499.2
16.56
496.5
E C AROID 669
700
18. 9
13230
18.92
132"
18.93
13KI
P UROID 688
0
0
20.16
0
19.84
0
POLARtU 600
1200
20.25
24300
20.6
24720
19.93
23916
POLAROID SX-70
30
20.25
607.5
20.6
618
19.93
597.9
-PCL4WM SP01M
2AO
20.25
4050
20.6
4120
19.93
3986
PCIAROW K ARCHEWE
24
11.56
277.44
9.66
231.94
9.49
227.76
PCIAIY'1ID PC[ACPAPH
6
10.25
61.5
10.02
60.12
9.75
58.5
PCXAii M PCXARPAN
6
9.85
59.1
9.66
57.96
9.4
56.4
" RAPID AC= PAPM a MISTRY
0
0
0
RA-4 SLABILIZF1t
60
22.98
1378.8
9.2
552
0
RA-4 BLEACH
60
41.32
2479.2
69.16
4149.6
0-
RA-4 DEVELCIM SEUM
6
9.91
59.46
8.08
48.48
RA-4 1> TBDM
72
48.42
3486.24
68.84
4956.48
0
" RAPID ACIC£SS O-U ClEMSIRY
0
0
0
0
RA DE, ELOPFli
12
22.55
2270.6
22.55
270.6
0
RA MEAL I
10
60.25
602.5
60.26
602.6
0
RA FIX
10
17.75
177.5
17.77
177.7
0
RA STABELIZE{t
8
5.15
41.2
5.14
41.12
0
• 0-41 CHEMISM
0
0
0
0-#1V STAB/REP(5 GAL)
8
7.6
60.8
6.86
54.88
0
FLCCICMM DFV/W(5 G+riQ
12
24.5
294
24.47
293.64
0
FUMC= MZAC X REP(5 GALL).
10
81.8
818
81.8
818
0
F=CM R FUUNKS GAL)
10
7.05
70.5
7.06
70.6
0
• FOWMC CHMSIRY
0
0
0
EKDNI TIC 3--11 ACTT VA7M
6
0
4.55
27.3
0
EKmnc S-30 STABILIZEt
6
0
0
.0
• kusc 8LF' ics
0
0
0
NMAK ERXMM RA CM STRIPS
2
42.85
85.7
42.84
85.68
Iu
F4= TRAI$FCRT" CLE4 UP FLIM
16
35.65
570.4
34.62
553.92
10
OPAPIR
0
0
0
EKMMC 9C D.WP.8XL0 250
0
66.5
0
145.2
0
0
FOLDICT 11A.ST RFD.2 FC 8X10
0
42.95
0
40.21
0
0
* RAPID AO= F= PAPER
0
0
0
EKDCaM FA SWRA 3 1/2X U50
13
150.85
1961.05
153.63
1997.19
0
j;
93-
4
EMUR RA SUPRA 3 1/2 X 575
25
53
I=
78.33
19MAS
0
D{D%MM RA SUPRA 8 X 275
4
59.45
237.8
$4.06
336.94
0
OMMM RA SUTRA 8 X 575
2
122
244
173.27
346.54
0
* RAPID ACMS SHEET PAPER
0
0
0
PIS AC= RA SUPRA 8Q0
20
27.45
549
33.66
on. .6
0
Er.AC= RA SUPRA 16 X 2D
2
54.83
109.66
67.35
134.7
0
* w3c
0
0
0
IMIPAPM MT'A40 VIED PINIR
0
0
0
0
W.x-Si.FEVIM DEEE 35 X SW
4
40
160
39.96
159.8
0
= CUAM FIiJ[D 1--1/4
12
0
0
0
0
0
FILM aLVIE'R 4 OZ.
12
4.95
59.4
4.75
57
0
tm CE M?G TI SSIE
50
1
50
1.01
50.5
0
DM OFF REFILLS
36
4.95
178.2
5.95
214.2
0
LETS CLEANER FLUID 16 M.
12
6.65
79.8
5.97
71.64
0
Cumi GLOM
50
1
50
16.57
828.5
0
RUM WIPES
9
4.S
40.5
3.35
30.15
0
MIIT-STAG CEM
2
5.75
11.5
4.67
9.34
0
TWIN Ct9M
4
4.5
18
4.95
19.8
0
EK AC"R3t TAPE
4
8
32
8
32
0
FIL7M SAOr'
10
12.96
129.5
4.95
49.5
0
FILTER tRMM
10
12.95
129.5
6.95
69.5
0
FILTER BLUE
10
12.95
129.5
6.95
69.5
0
MINA NIAX FLASH IMM 52001
4
279
U16
241.94
967.76
0
* BATMES
0
0
0
HATrEff M
2500
0.45
L1Z5
0.75
1875
0
HA'TMtY D
200
0.9
180
1.39
278
0
BATMM C
300
0.9
270
1.39
417
0
BATIM 510
0
0
49.95
0
0
BATTERY 9 VcLT
300
1.75
525
2.78
834
0
BA37E IY CUM
80
6.85
548
8.69
695.2
0
BATIM EPIC 76
24
0.56
13.44
2.28
54.72
0
R+4T IM AAA
us
0.57
164.16
0.75
216
0
9AIPS AND BUM
0
0
0
PRO.i. LAME TAG 250K
6
14.95
89.7
13.31
79.36
0
LASER LAW ECC
6
95
570
78.45
458.7
0
NERO= SKYnAMP MOO PSP44
0
0
52.30
0
0
MA Fil
36
2.95
106.2
2.07
74.52
0
'IUim
675994
$84656
656507
*
LOCATED WITHIN THE CITY
MUM
OF MU
tt
** DOES NOT MEET BID SPECIFICATIONS
F� 93- 4
g E K
1 0
uric$) GPX"mf
allpmx
PHOTOGRAPHIC SUPPLIES ... .�..�,�.-�..�...wa...�.
91-99 2 - 0 8 8
aUL729 1992 _�....,. �1,�30 a mom,............_.►.. �......�..._._..�....�
& p /E
6�iL ��tf��Oltb�er� .
• �I� 1 OU �= ga�Bisti� ��ae�ca,�„
pot�rs�►sa�►s a `1�rlss
., .. �►cur."sh Division 11a —pp�1 3 `i
- �M w-l��r rv+n����e►..�e.s+1�+,��►+�f��.�w w��rr��YAi#I� ��rr�.i�+�w��wrws�r.�a��+�w.�9�..�[rw.a►�M+Mfwk�all�
A- �r=,X7
- ttOx�D�
Wr
w,
LEGAL ADVERTISEMENT
rr
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 10:30 a.m. July 29 1292 for
furnishing photographic supplies for the Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for A1.1
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or bids are not more than ten percent (10%) in excess of
the lowest other responsible bidder(s).
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 8296 )
Cesar H. Odio
City Manager
1.1
C fif
i+ REQUISITION FOR ADVERTISEMENT This number must appear
In the advallsoment, —
DE i`lDt1r Procurement (for Police)
8296 -
ACCOUNfCOOE 2$0201-287
1 92 .4 7..� IPHONE �75"'a17APPROVED 0: —
M tz /
OAgpAREO BY t ' a Pages
S
{ .f DIRECTOR;6F tS INr3 DEPAMMItW
PcrMh the attacbed advertisement one (1 } times.
t �numdw or tlrnes)
Type of advertisement: , legal X classified display }
(Check ttej ! `�
{
fts Le4al —Starting date 7l 15 / 9 2
First four words of adv4sement: Bdd No,. 91--92-088: Sealed bids will be....
-
Remarks:, Photographic Sur,Rlies
I
s (open /29/92 - 10.30 am)
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
�
INVOICE
AMOUNT
.Miami
f
Review
A4
Miami Times
2_
Disrio
s
Las -Americas
,3
1
F3
*4
F5
F7
FS
F9
F10 =.
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
+
INDEX CODE
OBJECI
PFiCktE,CT
11
13 1 417.16
1 1, 125.34
39,42
45
50
51 56
57 162
63 65
W" 71
0
1
2
41
VP
2
02
1
2
3
4 718
V P ' 12
31114115
DESCRIPTION
36
64 DISCOUNT
72 AMOVNT : so
5
2
U;0
20
1
I
White - Purd"ngi
Yellow copy:
Pink copy:,
App v,md t'or Payment '
Yellow - Finance Pink — Department �N
S
Miriam Parra, City Clerk's Office
Maritza, Procurement: Management