HomeMy WebLinkAboutM-93-0524J-93-594
8/11/93
IN
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF ALANIS
SECURITY, INC. FOR THE FURNISHING OF SECURITY
UARD SERVICES TO VARIOUS CITY DEPARTMENTS ON
AS NEEDED BASIS FOR A PERIOD OF ONE YEAR
WI THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE YEAR PERIODS AT THE PRICES
STIPULATED ON BID NO. 92-93-118 FOR THE
DEPART" NT OF GENERAL SERVICES ADMINISTRATION
AND SOLID WASTE; ALLOCATING FUNDS THEREFOR
FROM THE�\VARIOUS CITY DEPARTMENTS FY'93-94
OPERATING ",�UDGETS AS NEEDED; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS
FOR THIS SERVICE AS NEEDED AND THEREAFTER TO
EXTEND THIS COi TRACT ANNUALLY SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to pubic notice, sealed bids were
received June 16, 1993 for the furnishing of security guard
services to various City Departments an an as needed basis for a
period of one (1) year with the option to extend for two (2)
additional one year periods for the \117artment of General
Services Administration and Solid Waste; and\
WHEREAS, invitations were mailed to sixty-four (64)
potential bidders and fourteen (14) bids were rec 'ved; and
WHEREAS, funds for this service will be avail11 e from the
FY'93-94 Operating Budgets of the various City departments as
needed; and
DENIED BY c. r �a
�w F 24
MOTY.OK NO.
WHEREAS, this service will be used to provide armed and
unarmed security guard services to various City Departments
especially, Parks & Recreation, Conferences, Conventions and
Public Facilities, General Services Administration and Solid
Waste as needed; and
WHEREAS, the City Manager and the Assistant City Manager in
charge of the General Services Administration and Solid Waste
Department recommend that the bid received from Alanis Security,
Inc. be accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The June 16, 1993 bid of Alanis Security, Inc.
for the furnishing of security guard services on an as needed
basis for various City Departments for a period of one (1) year
with the option to extend for two (2) additional one year periods
at prices stipulated on Bides No. 92-93-118 for the Department of
General Services Administration And Solid Waste is hereby
accepted with funds therefor to be allocated from the various
City Departments' 1993-94 Operating Budgets.
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93- 524
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this service and thereafter to extend this contract annually
subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this day of , 1993.
XAVIER L. SUAREZ, MAYOR
ATTEST:
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
RAPAEL DIAZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
tog
QUekNq JO E , III
CITY ATTOR
7
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93- 524
CITY OF MIAMI, FLORIDA
i INTER -OFFICE MEMORANDUM t i
TO The Honorable Mayor and Members
of the City Commission
�Q
FROM Ces dio
Cit eager
DATE AUG L. 9 1993 FILE
Resolution Authorizing
SUBJECTAward of Bid No. 92-93-118
Security Guard Services
REFERE14CES
ENCLOSURES
It is respectfully recommended that the City Commission pass the
attached resolution, for the furnishing of security guard
services to various City locations, to be awarded to Alanis
Security, Inc. a black -owned Dade County vendor located at 3785
N.W. 82nd .Avenue, Suite 306 Miami, Florida 33166, as the lowest
responsive and responsible bidder in accordance with Bid No. 92-
93-118. Services shall be provided -to various City Departments
on a contract basis for one (1) year with the option to extend
for two (2) additional one year periods, on an as needed basis
subject to the availability of funds.
:;s, ;• ,�
The Department of General Services Administration and Solid Waste
has analyzed bids received pursuant to Bid No. 92-93-118, for the
furnishing of security guard services on an as needed basis to
various City departments including Parks and Recreation,
Conferences, Conventions and Public Facilities, General Services
Administration and Solid Waste, Fire, Rescue and Inspection
Services and Community Development. Alanis Security, Inc., a
Black owned company is the lowest most responsive and responsible
bidder at a cost of $7.78/$8.00 per hour for unarmed and armed
guard service plus an additional $0.90 per hour for a vehicle (if
needed); and is therefore recommended for award. Funding for
this service shall be the responsibility of the contracting
departments.
AMOUNT OF BID: As needed, subject to the availability of
funds.
SOURCE OF FUNDS: FY 93-94 Operating Budget of the various City
Departments.
Cf�3-1
q.�
93- 524
BID 140. 92-9:3-118
1311.) SHE'E 1' (Continued)
iMPQRTA T: BID SHEET A110 ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIP
` IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
BOND IS SUBMITTED IN `HIS ENVELOPE.
'Per.ms:_ O (IIIC.l!]dP_ cash discount for prompt payment, if any)
Additional discount of 11 % if awarded all items.
Warranty and/or guarantee: �> ,7t1:_`
Delivery: as need8glendar days required upon receipt of Purchase Order or Noti
of Award.
Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Speci
Conditions, and General Information to Bidders, we agree to furnish the Items) at Pric
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICER(S):
Adetutu Ajagbe - 51% Treasurer(Chhief Financial Officer
Adetutu Ajagbe
Augustine Ajagbe - 49% President/Chief Executive Officer
Augustine Ajagbe
List principal business address: (street address)
3785 N.W. 82nd Avenue - Miami, Fl. 33166 (Suite 306)
b) List all other offices located in the State of Florida: (street address)
780 N.W. 42nd Avenue - Le Jeune Center # 7 - Miami, Fl. 33126
_ 10240 S.W. 56th Street - Suite 103 - Miami, Fl. 33165
(Please use the back of this page if more space is necessary)
MINOR TY PPROC REMF.NT COMP111ANCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a:
applicable substantive and procedural provisions therein, including a y ame ments thereto.
Bidder: ALANIS SECURITY, INC. Signature:
( company flame)
Date: June 15, 1993 Print Name: Augustine Ajagbe
indicate if Business is 51% Minority -owned: (Check 011e box only)
[X) BLACK [ j HISPANIC FEMALE
AFFIRMATIVE A.TTQn AN
If firm has an existing plan, effective date of implementation: 1/31/86
If firm tires not have an existing plan, the Successful Bidder(s) shall be required t
ablish an Affirmative Action Policy, pursuant to ordinance #10062 as amended. See Appendi
for sample.
Bidder:_ LAMS SECURITY, INC. Signature:_ yay1�
( company name) Al1GUS' E AJAG E
FAILURE -TO CQIIP-LETE,___SI.CN.,_ANI)_RET..IIRN_TII.I_S_FORM_MAY__1)ISO UAL IFY___T.il ID
5 �p
AWARD OF BID
Bid No. 92-93-118
ITEM: Security Guard Services
DEPARTMENT: City wide
TYPE OF PURCHASE: On a contract basis for a period of
one (1) year with the option to extend
for two (2) additional one year
periods.
REASON: To provide armed and unarmed security
guard services to various city
departments specially Parks and
Recreation, Conferences, Conventions
and Public Facilities, General
Services Administration and Solid
Waste and Community Development.
POTENTIAL BIDDERS: 64
BIDS RECEIVED: 14
TABULATION: Attached
FUNDS: FY193-94 Various City Departments'
Operating Budgets as needed.
Bid
Invitations Bid
Mailed Responses
ALL VENDORS ............................ 85 14
MINORITY/WOMEN (W/M) VENDORS........... 57 10
Within City limits .................. 15 3
Registered with City ................ 18 6
Black (B) Vendors ..... ... ............ 25 4
Located within City limits.......... 5 1
Registered with City ................ 9 3
Female (F) Vendors ..................... 13 4
Located within City limits.......... 1 1
Registered with City ................ 5 2
Hispanic (H) Vendors ................... 19 2
Located within City limits.......... 9 1
Registered with City ................ 4 1
NON MINORITY (NM) VENDORS .............. 28 4
Located within City limits.......... 4 0
"No Bids.. .............................. - 4
93- 524
S
Reason(s) for NOT awarding to local vendor:
Local vendor is not within 10% of the local preference.
Reasons for "No Bids" are as follows:
Wackenhut Corp. - "man power shortage"
American Alarms, Inc. "do not handle this type of work"
ASCOM Systems- "no guard service"
CPI Protective Services- recently moved, received bid too late"
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO ALANIS SECURITY, INC., A
BLACK, DADE COUNTY VENDOR; THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER AT
THE PRICES STIPULATED IN THE BID.
i f Procure Of icer
r
Da e
j
93- �M ��
TABULATION OF BIDS FOR
City Manager, City Clark A. M.
Recatutd by the City Commission, City Clerk, Cry of Miami, Florida at P. M.
--
.sursd as Per City Coda S Metro Ord.
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DESCRIPTION
Unit
Price
Total
Unit
Price Total
Unit
Price
Tot of
Unit
Price Tetd
Unit �!
Price Total
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Price
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IRREGULARITIES LEGEND
-of- Arromey
-vir as to Capital 5 Surplus of Bonding Company
E.tens.ons
Unsigned or improperly S,gne•! or No Corporate Seal
Bid Band
' Bid
ow
IT IS RECOMMENDED THAT
DISTRIBUTION:
BID
TABULATION OF BIDS FOR
City Monagar, City Clerk A. M-
o------ j f... •ii— r•.., c mi....d,,., rir., ri—L r— .f Mlnml. FI—da at P. M. - --
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' !< Insurers! as Per City Cods S Metro Ord.
'0 E.f,1,,1112k'
Amount -
331
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DESCRIPTION
Unit
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
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Total
Unit I Total
Price
_ Pc• _
Unit
Pric
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IRREGULARITIES LEGEND
Poaer- of • Attorney
Affidavit as to Capital S Surplus of Bonding Company
rected Extensions
posal Unsigned or improperly S,gned or No Corporate Seol
roper Bid Bond
rected Bid
rep. By:
IT IS RECOMMENDED THAT
DISTRIBUTION:
BID