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HomeMy WebLinkAboutM-93-0524J-93-594 8/11/93 IN RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF ALANIS SECURITY, INC. FOR THE FURNISHING OF SECURITY UARD SERVICES TO VARIOUS CITY DEPARTMENTS ON AS NEEDED BASIS FOR A PERIOD OF ONE YEAR WI THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE YEAR PERIODS AT THE PRICES STIPULATED ON BID NO. 92-93-118 FOR THE DEPART" NT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE; ALLOCATING FUNDS THEREFOR FROM THE�\VARIOUS CITY DEPARTMENTS FY'93-94 OPERATING ",�UDGETS AS NEEDED; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AS NEEDED AND THEREAFTER TO EXTEND THIS COi TRACT ANNUALLY SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to pubic notice, sealed bids were received June 16, 1993 for the furnishing of security guard services to various City Departments an an as needed basis for a period of one (1) year with the option to extend for two (2) additional one year periods for the \117artment of General Services Administration and Solid Waste; and\ WHEREAS, invitations were mailed to sixty-four (64) potential bidders and fourteen (14) bids were rec 'ved; and WHEREAS, funds for this service will be avail11 e from the FY'93-94 Operating Budgets of the various City departments as needed; and DENIED BY c. r �a �w F 24 MOTY.OK NO. WHEREAS, this service will be used to provide armed and unarmed security guard services to various City Departments especially, Parks & Recreation, Conferences, Conventions and Public Facilities, General Services Administration and Solid Waste as needed; and WHEREAS, the City Manager and the Assistant City Manager in charge of the General Services Administration and Solid Waste Department recommend that the bid received from Alanis Security, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The June 16, 1993 bid of Alanis Security, Inc. for the furnishing of security guard services on an as needed basis for various City Departments for a period of one (1) year with the option to extend for two (2) additional one year periods at prices stipulated on Bides No. 92-93-118 for the Department of General Services Administration And Solid Waste is hereby accepted with funds therefor to be allocated from the various City Departments' 1993-94 Operating Budgets. -2- 93- 524 Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service and thereafter to extend this contract annually subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this day of , 1993. XAVIER L. SUAREZ, MAYOR ATTEST: MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAPAEL DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: tog QUekNq JO E , III CITY ATTOR 7 -3- 93- 524 CITY OF MIAMI, FLORIDA i INTER -OFFICE MEMORANDUM t i TO The Honorable Mayor and Members of the City Commission �Q FROM Ces dio Cit eager DATE AUG L. 9 1993 FILE Resolution Authorizing SUBJECTAward of Bid No. 92-93-118 Security Guard Services REFERE14CES ENCLOSURES It is respectfully recommended that the City Commission pass the attached resolution, for the furnishing of security guard services to various City locations, to be awarded to Alanis Security, Inc. a black -owned Dade County vendor located at 3785 N.W. 82nd .Avenue, Suite 306 Miami, Florida 33166, as the lowest responsive and responsible bidder in accordance with Bid No. 92- 93-118. Services shall be provided -to various City Departments on a contract basis for one (1) year with the option to extend for two (2) additional one year periods, on an as needed basis subject to the availability of funds. :;s, ;• ,� The Department of General Services Administration and Solid Waste has analyzed bids received pursuant to Bid No. 92-93-118, for the furnishing of security guard services on an as needed basis to various City departments including Parks and Recreation, Conferences, Conventions and Public Facilities, General Services Administration and Solid Waste, Fire, Rescue and Inspection Services and Community Development. Alanis Security, Inc., a Black owned company is the lowest most responsive and responsible bidder at a cost of $7.78/$8.00 per hour for unarmed and armed guard service plus an additional $0.90 per hour for a vehicle (if needed); and is therefore recommended for award. Funding for this service shall be the responsibility of the contracting departments. AMOUNT OF BID: As needed, subject to the availability of funds. SOURCE OF FUNDS: FY 93-94 Operating Budget of the various City Departments. Cf�3-1 q.� 93- 524 BID 140. 92-9:3-118 1311.) SHE'E 1' (Continued) iMPQRTA T: BID SHEET A110 ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIP ` IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT BOND IS SUBMITTED IN `HIS ENVELOPE. 'Per.ms:_ O (IIIC.l!]dP_ cash discount for prompt payment, if any) Additional discount of 11 % if awarded all items. Warranty and/or guarantee: �> ,7t1:_` Delivery: as need8glendar days required upon receipt of Purchase Order or Noti of Award. Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Speci Conditions, and General Information to Bidders, we agree to furnish the Items) at Pric indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Adetutu Ajagbe - 51% Treasurer(Chhief Financial Officer Adetutu Ajagbe Augustine Ajagbe - 49% President/Chief Executive Officer Augustine Ajagbe List principal business address: (street address) 3785 N.W. 82nd Avenue - Miami, Fl. 33166 (Suite 306) b) List all other offices located in the State of Florida: (street address) 780 N.W. 42nd Avenue - Le Jeune Center # 7 - Miami, Fl. 33126 _ 10240 S.W. 56th Street - Suite 103 - Miami, Fl. 33165 (Please use the back of this page if more space is necessary) MINOR TY PPROC REMF.NT COMP111ANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a: applicable substantive and procedural provisions therein, including a y ame ments thereto. Bidder: ALANIS SECURITY, INC. Signature: ( company flame) Date: June 15, 1993 Print Name: Augustine Ajagbe indicate if Business is 51% Minority -owned: (Check 011e box only) [X) BLACK [ j HISPANIC FEMALE AFFIRMATIVE A.TTQn AN If firm has an existing plan, effective date of implementation: 1/31/86 If firm tires not have an existing plan, the Successful Bidder(s) shall be required t ablish an Affirmative Action Policy, pursuant to ordinance #10062 as amended. See Appendi for sample. Bidder:_ LAMS SECURITY, INC. Signature:_ yay1� ( company name) Al1GUS' E AJAG E FAILURE -TO CQIIP-LETE,___SI.CN.,_ANI)_RET..IIRN_TII.I_S_FORM_MAY__1)ISO UAL IFY___T.il ID 5 �p AWARD OF BID Bid No. 92-93-118 ITEM: Security Guard Services DEPARTMENT: City wide TYPE OF PURCHASE: On a contract basis for a period of one (1) year with the option to extend for two (2) additional one year periods. REASON: To provide armed and unarmed security guard services to various city departments specially Parks and Recreation, Conferences, Conventions and Public Facilities, General Services Administration and Solid Waste and Community Development. POTENTIAL BIDDERS: 64 BIDS RECEIVED: 14 TABULATION: Attached FUNDS: FY193-94 Various City Departments' Operating Budgets as needed. Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 85 14 MINORITY/WOMEN (W/M) VENDORS........... 57 10 Within City limits .................. 15 3 Registered with City ................ 18 6 Black (B) Vendors ..... ... ............ 25 4 Located within City limits.......... 5 1 Registered with City ................ 9 3 Female (F) Vendors ..................... 13 4 Located within City limits.......... 1 1 Registered with City ................ 5 2 Hispanic (H) Vendors ................... 19 2 Located within City limits.......... 9 1 Registered with City ................ 4 1 NON MINORITY (NM) VENDORS .............. 28 4 Located within City limits.......... 4 0 "No Bids.. .............................. - 4 93- 524 S Reason(s) for NOT awarding to local vendor: Local vendor is not within 10% of the local preference. Reasons for "No Bids" are as follows: Wackenhut Corp. - "man power shortage" American Alarms, Inc. "do not handle this type of work" ASCOM Systems- "no guard service" CPI Protective Services- recently moved, received bid too late" RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO ALANIS SECURITY, INC., A BLACK, DADE COUNTY VENDOR; THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER AT THE PRICES STIPULATED IN THE BID. i f Procure Of icer r Da e j 93- �M �� TABULATION OF BIDS FOR City Manager, City Clark A. M. Recatutd by the City Commission, City Clerk, Cry of Miami, Florida at P. M. -- .sursd as Per City Coda S Metro Ord. Al C r 12 -V e,?, s .unt ---- /ez v( F1 231-J7 X oxc l /� �r 3/ NiS DESCRIPTION Unit Price Total Unit Price Total Unit Price Tot of Unit Price Tetd Unit �! Price Total Unit Price Z [ern- (-,UCLKd w L. d i 'v G 13 i l - - i I - — — 'e I I 1 IRREGULARITIES LEGEND -of- Arromey -vir as to Capital 5 Surplus of Bonding Company E.tens.ons Unsigned or improperly S,gne•! or No Corporate Seal Bid Band ' Bid ow IT IS RECOMMENDED THAT DISTRIBUTION: BID TABULATION OF BIDS FOR City Monagar, City Clerk A. M- o------ j f... •ii— r•.., c mi....d,,., rir., ri—L r— .f Mlnml. FI—da at P. M. - -- Q tG ' !< Insurers! as Per City Cods S Metro Ord. '0 E.f,1,,1112k' Amount - 331 5-L2 b ----- DESCRIPTION Unit Total Unit Price Total Unit Price Total Unit Price I Total Unit I Total Price _ Pc• _ Unit Pric C'L'zo w>r r C«� � _-�F ��.i C� ",_-�-:, /G' • ' • ' ) L' ' ( f' 9r, " `ter z I- -- I I i IRREGULARITIES LEGEND Poaer- of • Attorney Affidavit as to Capital S Surplus of Bonding Company rected Extensions posal Unsigned or improperly S,gned or No Corporate Seol roper Bid Bond rected Bid rep. By: IT IS RECOMMENDED THAT DISTRIBUTION: BID