HomeMy WebLinkAboutR-94-0902J-94-1027
12/1/94
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94— 902
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W EREAS , the City of Miami and the Public Health Trust of Dade County,
Florida, have negotiated the sale of City property located at
1901 Northwest 12th Avenue and 1OW-1080 Northwest 20th Street, Miami,
Florida, where said property incorporates the City's Motor Pool Facility,
Comm nications Maintenance Building, Public Works Operations Facility and
General Services Administration's Office Supply Warehouse; and
WHEREAS, in accordance with established schedules of land sale
agreement, the City's existing Motor Pool Facility must be vacated. by June 19,
1995; and
WHEREAS, said Motor Pool Facility along with the Comrm=doations
Maintenance Facility play an integral role in providing services to the
CITY C '.
MEETING OE
i
DEC, n 1 1994
iwwolullon No.
94— 902
various City departments, including the maintenance and repair of polioe
vehicles and radios; and
WHEREAS, the services provided at said facilities cannot be halted or
interrupted; and
WHEREAS # the time required for the procurement of professional services
to design a new Motor Pool and communications Maintenance Facility as set
forth in Section 18-52.3 of the Code of the City of Miami., Florida, as
amended, is approximately eight months; and
WHEREAS, the City Manager has made a written finding that the
established procedures must be waived in order to meet critical schedules for
relocation of the Motor Pool and Communications Maintenance Facilities,
constituting a valid public emergency; and
WHEREAS, the firm of Post, Buckley, Schuh and Jernigan, Inc. ("PBSJ")
has completed a study entitled "A FEASIBILITY STUDY M OCtNSOLIDATE SE' B=
MAINTENANCE FUNCTIONS OF THE CITY OF MIAtiI MUNICIPAL SHOPS" which consists of
significant research, site planning and development for the consolidation of
selected City maintenance functions of the city of Miami Munioipal Stops at
the location proposed and is therefore the most qualified to provide
architectural and engineering services for said. Project; and
i
WHEREAS, it would be most advantageous and timely for the City Manager
to negotiate with PBSJ for said professiona2 services and to enter into an
agreement for said purpose; and
WHEREAS, funding for said professional services is available from
Capital Improvement Project No. 311018, as appropriated by Ordnance
No. 11205;
94- 902
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Section 1. The recitals and findings contained in the Preamble to
this Resolution are hereby adopted by reference thereto and incorporated
herein as if fully set forth in this Section.
Section 2. The City Manager's finding that a valid public
emergency exists justifying the waiver of required competitive procedures for
the procurement of professional services for the design of a new Motor Pool
and communications Maintenance Facility and Related Structures ("Project") is
hereby ratified, approved and confirmed by an affirmative vote of four -fifths
(4/5ths) of the Members of the City Commission.
Section 3. The firm of Post, Buckley, Schuh and Jernigan, Inc. is
hereby recognized as the most qualified to provide architectural and
engineering services for said Project.
Section 4. The City Manager is hereby authorized-1 to negotiate
and execute a professional services agreement, in a form acceptable to the
City Attorney, with the firm of Post, Buckley, Schuh and Jernigan, Inc. for
said Project, in an amount not to exceed $135,000.00, with funds therefor
hereby allocated from Capital Improvement Project No. 311018, as appropriated
by Ordinance No. 11205, for said purpose.
Section 5. This Resolution shall become effective irmnediately
upon its adoption.
The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
94- 902
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PASSED AND ADOPTED this 1st day of IM4.
P. aL#A, mAyoR
OZtTY MAI
CM CLERK
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DEC- 1-94 7HU 8s30 PUBLIC WORKS FAX NO. 5796871 P.02
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TO: File
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DlkTE : December 1, 1994 FILE :
SUBJECT Emergency Findings Dispensing
With Procedures of Section
19-52.3 of City Code
FROM : REFERENCES : (Professional Services for
Design of New Motor Pool and
Cesar H. Odio ENCLOSURES: Communications Maintenance
City Manager Bldg.).
This memorandum serves as a written f inding of a valid public
emergency pertaining to the need :to relocate the City's motor
pool and communications maintenance facilities. It is necessary
to procure architectural and engineering services, as
expeditiously as possible, for the design of a new motor pool and
communications maintenance facility located at the City's Heavy
Equipment Facility due to the sale of City property that
incorporates the existing motor pool facility, communications
maintenance building, public works maintenance yard and general
services administration's office supply warehouse.
The finding is based on the followings
1. In accordance with certain schedules outlined in the land
sale agreement, the existing motor pool facility must be
vacated by the City by June 19, 1995.
2. The new facility, along with a new communications maintenance
building, will be relocated to the existing Heavy Equipment
Facility.
3. Construction plans and specifications for the new facility
must first be prepared prior to bidding procedures and the
City does not have in-house expertise to complete
architectural and engineering plans within the anticipated
time frame.
4. Services of an outside architectural and engineering (A/E)
firm must be retained in order to complete the project as
soon as possible.
5. The time frame for selection of an A/E firm to perform these
services as set forth in Sec. 18-52.3 of the Miami City Code
is et9ht months, which is unacceptable given the agreed upon
relocation schedules.
94- 902
DEC- 1-94 THU 8:31 PUBLIC WORKS FAX NO. 6796871 P.03
6. The motor pool facility along with the
maintenance facility play an essential role
services to nearly all departments of the City,
maintenance and repair of police vehicles and
services cannot be halted or interrupted.
communications
in providing
including the
radios. These
Such, conditions indicate the need for extraordinary measures to
protect the health, safety and welfare of the community and
convenience of the City. In order to initiate the relocation of
the motor pool and communications maintenance facilities as soon
as possible, the procedures for professional services outlined in
Section 18-52.3 of the Miami City Code must be dispensed with and
a professional services contract negotiated for architectural and
engineering services with a firm most familiar with the Heavy
Equipment Facility Site and needs of the City in this area.
cc: A. Quinn .zones, 11X, City Attorney
Christina Cuervo, Chief of Staff, City Manager's Office