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Home My WebLink AboutR-94-0876J-94-986 11/21/94 RESOLUTION NO. 94- 876 A RESOLUTION AUTHORIZING THE LEASE AND/OR LEASE PURCHASE OF COMPUTERS AND PERIPHERALS FROM UNISYS CORPORATION FOR THE LAW DEPARTMENT, IN AN AMOUNT NOT TO EXCEED THE INITIAL COST OF $337,000, PLUS ANY LEASING OR INTEREST CHARGES, UNDER EXISTING STATE OF FLORIDA MICROCOMPUTER CONTRACT NO. 250-040- 93-1; ALLOCATING FUNDS THEREFOR FROM THE BUDGET OF THE LAW DEPARTMENT, ACCOUNT NO. 230101-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID EQUIPMENT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH FINANCIAL INSTITUTIONS FOR THE MOST FAVORABLE FINANCING FOR SAID LEASE AND/OR LEASE PURCHASE OF SAID COMPUTERS AND PERIPHERALS, AND TO ENTER INTO SUCH AGREEMENT AND EXECUTE SUCH FINANCING DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE REQUIRED TO LEASE THE EQUIPMENT AND OBTAIN THE REQUIRED FINANCING THEREON. WHEREAS, the City of Miami, department by department, is in the process of upgrading and converting its desktop computer hardware and software; and WHEREAS, the City Attorney's Office desktop computers, peripherals, network and software are all outdated; and WHEREAS, in its Final Report dated May 23, 1994, the Mayor's Transition Team recommended the upgrading of the City Attorney's Office computer hardware and software in order to be compatible with other City departments, courts, municipalities and law firms; and WHEREAS, the upgrading of the computer system will necessitate the lease and/or lease purchase of personal computers, software, premises wiring, networkin , C&FlntersgSION COMMI OF D C C 0 1 1994 Resolwion No. 94- 876 compact disk tower, training, maintenance, support and professional services; and WHEREAS, the City desires to finance the leasing of computers and peripherals on terms most favorable to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The lease and/or lease purchase of computers and peripherals from UNISYS Corporation for the Law Department, in an amount not to exceed the initial cost of $337,000, plus any leasing or interest charges, under existing State of Florida Microcomputer Contract No. 250-040-93-1, is hereby authorized, with funds therefor hereby allocated from the budget of the Law Department, Account No. 230101-840. Section 3. The City Manager is hereby authorized-1/ to instruct the Chief Procurement Officer to issue a purchase order for said equipment and to execute such agreements as may be required in connection therewith. I Section 4. The City Manager is hereby authorized to negotiate with financial institutions for the most favorable financing for said lease and/or lease purchase of said computers 1/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- "r— 8876 A and peripherals, and to enter into such agreement and execute such financing documents,''/ in a form acceptable to the City Attorney, as may be required to lease the equipment and obtain the required financing thereon. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1st ATTE CITY CLERK BUDGETARY REVIEW: *ISTANT AA .A SURANA CITY MANAGER PREPARED AND APPROVED BY: OLG AMIREZ-"TOR ASS TANT CIT _ day of December , 1994. qk� (4j'-j Sff NP. CL RK, MAYOR APPROVED AS TO FORM AND CORRECTNESS: A. ,QU NN O ES, I I CITY ATT R EY I GFA:4738 - P76a -3- SENT BY: 11-22-94 ;12:22PM ; LAW DEPT.3058581707;9 2/10 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 13 ,U Honorable Mayor and Members of the City Commission I'FK1M . A. Qu nn es, III City Atto ey DATE : NOV 2 2 1994 a�ntirr,r . RESOLUTION REPLACEMENI COMPUTERS REFERENCES: DEPARTMENT LNCLUsuMts : FILE : AUTHORIZING THE Or IHt UN15YS BIUS FOR THE -LAN It is recommended that the City Commission adopt the attached resolution authorizing the lease and/or lease purchase of Unisys desktop computers, software, premises wiring, networking, printers, cal act disk tower, training, maintenance, support and professional services which will result in a net savings of approximately $330,000 over a period of five (5) years. The new equipment will replace the X1530, and the desktop computers and printers which are nine (9) years old. Tha new hardware and software are being purchased from the Unisys Corporation under the State of Florida contract number 250-040-93-1. The equipmentfsoftware, maintenance, and training cost is not to exceed the initial cost of $337,000, plus any leasing or interest charges. This cost will be offset by the savings in maintenance and environmental costs which over al 5 year period represents a net savings of approximately $350,000. The new hardware and software will slake available to the City Attorney's Office staff the latest computer tools to enhance efficiency of the office, Internal E-Mail will allow the receptionist to send telephone Messages direc.Lly Lo LIM 11111PIUyae. Also, it will allow communication within the department via computer. Faxing will be done directly from the personal computer. Calendaring and scheduling of meetings will be done using the Scheduler feature of Windows. Quality of work will improve as a result of the new features available on the word processing software. Attorneys will be able to dial -in from home and utilize the computer system. More importantly, by replacing the legal reference buuks with Cuilitict Disk technology, attorneys will have the ability to conduct research in a qquicker and more thorough manner by using keywords in the computer. I,.ac#ly, the new hardware and software will increase reliability and avoid the needless stress brought on by the down time of BIOS computers. BACKGROUND The current XE530 is on loan to the City Attorneys Office. To purr.hasp thin equipment, which is obsolete, would cost approximately $25,000. Unisys no longer supports the BIOS software. The above equipment is unreliable. has illadeyuate perfvrmanc:e characteristics, and 1s not compatible with other City departments, municipalities, taw firms, courts and, lastly, the many software packages and nn-line data bases available. AQJ/gfa/M197 9 4_ 876 l3-1 City of Miami Law Department :.. t I PC Server S Workstations 1 SVI-590071-HO3 ISA 90MHZ Server w/3.5" Floppy 1.05GB SCSI- 4.721 4,721 2 ST1050-FX1 1.05GB SCSI HARD DISK 3.5" FF 832 1,664 1 43167355 HD Bracket (ST1-BKT) 17 17 1 TD 070039 ADAPTEC SCSI Disk Controller 360 360 1 PCC1-EXT SCSI Cable 32 32 1 EVG400-COL 15" EVGA NI Color Monitor 367 367 1 SV150001-AC1 SVI Accessory Kit 63 63 2 MSV 2-32M 32MB Memory RAM Upgrade 1,461 2,902 2 TD 583097 NE3200 32-BIT LAN Interface 549 1,098 1 F5285-00 5.25" /1.2MB Floppy Drive 69 69 1 TD 966087 Wantek 3200SE DAT 4GB Tape Backup 1,995 1,995 1 EXT-Warranty Warranty (Extended 2 years Onsite) 300 300 1 ISD2-CDR CD-ROM (INTERNAL)) 119 119 1 TOTAL 10,876 13,707 44 EL146034-270 466 50MHZ WS w/270MB HD 1,067 46,948 44 EVG400-COL 15" EVGA NI Color Monitor 367 16,148 44 PW140004-AC1 MPI Accessory Kit 61 2,684 132 MPM1-4M 4MB Memory Expansion 174 22,968 44 EXT-WARRANTY Warranty (Extended 2 Years Cover 195 8,580 40 PCC420-ETH SMC 16BIT Ethernet NIC 93 3,720 4 PTR SMC 10BASET and 10BASE2 NIC 125 500 4 15-1645-886 10BASE2 T-Connectors 11 44 4 15.1551-884 10BASE2 Terminator 15 60 3 15.1586.203 20 Foot Thinnnet Terminated Segments 42 126 2230095937 TOSHIBA 1960CT/200 ACTIVE COLOR 3,093 6,186 2 230076937 Carrying Case 56 112 2 230002933 4 MB MEMORY UPGRADE 377 754 2 EVG400-COL 15" EVGA NI Color Monitor 367 734 2 PCK101-KBD 101 KEYBOARD WITH CABLE 73 146 1 TOTAL 6,116 109,710 1 EL143334-170 486 33MHZ WS w/170M8 HD 806 806 1 SVG250-COL 14" SVGA MONITOR 264 264 1 PW140004-AC1 MPI Accessory Kit 61 61 1 EXT-WARRANTY Warranty (Extended 2 Years Cover 195 195 1 PCC420-ETH SMC 16BIT Ethernet NIC 93 93 2 MPM1-4M 4MB Memory Expansion 174 348 1 TOTAL 1,693 1,767 City of Miami Law Department ................................. ...........................................SGE#tPl(t5>*i............................__ W...............S0t1......... Networking Components 1 TO454357 WINDOWS NT ADVANCED SERVER 1,113 1,113 50 TO 458009 WINDOWS NT 3.5 45 2,250 1 480032937 LAN GATEWAY 4 Users Poll/Select 1,595 1,595 1 470674938 UNICARD IDC Int (Dual Port Int) 716 716 1 PTR HP 4P PRINTER 1,048 1,048 1 TD816561 NORTON Utilities 158 158 4 TD453235 MICROSOFT OFFICE FOR WINDOWS 506 2,024 1 TD137150 Network FAX Server SW (Castelle 4 Ports) 4,295 4,295 2 TD453366 MICROSOFT OFFICE LICENSE 4.2 (20 User pa 8.026 16,052 1 857018907 #REFI 1573 1573 2 857021901 #REFI 587 1174 1 857210900 #REFI #REFI #REFI 3 857201909 #REFI #REFI #REFI 2 TO955038 XIRCOMM RJ/45 299 598 2 857211908 #REFI #REFI #REFI 1 TO 287225 LANROVER E Comm Access Server 2,899 2899 6 TD 940170 V.32N.42BIS Modem Dial Back,MNP 475 2850 6 151196152 RS232 MODEM CABLE D825(F)-DB25(M) 52 312 1 857212906 10baset rj45 #REFI #REFI 1 Ingram258242 LOP70 PLus EPSON Report Printer 499 499 5 Ingram282201 HP LaserJet IV SI Laser Printer 3,289 16,445 5 Ingram282218 Letter Size Paper Tray 463 2,315 5 Ingram282212 Legal Size Paper Tray 94 470 1 TD137055 Ethernet Print Svr (Casteile LANPress 1 + 1) 449 449 4 TO 418500 HP JE DIRECT MP MIO Prnt Int 449 1,796 4 PTR HP J2378A MP Interface Upgrade for NT and Other Protocols 50 200 52 NACOMM 1013aseT Horizontal Cable L5 UTP Plenum 175 9,100 1 NACOMM Data Relay Rack 19"' 72" 250 250 1 NACOMM 64 Ports RJ451110 Patch Panel 425 425 52 NACOMM Level 5 RJ45/RJ45 Station Cable 10' 8 416 52 NACOMM Level 5 RJ45/RJ45 Station Cable 3' 5 260 1 CSP7218 Rackmount Power Strip 105 105 1 NEC 237 Managing Windows NT Advanced Server 2,125 2,125 8 NEC Student Materials Kit 495 3,960 1 NEC 211 Supporting Windows NT 2,125 2,125 40 UNISYS-IS Onsite Network Consultant (1 day) 150 6,000 1 CompUSA Windows Intermediate 1 Class,10 Users 1,499 1,499 5 CompUSA Windows Basic, 1 Class,10 Users 1,499 7,495 4 CompUSA Word, 1 Class, 10 Users 1,499 5,996 1 CompUSA Excel, 1 Class, 10 Users 1,499 1,499 1 TD080004 AMC UPS1250 599 599 1 TD491600 CD NET MODEL 566/M (14 CD Units) 20,910 20,910 1 TO 491630 EXPANSION CABINET w/ One CD Unit 4,590 4,590 15 TD 491129 CD NET TOWER - CD UNIT KIT 525 7,875 1 NACOMM FIBER Link from 3rd Floor to 10th Floor 4 counts 2,500 2,500 Multimode Fiber 62.5/125um 4 NACOMM 10BaseT Horizontal Cable L5 UTP Plenum 175 700 1 CSP 12 PORTS PATCH PANEL 110/RJ45 155 155 1 CSP WALL MOUNTED HINGED BRACKETS 38 38 1 PTR H814170 COMPACT Printer Auto Switch 4-1 Parallel 115 115 1 PTR H814181 POWER SUPPLY 12 12 3 PTR H739-1 MAXI -PARALLEL Printer Cable 0825(M)-DB25( 67 201 1 TOTAL #REFI #REFI 94- 876 City of Miami Law Department PC Server & Workstations 1 MPE56081-FOO EISA 66MHZ Server w/3.5" Floppy 2 ST1050-FX1 1.05GB SCSI HARD DISK 3.5" FF 1 43167355 HD Bracket (ST1-BKT) 1 TD 070039 ADAPTEC SCSI Disk Controller 1 PCC1-EXT SCSI Cable 1 SVG201-MON 14" SVGA Color Monitor 1 MPE40001-AC1 MPE Accessory Kkit 2 MSV-2-32M 32MB MEMORY UPGRADE KIT 2 TO 583097 NE3200 32-BIT LAN Interface 1 F5285-00 5.25' /1.2MB Floppy Drive 1 TD 966087 Wantek 3200SE DAT 4GB Tape Backup 1 ISD2-CDR CD-ROM (INTERNAL) 44 EL145034-270 486 50MHZ WS w/270MB HD 44 EVG400-COL 15' EVGA NI Color Monitor 44 PW140004-AC1 MPI Accessory Kit F5285-00 5.25" FLOPPY 132 MPM1-4M 4MB Memory Expansion 44 EXT-WARRANTY Warranty (Extended 2 Years Cover 40 PCC420-ETH SMC 16BIT Ethernet NIC 4 PTR SMC 10BASET and 10BASE2 NIC 4 15-1545-886 10BASE2 T-Connectors 4 15-1551-884 10BASE2 Terminator 3 15.1586-203 20 Foot Thinnnet Terminated Segments 1 EL143334-170 486 33MHZ WS w/170MB HD 1 SVG2250-COL 14" SVGA MONITOR 1 PW140004-AC1 MPI Accessory Kit 1 EXT-WARRANTY Warranty (Extended 2 Years Cover 1 PCC420-ETH SMC 16BIT Ethernet NIC 2 MPM14M 4MB Memory Expansion 1 TOTAL Networking Components 1 TD 454357 WINDOWS NT ADVANCED SERVER 50 TD 458009 WINDOWS NT 3.5 1 480032937 LAN GATEWAY 4 Users Poll/Select 1 470674938 UNICARD IDC Int (Dual Port Int) 2 PTR HP 4P PRINTER 1 TD816561 NORTON Utilities 4 TD453235 MS OFFICE FOR WINDOWS 4.2 1 TD137150 Network FAX Server SW (Castelle 4 Ports) 1 857018907 #REFI 2 857021901 #REFI 1 857210900 #REFI 2 857201909 #REFI 1 TD 955038 XIRCOMM RJ/45 1 TD 287225 LANROVER E Comm Access Server 6 TD 940170 V.32/V.42BIS Modem Dial Back, MNP 6 151196152 RS232 MODEM CABLE DB25(F)-DB25(M) 1 857212906 #REFI 1 Ingram258242 LOP70 PLus EPSON Report Printer 5 Ingram282201 HP LaserJet IV SI Laser Printer 10,110 94- 876 City of Miami Law Department 5 Ingram282218 Letter Size Paper Tray 5 Ingram282212 Legal Size Paper Tray 1 TD137055 Ethernet Print Svr (Castelle LANPress 1 + 1) 4 TD 418500 HP JE DIRECT MP MIO Pmt Int 4 PTR HP J2378A MP Interface Upgrade for NT and Other Protocols 48 NACOMM 10BaseT Horizontal Cable L5 UTP Plenum 1 NACOMM Data Relay Rack 19" • 72" 2 NACOMM 48 Ports RJ45/110 Patch Panel 48 NACOMM Level 5 RJ45/RJ45 Station Cable 10' 48 NACOMM Level 5 RJ45/RJ45 Station Cable 3' 1 CSP7218 Rackmount Power Strip 1 TD080004 AMC UPS1250 1 TD491600 CD NET MODEL 566/M (14 CD Units) 1 TO 491630 EXPANSION CABINET w/ One CD Unit 1 TD 491129 CD NET TOWER - CD UNIT KIT 1 NACOMM FIBER Link from 3rd Floor to 10th Floor 4 counts 1 PTR H814170 COMPACT Printer Auto Switch 4-1 Parallel 1 PTR H814181 POWER SUPPLY 3 PTR H739.1 MAXI -PARALLEL Printer Cable DB25(M)-DB25(F) 1 TOTAL 8,112 94- 876 City of Miami Law Department Total Installation Services 18,222 Total Harwdare and Software Components 285,930 Project Management 2,880 Total Investment 307,032 Net Behind the Network Annual Service 28,800 3 Year Contract ($9,600 per annum) PROJECT GRAND TOTAL 336,832 9m- 876