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Home My WebLink AboutR-94-0861J-94-959 11/15/94 RESOLUTION NO. 94- 861 A RESOLUTION ACCEPTING THE BID OF MIAMI ELEVATOR COMPANY FOR THE FURNISHING OF ELEVATOR MAINTENANCE SERVICES AT SEVEN (7) CITY FACILITIES ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT A TOTAL PROPOSED ANNUAL COST OF $26,436.00 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/PROPERTY MAINTENANCE DIVISION; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 420401-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME PRICE, TERMS AND CONDITION, SUBJECT TO THE AVAILABILITY OF FUNDS. i WHEREAS, pursuant to public notice, sealed bids were received October 17, 1994 for the furnishing of elevator services at seven (7) city facilities for the Department of General Services Administration and Solid Waste/Property Maintenance Division, on a contract basis for a one (1) year period with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations for Bid No. 94-95-002 were mailed to twenty (20) potential bidders and one (1) bid was received; and CITY C03011SSION MEETING OF DEC r 1 1-944 Resolution No. 94- 861 WHEREAS, funds for this purchase are available from the Department of General Services Administration and Solid Waste/Property Maintenance Division, Account No. 420401-670; and WHEREAS, this service is needed to provide daily maintenance and preventive service to the city's elevators; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste/Property Maintenance Division, recommend that the bid received from Miami Elevator Company be accepted as the only responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The October 17, 1994 bid of Miami Elevator Company for the furnishing of elevator maintenance service to seven (7) city facilities on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods at a total proposed annual cost of $26,436.00 for the Department of General Services Administration and Solid Waste/Property Maintenance Division, is hereby accepted, with funds therefor hereby allocated from Account Code No. 420401-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service and thereafter to extend this contract for two -2- 94- 861 (2) additional one (1) year periods, at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1st day of December 1994. S EPHEN P. CfL-) R ATTEST: 11 MATTY -AIRAI CITY CLERK PREPARED AND APPROVED BY: RAF-Itff 0. DIAZ DEPUTY CITY ATT EY APPROVED AS TO FORM AND CORRECTNESS: . QU N III CITY ATTOF71 ROD:osk:M4763 94-- 861 -3- ' I D X TI.•d' ► ELEVATOR MAINTENANCE SERVICES AT SEVEN FACILITIES WD DO. t 94-957002 JDATZ DTZCB) 0lZItlDt O.- TOBER 17.:� 994 11_00 a.m.-M---MP-M�-.•'Woa�� OTIL �Ia_�0k•D�er2 prim AID L110IMT �isgsiR_� c�:cR MIAMI ELEVATOR COMPANY See attached id "liff srs H urfrom a ven sirs listed h oln tore' the 6,11 tec€gq@)A, imei A r; oth@ R"fdkt submitfed in rb,,3yonse t 'this+' solicztc l8n' gnf lnY, - -►: P..•nw+ P--P P•P—+•Paw -� P+�v.—r+--•ter--•r—+ rsr-.�—w--w— �—rP��—e—P..-- -•i---Pe-O-�►--- • ..��.•-++wv.a�P--rnw.ufr— --Pr�v.—•e.�►-- -P'Mee---PW-� w-r.•PPr---v—wasv ----�-l-Pi-P-P-PSI-MN -PPP-i•---Y1�--e-s-�e�Ps- ---•�!s••w�P �e Pie-P -- eMrV•-e�-�----e-I-a---••- a-�-ie-Pie-re--- -mew eePee---PAP---- ------- -M.-PP-i.Oe---P �i- �-e--r-Me-4-eie -Pew----Pe.1e-PP-e-iY� r-ee-eeP-P--e♦ P-.re Pie-P-e--e- -MOeMe�-e M-�- e ePPM eee.�Pe MPPaee.�eP tee-+ -ele.- :►ee--e- e--O•--IPA-.-- I•eelN.--O ive-- aM i-Pe P-PMM��+--- e-ee--P�►eeePWelPe- e�-�/(%��YJ'}LP/-��-�-M--e e--M«M �� VM- • -MMV- e - PM•- �-•� e - i�e} e .{//1 MNO • 4F / .-M-.ee e.e-w-•ee• MPS-IeM--ram •eewPee---�-ee r•-ePMv.�e-ee-f�-Ne-r •• �ee-M�Y+-- Pi--•eeNP-ee Pe e+le -�eM--e•►�eMe .•-.ie----W--- --1M ir�-el ee P-eeY-� --e•re+--�•-.-e-y-.•.Pe-ee+. I ------------- - --N-----.--••- .�,_,. (F� 'oa s4c•3�-S'n� b s'-'� -' GSA Solid Waste-Procurement_Divistost �eie ---•--1- e•- � �-••--- _!ee -•�-ems (Gill r�pirtciat�- . (-+ ut?-Girl Cl�rkj LEGAL ADVERTISEMENT BID NO. 94-95-002 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 1 :00 a.m. October 17_, 1994 for the furnishing of all labor and materials as required for Elevator Maintenance Services at seven (7) City Facilities on a contract basis for one (1) year for the Department of General Services Administration and Solid Waste/Property Maintenance Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. LOCAL PREFERENCE Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and (Ad No. 1370) readverti!�I- .,, yj Cesar H. -Odiq City Manager;- `a W City of Miamf I 170 \`'�•�i" s;REOUISITION FOR ADVERTISEMENT EM ENT app number must appear in the ' advertisement, INSTRUCTIONS: Please type and agach a gogyh ,1. Department: 2. Division: s P.RO UREMENT FOR GSA PROPERTY MAINTHNANCE 3. Accouhi Lode. number: 4. Is this a confirmation: 5. Prepared by: 20401,2_8T, Yes ® No JENNIFFER MILLER 6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL September & 1994 575-5174 9. Number of. times this advertisement is to be • 10. Tye of advertisement: ublished: 1 Legal ❑ Classified ❑ Display 11. Remarks:-,' Bid No. `94-�95-002 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIMES DIARIO LAS AMERICAS L i fT `_.1 j I 4 13. Approved EJ D; approved 060a m D;.ec �C esigWg6 Date. Approved for Payment Date C GS/P �503 qev. 12/89 1 RoutinW. Forward White and Canary to G.S.A. (Procurement Mananement) and retain Pink coDv. -•� use mpov i wn: Anne - u.a.M.; unary - ueparimeni s 0 i CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE Members of the City Commission SUBJECT FROM : A _ 1_ REFERENCES: ENCLOSURES: CA-6 NOV 18 1994 FILE : Resolution Authorizing Award of Bid 94-95-002 For Elevator Maintenance It is respectfully recommended that the City Commission pass the attached resolution authorizing the award of bid for the furnishing of elevator maintenance service at the following seven (7) city facilities: Don Hickman Building MMPD Headquater Facility Manuel Artime Community Center Miami Fire Training Center City Hall Solid Waste Building GSA/SW Building to Miami Elevator Company, a non -minority vendor, located at 7481 N.W. 66 Street, Miami, Florida, 33166 as the only responsive and responsible bidder in accordance with Bid No. 94-95-002. The total cost of this contract is estimated to be $26,436.00 annually for which funds are available from the Department of General Services and Solid Waste, Property Maintenance Division, Account Code No. 420401-670. BACKGROUND The Department of General Services and Solid Waste, has analyzed the bid received pursuant to Bid No. 94-95-002, for elevator maintenance at seven (7) city owned facilities which shall include but not be exclusive of monthly preventative maintenance, annual safety inspection and emergency call back service. Miami Elevator was the only bidder meeting all city requirement and is therefore recommended for award at a total annual cost of $26,436.00 94- 861 SENT B � C l' l Y Ut• M I t1R11 , 11- ti - o� t a . ��c �n rtiA Nu" Aaunn ►'noun i - r, u� Iruv-a.,-e4 nurr of l t I T VC I1L.hjffjI tlujvr.I Nov 12 -29Na -013 P.OZ GSR RDM• OFFICES TEI, sdOg-575-5187 2 94 �, Wy OF MU1M11, i% ORDA gUTER-C PME MEMORANDUM Judy Carter etesto�arlt ui�aceor w,e: �� Elevator SaintesnaaC4 Contract Bid 94-93-002 f Kon a. Willialts I�w x6 . ,k6*1atant City Kauagcr ENGI,MPIES the nepartmont of Conaral 54rv4ccv A45in1stx4tL*C apd Sajid ®site has verified Nigh the Departmeac o£ Hanabewout and BudgSt that tuAds area available to rover the coot of the au bjoet ail to the uwauat of ,1Z6,436 from the General Services Adalalitestionj Praparcy Maintenance Division Coda No. 420 401-670. Budgeticks review ,And approvbl by: • lw4lohar Sura�s AaaiitAnt City MAnarot 0 94— 861 I, FLORIDA �' i BID N0. 94-95-002 T (Continued) = BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIP141CATE IN THE TTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. rF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. ms: N/A (Include cash discount for prompt payment, if any) itional discount of NSA if awarded all items. ranty and/or guarantee: Per Specificaiton Per ivery: Specs calendar days required upon receipt • of Purchase Order or Notice Award. Contract Number of calendar. days -required to complete work after start. accordance with the Invitation to Bid, the specifications, General Conditions, Special litions, and General Information to Bidders, we agree to furnish the Items) at Prices .cated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): ,ver Elevator Mike Pace List principal business address: (street address) 7481 N.W. 66th Street, Miami, Florida List all other offices located in the State of Florida: (street address) ease use the back of this page if more space.is•necessary) MINORITY PROCUREMRNT COMPLIANCE undersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 as ded, the Minority Procurement ordinance of the City of M and s to comply with all icable substantive and procedural provisions therein,.i clod ,,an gt%ents thereto. der: MIAMI ELEVATOR COMPANY Signature: (company.name) e; October 13, 1994' Print Nam John 0' Sullivan icate if Business is' 51% Minority -owned: (Check one box only) BLACK [].HISPANIC. [ ] FEMALE AFFIRMATIVE ACTION PLAN irm has an existing plan, effective date of implementation: January 1, 1994 firm does not have an existing plan, the successful Bid s) required tc tblish an -Affirmative Action -Policy, pursuant to Ordinance 100 s am de S e Appendix it sample. der: MIAMI ELEVATOR' COMPANY Signature: ( company name) / o n O'Sullftan [A. LURE TO COMPLETE,__SIGR-..-AND_RET..URN_THI•S FORM MAY DISQUALIFY THIS BID. ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: Bid No. 94-95-002 Elevator Maintenance Service at seven (7) City facilities. General Services Administration and Solid Waste/Property Maintenance Division. Contract for one (1) year with the option to extend for two (2) additional one (1) year periods. To provide monthly maintenance and preventive service to the City's elevators. POTENTIAL BIDDERS: 20 BIDS RECEIVED: 1 FUNDS: General 'Services Administration and Solid Waste/Property Maintenance Division, Account Code No. 420401-670. BID TABULATION: SEE ATTACHED BID EVALUATION: Bid Invitations Mailed Bid Responses ALL VENDORS ............................ 20 1 MINORITY/FEMALE (M/F) VENDORS.......... 4 0 Within City limits .................. 0 0 Registered with City ................ 2 0 Black (B) Vendors.. .. .............. 3 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Female (F) Vendors . .. ................ 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors.. ............ 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 NON MINORITY (NM) VENDORS .............. 16 1 Located within City limits.......... 1 0 "No Bids.. .............................. - 0 ,147 94- 861 el Reason(s) for NOT awarding to local vendor: Local vendor did not respond to invitation to bid. Reason(s) for No Bids are as follows. Modern Elevator- needed more time to prepare paper work Westinghouse Elevators- deals primarily in commercial and high rise elevators. Central Elevator company specifications were too much i.e. bid bonds, performance bonds. Millar Elevator Service- presently providing maintenance service to various County facilities, unable to take on any new contracts. Otis Elevators - others low bid, offering the City inadequate service. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO MIAMI ELEVATOR COMPANY A NON -MINORITY, DADE COUNTY VENDOR A TOTAL PROPOSED ANNUAL COST OF $26,436.0Q,-,, Cliff ;Prot r �nt Offic`ek Date CITY OF MAIMI TABULATION OF BIDS FOR ELEVATOR MAINTENANCE BID NO. 94-95-002 FACILITIES MANUEL ARTIME FIRE TRAINING CITY HAL� SB�IgDINgTE GSA BUILDING VENDOR DON H� N MMPD & HEADQUATERS COMMUNITY CTR. CENTER BUILDING $ 270 $ 130 $ 126 $ 126 IAMI LEVATOR Monthly $530 $ 837 $1,184 $ 1 560 $1,512 $1,512 Annually $6.360 $10,044 $2,208 $3,240 TOTAL $26,436 00 � I