HomeMy WebLinkAboutR-94-0855J-94-928
11/2/94
RESOLUTION NO. 9 855
A RESOLUTION ACCEPTING THE BID OF ALL PETS
DENTAL CLINIC FOR THE FURNISHING OF ORAL
HYGIENE FOR THE POLICE WORK DOGS ASSIGNED TO
THE CANINE DETAIL FOR THE DEPARTMENT OF
POLICE, ON A CONTRACT BASIS FOR ONE (1) YEAR
WITH THE OPTION TO EXTEND FOR ONE (1)
ADDITIONAL YEAR AT A TOTAL PROPOSED ANNUAL
COST OF $4,860.00; ALLOCATING FUNDS THEREFOR
FROM THE DEPARTMENT OF POLICE GENERAL
OPERATING BUDGET, ACCOUNT CODE NO.
290201-270; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE AND
THEREAFTER TO EXTEND THIS CONTRACT FOR ONE
ADDITIONAL YEAR AT THE SAME PRICE, TERMS AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received May 27, 1994 for the furnishing of veterinary dental
services for the Department of Police, on a contract basis for
one (1) year with the option to extend for an additional one (1)
year period; and
WHEREAS, invitations for Bid No. 93-94-131R were mailed to
thirteen (13) potential bidders and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the
Department of Police General Operating Budget, Account Code No.
290201-270; and
CITY COMMISSION
MEETING OF
N011 1 7 1994
Resolution No,
94- 855
V
WHEREAS, this award is necessary to maintain the oral
hygiene of the Police work dogs assigned to the Canine Detail;
and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from All Pets Dental Clinic be accepted as
the only responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The May 27, 1994 bid of All Pets Dental
Clinic for the furnishing of veterinary dental services to the
Police Department's Canine Detail on a contract basis for one (1)
year with the option to extend for an additional one (1) year
period at a total p proposed annual cost of $4,860.00 is hereby
accepted, with funds therefor hereby allocated from the
Department of Police General Operating Budget, Account Code No.
290201-270.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this service and thereafter to extend this contract for one
additional year at the same price, terms and conditions, subject
to the availability of funds.
94- 855
-2-
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 17th day of November , 1994.
qvax - x,6-�
SrIEPHEN P. CLAR , MAYOR
ATTEST:
PREPARED AND APPROVED BY:
RA*FAEL` O. DIAZ
DEPUTY CITY AT
APPROVED AS TO FORM AND CORRECTNESS:
A. QU N -0 S, II
CITY ATT EY
-3-
9a- 855
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J.E. BELLOWS, U.V.M. P.A.
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!��1_�,,.-- received ��'i envelopes on tiabalt o!
—/—�-
(Paraos recei�ial bids)
GSA/Solid Waste -Procurement os
te-Procurement Division
-------------____--- _-- __--
(city Tepirtcant)
SIGNED$
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Cliik)�
RECEIVED
°94 juN 13 A10 :30
CITY c;LERK
CITY OF WMI, FLA.
LEGAL ADVERTISEMENT
BID NO. 93-94-131R
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 10:30 a.m. June 13, 1994 for the
furnishing of Veterinary Dental Services for approximately 27
Police Dogs on a contract basis for one (1) year to the
Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
_Local Preference Section 18-52.1(h) of the City Code, as amended,
states that the City Commission may offer to a responsible and
responsive local bidder, whose primary office is located in the
City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor
does not exceed 110 percent of the lowest other responsible and
responsive bidder.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
corporate charter and any other documents to verify the location
of the firm's primary office.
ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY
OF THE CITY OCCUPATIONAL LICENSE WITH THIER BID.
Detailed specifications for the bids are available upon request
at the City Procurement Office located at 1390 NW 20th Street,
2nd floor or call 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 1473)
Cesar H. Odio
City Manager
�'- City of Miami 1"
This number must
REQUISITION FOR ADVERTISEMENT appear In the
advertisement
INSTRUCTIONS,; Please Woe and attach a coov of th arly-41cament with this reaulsition,
1. Department:
2. Division:
CANINE DETAIL
3. Account Code number:
90201-287 i
4. Is this a confirmation:
El Yes C� No
5. Prepared by:
ROBIN BOCLAIR
6. Size of advertisement:
legal
7. Starting date:
MAY 24, 1994
8. Telephone number.
75-5174
9. Number of_thes this advertisement Is to be
published: one 1)
10. Tye of advertisement:
E Le al ❑ Classified ❑ Display
11. Remarks:
BID NO. 93-94-131R
12..
Publication
t s,
Date(s) of
Advertisement
Invoice No:
Amount
MIAMI REVIEW
MIAl1II TIMES
DIARIO LAA AMERICAS
13.
lid APProved
❑ Disapproved
De a ment Director/Designee Date
Approved for Payment Date
C GS/PC 503 Rev. 12l89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
L1101 OU I IVrTi Trm1e - L anary - uepartment
CITY OF MIAMI, FLORIDA CA=9
INTER -OFFICE MEMORANDUM
TO. The Honorable Mayor and Members DATE
of the City Commission
SUBJECT
FROM : CeS io REFERENCES:
City age ENCLOSURES:
RECOMMENDATION:
NOV 3 - 1994 FILE :
Bid Approval, Bid No. 93-94-
131R, Veterinary Dental
Services for the Police
Department's Canine Detail
It is respectfully recommended that the award of Bid No. 93-94-
131R and a resolution accepting said bid be granted to Doctor Jan
Bellows, of All Pets Dental Clinic, a non -minority, non -local
vendor, located at 9111 Taft Street, Pembroke Pines, Florida, in
the amount of $4,860 for furnishing veterinary dental services to
the Police Department's Canine Detail. The funding source will
be the Police Department General Operating Budget, Index Code
290201-270.
BACKGROUND:
The Police Department is responsible for maintaining and caring
for the police work dogs within the Canine Detail. The requested
veterinary dental services will be utilized to keep the dogs'
teeth healthy.
On May 27, 1994, invitations for sealed bids were sent to
prospective vendors. Bids were opened on June 13, 1994, with one
(1) responsive vendor.
It is, therefore, recommended that the bid award be made to
Doctor Jan Bellows, of All Pets Dental Clinic, in the amount of
$4,860. The Department's specifications have been met, and the
funding source will be the Police Department General Operating
Budget, Index Code 290201-270.
94- 855
4, /
Wbe
The Honorable Mayor and Members Bid No.
of the City Commission 93-94-131R
Page 2
Amount of Bid % of Cost Estimate:
$4,860 100%
Cost Estimate/Budgeted Amount:
$4,860
Source of Funds:
General Operating Budget
Index Code 290201-270
Minority Representation:
N/A
Public Hearings/Notices
N/A
Assessable Project:
N/A
94- 855
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter
Chief Procurement Officer
FROM
D nal H. Warshaw
Chief of Police
DATE : 1)CT 0 7 1994 FILE :
SUBJECT: Bid Approval, Bid No.
93-94-131R, Veterinary Dental
Services for the Police
Department's Canine Detail
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing veterinary
dental services to the Police Department's Canine Unit, at a cost
of $4,860.00. Funding is to be from the Police Department
General Operating Budget, Index Code 290201-270.
BUDGETARY REVIEW & APPROVED BY:
anohar Surana, Director
Department of Budget
REVIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS BY:
Finance Department
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the
recommendation package to be placed on the
attached to the resolution cover memorandum.)
I
bid evaluation and
agenda and must be
94- 855
' A ?`�7
OF MIAMI, FLORIDA BID NO. 93-94-131R
:, D SHEET (Continued)
BID•SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED
SUBMITTED IN THIS ENVELOPE.
Terms: tf' o qw (Include cash discount for prompt payment, if any)
Additional discount of -{fi- if awarded all.items.
Warranty and/or guarantee:_
Delivery: 7 calendar days
red upon receipt of Purchase Order or Notice
of Award. V
3 K Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the specifications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICER(S):
SRN F>G GW r ,D.U. (k. � .
K-LM O O bGLUVs ( b4 -k .Ste( ,
a) List principal business address: (street address)
"fa Fi" s i l I-G �ri�c &Z o(.Z- �� N t S, �z lA
b) List all other offices located in the State of Florida: (street address)
No r'j;E
(Please use the back of this page if more space is necessary)
MINORITY PROC raEMENT COMP .TANQ .
The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as
amended, the Minority Procurement ordinance of the City of Mi ' and agrees to comply with all
applicable substantive and procedural provisions therein, inc!d nCg an ammendments thereto.
Bidder: ALL PCr� D� qC- et�'N!G Signature:
company name)
Date: z_`lPrint Name: V `T�
Indicate if Business is 51% Minority -owned: (Check one box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
AFFIRMATIVE A _TTpN PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be required to
establish an Affirmative Action Policy, pursuant to Ordinance 0062 as amended. See Appendix
I for sample.
Bidder: At t- & D�' /iAt CX NBC Signature:
( company name) 9 - 855 S
.
.
u
Bid No. 93-94-1 1R
Veterinarian Dental Services
Police
Contract for one year with the option to
extend for one (1) additional year.
Necessary for the maintainance and caring of
the police work dogs oral hygiene within the
Canine Detail.
13
1
Police Department General Operating Budget,
Account Code No. 290201-270.
All Pets Dental Clinic- $4,860.00
Bid
Invitations Bid
_Mailed Responses
ALL VENDORS ............................
13
1
MINORITY/FEMALE (M/F) VENDORS..........
4
0
Within City limits ..................
1
0
Registered with City ................
2
0
Black (B) Vendors.. .. ..............
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Female (F) Vendors.... ..............
2
0
Located within City limits..........
0
0
Registered with City ................
2
0
Hispanic (H) Vendors ...................
2
0
Located within City limits..........
1
0
Registered with City ................
0
0
NON MINORITY (NM) VENDORS ..............
9
1
Located within City limits..........
0
0
"No Bids..............................1 - 0
94—�J
q
Reason for NOT awarding to local vendors
Local vendor was not the lowest most responsive and responsible
bidder
IT IS RECOMMENDED THAT AWARD BE MADE TO ALL
PETS DENTAL CLINIC A NON -MINORITY, NON -LOCAL,
VENDOR AT A TOTAL PROPOSED ANNUAL COST OF
$4,860.00.
I Iv 1 l `�--
Date
d
94- 855