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HomeMy WebLinkAboutR-94-0819J-94-835 10/17/94 RESOLUTION NO.-94- 819 A RESOLUTION BY AN AFFIRMATIVE VOTE OF 4/5THS OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, WAIVING FORMAL COMPETITIVE SEALED BID PROCEDURES FOR THE WIDENING OF THE VIRGINIA KEY COMPOST FACILITY SERVICE ROAD B-6216A, LOCATED AT THE NORTH END OF VIRGINIA KEY, MIAMI, FLORIDA; RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN EMERGENCY EXISTS JUSTIFYING SUCH WAIVER FOR SAID SERVICES; AUTHORIZING THE CITY MANAGER TO ACCEPT THE LOWEST RESPONSIVE AND RESPONSIBLE BID FOR SAID SERVICES AT THE VIRGINIA KEY COMPOST FACILITY SERVICE ROAD; ALLOCATING FUNDS THEREFOR FROM THE FY '94 RECYCLING AND EDUCATION GRANT, ACCOUNT NO. 421304-197006-340, IN AN AMOUNT NOT TO EXCEED $98,645 FOR SAID WIDENING; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AND/OR ISSUE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE SUCCESSFUL BIDDER. WHEREAS, the widening of the Virginia Key Compost Facility Service Road must commence within the time frame established by the FY '94 Recycling and Education Grant; and WHEREAS, the City Manager has made a finding that an emergency exists in accomplishing the necessary construction within said time frame, constituting a valid public emergency; and WHEREAS, the normally required procedures and scheduling requirements for formal advertising, receipt of bids, award of contract and processing of contracts will needlessly and unwisely delay construction of the widening of the service road; and CITY COYM47SSION MEETrNG OF NOV 1 7 1994 Resolution No. 94- 819 WHEREAS, Sections 18-52.5 and 18-52.6 of the City Code make provision for the emergency procurement of required goods and services for public works projects and improvements; and WHEREAS, the City Manager, and the Director of the Department of Public Works recommend that informal bid procedures be utilized to prooure the needed services, equipment and/or materials for said service road widening; and WHEREAS, after receipt of informal bids, a contract for said services, equipment and/or materials will be awarded to the lowest responsible bidder by the City Manager; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings set forth in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager's finding that a valid public emergency exists justifying the waiver of formal competitive sealed bid procedures for the widening of the Virginia Key Compost Facility Service Road is hereby ratified, approved and confirmed. Section 3. By an affirmative vote of 4/5ths of the Members of the City Commission, and after a duly advertised public competitive ublic hearing, formal sealed bid procedures for the procurement of services, equipment and/or materials for the widening of the service road located the Virginia Key Compost Facility, Miami, Florida, are hereby waived. 94- 819 -2- Section 4. The City Manager is hereby authorized to accept the lowest responsive and responsible bid for the necessary construction of the widening of the service road. Section 5. Funds therefor, in an amount not to exceed $98,645, are hereby allocated from the FY '94 Recycling and Education Grant, Account No. 421304-197006-340. Section 6. The City Manager is hereby authorized/ to execute and/or issue the necessary documents, in a form acceptable to the City Attorney, with the successful bidder for said widening of the service road. Section 7. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 17th day of November 1994. ST PHEN P. CL RK, MAYOR ATTEST: � /1 NATTY HIRAI CITY CLERK GENERAL SERVICES ADMINISTRATION SOLID Z ARTMENT REVIEW: RO WILLTA ASSISTANT CITY MANAGER SUBMITTED BY: WALDEMAR E. LEE DIRECTOR OF PUBLIC WORKS The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Code and Charter provisions. 94- 819 M&C PREPARED AND APPROVED BY: tlwltl/ \ 11 G. MIRIAM MAER CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: GMM/ms/M4685 -4- 94- 819 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 112 TO: Honorable Mayor and Members of the City Commission FROM : Cesal to City ger RECOMMENDATION: DATE : NOV 3 iqjj FILE : B-6216A SUBJECT :Wa i v l ng of Formal Bid for the Vlrgina Key COMPOST FACILITY SERVICE ROAD REFERENCES: ENCLOSURES : Reso I ut I on It Is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's written finding that a valid emergency exists for the Virginia Key Compost Facility Service Road B-6216A to expedite completion of said Improvements within the time frame established by the FY '94 Recyclying and Education Grant, 421304-197006-340 and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest and responsive bid in an amount not to exceed $98,645. BACKGROUND: The Department of Public Works, in an effort to serve all residents of the City of Miami, has determined.that It Is now in order for the City Commission to ratify the City Manager's emergency finding !e Justifying Informal bids and award of a contract in an amount not to exceed $98,645. The reasons for the emergency finding are as follows. The Department of General Services Administration and Solid Waste Is in need of expanding the service road for the Virginia Key Compost Facility. Presently, this service road is extremely narrow for truck access Into and out of the facility. To alleviate the problem, the service road- must be widened to safely accommodate truck traffic. In order for construction to commence within the time frame established by the FY '94 Recycling Education Grant, It is requested that the City Comml-ssion authorize the City Manager to award a contract to the lowest responsible and responsive bidder after bids are reviewed by the Department of Public Works, and to authorize said low bidder to proceed as soon as possible with the aforesaid Improvements. k 94- M(Z TO FILE CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE . August 31, 1994 FILE B-6216-A SUBJECT . FROM REFERENCES Cesar H . Od I o ENCLOSURES: City Manager Emergency Finding: Waiver of Formal Bid for Virginia Key Compost Facility Service Road B-6216-A Based on information supplied to me by the Director of Public Works Department, I have found that an EMERGENCY exists in widening the Virginia Key Compost Facility Service Road. Construction of the widening of the service road must commence within FY '94 to avoid the loss of funding for this project from the FY '94 -Recycling and Education Grant. The emergency Justifies the selection of a contractor by Informal bid. The department of General Services Administration and Solid Waste are in need of expanding the service road for the Virginia Key Compost Facility. Presently, this service road is extremely narrow for truck access Into and out of the facility. To alleviate the problem the service road must be widened to safely accommodate truck traffic. Such conditions indicate the need for extraordinary measures to protect the health, safety and welfare of the community and City employees. In order to Initiate the construction as soon as possible, formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to sections 18-52.5 and 18-52.6 of the City Code. Informal bids shall be obtained and a contract shall be awarded by the City Manager to the lowest responsive and qualified bidder. All costs for the project wlII be funded from the FY '94 Recycling and Education Grant 421304-197006-340. LJH:gc bc: Civil Engineering (Highways) Henry'Jackson, GSA Central 94- 819 - . -S Cfitijof �ffiantt WALDEMAR E. LEE i._i� ; CESAR H. OplO Director I • ,,,,,....n, '' City Manager September 20, 1994 Mr. Pedro Naranjo P.N.M. Corporation 3780 N.W. 22nd Avenue Miami, Florida 33142 Dear Mr. Naranjo: VIRGINIA KEY COMPOST FACILITY SERVICE ROAD JOB NO. B-6218-A INFORMAL BID Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder whose primary office Is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, If the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest responsible and responsive bidder. - As a local vendor, your bid amount for the subject bid meets the above requirements. Please sign below to indicate your firm's acceptance or rejection of the bid at the low bidder's total base bid of $86,500.00 and the associated unit prices, subject to City Commission approval, and Immediately return the original of this letter to the Public Works Department no later than September 21, 1994. Sincerely, Idemar L Director [ 3 Accept I I D Name: `�/�O �.b —�.Lu - S I g Title: ���� Dat LJH:gc bc: Civil Engineering (Highways) Central 94- 819 LS FACT SHEET PUBLIC WORKS DEPARTMENT DATE: 8129/1 M Joe #: B-M OA PROJECT NAME: VIRGINIA KEY COMPOST FACILITY SERVICE ROAD CIP f: LOCATION: NORTH END VIRGINIA KEY COMPOST FACILITY TYPE: FEDERAL PARTICIPATION: Q PROJECT MANAQER: FRED LATEY ASSOCIATED DEPARTMENT. G.S.A. ASSESSABLE: 0 EMERGENCY: O RESOLUTION Al' BID REQUEST: FORMAL INFORMAL DESCRIPTIONs WIDENING OF THE VIRGINIA KEY COMPOST FACIUTY SERVICE ROAD TO ACCOMODATE TRUCK TRAFFIC ARRMNG AND LEAVING THE COMPOST AREA sr AWCOSAW, CCNr/NVE ON TXff SCOPE OF SERVICES: CITY OUTSIDE AMOUNT (% OF COSTT. COST) SURVEY/PLAT Q 3 % (EC) SITE INVESTIGATION Q Q PLANNING AND STUDY 0 0 % (EC) DESIGN 0 Q $ 4,500.00 a % (EC) SPECS AND BID PROCESS $ � 100.00 % (EC) .o� BLUEPRINTING AND ADVERTISING $ 100.00 CONSTRUCTION ! $6,500,00 (BID) COSTT. INSP. & MANAGEMENT 0 6,055.00 7 % BID OTHER O s SUBTOTAL $ 97,255.00 13 % INDIRECT COSTS (1.43%) $ 1,390.00 (ENG. FEE ) CONTIGENCIES (6%) $ (FC) nrMMATE CONSr. COlr 3 74000 00 TOTAL 3 98,645.00 (t) ar1MAT9 CONTRACTORS INFORMATION: CLAS& O EU ® TYPE OF WORK: ROADWAY NON MINORITY YEARS OF ESTABLISHMENT: 20 YEARS MINORITY © 0 0 NAME: PNM CORPORATION LICENSE E-1663 ADDRESS: 3780 NW 22 AVE. MWMI, FL 33142 TELEPHONE ( 309 ) 27012W CONTACT PERSON: PEDRO NARANJO SUBCONTRACTORS HAMM CL49W J- JOfNT, P. Plr,w S. SUB MIJYO/M1Y: D- ZIL= H- POPANIC P- MM" of QI aJ ...; c:Winh1LYm% CPWNLm% FM Cp LwjwW i INFORMAL BID VIRGINIA COMPOST FACILITY SERVICE ROAD B-6216A Project Number: B - 6216A CIP Number: N/A Project Manager: FRED LATEY Date: 09t1-9/-94 Person who received the bids: CESAR GONZALEZ Received at: DIRECTOR OFFICE , PUBLIC WORKS Construction Estimate = $ 75,000.00 Time: 2:00 P.M. BIDDER HORIZON CONTRACTORS i1. VILA & ASSOC. P N M CORP. HOWNSTEAD CONCRETE ADDRESS 6157 NW 167 ST. T-24 MUK 11L 33015 4395 PALM AVE. HIAI.SAH, RA. 3301E 37BO N.W. 22 AVE. NIAW. eta►. 33142 200 S.N. 4 ST. HOMESTEAD. IF A. $3030 CITY LIMITS NO NO YES NO BID BOND AMOUNT 5 X 5% 3 x i B.B. 5,000.00 IRREGULARITIES MINORITY OWNED YES,H YES,H YES,H YES,H DESCRIPTION TOTAL TOTAL TOTAL TOTAL BAN BID: THE TOTAL 886,500.00 $89,290.00 $59,600.00 $102,043.00 0! MKS 1 THRU 9 BASO ON THIRTY (30) WORKDIG DAYS * IRREGULARITIES LEGEND THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT ACCORDING A' - No Power -of -Attorney TO SECTION 16-62.1 (h) OF THE CITY CODE the lowest Responsible B - No Affidavit as to Capital & Surplus of Bonding Company and Responsive bidder is P.N.M. CORPORATION in the revised Amount o of # 86,500.00 for the Base Hid. c - Corrected Unsigned D - Proposal tJnslgned or improperly Signed or no Corporate Seel n E - Incomplete Extensions 1�em F - Non-reeponsive bid G - Improper Bid Bond 9/Z! H - Corrected Bid 1 - No First Source Hiring Compliance Statement J - No Minority Compliance Statement K - No Duplicate Bid Proposal SHEEP 1 OF 1 P"P& W or a aorta CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Matty Hirai DATE. October 19, 1994 FILE City Clerk SUaJECT :V I rg I n I a Key Compost Facility Service Road B-8218A C�{ FROM : ✓ REFERENCES Waldemar E. Lee Director of Public Works ENCLOSURES: Advertisement I Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to ratifying the City Manager's written finding that a valid emergency exists at the Virginia Key Compost Facility concerning the widening of the access road and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid In an amount not to exceed $98,645. The public hearing has been scheduled for November 17, 1994. Please charge to the FY '94 Recycling and Education Grant 421304- 197006-340, Public Works Job no. B-6216A. Approved: Elvl Gal last gut Agenda Coordinator FJL:gc a 9 4 - 819 - �� I CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami, Florida, on November 17, 1994 at 10:00 a.m. In the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida for the purpose of hearing objections from _.,any Interested parties affected by the ratifying of the City Manager's written finding that a valid emergency exists at the Virginia Key Compost Facility concerning the widening of the access road and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid In an amount not to exceed $98,645. All Interested persons are Invited to appear and may be heard concerning the ratifying of the City Manager's written finding at the Virginia Key Compost Facility Service Road. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, Including all testimony and evidence upon which any appeal may be based. Matty Hirai City Clerk Miami, Florida 94- 819 /3