HomeMy WebLinkAboutR-94-0817J-94-912
11/1/94
RESOLUTION NO.
94- 817
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE
OF THE MEMBERS OF THE CITY COMMISSION AFTER
A DULY ADVERTISED PUBLIC HEARING, RATIFYING
THE CITY MANAGER'S FINDING THAT AN EMERGENCY
NEED EXISTED, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDS AND APPROVING THE
INSTALLATION OF A PUBLIC ELEVATOR AT MIAMI
CITY HALL, 3500 PAN AMERICAN DRIVE, FROM
M.E.T. CONSTRUCTION, INC., IN THE AMOUNT OF
$146,673.83, TOTAL BID OF THE PROPOSAL, FOR
THE CITY HALL PUBLIC ELEVATOR PROJECT,
B-6219, FOR THE DEPARTMENT OF PUBLIC WORKS;
ALLOCATING FUNDS THEREFOR FROM PROJECT NO.
311040, AS APPROPRIATED BY THE FISCAL YEAR
1993-94 CAPITAL IMPROVEMENT ORDINANCE NO.
11139, IN THE AMOUNT OF $146,673.83 TO COVER
THE CONTRACT COST AND $14,126.17 TO COVER
THE ESTIMATED EXPENSES, FOR AN ESTIMATED
TOTAL COST OF $160,800.00; FURTHER RATIFYING
THE CITY MANAGER'S EXECUTION OF A CONTRACT
WITH M.E.T. CONSTRUCTION, INC., FOR THIS
PURPOSE.
WHEREAS, Miami City Hall, located at 3500 Pan American
Drive, did not have an elevator accessible to the general
' public thereby limiting access of disabled citizens and
employees to second floor offices; and
WHEREAS, the only existing elevator in City Hall, which
was utilized primarily as a freight elevator, was damaged by
Hurricane Andrew flood waters and did not meet current code
requirements for the disabled; and
CITY COMMISSION
MEETING OF
NOV 1 7 11194
Rocolution No.
9 - 817
WHEREAS, the Americans with Disabilities Act, (A.D.A.),
requires that access be provided for all of our citizens to all
public buildings and public places; and
WHEREAS, the lack of a public elevator that meets all
the requirements of the A.D.A., the State of Florida and the
South Florida Building Code has been a major inconvenience to
the public, disabled citizens and employees; and
WHEREAS, the Department of Public Works designed and
engineered a code complying, A.D.A. approved public elevator
specifically for Miami City Hall; and
WHEREAS, the Director of Public Works and the City
Manager determined that the immediate construction of a code
complying elevator at City Hall was essential to the life,
health, welfare, safety and convenience of the city and all of
its citizens; and
WHEREAS, the decision was made by the City Manager to
proceed on an emergency basis with construction of said
elevator as permitted under Section 18-52.6 of the Miami City
Code entitled "Emergency Purchases"; and
WHEREAS, informal, competitive bids were solicited for
City Hall Public Elevator Project, B-6219, with the lowest
responsible and responsive bid submitted by M.E.T.
Construction, Inc. in the amount of $146,673.83; and
WHEREAS, funds to cover the cost of the contract with
M.E.T. Construction, Inc. are available from monies already
j appropiated in the 1993-94 Capital Improvement Ordinance No.
11139, Project No. 311040; and
94- 817
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
section.
Section 2. By a 4/5ths affirmative vote of the members of
the City Commission, after a duly advertised public hearing, the
City Manager's written finding that a valid emergency need
existed for the installation of a public elevator at Miami City
Hall, 3500 Pan American Drive, in the amount of $146,673.83,
total bid of the proposal, for the City Hall Public Elevator
Project, B-6219, is hereby ratified, confirmed and approved, with
funds therefor hereby allocated from Project No. 311040, as
appropriated by the Fiscal Year 1993-94 Capital Improvement
Ordinance No. 11139, in the amount of $146,673.83 to cover the
contract cost and $14,126.17 to cover the estimated expenses, for
an estimated total cost of $160,800.00.
Section 3. The requirements for competitive sealed bids
is hereby waived for the Department of Public Works for the above
project.
Section 4. The City Manager's execution of a contract
in a form acceptable to the City Attorney, with M.E.T.
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
94- 817
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Construction, Inc., for the hereinabove installation project is
further ratified, confirmed and approved.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 17th day of November ,1994.
je-7 2
AS5�). "yam--.�
STAtHEN P. CLARKV, MAYOR
ATTESrI' :
If
MATTY HIRAI, C
SUBMITTED BY:
�j, � -
WALDEMAR E. LEE, DIRECTOR
DEPARTMENT OF PUBLIC WORKS
CAPITAL IMPROVEMENT PROJECT REVIEW:
ED ARD OD GUE , DIRECTOR
ASSET MANAGEMENT AND CAPITAL IMPROVEMENTS
PREPARED AND APPROVED BY:
G. MIRIAM MAER
CHIEF ASSISTANT CITY ATTORNEY
GMM:csk:M4744
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APPROVED AS TO FORM AND
CORRECTNESS:
A.' QU 'NN ES III
CITY ATT EY
94-- 817
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
Cesa 'o
FROM : City er
RECOMMENDATION
10
DATE : NOV 3 - 1994 FILE : B-6219
SUBJECT :City Hall Public Elevator
Project -Ratification of
Emergency Installation
REFERENCES:
ENCLOSURES Emergency Finding 2/18/94
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying the City Manager's decision to
proceed on an emergency basis with, the installation of a public
elevator at City Hall and ratifying the City Manager's acceptance
of the bid of M.E.T. Construction Inc. in the amount of
$146,673.83 for said elevator.
BACKGROUND
The Department of Public Works, in an effort to serve all
residents of the City of Miami, has determined that it is now
appropriate and in order for the City Commission to ratify the
City Manager's decision to proceed with installation of a new
code -complying elevator at City Hall.
Prior to installation of the new elevator, City Hall did not have
an elevator accessible to the general public. Consequently,
access to the second floor was not available for disabled
citizens and employees. The only existing elevator at City Hall
was used primarily as a freight elevator and was out of service
for a period of time after Hurricane Andrew due to water damage
caused by hurricane flooding. Also, the existing freight
elevator does not meet current code requirements for disabled
passengers.
The Americans With Disabilities Act (A.D.A) requires that access
be provided for all of our citizens to all public buildings and
places. The lack of a public elevator that meets all the
requirements of the A.D.A., the State of Florida and the South
Florida Building Code posed a major inconvenience to the general
public and disabled citizens and employees.
The Director of Public Works and the City Manager determined that
the immediate construction of a code -complying elevator at City
Hall was not only in the best interests of our citizens but was
also essential to the health, welfare, safety and convenience of
the City and all of its citizens. Therefore, the Department of
Public Works proceeded with the design and engineering of a code
complying, A.D.A. approved public elevator specifically for City
Hall. 9 4 -- 817 `�'-/
The decision was made by the City Manager to proceed on an
emergency basis with the construction of the aforesaid new
elevator as permitted under Section 18-52.6 of the Miami City
Code entitled "Emergency Purchases." Informal, competitive bids
were solicited and the lowest responsible and responsive bid was
submitted by M.E.T. Construction, Inc. in the amount of
$146,673.83.
Funds to pay for the cost of the new elevator are available from
monies already appropriated in the Capital Improvement Ordinance
No. 11139, Project No. 311040.
The attached Resolution is necessary to accomplish the following:
1. Ratify the City Manager's decision to proceed on an emergency
basis with installation of the new public elevator at City
Hall.
2. Ratify the City Manager's acceptance of the bid of M.E.T.
Construction, Inc. for said installation.
3. Allocate monies for said construction.
4. Ratify the City Manager's execution of an agreement with
M.E.T. Construction, Inc. in a form acceptable to the City
Attorney.
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11
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To DATE September 1, 1994 FILE . B_621`
Pi le
SUBJECT Emergency Finding
City Hall Elevator Project
Lt'._Increase in Contract
FROM REFERENCES:
Cesar H. Odic
City Manager ENCLOSURES
Based on information supplied to me by the Director of the
Department of Public Works, I have found that an emergency exists
justifying additional work on the City Hall Elevator Project
beyond the original project scope, thereby increasing- the
contract cost.
The reasons for the emergency need and subsequent authorization
to perform the additional work are as••follows:
0n February 22, 1994, a contract for the City Hall Elevator
Project was awarded to MET CONSTRUCTION, INC., in the amount of
$141,000.00. During the construction phase of the project, which
included demolition of portions of the existing basement and
lobby floors, it became necessary to cease work operations due to
excessive noise that disrupted normal business at City Hall. The
contractor was directed by Public Works to continue his
operations after normal work hours. The contractor is entitled
to extra compensation due to the fact that this work restriction
was not included in the original job specifications.
Also, on several occasions the contractor was not allowed to
perform work at the job site due to Code Enforcement Board,
Zoning Board and Civil Service Board meetings held during daytime
and evening hours.
Additionally, an unforeseen emergency repair of an existing main
electrical feeder further extended the contractual costs
associated with the project.
All of these factors justify an increase in the contract amount.
Funds for these additional costs are available from the monies
previously appropriated to the project, C.I.P. .#311040• The
total increase in the contract amount will be $11,500.00.
CriO/DCB/rc
cc: ^duardo Rodriguez, CIP Manager
Allan Poms, Chief Architect, Department of Public Works
r ( Merilynn Renshaw, Accounts , Supervisor
T)anartment o_fPublic Works 17
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Matty Hirai October 20, 1994
To : City Clerk DATE : FILE
FROM: Waldemar E. Lee, Director
Public Works Dept.
Ratification of the City
SUBJECT :Manager's finding that a
valid emergency exists at
City Hall to provide a
REFERENCVJ`andicap accessible
public elevator
ENCLOSURES:
Advertisement
Please make arrangements to publish a Notice of Public Hearing
for discussions pertaining to ratifying the City. Manager's
written finding that a valid emergency exists at the City- of
Miami City Hall, 3500 Pan American Drive, to provide a handicap
accessible public elevator, and to accept the lowest responsive
and responsible bid from MET Construction, Inc., in the amount of
$146,673.83.
The public hearing has been scheduled for November 17, 1994.
Please charge to index code 319301-287, under Project No.311040,-
Public Works Job No. B-6219.
Approv
el-viGallast gui
Agenda Coordinator
9 4.- 817
N
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing will be held by the Commission of the City of
Miami, Florida, on November 17, 1994 at 10:00 a.m. in the City
Commission Chambers at City Hall, 3500 Pan American Drive, Miami,
Florida, for the purpose of hearing objections from any
interested parties affected by the ratifying of the City
Manager's written finding that a valid emergency exists at the
City of Miami City Hall to providee a handicap accessible public
elevator and authorizing the City Manager to accept the lowest
responsible- bid from MET Construction, Inc. in the amount of
$146,673.83.
All interested persons are invited to appear and may be heard
concerning the ratifying of the City Manager's written finding to
provide a public elevator at the City of Miami's City Hall.
Should any person desire to appeal any decision of the City
Commission with respect to any matter considered at this hearing,
that person shall ensure that a verbatim record of the
proceedings is made, including all testimony and evidence upon
which any appeal may be based.
Matty Hirai
City Clerk
Miami, Florida