HomeMy WebLinkAboutR-94-0815J-94-980
11/15/94
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RESOLUTION NO. 9 4 - 815
A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
BETWEEN SUMMIT OF THE AMERICAS, INC. AND THE
CITY OF MIAMI, FOR A GRANT TO BE GIVEN TO
SAID ORGANIZATION IN THE AMOUNT OF $200,000;
FURTHER, ALLOCATING AN AMOUNT NOT TO EXCEED
$200,000 FROM METROPOLITAN DADE COUNTY
TOURIST BED TAX, FY 1994-1995 IN SUPPORT OF
SAID ORGANIZATION, SAID ALLOCATION SUBJECT TO
THE ORGANIZERS: (1) SUBMITTAL OF A BUDGET TO
THE CITY MANAGER; AND (2) COMPLIANCE WITH ANY
OTHER CONDITIONS AND LIMITATIONS AS MAY BE
PRESCRIBED BY THE CITY OF MIAMI.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, .
FLORIDA:
Section 1. The. City Manager is hereby authorized/ to
enter into an agreement, in a form acceptable to the City
Attorney, between Summit of the Americas, Inc., and the City of
Miami for a grant to be given to said organization in the amount
of $200,000.
Section 2. An amount not to exceed $200,000 is hereby
allocated from Metropolitan Dade County Tourist Bed Tax
FY 1994-1995 in support of Summit of the Americas, Inc.
The herein authorization is further subjec to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
City Charter and Code provisions.
CITY CONMSSION
MEETING OF
NOV 1 7 1994
Resolution No.
94- 815
1
Section 3. The herein allocation is hereby made subject
to the organizers complying with the following conditions:
1. Submittal of a budget to the City Manager;
2. Compliance with any other conditions and
limitations as may be'prescribed by the pity of
Miami.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 17th day of November , 1994.
EPHEN P. CLARf, MAYOR
ATTEST:
MAT.TY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
IRMA M. ABEL'LA
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A. QII i=&ftN J S. III
CITY ATTO
M4771/IMA/bjr
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94- 815
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Raymond A. Martinez DATE : November 15, 1994 FILE : FIN 2
Assistant Chief
Administration Division SUBJECT: Anticipated Budget for
Summit of the Americas
FROM : Major Jorge L. Manresa REFERENCES :
Commander ENCLOSURES:
Business Management Section
The following are known anticipated expenditures which will be
incurred during the upcoming Summit of the Americas in December,
1994.
Personnel Overtime
Meals/Beverages (fixed posts)
Motor Home Rental (Viscaya Mobile C.P.)
Portable Toilets
{ Barricades/Signs/Traffic Cones
Vans/Trucks Rental (deliver food and
supplies to sites)
Cellular Phones plus airtime
M.T.A. bus and driver (transport
officers to sites)
1 Miscellaneous supplies (flares,
flex cuffs, etc.)
Total personnel expenditures
Total non -personnel expenditures
$650,000.00
22,732.00
500.00
1,800.00
15,875.00
2,310.00
1,250.00
1,080.00
6,418.00
$650,000.00
..51,965.00
Total anticipated expenditures - $701,965.00
Should you have any questions or need additional information
regarding this matter, please contact me at extension 6575.
JLM:aa:6575
cc: Donald H. Warshaw, Chief of Police
Asst. Chief Raul Martinez, Field Operations Division
Asst. Chief John E.. Brooks, Investigations Division
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94- 815
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Raul Martinez DATE : October 19, 1994 FU : HZD 5
Assistant Chief 9�iAWI POLICE
Field Operations Divi 'i.'O OpERAnpNSsEjON Estimated Overtime
Costs - Summit of the
OC; 19 W mericas
FROM : Major can De O REFERENGl=S
Commander RECEIVED
Criminal Investigation Section
c
The following is an estimate of overtime costs for the Summit of
the America's. This estimate is based on the following
assumptions:
1.
That the Miami Police Department will need to be fully
mobilized for three days. Beginning on Friday 9 December
1994 through Sunday 11 December 1994.
2.
That generally speaking personnel will be working an
average of about 14 hours per day for each of these days.
3.
That based on the above factors and assuming that
approximately 43% percent of all personnel are on their day
off, the cost of each day of mobilization is about
$260,000.00 (based on an average cost of $28.50 per hour
for police officer, $34.00 per hour for police sergeants,
and $39.00 per hour for police lieutenants.)
4.
With advanced scheduling we can reduce our overtime payment
by 10 to 15 percent.
Based on the above we projected overtime costs as follows:
Thursday
December
8,
1994 -
$ 25,000
Friday
December
9,
1994 -
162,000
Saturday
December
10,
1994 -
230,000
Sunday
December
11,
1994 -
210,000
$627,000
These are of
demonstrations
these costs.
DDJ : jmp
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course only estimates and various factors such as
or other events requiring staffing could effect
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item. %�9� .
C11'cler1t 9 - 815