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Home My WebLink AboutR-94-0797U-94-929 11/2/94 RESOLUTION NO. 9 4- 797 A RESOLUTION ACCEPTING THE BID OF OK FEED STORE FOR THE FURNISHING OF DOG FOOD FOR THE POLICE DEPARTMENT'S CANINE DETAIL, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT A TOTAL PROPOSED ANNUAL COST OF $10,651.20; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-710; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICE, TERMS AND i CONDITIONS, SUBJECT TO THE AVAILABILITY OF i FUNDS. I' WHEREAS, pursuant to public notice, sealed bids were received June 8, 1994 for the furnishing of dog food for the Police Department's Canine Detail, on a contract basis for one (1) year with the option to extend for an additional one (1) year period; and WHEREAS, invitations for Bid No. 93-94-125R were mailed to thirty (30) potential bidders and one (1) bid was received; and WHEREAS, funds for this purchase are available from the i Department of Police, General Operating Budget, Account Code No. 290201-710; and CITY CoMmISSION 1WIEETING OF Resolution No. 94- 797 WHEREAS, this award is necessary in order to feed the city's work dogs belonging to the Police Department's Canine Detail; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from OK Feed Store be accepted as the only responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The June 8, 1994 bid of OK Feed Store for the furnishing of dog food for the Miami Police Department's Canine Detail on a contract basis for one (1) year with the option to extend for an additional one (1) year period at a total proposed annual cost of $10,651.20 is hereby accepted, with funds therefor i hereby allocated from the Department of Police, General Operating Budget, Account Code No. 290201-710. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this acquisition and thereafter to extend this contract for an additional one (1) year period at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall became effective immediately upon its adoption. -2- 94- 797 PASSED AND ADOPTED this 17th day of November , 1994. STEMIEN P. CLA , MAYOR JATTES Q� MATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: RAPAEL 0. DIAZ DEPUTY CITY AT APPROVED AS TO FORM AND CORRECTNESS: A. Q7±NN ES, I I CITY AT T EY j ROD:osk:M4746 94- 79'7 -3- DOG FOOD FOR THE POLICE DEPARTMENTS CANINE UNIT �$D INC) 93-94-125R ...... 31ATI'ATD(s) 021"De JU...UNE_8, 1994r..••_ 10:30 a.m. __.._.... 4 DOTAI P-2pR1lt AID 1110Q11S fOSEI II_i-CHECR� OK -FEED STORE W rgceived on wiic was sendo ope co? of tbebid rocu went aPartment NO BID: ANIMAL -SPECTRUM, INC. r • • - w _� r►vw.ww w w_ w s mow.- �++.�- w.w�w r ww-wir-www+--www-- --w w•w-rww•.r---ww w_w-- • --w-ww/�Jw✓/-�Y(L//-/-9wM7 w�.�ww w-w��'-O_►-�w-i-M--! --�� -w N - w- i w� -w w1 M��--N��Mw.. -l-.fw Mll.�--w-w•►----- !wM----w--�- ---- 1 ..-w-•..----_w----------- - M _w _ �- ww _ w�- w _•.www-----www ------------- ----- -w --- w--w--w---w-_- wM---------w -wM-ww-_r M- -•. ww w_w •.w+w. --r.-r-----_ -.w--"---- wwa--w -w--w- --w _------------- -ww--i--w�--w-! -wM wMMa-l-• �!.-iwM -- wM-..r•. MwN� N NM�a. �•w�w.--__-M-l- -www-w-wwww--- -----------Y r- w�M-w•-d-w- r---wM+�+OI ! • ----l-w-lr�.--ww-N---w+w- _—_—_____received `oavelopet on behalf of (Parson s Ceii $-bi -' G..A/Solid ,W.aste-Procurement Division os - (CitJ T�pi'ztesnt)-------------- ----- (D Pyt7-Cite Cletk)- -� R F .Pj CIT �r LEGAL ADVERTISEMENT BID NO. 93-94-1 5R Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 A.M. JUNE 8, 1994 for the furnishing of Dog Food for the Police Department's Canine Unit on a contract basis for one (1) year for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section ig 52.1�(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR OCCUPATIONAL LICENSE WITH THEIR BIDS. Detailed specifications for the bids are available upon request at the City Procurement Office located at 1390 N.W. 20th Street. The City Manager may reject all bids and readvertise. (Ad No. 1470) Cesar H. Odio City Manager `'. City of Miami 1470 This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement INSTRUCTION : —Pleas-Pleasp type and attach a copy of the 1. Department:- 2. Division: 3. Account Code :number: 29020I-287 4. Is this a confirmation: ❑ Yes ® No 5. Prepared by: ROBIN BOCLAIR 6. Size of advertisement: legal 7. Starting date: May 24, 1944 8. Telephone number: 575-5174 9. Number of times this advertisement Is to be published: $»ojS:kx one 10. Type of advertisement: ® Legal ❑ Classified ❑ Display 11. Remarks:- Bid No. 93--94-125R 12. Publication y �. ..u, �. Date(s) of Advertisement Invoice No. Amount Miami RP-yjj--w Miami- Timc-q Approved ❑ Disapproved r e artme Dire for/Designee . DateApproved a for Payment Date C IG'S40C 503 Rev. 12/89 Routing_ Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. -9aa now . I . - v.v.n., vanalr - ✓vNan+nont n CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter Chief Procurement Officer FROM : q oww Donald H. Warshaw Chief of Police DATE : a CT 0 3 1994 FILE : SUWECT: Bid Approval, Bid No. 93-94-125R, Dog Food for the Police Department's Canine Detail REFERENCES: ENCLOSURES: This department has verified that funds are available with the Department of Budget to cover the cost of furnishing dog food to the Police Department's Canine Unit, at a cost of $10,651.20. Funding is to be from the Police Department General Operating Budget, Index Code 290201-710. BUDGETARY REVIEW & APPROVED BY: N n-t5har Surana, Director Department of Budget REVIEWED AS TO ACCOUNTING AND TREASURY REQUIREMENTS BY: Finance Department ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 91 - 79 7 MIAMI, FLORIDA A, BID NO. 93-94-125P, ,y HEET (Continued) WrP: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THi ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. ' IF SECURITY IS REQUIRED, .'A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OF BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 Days (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: Manufacturer's Delivery: 7 _calendar days required upon receipt of Purchase Order or Notic( of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia: Conditions, and General Informatidn to Bidders, we agree ,to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Frank Tipton, Jr. _ Frank Ti tnn, .1r a) List principal business address: (street address) 1594 South Dixie Highwa Coral cahl s, Fr _1114h b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MTNORTTY PROCUREMENT COMPLIIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 a amended, the Minority Procurement Ordinance of the City of Miami and agree t comply with al applicable substantive and procedural provisions therein, inclu in y nts thereto. Bidder: O.K. Feed Store Inc. Signature: (company name) Date: 6-3-94 Print Name:sankSirtLlIl-ter Indicate if Business is 51% Minority -owned: (Check ome box only) BLACK f 1 HISPANIC f 1 FEMALE If firm has an existing plan, effective date of implementation:' NSA If firm does not have an existing plan, the Successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi I for sample. Bidder: O.K. Feed Store, Inc. Signature: . . - a f (company name) FAILURE TO COMPLETE., SIM-AND-REURN-TIHS-FOR 1.5 n Bid No. 93-94-125R Food for Canine Police Contract for one year with the option to extend for an additional one (1) year period. Necessary to provide food for the City's canine detail. 30 1 Police Department's General Operating Budget , Account Code No. 290201-710. O.K. FEED STORE - $10,651.20 Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 30 1 MINORITY/FEMALE (M/F) VENDORS.......... 12 0 Within City limits .................. 0 0 Registered with City ................ 12 0 Black (B) Vendors ...................... 4 .0 Located within City limits.......... 0 0 Registered with City ................ 4 0 Female (F) Vendors ..................... 5 0 Located within City limits.......... 0 0 Registered with City ................ 3 0 Hispanic (H) Vendors.. .............. 3 0 Located within City limits.......... 0 0 Registered with City ................ 2 0 NON MINORITY (NM) VENDORS .............. 18 1 Located within City limits.......... 0 0 "No Bids.. .............................. - 1 r, 94- 797 ;7 Reason for NOT awarding to local vendor% Local vendor was not the lowest most responsive.and responsible bidder Reason for NO BID is as follows: Animal Spectrum- does not carry dry dog food E� COMM_ENDATION: r2l IT IS RECOMMENDED THAT AWARD BE MADE TO OK FEED STORE A NON-MONORITY, DADE COUNTY VENDOR AT A TOTAL PROPOSED ANNUAL COST OF $10 , 6 5 :1 .,a��--�, � 94- 797 CITY OF MIAMI, FLORIDA CA=10 INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and Members DATE : NOV 3 199A FILE of the City Commission sUEMECT: Bid Approval, Bid No. 93-94- 125R, Dog Food for the Police Department's Canine Detail FROM: REFERENCES: Cesa io City age ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the award of Bid No. 93-94- 125R and a resolution accepting said bid be granted to OK Feed Store, Inc., a non -minority, Dade County vendor, located at 22801 Krome Avenue, Miami, Florida, 33170 in the amount of $10,651.20 for furnishing dog food to the Miami Police Department's Canine Detail. The funding source will be the Police Department General Operating Budget, Index Code 290201-710. BACKGROUND: The Police Department is responsible for maintaining and caring for the police work dogs within the Canine Detail. The requested food will be utilized to keep the dogs fed and healthy. y On 24, 1994, invitations for sealed bids were sent to prospe-tive vendors. Bids were opened on June 8, 1994, with one (1) responsive vendor. - It is, therefore, recommended that the bid award be made to OK Feed Store, Inc. in the amount of $10651.20. The Department's specifications have been met, and the funding source will be the General Operating Budget, Index Code 290201-710. 94- 797 The Honorable Mayor and Members of the City Commission Page 2 Amount of Bid $10,651.20 Cost Estimate/Budgeted Amount: $10,651.20 Source of Funds: General'Operating Budget Index Code 290201-710 Minority Representation_: N/A Public Hearings/Notices N/A Assessable Project: N/A 0 Bid No. 93-94-125R % of Cost Estimate! 100% 94- 797