The URL can be used to link to this page

Home My WebLink AboutR-94-0796J-94-936 10 26 94 .. RESOLUTION NO. 796 A RESOLUTION ACCEPTING THE BID OF JONES EQUIPMENT COMPANY, INC. FOR THE PURCHASE OF FLEX CUFFS FOR THE DEPARTMENT OF POLICE, AT A TOTAL PROPOSED COST OF $17,174.403ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-722; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received September 14, 1994 for the furnishing flex cuffs, for the Department of Police; and WHEREAS, invitations for Bid No. 93-94-172 were mailed to twenty-four (24) potential bidders and eight (8) bids were received; and WHEREAS, funds for this purchase are available from the Department of Police's General Operating Budget, Account Code No. 290201-722; and WHEREAS, this acquisition will allow the Police Department to replenish the existing supply of flex cuffs, in order to prepare for the upcoming Summit of the Americas; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Jones Equipment Company, Inc. be accepted as the lowest responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF (� How1ution No. 94- 796 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The September 14, 1994 bid of Jones Equipment Company, Inc. for the furnishing of flex cuffs at a total proposed amount of $17,174.40 for the Department of Police, is hereby accepted with funds therefor hereby allocated from the Police Department's General Operating Budget, Account Code No. 290201-722. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this unit. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 17th da of November , 1994. 4--scR. A4 STE HEN P. CLAR , MAYOR ATTYST : PREPARED AND APPROVED BY: DEPUTY CITY NTTORNEY APPROVED AS TO FORM AND CORRECTNESS: 94- 796 - 2 - SIb 93-94-172 �.i0.!lir� •CVO-�• i-4�•+•-• ��- V� lire 0.-� r• O-ram - Oi-�i.'.-� f OPENEDt SEPTEMBER 14, 1994 11:00 a.m. vr OT1L �IDDt1t PID A'ADV T ��SEItII_t_�HEGIC� PRO GEAR EQUIPMENT, INC. See attached b'd DON-HUME LEATHERGOODS 'JONE UIPMENT CO. INC. METRO DISTRIBUTORS INTERNATIONAL PROTECTIVE SERVICE LOUS GUNSHOP We received inly one copy of the bid TIDEWATER POLICE - _Z e t to_Proccurement Dept.___, OAKS WHSL. DIST. O-W-O-O-�N -�•aM�•-_•--OOw�01 KIESLER POLICE SUPPLY O.O �w-••-�-• NO BID: SAFETY EQUIPMENTS LAW ENFORCEMENT EQUIPMENT MORNING PRIDE ' SPORTARMS OF FLA. _..--..�--•--------_-- --------------- ------------------ PROTECTIVE MATERIALS • OR CORPORATION OF FLA. ty--ere ia --'-�•-- ers rom e ven nrs t-ea eiM Ji; M-- , r c •e i nel -d-t% gdq. lines-ZA!L-- ------ other oilers submitted in response to thrs solicitatio if any, O-MGM--_+s++-�w�- _.. �-----OMO_-� O.►la--__O-N-- .•Yi-O_--r_+a r.�r •_-s+��}_•'.��r �-_M LL M.�MMMo---1.►--1_ • - ------------------------------ ---------------------- /� �'" /�o��oH _ __�_._.�,:se�S��a (f5� snveiop•• oa ��balt o! GSA/solid S:aste-Procurement Division - ex «� `9� _ ----------------------------------�----------------- (GitZ re c&ct) • fIChS t _ pull-C ty Clerk) R E '94 UT 14 All :00 LEGAL ADVERTISEMENT •1WX=Z Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a ma September 14, 199414, 1994 for the furnishing of approximately forty -thousand (40,000) Police Flex Cuffs as or equal to style #5010-1B for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The attached primary business affidavit must be signed by the local vendor for use in attesting primary office location. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI LIMITS MUST PROVIDE A COPY OF THEIR CITY OCCUPATIONAL LICENSE WITH THEIR BID. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1359) Cesar H. Odio City Manager City of Miami 1359 REQUISITION FOR ADVERTISEMENT This number must appear In the advertisement INSTRUCTIONS: Please type and agach a 2opy of the advertisgment with this reauls'tion, 1. Department:' GSA, PROCUREMENT (FOR) 2. "Ts'O POLM/PROPERTY . 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: . 290201-•287--722 ❑ Yes ® No JENNIFFER MILLER 6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL 575-5p174 9. Numberof times this advertisement is to be 10. Type of advertisement: published.: l ® Legal ❑ Classified ❑ Display 11. Remarks: BID NO. 93-94-172 12.,..E Date(s) of Advertisement Invoice No. Amount Publication MIAMI REVIEW MIAMI TIMES D IAROOLASSAPJMCKES i j r i i 13. ❑ Approved ❑ Dis,�proved /i (ell 0 Department birr or/p s" a ignee Date Approved for Payment Date ;I C IGS/PC 503 Rev. 12/89 I Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE : NOV 3- 1994 FILE of the City Commission SUBJECT : Bid Approval, Bid No. 93-94- 172, Flex Cuffs for the.Police Department FROM : Cesa io REFERENCES: City ger ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the award of Bid No. 93-94- 172 and a Resolution accepting said bid be granted to Jones Equipment Co., Inc., a non -minority, non -local vendor, located at P.O. Box 4708, Hollywood, Florida, 33083-4708 in the amount of $17,174.40 for furnishing, flex cuffs to the Police Department. The funding source will be the Police Department General Operating Budget, Index Code 290201-722. BACKGROUND: The Police Department has analyzed the bids received on September 14, 1994, for the provision of flex cuffs. The Department has found that Jones Equipment Co., Inc. has met the Department's requirements and specifications. Lou's Gun Shop provided a lower bid than Jones Equipment Co., Inc., however, they did not meet the Department's requirements and specifications. The flex cuffs to be provided by Lou's Gun Shop did not have a stainless steel barb mounted in the bottom of a preformed strap head, providing a one-way locking action. Also, it did not meet the 22 inch long size specification. Finally, the product is sold without warranties. On August 26, 1994, invitations for sealed bids were sent to prospective vendors. Bids were opened on September 14, 1994, with eight (8) responsive vendors. It is, therefore, recommended that the bid award be made to Jones Equipment Co., Inc., in the amount of $17,174.40. The Department's specifications have been met, and the funding source will be the Police Department General Operating Budget, Index Code 290201-722. 94- 196 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter Chief Procurement Officer Lona Warshaw FROM ` Chief of Police DATE : OCT 1 1 1394 FILE : SUBJECT: Bid Approval, Bid No. 93-94-172, Flex Cuffs for the Police Department REFERENCES: ENCLOSURES: This department has verified that funds are available with the Department of Budget to cover the cost of furnishing flex cuffs to the Police Department, at a cost of $17,174.40. Funding is to be from the Police Department General Operating Budget, Index Code 290201-722. BUDGETARY REVIEW & APPROVED BY: ohar Surana, Dire artment of Budget REVIEWED AS TO ACCOUNTING AND TREASURY REQUIREMENTS BY: Finance Department ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 94- '7.9G_ MIAMI, FLORIDA. T (Continued) BID NO. o3 = r r c 9� !72 �3• DRTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A•BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net - 30 days ( Include cash discount for prompt payment, if any) Additional discount of -0- % if awarded all items. warranty and/or guarantee: pree of defect,• workmanship and material Delivery: 20 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days -required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Millard E. Jones NAMES OF COMPANY OFFICER(S): Millard E. Jones, President Albert R. Jones Albert R. Jones, Secy & Treas. a) List principal business address: (street address.) - 5617 Dawson St., Hollywood, FL 33023 b) List all other offices located in the'State of Florida: (street address) N/A (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT CO P• ANC Theundersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 ae amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al' applicable substantive and procedural -provisions therein, including any amendments thereto. Bidder: Jones Equipment Co., Inc. Signature (company•name) ' Date: Sept. 9, 1994 Print Name: Millard E. Jones Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ] HISPANIC [ FEMALE AFFTP1 ATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: January, 1993 If firm does not have an existing plan, the Successful Bidder(s) shall be required t establish* an Affirmative Action -Policy, pursuant to Ordinance #10062 as amended. see Appendi I for sample. Bidder: Jones Equipment Co., Inc. Signature: (company name) FATI 11RF Tf) ff1MPI FTF. SIGN, AND RETURN THIS FOR MAY DIS IFY THIS BID. 94- 796 TABULATION OF BIDS FOR FLEX-CUFS City Manager. City Clrrh A. M. r.... r_--•--:__ r:... ri-d ri.. _i U:.�i Ft..iA. ei P_ Y. ' 93-94-172 LOUS GUNSHO JONES E UIP f.M CO, INC. M LEATHER GOODS N WHOLESALE L1 POT.Trp N'Yli ru ServICPS C M idda 0•&M 4 O P.O. OK 55 (L1D p,*A $(tg!kXG �✓ , /i e I II 8 MINK O 55 cv R° sVA 7 u Ihn No. DESCRIPTION TY Unit Price Total nil Price Toiel Unit Price Total Unll Price Total Unit Price Total Unit Price total 1 FLEX-CUFS - 17,174. 40 17,600.00. 7 600. 0• 1 21 600• •-DID N T MEET —� i , f IRREGULARITIES LEGEND. JONES EQUIPMENT CO., INC. IT IS RECOMMENDED THAT A — Ne Po..n.af. Allomey B — No Alhife,.it as to Capitol 6 $.Mi.& of Band.ng Company P.O. BOX 4708 C — Corrected Ernonuene HOLLYWOOD, FL 33083-4708 D — P—al Uneioned or Imoraeetly Signed or No Corporate Seal E—Ipud:l lunn:llrc Ntit Plllnd Olit F_ ^r _ I.Wmpw aid Bond ,I . Conecied Bid 1— Preo. By: _...._.. MINIMUM 6 CASES PER SHIPMENT. CILJ 0 TASUL.ATION OF SIDS FOR FLEX CUFS 93-94r172 City Manager, City Clerlx A. M. Retei.ed by the City Commrselonr City Cleeb, City of Miami. Florida in P, M, elddar METRO DIST PRO GEAR Q EQUIP. CO SUPPLY /RM 00 I Lks sonvi loom He. DESCRIPTION Tjr Unxt Price Total Unit Price Total Unit Price Total Unit Prita Total unit Pnta Total Unit Price Total Ij1 FLEX CUES 2.400. C 0 31 20O. 0. i I 1 I IRREGULARITIES LEGEND. A — NePower•aI.Atlogney IT IS RECOMMENDED THAT B - No Affido.if as to Capital S Surplus of Bonding Company C — Correcled Extensions D — Proposal Unsigned of improperly Signed or No Corporal. Seal E—Quraf•lonnalre Nnt PIIIrtl Out SID F� — — G — Irarrapw Bid Bond H .. Corrected Bid 1— Preo. By; R. M Bid No. 93-94-172 Flex Cuffs Police Single Purchase This equipment is needed to replenish the existing supply in order to prepare for the Summit of the Americas. 24 8 Police Department's, General Operating Budget Account Code No. 290201-722 SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors..... .............. Located within City limits......... Registered with City ............... Female (F) Vendors.... ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors ................ Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS. Located within City limits......... "No Bids" ............................. Bid Bid No. 93-94-172 Flex Cuffs Police Single Purchase This equipment is needed to replenish the existing supply in order to prepare for the Summit of the Americas. 24 8 Police Department's, General Operating Budget Account Code No. 290201-722 SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors..... .............. Located within City limits......... Registered with City ............... Female (F) Vendors.... ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors ................ Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS. Located within City limits......... "No Bids" ............................. Bid Invitations Bid Mailed RResoonses 24 8 6 2 1 0 6 2 0 0 0 0 0 0 4 0 1 0 4 0 2 2 0 0 2 2 18 6 2 0 - 6 94- 796 Reasons) for NOT awarding to local vendor: Local vendor did not respond to invitation for bid Reason(s) for NO BIDS are as follows: Safety Equipment- unable to supply specified items Law Enforcement Equipment- section 1852.1 of the City code Morning Pride -not in normal product line Sportarms of Florida - do not carry requested items Protective Materials -does not manufacture requested items Valor Corporation of Florida -do not carry this type of product IT IS RECOMMENDED THAT AWARD BE MADE TO JONES EQUIPMENT COMPANY, INC. A NON -MINORITY NON - LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $17,174.40.,,_ Id 94- 796