HomeMy WebLinkAboutR-94-0794J-94-938
10/31/94
RESOLUTION NO.
94- 794
A RESOLUTION APPROVING THE AWARD OF A
CITY-WIDE CONTRACT FOR THE FRAMING OF
PROTOCOL DOCUMENTS, CERTIFICATES AND PICTURES
UNDER DADE COUNTY CONTRACT NO. 1865-5/93-2
FROM ART & FRAME MART AND UNIVERSAL PICTURE
FRAMES, INC., AT A PROPOSED FIRST YEAR COST
OF $12,450; ALLOCATING FUNDS THEREFOR FROM:
THE NET OFFICE PROGRAM, 251113 ($500); THE
MAYOR'S OFFICE, 920215-722 ($6,000); PARKS
AND RECREATION, 580301-722 ($150); POLICE
290201-722 ($4,500); FIRE -RESCUE, 280201-722
($11000); COMMUNITY DEVELOPMENT,
452023-799302 ($300); AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
SERVICE AND THEREAFTER TO EXTEND THIS
CONTRACT FOR AN ADDITIONAL ONE (1) YEAR
PERIOD, AT THE SAME PRICE, TERMS, AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, the Department of General Services Administration
and Solid Waste needs to secure a city-wide contract under an
existing Dade County Contract No. 1865-5/93-2 from Art & Frame
Mart and Universal Picture Frames, Inc.; and
WHEREAS, this contract will provide various city departments
with a contract for the framing of protocol, documents,
certificates and pictures; and
crry COMMSMON
MEETING OF
NOV 1 7 10,94
Resolution No.
94- 794
WHEREAS, funds for this service are available from the city
department listed below:
NET Program 251113 $ 500
Mayor's Office 920215-722 6,000
Parks & Recreation 580301-722 150
Police 290201-722 4,500
Fire -Rescue 280201-722 1,000
Comm. Development 452023-799302 300
WHEREAS, the City Manager and the Assistant City Manager in
charge of the Department of General Services Administration and
Solid Waste recommend the contract award for this service, under
an existing Dade County Contract No. 1865-5/93-2 from Art & Frame
Mart and Universal Picture Frames, Inc., at a total proposed cost
of $12,450;
i
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The award of a city-wide contract for the
framing of protocol documents, certificates and pictures, under
Dade County Contract No. 1865-5/93-2 from Art & Frame Mart and
Universal Pictures Frames, Inc., at a proposed first year cost of
- 2 -
94- 794
$12,450, is hereby approved, with funds therefor hereby allocated
from the following city departments:
NET Program 251113 $ 500
Mayor's Office 920215-722 6,000
Parks & Recreation 580301-722 150
Police 290201-722 4,500
Fire -Rescue 280201-722 1,000
Comm. Development 452023-799302 300
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this service and thereafter to extend this contract for an
additional one (1) year period, at the same price, terms, and
conditions, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 17th day of November 1994.
F& �Zp- g�z4
STtPHEN P. CLARK, MAYOR
ATTEST:
MATTY H±RAI
CITY CLERK
PREPARED AND APPROVED BY:
A AEL 0. D
DEPUTY CITY ATTORNEY
ROD:csk:M4731
- 3 -
APPROVED AS TO FORM AND
CORRECTNESS:
I` r V 9 I
A. QU NN 0,$tS, III
CITY ATT EY .
94- 794
JL..1 1 LJ 1• 1. 1 1/ W 011 till 1
r l.U'rJl-Jd r 11 •Ol�ll rrtvc.,1,
CITY or MMMI. FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
of the City Commission
aM : �`�, e rU
.•
1'�j
DONG 1 NOV 3- 1994 "1tA '
oucucar ,CitywidA Award o f
purchase for Framing
of Protocol Documents,
RFfP.11ENCE$ertifiCate8, PCituLUS
ENCLOWRES
It is respectfully recommended that the City Commission pass the
attached resolution recommending the award of a aitywida contract
for the tramintj of protocol documents, cartificates, and pictures
Lu Aa:t & Framo Mart a LWAI , Non -Minority vendor located at 1849
wont F1aglPr Street, Miami, Florida 33135 and universal Picture
Frames, Inc. a non -minority, Dade Country vendor lou& L "d at 7461
NW 72nd Avenue, Miami, Florida 33166 for a total proposed annual
cost of$12,450.00, undeL an existing [)ado County Contract No.
1865-5/93• 71. Funds for this; acquisit•.ion are available from the
various dopartmont lis,tnd below:
Net Program 'ZSl.i13 %$ 500
Mayors offi.ue 920215-722.--- $600U
Parka & Roe. 590301-722 S 150
polir.P 290201-122 $4500
Fire -Rescue 280201-722 $1000
Comm. Dev. 452023-799302 $ 300
'I ACK9.R=.R
Tho Dopartment of General Services Admi.ni.stration and Solid
Waste/Procurement Management. Div.i.slWhas determined that vdti.oua
departments have a great need for the framing of protocol
documents, certificates, and picturoa. Theretnre we are
recommending a c:itywido contract from Art: & Frame Mart and
Univerual -Vi.cture Frames, Inc. at a total proposed amount of
$12.,4S0.00, ender an existing Dade County Contract No
1865-5/93-2.
94- 794
C'#6 -/
0
'XA 1 1 Ail %. 1 1 1 Vt Al 1 d,1,1
••i
+lu`ul`ily III-QewLq I
1AVLUNLAt"11 dNJ:111.— uuuUuul lul o> u; V
UAUE COUNTY RID NO. 1065-5f93••2
Framing of protocol documents, pictures
and certificates.
Citywide
TYPE OF PURCHASE: Contract for one (1) year With 4110
option Co ext:erud for an additional one
(3) year period.
FUNDI Q SO RU CES: USER DEPT. ACCOUNT CODE AMOUNT
NET Program 251113 s- 500
Mayors Otti.ce3 $6000
Parks & Rec. 590301-722 $ 150
Poli.co. 290201-722 $4500
Fire-Rpsr ie 280201-722 $1000
Comm. Dev. 452023-799302 $ 300
JRFASON : To L)T'UV isle the City witk • a Contract t.n
furnish aLl. mAt:l%rial, labor and
P17n i pment needed to {name protocol
documents, pictures, and certificates.
IiFCOMa- I?AT10N: TT IS RECUMMENDED THAT THE AWARD nC MAno
TO ART & FRA V MART NON-MXNORXTY, LOCAL
VENDOR AND UNMR ;AT, PICTURE FRAMES,
INC. A NUN-MINURIVY, VADE COUNTY 'VENDOR
AT A TOTAT, PROPOSED COST OF $12 , 4 5 0 . 0
�Cl
Ch Procu ement fiver
I`o 2 �c
94- 794
.3
r]
0
CONTRACT AWARD
SHEET
BID NO.: 1865-5/93-2 (Previous Bid No. 1865-5/93-1)
FRAMING OF PROTOCOL DOCUMENTS, PICTURES AND CERTIFICATES FOR METRO DADE COUNTY
DEPARTMENTS AND OTHER GOVERNMENTAL ENTITIES FOR ONE (1) YEAR WITH COUNTY OPTION
TO RENEW FOR TWO (2) ADDITIONAL YEARS.
CONTRACT PERIOD: 8/1/94. thru 7/31/95
COMMODITY CODE: 962-35 .
OTR YEARS: Two (2)
PART #1: VENDORS AWARDED
VENDOR:' Art & Frame Mart
STREET: 1849 W. Flagler Street
CITY/STATE/ZIP: Miami, F1 33135
TERMS: Net 30 Days
DELIVERY: 10 Days ARO (Rush orders accommodated)
PHONE: (305) 643-2520
FAX: (305) 477-5557
CONTACT: Don Murphy, President
F.I.D. NO.: 59-2049767
VENDOR:
Universal Picture Frames, Inc.
STREET:
7461 N.W. 72nd Avenue
CITY/STATE/ZIP:
Miami, F1 33166
TERMS:
Net 30 Days
DELIVERY:
10 Days ARO
PHONE:
(305) 883-8886
CONTACT:
Jose M. Acosta, President
F.I'.D. NO.:
59-1832519
PART $2: ITEMS AWARDED
Furnish all
Materials, Labor, Equipment and Services to
frame Protocol
Documents,
Pictures, Certificates, etc.
UNIVERSAL
ART &
1.0
Mouldings:
PICTURE
FRAME
FRAMES
MART
1.1 1/4
X 3/4 Metal Sectional Gold/Chrome/Black......
$1.50/Ft.
$1.30/Ft.
1.2 5/8
X 1-1/8 Metal - Wood Core
Chrome .......................
$1.85/Ft.
$1.55/Ft.
Gold .........................
$1.85/Ft.
$1.60/Ft.
1.3 5/8
X 7/8,Metal - Wood Core
Chrome ......................
$1.85/Ft.
$ 1.50/Ft.
Gold....:.. ..................
$1.85/Ft.
$ 1.50/Ft.
94-- 794
v v....., .�.. ....�.. .�. .rl��._. uau IIU• lUUJ—J/JJ—L
UNIVERSAL
Mouldings:
PICTURE
FRAMES
1.4
3/4
X 5/8 Wood -
Oak .............................
$1.60/Ft.
1.5
1/2
X 1/2 Wood -
Various Colors ..................
$1.20/Ft.
1.6
1/2
X 3/4 Mica finish - Wood Core - Various
Colors ...........................................
$1.65/Ft.
1.7
5/8
X 1-3/8 Mica
finish - Wood Core - Various
•Colors
:..........................................
$1.80/Ft.
OPTION:.
Current Price
List for other available Mouldings.
2.0 Glass
2.1
4 X
5 Regular ....................................
$ .30/Ea.
2.2
4 X
5 Non -Glare .................................
$ .50/Ea.
2.3
5 X
7 Regular ....................................
$ .50/Ea.
2.4
5 X
7 Non -Glare ..................................
$ .75/Ea.
2.5
8 X
10 Regular ...................................
$ .75/Ea.
2.6
8 X
10 Non -Glare .................................
$1.00/Ea.
2.7
9 X
12 Regular ...................................
$1.00/Ea.
2.8
9 X
12 Non -Glare .................................
$1.50/Ea..
2.9
11
X 14 Regular ..................................
$1.50/Ea.
2.10
11
X 14 Non -Glare... ... �. ....................
$2.00/Ea.
OPTION: Current price list for other sizes of available
glass in regular and non: -glare, up to 48 X 60:
14
X 18 Regular ..................................
14
X 18 Non -Glare ................................
16
X 20 Regular... ............ o—oo .............
$2.00/Ea.
16
X 20 Non -Glare
$4.00/Ea.
................................
18
X 24 Regular. ...... o ...... oo ..................
18
X 24 Non -Glare... ........... o .... — .... o .... o
Page 2
w '
ART &
FRAME
MART
$ 1.30/Ft.
$ .80/Ft.
$ 1.40/Ft.
$ 2.00/Ft.
Inventory
of over
700 Types
$ .30/Ea.
$ .40/Ea.
$ .40/Ea.
$ .50/Ea.
$ .75/Ea.
$ 1.00/Ea.
$ .85/Ea.
$ 1.50/Ea.
$ 1.00/Ea.
$ 2.00/Ea.
$ 3.15/Ea.
$ 5.60/Ea.
$ 3.65/Ea.
$ 7.00/Ea.
$ 5.25/Ea.
$10.50/Ea.
94- 794.
• ' r
Wn i J%n�.. nnni.0 I
3.0
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
Diu flu. 1005-01vs-L
20 X 24 Regular .................................. S3.00/Ea.
20 X 24 Non=Glare................................ $6.00/Ea.
22 X 28 Regular ..................................
22 X 28 Non -Glare ................................
.24 X 30 Regular .................................. $4.00/Ea.
24 X 30 Non -Glare ................................ $8.00/Ea.
24 X 36 Regular .................................. $6.00/Ea.
24 X 36 Non -Glare ................................ $12.00/Ea.
30 X 40 Regular ................................. $7.00/Ea.
30 X 40 Non -Glare ............................... $14.00/Ea.
36 X 48 Regular ................................... $15.00/Ea.
36 X 48 Non -Glare ................................ $30.00/Ea.
40 X 60 Regular .................................. $20.00/Ea.
48 X 60 Regular..... .............................
Matting:
4 X 5 Regular .................................... $1.00/Ea.
4 X 5 imitation Texture ........................... $1.50/Ea:
4 X 5 Black Core ................................. $1.50/Ea.
5 X 7 Regular....' ................................ $1.00/Ea.
5 X 7 Imitation Texture ........ :.... ............. .$1.50/Ea.
5 X 7 Black Core ................................. $1.50/Ea.
8 X 10 Regular ................................... $1.50/Ea.
8 X 10 Imitation Texture .......................... $2.00/Ea.
8 X 10 Black Core ................................. $2.00/Ea.
9 X 12 Regular ................................... $2.00/Ea.
Page 3
$ 5.60/Ea.
$10.85/Ea.
$ 7.00/Ea.
$13.30/Ea.
$ 8.05/Ea.
$15.75/Ea.
$10.35/Ea.
$20.00/Ea.
$14.00/Ea.
$2&.40/Ea.
$25.25/Ea.
$43.25/Ea.
$46.20/Ea.
$ .30/Ea.
$ .30/Ea.
$ .30/Ea.
$ .40/Ea.
$ .45/Ea.
$ .45/Ea.
$ .85/Ea.
$ .90/Ea.
$ .90/Ea.
$1.00/Ea.
94- 794
rvu, i r.nmrw JnLL i 810 NO. 1865-5/93-2
3.0 Matting: (Cont'd)
3.11 9 X 12 Imitation Texture .......................... $2.50/Ea.
3.12 9 X 12 Black Core ................................. $2.50/Ea.
3.13 11 X 14 Regular .................................. $2.50/Ea.
3.14 11 X 14 Imitation Texture ......................... $3.00/Ea.
3.15 11 X 14 Black Core ................................ $3.00/Ea.
OPTION: Current price list for other sizes of matting
including imitation textures and Black Core
Mats up to 40 X 60:
UNIVERSAL
PICTURE ART & FRAME MART
FRAMES
Regular Regular Imitation
4.0
4.1
4.2
4.3
14 X 18
16 X 20
18X24
20 X 24
22 X 28
24 X 30
24 X 36
30 X 40
36 X 48
$ 5.00
$ 7.00
$ 9.00
$10.00
$12.00
$15.00
$ 3.10
$ 3.50
$ 5.25
$ 6.30
$ 8.40
$ 9.80
$10.50
$10.85
$24.00
Textures
$ 5.90
$ 7.00
$10.50
$12.00
$15.50
$19.25
$19.25
$28.00
40 X 60 $20.00 $25.50
UNIVERSAL
Dry Mounting: PICTURE
FRAMES
4 X 5 Regular .................................... $ .50/Ea.
4 X 5 Foam Core .................................. $ .75/Ea.
5 X 7 Regular .................................... $ .75/Ea.
. Page 4
$1.10/Ea.
$1.10/Ea.
$1.50/Ea.
$1.60/Ea.
$1.60/Ea.
Black
Core
$ 5.25
$ 7.00
$ 8.60
$ 9.75
$10.85
$13.00
$14.00
$17.00
ART &
FRAME
MART.
$ .30/Ea.
$ .40/Ea.
$ .50/Ea.
94- 794
I
LuN,KALI AWARD SHEEI BID NO. 1865-5/93-2
UNIVERSAL
ART &
4.0
Dry
Mounting:(Cont'd)
PICTURE
FRAMES
FRAME
MART.
4.4
5 X
7 Foam Core ..................................
$1.00/Ea.
$ .60/Ea.
4.5
8 X
10 Regular ...................................
$1.00/Ea.
$ .80/Ea.
4.6
8 X
10 Foam Core... ...............................
$1.50/Ea.
$1.10/Ea.
4.7
9 X
12 Regular ...................................
$1.50/Ea.
$1.00/Ea.
4.8
9 X
12.Foam Core .................................
$2.00/Ea.
•$1.50/Ea.
4.9
11
X 14 Regular ..................................
$2.00/Ea.
$1.50/Ea.
4.10
11
X 14 Foam Core ................................
$2.50/Ea.
$2.00/Ea.
OPTION: Current price list for other sizes of mounting
up to 40 X 60:
UNIVERSAL ART & FRAME MART
PICTURE
FRAME
FOAM
FOAM
REG. CORE
REG.
CORE
14
X 18................
$ 4.00
$ 7.00
16
X 20................. $3.00
$ 4.00
$ 7.70
18
X 24................
$ 5.00
$ 9.00
20
X 24................ $4.00
$ 5.00
$ 9.00
22
X 28................
$ 5.20
$ 9.00
24
X 30................ $6.00
$ 7.70
$10.50
24
X 36................ $8.00
$ 7.70
$10.50
30
X 40................ $10.00
$ 10.00
$11.50
36
X 48................ $12.00
$ 16.00
$21.50
40
x 60................ $20.00
$16.25
$31.50
48
x 60................
$31.50
Page 5
94 794 %
e
LUN1KALI AWAKU JHttI
5.0 Custom Framing:
8I0 No. 1865-5/93-2
ART & FRAME MART
Discount
off price
lists for custom
frames........
25 %Discount
(Price List
93,
Pages 1-5)
PART
#3: AWARD
INFORMATION
A.-
BCC AWARD
DATE:
7/07/92
AGENDA
ITEM:
6B-1.14
BCC AWARD
DATE:
11/17/92
AGENDA
ITEM:
6B-3.36
BCC AWARD
DATE:
3/02/93
AGENDA
ITEM:
6B-3.17
BCC AWARD
DATE:
4/27/93
AGENDA
ITEM:
6B-3.93
BCC AWARD
DATE:
9/07/93
AGENDA
ITEM:
3E-2A-3.10
BCC AWARD
DATE:
10/19/93
AGENDA
ITEM:
3E-2A-3.28
BCC AWARD
DATE:
3/03/94
AGENDA
ITEM:
3E-2A-3.49
BCC AWARD
DATE:
3/15/94
AGENDA
ITEM:
3E-2A-3.24
BCC AWARD
DATE:
5/17/94
AGENDA
ITEM:
3E-2A-3.19
BCC AWARD
DATE:
7/12/94
AGENDA
ITEM:
3E-2A-3.28
B.
ADDITIONAL ITEMS
ALLOWED: N/A
C.
AFFIDAVITS RECEIVED:
YES
OTR YEAR: SECOND
D. SPECIAL CONDITIONS: Multiple award for availability and proximity to
using agencies.
E. TOTAL VALUE: $103,950.00
MODIFIED VALUE: $
USER
DOLLAR AMOUNT
DEPARTMENT
ALLOCATED
Aviation Dept.
$
5,000.00
Clerk of Courts
$
500.00
Communications
$17,500.00
Corrections & Rehabilitation
$
1,200.00
County Commission/Chai.rman's Office
$15,000.00
Cultural Affairs/Art in Public Places
$
3,500.00
Development & Facilities Mgmt. (DOFM)
$
9,000.00
Environmental Resources (GERM)
$
3,000.00
GSA Procurement Mgmt.
$
500.00
Housing & Urban Development (HUD)
$
5,500.00
Human Resources Dept.
$
2,400.00
Page 6
lO
94- 704
Judicial Administration $ 750.00
Justice Assistance $ 1,500.00
Library Dept. $10,000.00
Metro Dade Transit Agency $2,500.00
Park & Recreation $ 9,000.00
Personnel Dept. $ 100000
Seaport $ 4,500.00
Special Housing Programs $ 8,000.00
State Attorney Fiscal Div. .00
Water & Sewer Dept..(WASAD) $ 4,500.00
PROCUREMENT SPECIFICATION SPECIALIST: Marlayne Behenna, CPPB
MB/rjf 07-18-94
Page 7
AWARD SHEET
ADDENDUM NO. I
TO: ALL DEPARTMENTS DATE: September.15, 1994
:ROM: METROPOLITAN DADE COUNTY SUBJECT: BID NO. 1865-5193-2
GSA/PROCUREMENT MGMT. DIV. TITLE: Framing of Protocal Documents,
Pictures and Certificates
Please note the following change(s):
Contract Period: August 1, 1994 thru July 31, 1995
Commodity Code: 962-35
Total Value: $103,950.00
Per BCC 8/23/94 (Ratification 10/4/94)
Agenda Item #3.24
Modified Value: $105,950.00
Add:
'USER DEPT. ALLOCATION
Fire Dept. $2,000.00
All else remains the same.
Marl ayne Behenna,• CPPB. - rj f-
94- 794