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HomeMy WebLinkAboutR-94-07911 J-94-915 10/24/94 RESOLUTION NO. 9 4 - 791 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING, THE ACTION OF THE CITY MANAGER IN AWARDING THE BID OF JAFFER ASSOCIATES, LTD. IN THE PROPOSED AMOUNT OF $6,981.00, TOTAL BID OF THE PROPOSAL, FOR "PAN AMERICAN DRIVE MEDIAN - IRRIGATION PROJECT B-2993-13" ON AN EMERGENCY BASIS DUE TO THE COMPLETION DEADLINE FOR THE MEDIAN IMPROVEMENTS; WITH MONIES THEREFOR ALLOCATED FROM PROJECT NO. 415002, AS APPROPRIATED BY THE FISCAL YEAR 1993-94 CAPITAL IMPROVEMENT ORDINANCE NO. 11139, IN THE AMOUNT OF $5,981.00 TO COVER THE CONTRACT COST AND $1,096.93 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL COST OF $7,077.93. WHEREAS, sealed bids were received July 14, 1994, for "PAN AMERICAN DRIVE MEDIAN -IRRIGATION PROJECT B-2993-B"; and WHEREAS, in preparation for the Summit of the Americas which will commence on December 2, 1994 and due to the short time frame for completion of this project, the City Manager authorized the Issuance of an emergency purchase order so the Pan American Drive Median Improvements would be completed in advance of the Summit of the Americas; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend the ratification of the City Manager's action awarding the contract to Jaffer Associates, Ltd., as the lowest responsible and responsive bidder; and CITY COMMISSION MEETING OF NOV 1 7 1`194 Resolution No. 94- 791 I WHEREAS, monles for the proposed amount of the contract, project expense, and Incidentals are available under Project i i No. 415002, as appropriated by the the Fiscal Year 1993-94 Capital Improvement Ordinance No. 11139; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: i i Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and Incorporated herein as If fully set forth In this Section. Section 2. The July 14, 1994, bid awarded to Jaffer Associates, Ltd., in the proposed amount of $5,981.00, for the i project entitled "PAN AMERICAN DRIVE MEDIAN -IRRIGATION PROJECT B-2993-13" for the total bid of the proposal, based on a lump sum price, is hereby ratified, approved and confirmed. Section 3. The total estimated project cost of i $7,077.93 Is hereby allocated from the Fiscal Year 1993-94 i Capital Improvement Ordinance No. 11139, Project No. 415002. C Said total project cost consists of the $5,981.00 contract cost and $1,096.93 estimated expenses Incurred by the City. Section 4. This Resolution shall become effective Immediately upon Its adoption. - 2 - 94- 791 PASSED AND ADOPTED this 17th day of November , 1994. ce STE HEN P. CLARIt, MAYOR ATTEST: MATTY HIRAI CITY CLERK CAP I TAL--P-AO.IEr-T REVIEW: RODRIGUEZ, DIRECTOR ASSET MANAGEMENT AND CAPITAL IMPROVEMENTS SUBMITTED BY: WALDEMAR E. LEE DIRECTOR OF PUBLIC WORKS LEGAL REVIEW BY: G. MIR AM MAER CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QUI JON S III CITY ATTORN 94- '791 -3- t rs CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM r. TO: Honorable Mayor and Members DATE: of the City Commission SUBJECT : FROM : Cesa 1 o REFERENCES: City ger ENCLOSURES: RECOMMENDATION CA-3 " 3- 1994 FILE: B-2993-B Resolution Ratifying the City Manager's Action Authorizing Award of Contract for Pan American Median - Irrigation Project Resolution it is respectfully recommended that the City Commission adopt the attached resolution ratifying the City Manager's action In awarding the bid to the lowest responsible and responsive bidder, Jaffer Associates, Ltd., a company located within Dade County and within the City of Miami, for Pan American Drive Median -Irrigation Project B-2993-B, received July 14, 1994 In the amount of $5,981.00, Total Bid. BACKGROUND Amount of Bid: $5,981.00 % of Cost Estimate: 85.4% Cost Estimate: $7,000.00 Source of Funds: Fiscal Year 1993-94 C.I.P. Ordinance No. 11139, Project 415002 Minority Representation: O Invitations mailed 6 contractors picked up plans & specs (3 Hispanic, O Black, O Female) 4 contractors submitted bids (1 Hispanic, 0 Black, 0 Female) Public Hearings/Notices: No public hearing Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on July 14, 1994 and determined that the lowest responsible and responsive bid, In the amount of $5,981.00 was from Jaffer Associates, Ltd. Funds are available to cover the contract cost, and for such Incidental items as postage, blueprinting, advertising, and. reproduction costs. Attachment: Proposed Resolution 94- '791 e4f 3 / CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM r.. IC % TO : DATE : FILE Cesar H. Odio August 17, 1994 City Manager SUBJECT FROM tk' REFERENCES Waldemar E . L e e ENCLOSURES: Director of Public Works Pan American Drive Median Landscaping and Irrigation Separate informal bids were received for the landscaping and the underground irrigation system for the Pan American Drive Median. The landscaping and the irrigation system are the remaining improvements to be implemented. The landscaping low bidder was Landscaping Associates with a bid of $15,965.00. The irrigation system low bidder was Jaffer Associates with a bid of $ 5,981.00. Attached find copies of the bid -tabulations prepared by Public works. C At this time, we are requesting an emergency approval for the award of the landscaping and the irrigation system contracts to the low bidders listed in the attached bid tabulations. Costs to cover the separate bids are allocated from the Capital Improvement Ordinance No. 11139, Project No. 415002 and from FEMA Damage Survey Report Reimbursements. Approved: Cesar H. Odio City Manager Date: 2, WEL:EN:ms J 94- 791 FACT SHEET PUBLIC WORKS DEPARTMENT DATE: 7 / 14 / 1994 JOB e: B- 299343 PROJECT NAME: PAN AMERICAN DRIVE MEDIAN - IRRIGATION PROJECT cIP e: 416002 LOCATIONS: Intersection of Pan Am Dr. & So. Ba shore Dr. TYPE: FEDERAL PARTICIPATION: PROJECT MANAGER: -Enrique D. Nunez R.L.A. ASSESSABLE: ASSOCIATED DEPARTMENT: Public Works EMERGENCY: 0 RESOLUTION N: BID REQUEST: FORMAL INFORMAL .«€'•'z: DESCRIPTION: The Instal/adon of one 1 automadc underground Irri adon system within the newt renovated Pan American Drive Median. The Irri adon system will serve the pro osed new landscaping for the median under a separate contract NECESURv. CONMUE ON THE BACAQ SCOPE OF SERVICES: CITY OUTSIDE AMOUNT (% OF CONST. COST) SURVEY/PLAT O SITE INVESTIGATION Q 0 PLANNING AND STUDY Q S 119.62 2% % OF(EC) DESIGN 1 418.67 7% % OF(EC) SPECS AND BID PROCESS ® Q $ 119.62 2% 'A OF(EC) BLUEPRINTING AND ADVERTISING ® O >; 100.00 (E) CONSTRUCTION Q ® i 5,981.00 --(BID) COSST. INSP. a MANAGEMENT ® Q = 239.24 4% % OF BIO OTHER 0 S SUBTOTAL i 6,978.15 15% INDIRECT COSTS (1.43%) i 99.78 (ENG. FEE) CONTINGENCIES (5%) (Ec)ESflldre coNsr. cos S 7,000 TOTAL i 7,077.93 m Esn rff CONTRACTOR'S INFORMATION: CLASS: CJ ] MM [-s TYPE OF WORK: Irrigation Contrador MINORmr © �]H YEARS OF ESTABLISHMENT: SO Years LICENSE 59-283-1360 NAME: Jaffer Associates, Ltd. TELEPHONE ( 305 ) 576-7363 ADDRESS: 2801 N.W. Sth Ave. Miami, Fl. 33127-3937 CONTACT PERSON: Eugene C. Friedlander, President SU&CONTRACTORS cuss: in joiwr r- Pxm s■ sus MNON •• FLACK to MSPAW PeFOULS ` 791 .' COPIES: ASSISTANT DIRECTORS, COST ANALYSIS. FILE, CIP MANAGER. ASSOCIATED DEPT., CIP MANAGER - C' INF❑RMAL BIDS BY ITEM Project Namel I CA 0 I\JeaplASIN RMICr4-noN Project Nunberl 41 5700,Z_-CIP Nunberi- Project Manager, E: ��) UUNCaZ , L . A" C5 -� 113, - 0) Date-�/�/� Person who received the bidsie-7— Received DIVL. Construction Estimate = f 00O T Time, Public Works Departne BIDDER - A - VILA Sdt� % N4_�eR� -�-- - --- LOCATED IN THE CITY OF MIAMI ye% ',go Yras No BID BOND AMOUNT N% VIA N/•� N 6• IRREGULARITIES - - - - -- - MINORITY OWNED No ITEM No, DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL - UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT [PRICE T I - - - -- - - --- Z -- I o - - LmAp lJ I C_G -- _ L I -1 I l - - - --- - - - - - - -- - -- -A 1 I _ -1- 1-- - 1- -- I f- - - - - - I- I -- 1 IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC- w IRREGULARITIES LEGEND Jb _Y�C_L_ THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS R�M --- A - No Power -of -Attorney �►S�rOG I ATE lL-fD. FOR THE TOTAL AMOUNTcc B - No Affidavit as to Capital L Surplus of Bonding Company --7 -, - - - C. - Corrected Extensions If the above contractor is not the lowest bidder ex laini D -Proposal Unsigned or Improperly Signed or no Corporate Seal P E - Incomplete Extensions --------------------------------------__ -------------------- F - Non-responslve bid G - Improper lid land ------------------------------------------------------------ N - Corrected Bid -------------- ----- ----------------- I - No First Source Mrkp Compliance Statement--------------�----------------------- --------------------------------- J - No Mkwrlty CoNAiance Statement K - No DupUcate Bid Proposal ------------------------------------------------------------ -- -