HomeMy WebLinkAboutR-94-0730J-94-812
10/13/94
RESOLUTION NO.
94- 730
A RESOLUTION ACCEPTING THE BID OF ETCETERA
SERVICES FOR THE FURNISHING OF CUSTODIAL
MAINTENANCE SERVICES AT FIVE (5) CITY
FACILITIES, AS HEREIN SPECIFIED, FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
AND SOLID WASTE/PROPERTY MAINTENANCE
DIVISIONS, ON A CONTRACT BASIS FOR ONE (1)
YEAR WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD AT A TOTAL
PROPOSED ANNUAL COST OF $96,000; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE NO.
421001-340-513000; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
SERVICE, AND THEREAFTER TO EXTEND THIS
CONTRACT FOR AN ADDITIONAL ONE (1) YEAR
PERIOD AT THE SAME PRICE, TERMS AND
CONDITIONS SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received August 29, 1994 for the furnishing of custodial
maintenance services at five (5) city facilities (Parks and
Recreation Building. N.E. Police Mini Station, Bicentennial Park,
Police North Substation, and Fire Training Center), for the
Department of General Services Administration and Solid
Waste/Property Maintenance Division, on a contract basis for one
(1) year with the option to extend for an additional one (1) year
period; and
CITY C011111,7 M
XEEI '�a or
Q C T 2 7 1994
Resolution No,
94- 730,E
1
WHEREAS, invitations for Bid No. 93-94-169-M/WBE were mailed
to nineteen (19) potential bidders and seven (7) bids were
received; and
WHEREAS, funds for this service are available from Account
Code No. 421001-340-513000; and
WHEREAS, this service is needed to provide daily maintenance
service to five (5) city facilities as previously specified; and
WHEREAS, the City Manager and the Assistant City Manager in
charge of the Department of General Services Administration and
Solid Waste recommend that the bid received from Etcetera
Services be accepted as the lowest most responsive and
responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The August 29, 1994 bid of Etcetera Services
for the furnishing of custodial maintenance service to five (5)
city facilities (Parks and Recreation Building, N.E. Police Mini
Station, Bicentennial Park, Police North Substation, and Fire
Training Center) for the Department of General Service
Administration and Solid Waste/Property Maintenance Division on a
contract basis for one (1) year with the option to extend for an
additional one (1) year period at a total proposed annual amount
of $96,000 is hereby accepted with funds therefor hereby
allocated from Account Code No. 421001-340-513000.
94- 730
-2-
Seotion 3. The City Manager is hereby authorized to
instruot the Chief Proourement Offioer to issue a purohase order
for this service, and thereafter to extend this oontraot for an
additional one (1) year period at the same price, terms and
conditions, subjeot to the availability of funds.
Seotion 4. This Resolution shall become effeotive
immediately upon its adoption.
PASSED AND ADOPTED this 27th day of October 1994.
qk #
S EPHEN P. C ARK, MAYOR
AT
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL O. DIAZ
DEPUTY CITY ATTOR EY
APPROVED AS TO FORM AND CORRECTNESS:
A. (01NN/Jpfts, I
CITY ATPXNEY
ROD:osk:M4691
94- 730
-3-
1_0� I - Am 1'r
'*
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and DATE : October 4, 1994 FILE
Members of the City Commission
SUBJECT: Resolution Authorizing
Award of Bid 93-94-169
M/WBE
FROM : REFERENCES:
Cesar H. Odio
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission pass the
attached resolution awarding the bid and authorizing the
furnishing of janitorial services at the following five (5) city
facilities:
Parks & Recreation Building
1390 N.W. 7 Street
MMPD N.E. Mini Station
6599 Biscayne Blvd.
MMPD North Substation
1000 N. W. 62 Street
Additional Custodian
MMPD K-9 Office
Bicentennial Park
Fire Training Facility
3425 Jefferson Street
Cost
$450.00 Month
$5,400.00 Year
$375.00 Month
$4,500.00 Year
$3,600.00 Month
$43,200.00 Year
$1,250.00-Month
$15,000.00 Year
$225.00 Month
$2,700.00 Year
$2,100.00 Month
$25,200.00 Year
Annual Total Amount $96,000.00
to Etcetera Services, Inc., a female vendor located at 46 N. W.
105 Street, Miami, Florida, 33150 as the lowest responsive and
responsible bidder in accordance with Bid 93-94-169- MJWBE.
The total cost of this contract is estimated to be $96,000
annually for which funds are available from the Department of
General Services Administration and Solid Waste/Property
Maintenance Division, Account Code 421001-340-513000.
The Honorable Mayor
Page 2
BACKGROUND
The Department of General Services and Solid Waste has analyzed
bids received pursuant to Bid No. 93-94-169-M/WBE (a minority set
aside), for janitorial services at five (5) City owned facilities
which shall include but not be exclusive of cleaning on
regularly scheduled basis all restrooms, offices, general access
areas, mopping of non -carpeted areas, cleaning of walls, and
emptying of all trash receptacles. Additionally, the vendor will
re -supply all restrooms with necessary paper items, replenish
soap dispensers and install clean trash bags in all of the trash
receptacles.
It was determined that Etcetera Services, Inc., was the lowest
bidder meeting all city requirements and is therefore recommended
for award at a total cost of $96,000.
Minority Participation
Black - 5
Female - 1
Award - Female
94- '73n
SEP-21-94 WED 9;07 CITY OF MIAMI BUDGET hAX Nu, aUbWbbUbl r, ui
SENT BY' C I TY OF M I AM I ; 9-21-9.4 ; 9 : 57aM 1 PROCUREM[ '�IGMT. 306579606110 1 / 1
011Y O MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy Carter DATE: "�� FILE:
Aseietant Director gi�-gS
su�lecr. bid it 169- M/WBR
Janitorial services at
Five (5) City Facilltie*
FROM Ron H. W i 1 l i a m s REFEAMM
Asaistant City Managoi
ENCLOSURES
This department: has verified available funding with the
Department of Matagament and Budget that funda are available to
cover the east oP the subject bid in the amount of $96,000.00,
Account Code Number 421001-340 - 513000.
Budgetary review and a._ ved by;
Assistant City Manager
Post -It", brand fax transmittal memo 7671 (� otpwa
94- 730 .3
CITY OF MIAMI, FLORIDA
BID SHEET (Continued)
IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEBOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: (Include cash discount for prompt payment, if any)
Additional discount of
Warranty and/or guarantee:
% if awarded all items.
Delivery: olO calendar days required upon receipt of Purchase Order or Notice
of Award.
Number of calendar days -required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
D; &Af 4 N,4zz_2 bo2&/ - .Z?Ar/1 SA�ZaeA� -7- Al" p4a"�S_
NAMES OF COMPANY OFFICER(S):
a) List principal business address: (street address.)
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space.is necessary)
►ATNORTTY PROCURRMF-.NT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a ,copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural 'provisions therein, including any amendments thQreto.
Bidder: C -
Ivi/k,�eS ..46�gnature ,
(c mpa
Date:
name)
Print Name:
Indicate if Busin ss is 51% M1 ority-owned: (Check Onebox only)
[ ] BLACK [ ] HISPANIC [ FEMALE
If firm has an existing
APPTRMATTVE ACTION PLAN
plan, effective date of implementation: b '
02 d ari�
If firm does not have
an existing plan, the Successful Bidder(s)
shall be required
to
establish an Affirmative Action Policy; pursuant to Ordinance #10062 as
amended. See ApL>endix
I for sample.
Bidder:�,�ignature
( company
name)
9 4 .. 7 ,3 ,0
6�,.
PAI1 IIRF TD COMPLETE,_
SIGN, AHD_RE.TURN_THI•S FORM MAY DISQUALIFY-
THIS BID.
CITY OF MIAMI, FLORIDA
Description of services:
To provide daily janitorial
service to the five (5) sites
listed below:
Parks and Recreation
Police NE Mini Station
Marine Patrol
(Bicentennial Park)
TABULATION OF BIDS FOR
JANITORIAL MAINTENANCE SERVICE FOR FIVE (5) CITY SITES
BID NO. 93-94-169-M/WBE
Etcetera Services *Best Janitorial & Maint Tranpex Corp. Services Diversified
46 NW 105 St 3290 NW 29 St 15325 SW 106 Terr #618 5727 NW 17 Ave i'._"'`,
1A:_.' '01 991CA in% as-* ..2 n1 991An ITT% nl 991ALin% liz., .t nI 9']1A-1 i.:.-. .:...:
$450.00 mo.
$5400.00 yr.
'$375.00 mo.
$4500.00 yr.
$225.00 mo.
$2700.00 yr.
Police North Substation $3600.00 mo.
$43,200.00 yr.
Additional Custodian $1,250.00 mo.
$15,000.00 yr.
Fire Training Center $2100.00 mo.
$25,A00.00 yr.
ANNUAL TOTAL A VUNT $96,000.00
V
(local)
$844.00 mo.
$1310.00 mo.
$855.00 mo.
$10,128.00 yr.
$15,720.00 yr.
$10,260.00 yr.
$394.00 mo.
$1080.00 mo.
$418.00 mo.
$4728.00 yr.
$12,960.00 yr.
$5016.00 yr.
$235.00 mo.
$1010.00 mo.
$228.00 mo.
$2820.00 yr.
$12,120.00 yr.
$2736.00 yr.
[
$4385.00 mo.
$6244.00 mo.
$4430.00 mo.
$52,620.00 yr.
$74,928.00 yr.
$53,160.00 yr.
$980.00 mo.
No Bid
$1210.00 mo.
$11,760.00 yr.
$14,520.00 yr.
$2192.00 mo.
$2490.00 mo.
$2350.00 no.
$26,304.00 yr.
$29,880.00 yr.
$28,200.00 yr.
$108.360.00 $145,608.00 $113,892.00
* ( non -responsive)
Bid was a Black &:
Female set -aside
• 01 :ui= al rea 0 0,
TABULATION OF BIDS FOR
JANITORIAL MAINTENANCE
SERVICE FOR FIVE (5)
CITY SITES
;.
BID NO. 93-94-169-M/WBE
*Mr. Clean Reliable
Svc Omega Maintenance
AC&E Property Maint
Deen America
212 NE 154 St
13735 SW 176 Terr
6600 NW 27 Ave #211
1515-1 NW 167 St
Miami F1 33162 (B)
Miami.Fl 33177 (B)
Miami Fl 33147 (B)
Mimai F1 33162"')).
Description of services:
`To provide daily janitorial
service to the five (5)
sites
listed below:
Parks and Recreation
1549.10 mo.
'451,00 mo.
$969.70 mo.
$666.67 no.
$6588.00 yr.
$5,400.00 yr.
$11,636.40 yr.
$8,000.O0 yr.
Police NE Mini,Station
$319.00 mo.
$300.00 mo.
$614.71 mo.
$341.30 mo.
$3828.00 yr.
$3600.00 yr.
$7,376.52 yr.
$4095.60 yr
i
Marine Patrol
$266.00 mo.
$300.00 mo.
$488.15 mo.
$341.30 mo.
i (Bicentennial Park)
$3192.00 yr.
$3600.00 yr.
$5,851.80 yr.
$4095.60 yr.
Police North Substation
$4786.00 mo.
$3404.00 mo.
$2,935.19 mo.
$5698.51 mo.
$57,432.00 yr.
$40,848.00 yr.
$35,222.28 yr.
$68,382.08 yr.
Additional Custodian
$1,148.00 mo.
$994.00 mo.
$978.39 mo.
$1887.95 mo.
$13,776.00 yr.
$11,928.00 yr.
$11,740.68 yr.
$22,655.36 yr.
CG'
A Fire Training Center
$2567.00 mo.
$2757 00 mo.
$4131.95 mo.
$2827.07 mo.
$30,804.00 yr.
$33,084.00 yr.
$49,583.40 yr.
$38,924.80 yr.
$115,620.00 $98,460.00
( non -responsive )
Proof of M/WBE
certification was
r;nt submitted w/bid
$121,417.08
f 44 IN I
1�0**Ahh Mbftftt
Bid No. 93-94-162-XIWBE
O(IM1400I.A.1 Mofl.iiLwiance Service at five (5) City
14,10.1-1 11,10M,
1101101r4o.vVicon Administration and Solid
Mai ntanance Division.
kliiily custodial services to five
Nk-,�Y�kwkkl. WIN, .4 11*1 IDz 1-34ID-5,32DDID
h
...
........
s�
101 DI ' ..._0 P 0.0
Bid No. 93-94-169-M/WBE
Custodial Maintenance Service at five (5) City
facilities.
General Services Administration and Solid
Waste/Property Maintenance Division.
Contract
To provide daily custodial services to five
(5) City facilities.
19
7
Account Code No. 421001-340-513000
SEE ATTACHED
ALL VENDORS ...........................
MINORITY/FEMALE (M/F) VENDORS.........
Within City limits .................
Registered with City. ..............
Black (B) Vendors .....................
Located within City limits.........
Registered with City ...............
Female (F) Vendors ....................
Located within City limits.........
Registered with City ...............
Hispanic (H) Vendors ..................
Located within City limits.........
Registered with City ...............
NON MINORITY (NM) VENDORS .............
Located within City limits.........
"No Bids"
Bid
Invitations
Bid
Mailed
Responses
19
7
19
7
4
1
19
7
13
6
2
1
13
6
6
1
2
0
6
1
0
0
0
0
0
0
0
0
0
0
-
0
Reasons) for NOT awarding to local vendor:
Local vendor was the lowest most responsive and responsible bidder
IT IS RECOMMENDED THAT AWARD BE MADE TO
ETCETERA SERVICES A FEMALE, DADE COUNTY VENDOR
AT A TOTAL PROPOSED ANNUAL COST $96,000.00.
w 94- 730
Lnr�� ccF xs*.
��,►� ... CUSTODIAL SERVICES MAINTENANCE AT« FIVE
CITY FACILITIES
AID t0.t 93-94-169R-M/WBE
'L•ls iTD�f� pP=1tzDt AUGUST 29, 1994 10:30 a.m.
�—•! PM —�. �— P --.� P �. P P� P PiOM�.�-'rti1r�
IOTA a28_SOkD_ior
�IDDtR VID 1tA_i A HIcR
ETCETERA SERVICES INC. See atta:¢hdd.- ' d
_ ram..-.P.....
BEST MAINTENANCE & JANITORIAL
SERVICES DIVERSIFIES
MR. LEAN RELIABLE SERVICES "
OMEGAI TENANCE
DEEN AMERICA INC.
—r PAN! Pam-• —P—
TROMPEX CORP.
C & E PROPERTY MAINT. 9 "
-.ti..rr ..... ��+.r�.�+....r } r.� -..... r -w w ..ter .. ..► � s «.—.r».r�
"Of®rs froWths: vendJyo�r(s �1lstQ Aerefn are the nlyy offers
--zarplued timelyM�r� PI.V...�[
�.+1�Y _.' """_"i!-RRt•V� 'T!�[.w'1f�tr�_ P—CFI---�--
other offers submitted in respons4 to this soli-mitall n, if any.
Aa
S �
-- -------------- M!—PPY Pr Yr.�r— ------
—NIA—fM►�M—��M•!.—��N�—w—�Mr•!M 1!-M�."f�—M•ti
• • ��Nr�.—d�-1lr Inli.A•l---r 0�r—r--��Mlr b.r�—'r—�.4r—HIV
- — — — — — — — — — — — — — -
r•c•ivsd (,r`r� snv•Iop•t on a•bslf of
(P•raoa s•e•i�S�ej ildds;-�
GSA Solid Waste-ProcurerrQnt Division os +2y-4w__
(CitJ TiFairtesAL)-----�-_--__----_— „_., ---
• ut� City Clit�' - �'�
LEGAL ADVERTISEMENT _'' ti f
BID NO. 93-94-169R-M/WBE
Sealed Bids will be received by the City of Miami City Clerk at her office-16cated
at City Hall, 3500 Pan American Drive, Miami., Florida 33133 notes later than
10:30 am. Augot 290 1994 for the furnishing of all labor, materials and equipment
as required for custodial services maintenance at five (5) City facilities on a
contract basis for one (1) year for the Department of General Services
Administration and Solid Waste, Property Maintenance Division.
MANDATORY SITE VISIT WILL TAKE PLACE ON AU3M 18, 1994 AT THE TIMES AND LOCATIONS
LISTED ON THE PAGE 3 OF 10 OF THE SPECIAL CONDITIONS FAILURE TO ATTEND THIS
MANDATORY PRE -BID CONFERENCE WILL DEEM YOUR BID NON -RESPONSIVE.
1AME SET ASIDE Ewa
This bid has been designated as a set aside for Black and Female vendors certified
with the City of Miami's Minority/Wcmen Business Enterprise Program or with the
State of Florida, any of its agencies, municipalities, or political subdivisions.
Certification must be current and valid at the time of bid submittal. Proof of
certification must be provided at time of bid submittal. Failure to submit proof
of current, certification as a Black or Female vendor shall deem your bid non-
responsive. (See Special Conditions No. 2 Page 1 of 11 for complete M/WBE
requirements) FAIL M TO MEET THE AUM SET ASIDE HUME== SHALL DEEM YOUR
BID NONRESPONSIVE.
Bids submitted past such deadline and/or submitted to any other location or office
shall be deemed not responsive and will be rejected.
Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's
total dollar volume of all expenditures for All Goods and Services to Black,
Hispanic and Women Minority Business Enterprises on an equal basis.
LOCAL PREFERENCE
Section 18-52.1(h) of the City Code, as amended, states that the City Commission
may offer to a responsible and responsive local bidder, whose primary office is
located in the City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor does not exceed
110 percent of the lowest other responsible and responsive bidder.
The City reserves the right to request copies of the occupational license,
professional and/or trade licenses, corporate charter and any other documents to
verify the location of the firm's primary office.
ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR
OCCUPATIONAL LICENSE WITH THEIR BIDS.
Minority and women vendors who are interested in submitting Bids and who are not
registered with the City as minority or women vendors are advised to contact the
City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the Bids are available upon request at the City
Procurement Office.
The City Manager may reject all Bids and readvertise.
(Ad No. 1$ )
Cesar H. Odio
City Manager
,1.
''. City of
Miami
149E
This number must
V%. REQUISITION FOR
ADVERTISEMENT
appear.in the
advertisement.
INS AUCTIONS: -Please ty2e and agach
1. Department;
2. Division:
3, Account Code number:
4. Is this a confirmation:
5. Prepared byy:
JENNpIFFER MILLER
;,
❑ Yes No
6. Slze 'of :advertisement:
7. Starting date:
8. Tel e tt�on number:
575-a�17
LE:RGLA _ ':: ;
AUGUT 12,1994
9. Number of times this advertisement is to be
10. Type of advertisement:
ublished. 1
® Legal ❑ Classified ❑
Display
,11 , Remarks:
BID NO. 93--94-169--M/WBE
12.
Publication
Date(s) of
Advertisement
invoice No.
Amount
MIAMI REVIEW
MIAMI TIMES
DIARIO LAS AMERICAS
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1
Fri
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13.
❑ Approved
❑ Disapproved
c7' J
D Apartment Directorl-ffesigrge Date
Approved for Payment
Date
i C IGS/PC" 503 Rev. 12/89_f Routing Forward White and Canary to G.S.A. (Procurement. Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department