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Home My WebLink AboutR-94-0728J-94-826 10/14/94 RESOLUTION NO. 9 4- 728 A RESOLUTION ACCEPTING THE BID OF MR. CLEAN RELIABLE SERVICE, INC., FOR THE FURNISHING OF CUSTODIAL MAINTENANCE SERVICES AT THE DON HICKMAN ADMINISTRATION BUILDING, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL PROPOSED AMOUNT OF $41,220.00 ANNUALLY, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE; ALLOCATING FUNDS THEREFOR FROM THE FY'94-95 OPERATING BUDGET, ACCOUNT CODE NO. 421001-340, 513000; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS, AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS.. WHEREAS, pursuant to public notice, sealed bids were received August 10, 1994 for the furnishing of custodial maintenance services at the Don Hickman Administration Building, for the Department of General Services Administration and Solid Waste, Property Maintenance Division, on a contract basis for a one (1) year period with the option to extend for an additional one (1) year period; and WHEREAS, invitations for Bid No. 93-94-135 M/WBE were mailed to twenty-four (24) potential bidders and eight (8) bids were received; and CITY comasacw mEETING 4p 94- 728 WHEREAS, funds for this purchase are available from the FY'94-95 Department Operating Budget, Account Code No. 421001- 340, 513000; and WHEREAS, this service is needed to provide daily maintenance service to the Don Hickman Administration Building; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste, Property Maintenance Division, recommend that the bid received from Mr. Clean Reliable Service, Inc. be accepted as the lowest most responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 10, 1994 bid of Mr. Clean Reliable Service, Inc. for the furnishing of custodial maintenance service to the Don Hickman Administration Building on a contract basis for one (1) year with the option to extend for an additional one (1) year period, at a total proposed amount of $41,220.00, for the Department of General Services Administration and Solid Waste, is hereby accepted with funds therefor hereby allocated from the FY194-95 Operating Budget, Account Code No. 421001-340, 513000. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order - 2 - 94- 728 for this servioe, and thereafter to extend this oontraot for an additional. one (1) year period at the same pride, terms and oonditions, subjeot to the availability of funds. Seotion 4. This Resolution shall beoome effeotive immediately upon its adoption. PASSED AND ADOPTED this 27th day of October , 1994. ATT 4TYIRAI, CITY CLERK PREPARED AND APPROVED BY: C-- J RAFAEL 0. bIAZ DEPUTY CITY ATTORNE APPROVED AS TO FORM AND CORRECTNESS: A. QItNN O S, TIT CITY ATT EY ST HEN P. CLA , MAYOR 94- 728 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDI CA=10 The Honorable Mayor and Members DATE UUI 14, 1=:14 TO : of the City Commission : FILE SUBJECT : Bid #93-94-135 Custodial Maintenance Service FROM : Ces io REFERENCES : Cit r ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution for the furnishing of custodial maintenance services at the Don Hickman Administration Building to be awarded to Mr, Clean Reliable Service, Inc., a minority vendor located at 212 N.E. 154th Street, Miami, Florida, as the lowest most responsive and responsible bidder in accordance with bid #93-94-135-M/WBE. The total cost associated with this service is estimated to be $41,220.00 per year. Funds are available from the General Services Administration and Solid Waste Department, Property Maintenance Division Account #421001-340, 513000. The General Services Administration and Solid Waste Department, Property Maintenance Division, has analyzed bids received pursuant to bid #93-94-135-M/WBE, for the furnishing of custodial maintenance services at the Don Hickman Administration Building. This service is essential in order to maintain a clean and healthy work environment. As a result of the bid process, it is recommended that the award be granted to Mr. Clean Reliable Service, Inc., a Black, Dade County vendor as the lowest most responsive and responsible bidder in accordance with bid #93-94-135-M/WBE. This purchase is estimated to be approximately $41,220.00. Funds for this service remain available from the General Services Administration and Solid Waste Department, Property Maintenance Division, Account #421001-340, 513000. MINORITY PARTICIPATION: Award is to a minority vendor. AMOUNT OF BID: $41,220.00 ,SOURCE OF FUNDS: �1 General Services Administration and Solid Waste Department,' Property Maintenance Division, Account #421001-340, 513000. Attachments: Proposed Resolution Bid Tabulation C/*dl "/ 94- 728 . SENT BY:CITY OF M1AM1 ;28-94 : 3 : 19PM PROCUREMENT 11T. 3055796081; # 3/ 3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 10: Judy S. Carter Chief Procurement Officer Procurement Management Division FROM DATk FILE : SUBJFCT For the furnsihing of Custodial Maintenance Service to the Don Hiclanan REFEREN*0g' Bid No. 93-94-135 Ron F. Williams ENCLOSURES Assistant City Manager The Department of General Services Administration and Solid Waste/Property Maintenance Division has verified with the Department of Budget that funds are available to cover the cost of the subject bid in the amount of $41,220.00. Funds are available from Account Code No. - 41-1001-340 919000 BUDGETARY RFVIHW & APPROVED BY: Manohar sure Assistant ity Manager. Department of Management and Budget 94- 728 3 M F IAMI, FLORL� �,. „� BID NO. g�_ge_135-M PDSHEEOT (Continued) IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TH; ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING IF SECURITY IS REQUIRED, A'BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 01 BOND IS SUBMITTED IN THIS ENVELOPE. Terms: `0- (Include cash discount for prompt,payment, if any) Additional discount of -0= % if awarded all items. Warranty and/or guarantee: N/A Delivery: 2 calendar days required upon receipt -of Purchase Order or NoticE of Award. as per }aid F.peci£ication Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia3 conditions, and General Information to Bidders, we agree to furnish the Items) at Pricef indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Barbara Rrvan Barbara Rrvan Morris Rrvan Morris' Rrvan a) List principal business address: (street address.) SrrPPr : Miami, Florida 33162 b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space.is•necessary) MINORITY PROM MR rNT COM .T&NSE The undersigned bidder acknowledges that (s)he has received a .copy of ordinance #10062 F amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a2 applicable substantive and procedural provisions therein,.includinr`g any amendments thereto. �r g_ Bidder.. r. Clean 'Reliable Services Inc. Signature: (company.name) Date: August 5, 1994 Print Name: Barbara Rrvan Indicate if Business is 51% Minority -owned: (Check Dm box only) [v] BLACK [ ] HISPANIC. [ ] FEMALE APPTRMATIVE ACTTON PLAN If firm has an existing plan, effective date of implementation: 8/14187 if firm does not have an existing plan, the Successful Bidder(s) shall- be required establish an Affirmative Action Policy, pursuant to -Ordinance #10062 as amended. See Append I for sample. f� _ ►'' . 1 r' i t Bidder: Mr. Clean Reliable Services Inc. Signature: ��- •, �_ i (company name) CAT1 +1p9: Tn rnMpi FTF . STRN . AND RETURN-- TH_I-S_ERM -MAY -DISOUIFY THIS BID. CUSTODIAL MAINTENANCE SERVICE DON HICKMAN ADMINISTRATION BUILDING BID NO. 93-94-135 M/WBE Bid Tabulation Bidders Minority Status Yearly Total 1. Services Diversified Black $44,940.00 5727 N.W. 17 Avenue Miami, FL 33142 (Local) 2. General Maintenance & Janitorial Black $44,774.40 71 N.E. 183 Terrace Miami, FL 3. Building Maintenance Services Black $420055.80 2450 S.W. 137 Avenue, #216 Miami, FL 33175 *4. Mr. Clean Reliable Services, Inc. Black $411220.00 212 N.E. 154 Street Miami, FL 33162 5. Gerald Brant Cleaning Service Black $69,120.00 2377 N.W. 93 Street Miami, FL 33147 6. AC&E Property Maintenance, Inc. Black $83,724.00 6600 N.W. 27 Avenue, Suite 211 Miami, FL 33147 7. Etcetera Services, Inc. Black $46,992.00 46 N.W. 105 Street Miami, FL (Non -responsive) 8. After Hours Cleaning Service Black $69,300.00 2040 N.W. 131 Street Miami, FL 33167 * Lowest Bidder 94- 728 % ITEM: • BIDS RECEIVED: VD Bid No. 93-94-135-M/WBE Custodial Maintenance Service at the Don Hickman Administration Building General Services Administration and Solid Waste/Property Maintenance Division. Contract for one (1) year with the option to extend for an additional one (1) period. To provide daily custodial services to the City's administration building. 24 8 General Services Administration and Solid Waste/Property Maintenance Division, Account Code No. 421001-340-513000. SEE ATTACHED Bid Invitations Bid MailedResponses ALL VENDORS ............................ 21 8 MINORITY/FEMALE (M/F) VENDORS.......... Within City limits ... :......... ..... Registered with City ................ Black (B) Vendors..... ............ Located within City limits.......... Registered with City ................ Female (F) Vendors ..................... Located within City limits.......... Registered with City ................ Hispanic (H) Vendors ................... Located within City limits.......... Registered with City ................ NON MINORITY (NM) VENDORS .............. Located within City limits.......... "No Bids.. .............................. 21 8 4 1 20 8 12 8 3 1 11 8 9 0 1 0 9 0 0 0 0 0 0 0 0 0 0 0 0 94- 728 Reason(s) for NOT awarding to local vendor: Local vendor was the lowest most responsive and responsible bidder IT IS RECOMMENDED THAT AWARD BE MADE TO MR. CLEAN RELIABLE SERVICE, INC. A BLACK, DADE COUNTY VENDOR AT A TOTAL PROPOSED ANNUAL COST OF $41,220.00. 7 94" 728 __ ► jji01]T4� _GER�jICES MAINTENANCE AT THE DONE HICKMAN ADMINISTRATION BUILDING 211 �O.t 93-94-135-M/WBE �— a --- AUGUST 10, 1994 10:30 a.m. mow. w �.� rr �. o •..�. a a a r.�. �. r.a.•i►w w.r�r.r� �in_so�•p,so�2. �nD� tsriue�r fisgiiR_t_cxac� SERVICES DIVERSIFIED �1 GENERAL MAINTENANCE & JANITORIAL BUILDING MAINTENANCE SERVICES I. BRYANT " aM. GERALD BRANT CLEANING SERVICES VISTA BUILDING MAINTENANCE SERV. r.o ate.+ -a•« �...� r+� XRADE SERVICE INDUSTRIES AC&E PROPERTY MAINT. •_INC. -ra.ar.a._a.�a �r� " r�►M_rai Yf�.a _w.�r�Mrfl�a Ml� -_-_ _- We received o ly one copy of the bid ETCETERA SERVICES .I`ICe: hick was en+ t�%.(;uxe �n,�t�gp� e AFTER HOURS CLEANING SERVICES .. ,_ -�- _-�-__-r•rN+ra_raww�� r_'lwrlar�r•_ir r�M rM_wa _. i_ww a_._a r._ 1 --- -- - -_ar ra+a•_rrN•�r�Pa rr�Mw__i •IOOAa�P lww•1 �a o�i rw -_�ra ��-.,-- -A�i• f��+-_--_ rr _r or rrr r..s s__o o+rr �a r�r ram. a..r+ • a.�r r�aaa.r_lkr^l!.!lors 77- - _ter --a s�rw_Mwiarr- I:si _ a_ar or-wa d h.^»^''^ r» ��.arer. _aba o hOr offers submitted in respoz j�".G[L ua �J'o ilA►C711�.� '•,,.•�• o�r��...re��_ e to th�As scli�c,"t i•r_�.►a�.•r.��_� .»:.r____r} �._wa _.aa• ..�s`�_3hsa lion, if r-., v, r+rao.� ow..rwo aka Ora►faa-�aa � a aOr•a Maa _�_•►•�. iwra_iriar--r a _idaMnw�w M- a ��a�_aMw.►+O r�wa�_aIMMOw .►ow Mwra Nwaa r.a� • Ida �//tea M�a_ -O wir w �M �M7 K2 ♦..-YaVO. w - a�-�r �w�aa-I.a•�-_M a wfaa-l�-_wwaa ww1.Y.r r a.aM _o .►! a N ► �+� YMa a�ar��a.a ��r •maw a•r r�r .►O laa i�•a-a _r ram. wf sa �.� -------- --- ---------wwM Baia ------------- .- --- ►--- � rw ,.mow _awa.aa a_a�ar as ra_a�.a ra a�Yi a1� �Vaaa •aaw- --- -------- — Nw4�.�Ww'a -w wawa.► wwr-r+r ------------------ := ��sacai�►ad (A� oavaiopa• on babelt of (Parson tacaiNSa(-bIds) A/Soli4 waste-_Pr_o_c_ur_e_ment Division _(CiLJ Taal lira At�-- aaa..r •�. ,...- �- �...w+.. $IONED$ �_ aP;ti-C y Cliik)-w-wM lt4 if, f( LEGAL ADVERTISEMENT -. BID NO. 93-94-135-M/WBE Sealed bids will be received by the City of Miami City Clet*-.at he`~ offI located at City Hall, 3500 Pan American Drive, Miami, Fl on da. 3.3133 n 1 ate than 10t30 a.m. August 10. 1994 for the furnishing of all 160f. matey als aWd equipment as required for custodial services maintenance at-th'e� DonickMadn Administration Building on a contract basis for one (1) year 4or the Department of General Services Administration and Solid Waste, cProperty Maintenance Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. MANDATORY SITE VISIT WILL TAKE PLACE AT 10:00 A.M., TUESDAY, AUGUST 2ND, 1994, AT THE DON HICKMAN ADMINISTRATION BUILDING (in the lobby). VENDORS ARRIVING AFTER 10:15 A.M. WILL NOT BE ABLE TO ATTEND THE CONFERENCE. FAILURE TO ATTEND THE MANDATORY PRE -BID CONFERENCE WILL DEEM YOUR BID NON -RESPONSIVE. Ordinance No. 10062, as amended, established a goal of Awarding 510 of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Black and Female vendors interested in submitting proposals and who are not registered with the City as Black or Female vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575- 5174. M WBE SET ASIDE REQUIREMENTS This bid has designated as a set aside for Black and Female vendors certified with the City of Miami's Minority/Women Business Enterprise Program or with the State of Florida, any of its agencies, municipalities, or political subdivisions. Certification must be current and valid at the time of bid submittal. Proof of certification must be provided at time of bid submittal. Failure to submit proof of current, certification as a Black or Female vendor shall deem your bid non -responsive. (See Special Conditions No. 2 Page 1 of 11 for complete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS SHALL DEEM YOUR BID NON -RESPONSIVE. ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR OCCUPATIONAL LICENSE WITH THEIR BIDS. Detailed specifications for the*bids are available upon request at the City Procurement Office located at 1390 N.W. 20th Street. The City Manager may reject all proposals and readvertise. (Ad No. 1496) Cesar H. Odio City Manager mac^ bj City of Miami96 REQUISITION FOR ADVERTISEMENT aphispear nb er hemust advertisement. NSTRUCTtONSt Pea h g -copy of the advertl§�ment with this re7ulsition, �. Department.,.' 2. Division: 3. Account Code number: 4. Is this a confirmation: El Yes 91 No 5 rE�� J rk'ER MILLER Size .of advertisement: LEGAL 7. -Startin� date: JULY 6, 1994 8. T8� h e number: 5 7y gr. 7 4 9. Number of times this advertisement Is to be 10. TyDe of advertisement: published: Legal ❑ Classified ❑ Dis la 11. Remarks: 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI' REVIEW MIAMI TIMES DIARIO`;LAS AMERiCAS Y { f I i y I i 13. Approved CJ Disapproved apartment,;Director/0esign Date Approved for Payment I Date l C GS/PC 503.Rev. 12/89 Routin : Forward White and Canary to GSA (Procurement Man t t DISTRIBUTION: White - G.S.A.; Canary - Department agemen) and retain Pink copy.