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Home My WebLink AboutR-94-0726J-94-822 10/13/94 RESOLUTION NO . 9 4 -- 7 6 A RESOLUTION ACCEPTING THE BID OF REXTONE INC., FOR THE FURNISHING OF PAINT AND PAINT SUPPLIES FOR THE DEPARTMENT OF COMMUNITY DEVELOPMENT, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT A TOTAL PROPOSED ANNUAL COST OF $45,000.00; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT 11TH YEAR, ACCOUNT CODE NO. 451149-799209 FOR $10,500, AND 20TH YEAR ACCOUNT CODE NO. 452049-799209 FOR $34,500; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION, AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODSv AT THE SAME PRICE, TERMS, AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 12, 1994 for the furnishing of paint and paint supplies, for the Department of Community Development, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations for Bid No. 93-94-181R were mailed to twenty-one (21) potential bidders and seven (7) bids were received; and WHEREAS, funds for this purchase are available from the Department of Community Development llth Year, Account Code No. CITY COM USSION MEETING OF O C T ?. 7 1994 Resolution No. 94- 726 451149-799209 for $10,500.00, and 20th Year, Account Code no. 452049-799209 for $34,500.00; and WHEREAS, this award is necessary in order to continue to provide paint and paint supplies to qualified applicants in conjunction with the City's Residential Paint Program; and WHEREAS, the City Manager and the Director of the Department of Community Development recommend that the bid received from Rextone, Inc. be accepted as the Lowest most responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The September 12, 1994 bid of Rextone, Inc. for the furnishing of paint and paint supplies to the Department of Community Development on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount of $45,000.00 is hereby accepted with funds therefor hereby allocated from the Department of Community Development 11th Year, Account Code No. 451149-799209 for $10,500.00, and 20th Year, Account Code No. 452049-799209 for $34,500.00. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this acquisition, and thereafter to extend this contract for - 2 - 94- 726 two (2) additional one (1) year periods at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 27th day of October 1994. liz a -� S EPHEN P. CiARK, MAYOR ATT M TTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: I R-A-IfAEL 0. DIAZ DEPUTY CITY ATT EY APPROVED AS TO FORM AND CORRECTNESS: -03- 94- 726 CITY OF MIAMI. FLORIDA CAMS INTER -OFFICE MEMORANDUM Honorable Mayor and Members "UPI , 14. {994 TO: Y DATE: FILE: of the City Commission SUBJECT: Resolution Awarding Bid No. 93-94-181R FROM: Cesa io REFERENCES: City ger ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding paint and paint supply services for the City of Miami Residential Paint Program to Rextone, Inc., a minority vendor with the lowest bid. This award is necessary in order to continue to provide paint and paint supplies to qualified applicants in conjunction with the City's Residential Paint Program. The total cost of this bid is $45,000. Funds are available from the Department of Community Development, 11th Year, Account Code No. 451149-799209 for $10,500, and 20th Year, Account Code No. 452049-799209 for $34,500. BACKGROUND: The Department of Community Development has analyzed the bids pursuant to Bid No. 93-94-181R, providing for paint and paint supplies services in conjunction with the City of Miami's Residential Paint Program. Through the Paint Program, the City provides paint and paint supplies to qualified City of Miami homeowners. it is recommended that an award be granted to Rextone, Inc., a minority vendor with the lowest bid. Rextone, Inc. has been providing this service to the City of Miami since the Paint Program was established. This award is necessary in order to continue to provide the paint and paint supplies associated with the Paint Program. Funds for this service are available from the Department of Community Development's 11th Year, Account Code No. 451149-799209 for $10,500, and 20th Year, Account Code No. 452049-799209 for $34,500. eoo-1 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TOc Judy Carter SATE: September 23, 1994 Chief Procurement Officer FILE: SUBJECT: Bid No. 93-94-181R Awarding Paint and Paint Supplies FROM: REFERENCES: Frank Vstaneda,ector Department of Community Development£NCLOSURES: The Department of Community Development has verified available funding with the Department of Management and Budget that funds are available to..cover the cost of the subject bid in the amount of $45,000. Funds are available from the llth Year C.D. funds for $10,500 from Account Code No. 451149-799209, and $34,500 from 20th Year C.D. funds from Account Code No. 452049-799209. Budgetary Review and Approved by: !", d., "�" Manohar Surana, Director Department of Management and Budget Additional Approvals: - r-- Frank astan da, Direct Department of Community Development Please, prepare the resolution along with the attached documentation to be placed on the October 27, 1994 City Commission Agenda. FC:mb 94 7,26+ IFLORIDA "' BID NO. 93-94-181R (Continued) ' BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A.BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. 'erms:( 0 � S (Include cash discount for prompt payment, if any) additional discount of uoX,;Q if awarded all items. 7arranty and/or guarantee: (0 )elivery :_calendar days required upon receipt -of Purchase Order or Notice )f Award. ry - Number of calendar days -required to complete work after start. n accordance with the Invitation to Bid, the Specifications, General Conditions, Special :onditions, and General Information to Bidders, we agree to furnish the Itdm(s) at Prices .ndicated on the attached bid sheet(s). NAIfES OF COMPANY OWNER(S): NAMES F COMPANY OFFIgER(S): 5 1A �'. GjaiCA1C-f mSp F.�e 1CIPf• P,2,est eNt �oSC; r . �L u i c�►ef ANTyN i d �?FA� J' P. A iy-ryru i o r3 • i is-eA F J4 co i u i A F. of r U� 'GitiAlao /,PLo lam. t) List -principal business address: (street address) -%' 0)^ /1 /i) -7-1 C-1- L./ » ./ / 1) List all other offices locatedlin the State of Florida: (street address) Please use the back of this page if more space is -necessary) MINORITY PROCUREMENT CO P TAN F' ,he undersigned bidder acknowledges that (s)he has received a.copy of Ordinance #10062 as mended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all .pplicable substantive and procedural provisions therein, including any amendments thereto. Bidder: Signature: ',c�'4t,0..- (company•name) • )ate: Print Name:' s'.%dim F. ?cwi •c d,'e.-f •- .ndicate if Business is 51% Minority -owned: (Check one box only) ] BLACK [ ] HISPANIC FEMALE AFEIRMATTVE ACTION PLAN f firm has an existing plan, effective date of implementation: z Y,0& ' f firm does not have an existing plan, the Successful Bidder(s) shall be required to ?stablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix foe sample. udder: % - d)'ir2 �y�Pi �. Signature: (company name) 9 — e ti 1IRF Tn CO ' MPL M . S I GN._AND_RET.0 . TABULATION OF BIDS FOR 61 M V City Manager. City Clark Received by the City Commission, City Clink, City of Miami, Florida al-LI-11-alkY 57- 4:1 - 1rel I -he ea. eklti'4�6 P4,A44, FIN ).',1 ?0 ^QWe 11,,.& W.71.0 1,T W ,E'7 lol -70 N-kJ - '71 S 00 1 Pdai; PA .9 7- rn.lc- awe I 1 04. 34e!7-- 941,.A. .1:14 -110,0 MPAO", frj'q. A�d di A., I near liters 140. 09SCRIPT I ON QTY I Unit Price Total Unit Price Twol Unit Price Total Unit P", Ice Total Unit Pelee Tate) U0111 Poses .. Total re _/5— x "f- 11r _S Rk"'4-1 As /Er gp .7- r 50- A,�, -/� /.,e ( .4 A4-P qr 15�r ler I..,s — op4p_ /-Zp vg - ea q _0/ 12g. 1/,dn re mm,-.r ;I. yv 9w A VA01180 Rl� . /Y.,2 ; 9,0✓A W, 9 3 39 Tr Pev,,4 t7n 14.r rj.(c- /' gr 39e A114 w a.SF F'r _'2zg �2 ee Y(949 to PA. 4 7-1? M &,.t 114,19 ye 12 q?" /%'q Zip /-Ty 199 199 le E" 0 us A 4T- 106 —V-r ryj— S,?-r 4,69 qd 9 9,04 yevp &7?0 /"RJ*77 19r '9 3f AJ.10,1 Pi,--/ Zvow,4 /6 . /w- -?.,.* 3.0,0 p..02 �29,7 _?-A0 - 3e.0 1,414 11.r /el<- (Alllpl� /00 97 - :�,1;1,176 Ce. ^#A-j 64"A de-W A S-40 Ared ve &�V_ .2. q.5- /"'V 1700 O199 '119fie .2. L'_V Ire le /Z FL, - n'A le PAIA ICN'.Ire 1" .76 Y110 _?o 1_0 zu :-?,?.Z /.Y")- a /'F.? A2 ee 4/51 Aq //p A P-P 9S>.7 rp e,, M V7 Z6 9 r10 I-V .4 134 ,j-e tAqV14»,hGvu lee, jr — ;29S IZ3 _1 'e? 4r le, r .1"?f /W Pe L ago Roe /4 /09 1.2.0 /070 /_70 1,?tg /I Vb ,0 e'Am-i" f4eloy# P. -Yo P'0 SO O 1.7a 101*fr Ya. Ar yl'oza 91,97 7/!%9 S4':'p 7AW IRREGULARITIES LEGEND. A — He Powor-al- Attorney IT IS RECOMMENDED THAT 8 —He Allidswit as to Capitol It Surplus *( Sending Company C — Corrocled Eadentions O — Peapoel Unsigned or improperly Sign*d or No Corporal@ Seat E—Quentioniiaire Not Ff.] led Out & BID 51: F — .0 u. 11mp wpw Sial'Sond Corrected aid j— Prep. By? I 'T�rBOiULATION OF BIDS N� tl-�eeiro7l•' .<. D,�)Jp� City Manager, city Clark 'Received by the City Commission, City Clark, Cloy of Mlorni. Florida at iI:OD FOR r tdw�+-nvhi iTiA / DpVP� Dodder fiN IN 6t G D.Jr.+ 11 iNT /(�� 1(PK rt &e. si,rnwl e 17-7 logo No. DESCRIPTIoti TY Unit P►Ice Tavel Total Unit Price Total Unit Prise Total Unil P►feo Total Unit Price Total / ,ql ;r A , q20 !/. 9D pop LUnif s 9• �.� 95.?D , S� 7rS e OOD . B: o?JO DOD Rr 1 ro 7 / S 3O 3• yo IM S. 3D 3 , gnd6!4,f M0401y!r 93 io S'O F9S- R. 9 ,� s0 76 0 39 70 S30 IRREGULARITIES LEGEND. A..Ne Power•of.Ana►ney a - me Affldoalt as to Capital L Surplus of Bending Company C C«#acted Exionsions D — Proposal.Unsigned or improperly Signed or No Corporals Seal E—Quentioniiaire Not Filled Out o Dr lwpappc$W•6an! H - Cdr►41caed Ilia Prep SYS IT IS RECOMMENDED THAT B I D % 3 " %�i�—/�/ •� Joe No. /) � \ TABULATION OF 81vs t rUH 7 vVT 7 _PAiN+i PA1IV+SVpaJI/1 _lUMm11Nr71, D4U4 Qti /) City Manager, City pork 9>_4 City Clark, City Miami. Florida at / - P 1N Reeaived by tke City Commission, of rrL._!ej/ Bidder As "'.4eJ ?idc, Ilion Al,*7 loom oil DESCRIPTION TY Unit Price Total Unit Price Total Unit Price Total Unit Poles Total Unit Price Total Unit Price Total Na. . Aph 1.406 y „ goo /r /,I 9.W �t I r Fool y, Tp 6 r� iI /Oo 2, /00 v. RIF 47 I I „ /W a. 9F AM go- 5Z A00 9rr I �r _? .� •� ow iso f0 'W 'zJ l� AV D IISR„ECJULARITIES LEGEND. A —He Power -el -Alto ney IT IS RECOMMENDED THAT III - He Alfidovil ea to Capitol t6 Surplus of Bending Company C - Co rocted Emonarons D . Pmpopel Unsigned or Imprapariy Signed or No Corporals Seat t, BID E—Quentionituire Not Filled led Out o G � Inwwev.$WBond H .. Cerraeud Bid JOB NO. Prep. Syr i TABULATION OF BIDS FOR �. ICJMMVNI fM DPVCIrfDMrnT e� City Monager. City Clark Received by the City Commission, City Clark, City of Miami, Florida of ��'ed P: fiA. 9'/,z loom He.AM DESCRIPTION n Unit Price Total Unit Price Total Unit Price Total Unit price Total Unit Price Total Unit Price Total .ems 8 SD y IRREGULARITIES LEGEND. A - N* Paver- of- Attorney IT IS RECOMMENDED THAT B — No Affidavit os to Capital b Surplus of Bandino Company C - Corrected Erdensrons D _ Proposal Unsigned or improperly Signed at No Corporate Seal 11-Que'titiomtaire"Not Filled Out ♦ BID i3- 9e/-le,11Z F_ c _Jrw♦rep�r.>Bld'Bond N - Corroctod Bid JOB no. :'Prep. 8 r Oct, 'TABULATII0N OF BIDS FO?WN+If PA11V ' Svc li /1 l OM w11%Nr �L DAUC''O}�/rYn� Cllymanager. City Clerk A M 9-/>_4r Received by the City Commission, City Clerk, City of Miami. Florida at 1.1 F — / Blddar Pr ni-Lev ?.re. / loom OESCRIPTIOH TY Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Tote). Unit Price total Na. /oo V. V lel /o /• J�G aoo /,/ �9 aoe V. 7,0 4,1Z60 i r i /b0 619 r sD s /OO 04r r0 FJO /f ii ' RAD ?• i /s d1f :/ r r i %isb IRREGULARITIES LEGEND. A -He Power. of.Atterney IT IS RECOMMENDED THAT -Ne Affidavit as to Capitol S Surplus of Banding Company C _ Corrected Eatenerons 0 - Proposal Unsigned or improperly Signed or No Corporate Seal E-Quentiomtaire Not Fi l led Out a B I D 9 3- 9// -/?/.O` j P_ 0 - ImpegerAW Bond H - Cortocid Bid I _ I1=1on No. Pros Ilyl - N�� TABULATION OF BIOS FOR �J.i n7' f �.�iN� ^f uF1DIi �S City Manager, City Clark Received by the City Commission, City Clerk, City of Miami, Florida at ICfMMVN,�� Dtav �e Drh rn7`� 9_1A -IV i � Bld Na; -DESCRIPTION „ ry nbd Unit Price .ems- Total 8 so Unit Price Total Unit Plies Total Unit Price Total Unit Price Total Unit Price Total for / 9 S' S 3 rd iRBEGULARITIES LEGEND. NOPower- et- Atl A'�aney B —No Affidavit as to Capital b Surplus d Banding Company C - Cwtocted Estanarens D Preposal Unsigned or Improperly Signed or No Corporate Seal E—Quentioniiaire Not Filled Out a F- G _ law over,i8ld'9ond H - Corracred Bid ..,,. -.,... ... .) _Prep Or IT IS RECOMMENDED THAT 131D i3— ge/-/6"//z i Joe No. It, < null 1 i `! - JLCtq + r&Vk_,LffC111UN 1 MUN I . " OUC)0001 (U / i # i1/ 0 Reason for NOT awarding to local vendors Local vendor was not the lowest most responsive and responsible bidder Reason for No BID is an followa s precision Paint- unable to bid at this time RRC'- MMENDATTON: TT IR RECOMMENDED THAT AWARD BE MADE TO REKTONE INC. A NON -LOCAL, FEMALE VENDOR AT A TOTAL PROPOSED ANNUAL COST OF $45,000.00. -T .ram r Pro rem O er w �e 94- 726 ,3MN1 is -1,I11 VC 611M1 4;Jlrm ; rrM1UKr1V N1 IMUmI."' JU00001IUI0; L1 J Hid No. 93-94-LUE == Paint and Paint Supplies 12SPARTMEM12 Community DYvW1UP 0nL ME OF p R . ASP: a Cnntract for one year with the option to extend for two (2) additional one (1) year periods. Neceseary to continue to provide paint and point supplies to qualified applicants in conjunction with the City's Residential Paint Program. :r G. •, 21 7 Community Development filth year Account Code No. 451d49-79920'for $10,500 and 20th year Account Code Nu. 452049-799209 fui• $34,500. _SHE A�fTACKRD 5 1 ALL MINORITYlrCULD (M/F) VW=RS .......... within city limits ................. Registered with City.•••••••••••••• Black (B) Vendors ..................... Located within City limits......... Rogistered with City ............... Female (9') Vendors ..................... Located within City limits......... Registered with City ............... Hispanic (R) Vendors................,. Located within City limita�......... Rogiatorod with City ................ NOR KINORITY (NM) VENDORS3.............. Located within City limits.......... "No Did!►" ......................... 2 2 4 1 9 14 0 4 0 0 94— '726 1% • �SD_S�CGFIT� a IA �► &PAITINflSUPPLIE5 CIA �O.s 93-94-181R ` V SEPTEMBER 12, 1994 10:30 a.m. 31A i�r I a rz(a) M /�i I !� I D 1 �.,„s,�„•.,-.w, r.� ..w r.a. a -- - w-- w n+ 0?1L pID fC�'D, �er2 �DDR1t ZID �1e0Elt! �I�sEltll`i_tE3EGRy THE SHERWIN-WILLIAMS CO. - - • REX TONE INC. .THE GLIDDEN CO. TOWER•PAINT MFB STAIN PAINT CO. CARIBBEAN PAINT CO. BEST PAINTERS INC. NO BID: PRECISION METAL e See attached'bid See attached bid we rec(i' ed ii+—w�—►KEY r..—P—l---w---Tt7 ram trio vendor$ flat d • herein carenly w»_'ers offers other offers submitted in rccpo SEPS hereby e)ecte+-ctfr-itttoill- so to tf:iz soln, 41 any, - - i�-1.—w—lYl-1OM—Y-- MMi•--MYIY—w —l—Mw--i— ---Y—w M� wN_—www—_—.wbYYw—� —�.►Yw.--�—_.—e—� ��.w!_.�MwW I��Y--.. ----------- Y---� ---1�l1•i.►M'_.r'�!!'i. 1.—• 11-1---�MMw— N.�/- O�� i ��w1• MMM!—`iY�IMM.►— r—i—f--1 Nr-- -- �rM�—w Mls�yw Y--—w'—wV.r� — w Mf-sw ►�-il�—f wY_/.lfy.►—war ! .. M�r� ww .►w w M ! M �►.--�� —1 wO Nr MIMM.Ia►O+.Y . 1T0+—.�• w— wi—+H— _wMl.--w4N1-- ---M�--._M------►—wM--wYY+.---- -r—i--------H—.►lwr1--- 1 ..1�1sw--------------d--M--------ram------------•►----.►--- r � K�4 %o2,c�-��s� s• • �aa i spe+2opat om b+Aalt of (Par+'o�i+'cii�izS biCs)--'+� GSAISolid Waste -Procurement Division e q` ��~� ...... ( itr T�pas��+Atj g17 l;IChED�- _ __ .._..._...o LEGAL ADVERTISEMENT BID NO. 93-94-1 1R Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 am. September 12, 1994 for the furnishing of Painting Supplies, on'a contract basis, for the Great Neighborhoods Residential Exterior Paint Program for the Department of Community Development. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures'for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference Section 18 52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR OCCUPATIONAL LICENSE WITH THEIR BIDS. Detailed specifications for the bids are available upon request at the City Procurement Office located at 1390 N.W. 20th Street. The City Manager may reject all bids and readvertise. (Ad No. 1362) Cesar H. Odio City Manager City of Miami REQUISITION FOR ADVERTISEMENT This number must appear In the advertisement INSTRUC716ft. Please-tyng and attach a copy gf the advertisOM2nt with this reaulsifiga. tl. Department GSA/JPROCUMHENT 2. Division: DEVELOPMENT 3. 'AccountC.,odb`number:- 'SEt 4. Is this a confirmation: El Yes No 5. Prepared by: --J-ENNIFFER MILLER 6. Size of '&dVeftli6ment: LE AL 7. Starting date: 1994 8.. Telephone number: 9. Number `of time's this advertisement is to be pplublished1 . .575-5174 10. Type of, advertisement: 1Y Legal El Classified El Disay 11. Remarks- SrD NO.- ACCOUNT 93-94-181R CODE NUMBERS: 799209-287-451149 799209-287-452049 12, Publication Date($) of Advertisement Invoice No.. Amount MIAMI REVIEW MIAMI TIME'S 1t TT. DIARIO 'LAS AMERICAS 13. Approved DIsappr'ov':e 4,4 Department _DIrect6K/DeTqnee- Date Approved for Payment Date jPC 1GS/PG 503 Rev. 12/89 Routinq...Eorward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. I . - u.u.r..1 vanar J - voH0,111-it