HomeMy WebLinkAboutR-94-0684J-94-787
9/22194
RESOLUTION NO.
94— 684
w
A RESOLUTION, WITH ATTACHMENT(S), APPROVING
THE BAYFRONT PARK MANAGEMENT TRUST OPERATIONS
AND MAINTENANCE BUDGETS FOR FISCAL YEAR 1994-
1995 (ATTACHED HERETO AND MADE A PART
HEREOF).
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The Bayfront Park Management Trust Operations
and Maintenance Budgets for Fiscal Year 1994-1995 (attached
hereto and made a part hereof) are hereby approved.
Section 2. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 22nd day of September 1994.
469;N P. LARK, MAYOR
ATTE
MAT Y HIRAI
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
A.-QUI4X JONPS ,J -III
CITY ATTORNEY /
GMM:esk:bss:M4635
G• R ri'i1�
,
a�
CITY COMMISSION
MEETING OF
SEP 2 2 1994
Revolution No.
94— 684
BAYFRONT PARK
MANAGEMENT TRUST
BUDGETS
FISCAL YEAR 1994-1995
94- 684
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 1994/95
Table of Contents
I. Letter of Introduction
H. Trust Members
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Capital Budget
VI. Mildred & Claude Pepper Fountain Operating Budget
VII. Bicentennial Park Operating Budget
VIII. Revenue & Expenditure Graphs
IX. Organizational Chart
94- 684
M I L D R E D A N D C L A U D E P E P P E R
BAY N T PARK
M A N A G E M E N T T R U S T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358.1211
September 22, 1994
Dear Honorable Mayor Stephen P. Clark
and Members of the City Commission,
The Bayfront Park Management Trust is pleased to submit its
Operating Budget for FY 1994/95. This document represents the
Trust's plan for next fiscal year -- a year in which downtown
Miami will take center stage in national and international
events. The Trust is moving confidently into the new year,
propelled by the successes of FY 93/94, which include:
Completion of the new South End Amphitheater, comprising
phase three of the Bayfront Park construction project;
Increased corporate sponsorship of the Bayfront Park
marquee sign, valued at approximately $60,000 in cash and
services;
Accepted responsibility for the maintenance and operation of
Bicentennial -Park, effectively tripling the size of the
property the Trust oversees; and,
The hosting and promoting of events, numbering more than
120, that respond to the needs of Miami's multicultural
population.
These successes would not have been possible without a broad
based coalition of park supporters -- which includes committed
civic activists, business and professional leaders, downtown
merchants and city officials. This alliance has assisted the
Trust in moving Bayfront Park into the forefront of downtown
activities, enabling it to participate, both culturally and
financially, in the continuing revitalization of Miami's Central
Business District.
It is the primary goal of the Bayfront Park Management
Trust, as outlined in this budget, to facilitate and promote
activities that will continue to attract visitors, exhibitions
and tourism related activities to downtown Miami. Specific
organizational objectives include:
Repair and refurbish Bicentennial Park's infrastructure,
with the goal of attracting a base number of twenty major
events annually;
Utilize South End Amphitheater to bring Greater Miami's many
ethnically based cultural groups together with a wider
audience;
Coordinate park activities with the downtown community to
increase the economic benefits to the area; and,
Work more closely with local media outlets to increase
, Bayfront Park's image nationally and internationally.
The staff and board of the Bayfront Park Management Trust
are extremely proud of the progress made during these last twelve
months. We are looking forward to even greater strides during
the next twelve. Your approval of this budget represents the
first step in that process. Thank you.
Respectfully,
Ira Marc Katz
Executive Director
`IMK/ts
3
Il
�l
4
BAYFR0NT PARK MANAGEMENT TRUST 9 684
301 North Biscayne Boulevard Miami, FL 33132 (305) 358.7550
CHAIRPERSON
Vice Mayor Miller J. Dawkins
ALTERNATE CHAIRPERSON
Mayor Stephen P. Clark
CO -VICE -CHAIRPERSONS
Tina Hills
Rodney Barreto
TREASURER
JoAnn Pepper
SECRETARY
Alan L. Weisberg
TRUST MEMBERS
Ruth Greenfield
Dewey W. Knight, III
James E. McDonald
IMMEDIATE PAST CHAIRPERSON
Commissioner J. L. Plummer, Jr.
EXECUTIVE DIRECTOR & GENERAL MANAGER
Ira Marc Katz
94- 684
BAYFRONT PARK
MANAGEMENT TRUST
COMBINED OPERATING BUDGETS
1994-1995
94- 684
Bayfront Park Management Trust FY 94/95
Operating Budget
Expenses
Administration
Marketing
Maintenance
Capital
Park Expenses
Revenues
Administration
Marketing
Maintenance
Capital
Park Revenues
Revenues/Expenses
Laser Tower
Expenses
Revenues
Revenues/Expenses
Fountain
Expenses
Revenues
Revenues/Expenses
Bicentennial Park
Expenses
Revenues
Revenues/Expenses
Total Park Revenues
Total Park Expenses
Revenues/Expenses
Proposed
461,824
1,337,825
599,041
911,374
3,310,064
456,874
1,746,005
338,382
874,685
3,415,946
105,882
87,500
87,500
0
355,882
250,000
(105,882)
4,413,446
4,413,446
0
94- 684
s°
4
REVENUES
,; 1
ADMINISTRATIVE BUDGET
ADMINISTRATIVE REVENUES
100.1-RENTAL INCOME
100.2-BOAT DOCK INCOME
100.3-CARRIAGE INCOME
100.4-FILM PERMITS
100.5-MISCELLANDOUS REVENUE
100.6-ADMINISTRATIVE PUBLIC GRANTS
TOTAL ADMINISTRATIVE REVENUES
°I EXPENSES
ADMINISTRATIVE PERSONNEL EXPENSES
101-Executive Director & General Manager
102-Chief Administrative Officer
103-Business and Finance Manager
104-Administrative Assistant
105-Accounting Clerk (Part Time)
106-Office Manager
107-Secretary & Temp Pool
108-Payrolling Costs
109-B.P.M.T. Health & Dental Insurance Contribution
110-Executive Benefits
111-B.P.M.T. Life Insurance Contribution
112-B.P.M.T. 403B Plan Contribution
113-B.P.M.T. 403B Plan Administrative Cost
114-Vehicle Reimb & Mileage
115-Misc expenses
116-Executive Director Vehicle Liability Insurance
SUBTOTAL
TRANSFER TO BICENTENNIAL PARK (20%)
TRANSFER TO FOUNTAIN
TOTAL ADMINISTRATIVE PERSONNEL
1
FY 93-94 FY 94-95 94 vs. 95
250,000
350,000
100,000
31,499
34,374
2,875
18,000
22,500
4,500
12,000
15,000
3,000
0
5,000
5,000
0
30,000
30,000
311.499
456,874
145,375
59,999
71,600
11,601
0
47,500
47,500
0
30,000
30,000
0
28,000
28,000
0
10,000
10,000
26,400
28,116
1,716
10,000
30,000
20,000
28,920
73,565
44,645
4,320
2,500
(1,820)
3,600
4,000
400
0
1,000
1,000
0
32,276
32,276
0
2,500
2,500
3,600
4,000
400
0
3,600
3,600
0
1,300
1,300
136,839
369,957
233,118
0
(73,991)
(73,991)
(20,350)
0
20,350
116,489
295,966
179,477
94- 684
ADMINISTRATIVE OFFICE EXPENSES
r
120-Computer Supplies & Software
3,500
5,275
1,775
121-Courier
3,000
3,750
750
122-Equipment Purchases
6,000
7,500
1,500
123-Eqpt Rental & Maint
3,570
4,463
893
124-Postage
3,252
7,000
3,748
125-Printing
10,000
17,050
7,050
126-Office Supplies
10,000
12,500
2,500
127-Telephone & Pager Service
10,000
12,500
2,500
128-Bank Charges
612
765
153
SUBTOTAL
49,934
70,803
20,869
TRANSFER TO BAYFRONT PARK MAINTENANCE (15%)
(81000)
(10,620)
(2,620)
TRANSFER TO FOUNTAIN 00%)
(12,000)
(7,080)
4,920
TRANSFER TO BICENTENNIAL PARK (15%)
0
(10,620)
(10,620)
TOTAL ADMINISTRATIVE OFFICE EXPENSE
29,934
42,483
12,549
MANDATORY PUBLIC NOTICES
130-Broadcast Notices
2,500
3,125
625
131-Newspaper Public Notices
2,500
3,250
750
TOTAL MANDATORY PUBLIC NOTICES
5,000
6,375
1,375
BUSINESS DEVELOPMENT
134-Bus. Travel & Seminars
2,200
5,000
2,800
135-Conference Registration
2,000
3,000
1,000
"
136-Conference Expenses
0
1,000
1,000
137-Meeting Expenses
7,000
9,750
2,750
138-Stenography
2,400
0
(2,400)
139-Memberships & Publication
1,500
3,000
1,500
y.
140-Mileage & Bus. Expenses
2,000
3,750
1,750
TRANSFER DEVELOPMENT COSTS TO MARKETING
0
(3,500)
(3,500)
,
TOTAL BUSINESS DEVELOPMENT
17,100
22,000
4,900
MANDATORY INSURANCE
141-Director's Liability
17,500
17,500
0
142-Vehicle Insurance
3,000
7,000
4,000
143-Property Insurance
18,706
17,000
(1,706)
144-Contribution to City Self Insurance Fund
0
15,000
15,000
TOTAL MANDATORY INSURANCE
39,206
56,500
17,294
2 94" 684
PROFESSIONAL SERVICES
145-Accounting Services
146-Audit
147-State Legislative Lobbyist
TOTAL PROFESSIONAL SERVICES
�
CONTINGENCY FUND
148-Contingency Fund
TOTAL CONTINGENCY FUND
�y
TOTAL ADMINISTRATIVE EXPENSES
}
M�
REVENUES OVERIUNDER) EXPENSES
7
�...i
K
6,750
91500
2,750
22,050
20,000
(2,050)
0
8,000
8,000
28,800
37,500
8,700
15,000 1,000 (14,000)
15,000 11000 (14,000)
251,529 461,824 210,295
59,970 14,950) (64,920)
94-- 684
City of Miami
Bayfront ]Park Operating Budget
Notes to Proposed Budget for 1994-95
EXHIBIT 100
salaries
101 Executive DirectorNeneral Manager: The proposed annual
salary is $71,600. The Executive Director/General Manager is
responsible for the overall administration and operation of
Bayfront Park, Miami's show case recreational site, located on
the waterfront in the heart of downtown Miami. In addition to
the above mentioned responsibilities, the Executive
Director/General Manager has taken on added projects in the last
twelve months, including the operation of Bicentennial Park,
management of major capital improvement projects, AT&T
sponsorship relations, and the organization and general
management of the Friends of Bayfront Park, a private nonprofit
group organized to benefit Bayfront Park. The Executive
Director/General Manager coordinates special events in a public
revenue -producing facility, working closely with promoters,
private enterprise, the media, advertisers, non-profit
organizations and the general public, to develop new business and
cultural activities for the facility.
The Executive Director/General Manager manages day-to-day
operations, including the following: booking the amphitheater,
maintenance of the park, risk management, budgetary control,
staff management and all support work for the Trust. Initiatives
4 94 - 684
undertaken by the Executive Director include solicitation of
private sponsorship, implementation of a comprehensive quality
assurance program, (involving a review of current procedures and
manpower requirements to increase productivity and service) and
preparation of a five-year plan to increase Park revenues.
The Executive Director/General Manager anticipates a 17%
-i percent increase in Park revenues this fiscal year. The
Executive Director/General Manager has put an increased emphasis
on fundraising, marketing and public relations to increase the
1
jj number and quality of events, as well as overall park self-
sufficiency. The Executive Director/General Manager will be
- continuing to look at potential sponsors and cost -savings for the
Bayfront Park Fountain.
102 Chief Administrative Office: The proposed salary is
$47,500. The Chief Administrative Officer reports to the
Executive Director/General Manager and is responsible for the
administration of Bayfront and Bicentennial Parks.
Responsibilities include: liaison with City agencies, budgeting,
grants, staff development, long range planning and overall park
operations.
103 Business and Finance Manager: The proposed salary is
$30,000. The Business and Finance Manager is responsible for
handling all bookkeeping and accounting so that a daily picture
of the park's financial status may be maintained.
104 Administrative Assistant The proposed salary is $28,000.
The Administrative Assistant works directly with the Executive
Director/General Manager and is responsible to assist the
Executive Director in the performance of his position.
5 94- 684
W
W
105 Accounting Clerk (Part Time) The proposed salary is $10,000.
The Accounting Clerk assists the Business and Finance Manager
with entering of accounting information into computers and the
maintenance of the individual event and show files.
106 Office Manager The proposed salary for this position is
$28,116. The Office Manager is responsible for all inventory,
quality control and requisitions, as well as interfacing with the
marketing and fundraising department. Additional
responsibilities include: administrative support duties,
initiating and developing public contracts, assisting government
officials, the transmission of contracts, proposals, inquiries,
and responses for every aspect of the public and private duties
of the Executive Director/General Manager. In addition, the
Office Manager is frequently required to assist in the actual
production of events, coordinating the staff during such affairs,
and providing an immediate response to critical on -site
predicaments.
107 Secretarial Pool & Temporary Labor: The proposed annual
expenditure is $30,000. The Secretarial Pool & Temporary labor
fund will be used at times of high activity in both the
administrative or event office. Duties performed include but are
not limited to answering telephones, typing, filing, preparing
necessary paperwork for payments, appointment setting, reception
and all other clerical duties which are intrinsic to the
operation of the park and the Trust. The Secretarial Pool &
Temporary Labor will take direction from the Executive
Director/General Manager and the Office Manager.
108 Payrollinq Costs: The proposed budget is $73,565. The
6 94- 684
} Trust uses an outside payrolling company at an average cost of 30
percent above gross salaries to cover payroll expenses. The 30%
cost includes the fee for an independent company to employ the
workers on behalf of the Trust, as well as to cover Worker's
Compensation Insurance, the employer's portion of Social Security
YY� Tax and Federal and State Unemployment Taxes.
109 BPMT Health & Dental Contributions The proposed budget is
i
$2,500. Health & Dental insurance is a particularly important
item not covered by the outside payroll company. Employees
I receive stipends pursuant to their rank within the organization.
This allocation is defined under City of Miami ordinance #10348,
which applies in this case.
110 Executive Benefits: The proposed budget amount is $4,000.
In lieu of contributing to a pension plan, the Trust will make a
$4,000 annual contribution to the Executive Director/General
Manager's Whole Life Insurance Plan.
j III BPMT Life Insurance Contribution: The proposed budget amount
J is $1,000, and it represents the Trusts contribution to the
Executive Director/General Manager's life insurance.
112 BPMT 403B Plan Contribution: The proposed budget amount is
$32,276. This represents a matching contribution of up to $4,500
per employee by BPMT. The 403B is a qualified retirement
investment plan in which an employee may set aside $22,500 or 15%
of annual salary (whichever is less) as a contribution to a tax
deferred retirement investment program. The employer will match
up to $4,500 as a contribution. Each employee will have the
option to select the investment plan to be used.
113 BPMT 403B Plan Administrative Costs: The proposed budget
7 94- 684
amount is $2,500. These fees represent the administrative costs
associated with the plan.
114 Vehicle Reimbursement & Mileage Allowance: The proposed
budget amount of $4,000 is to cover the cost to the Executive
Director/General Manager of operating his vehicle, this includes
maintenance and repairs. It is essential that the Executive
-j Director/General Manager have a sound operating vehicle as he is
required to attend all park functions and often attends meetings
within the county. The Director agrees to name the City of Miami
and Bayfront Park Management Trust as additional insureds.
115 Miscellaneous Expenses: The proposed budget amount is $3,600
and will be used for any unforeseen expenses incurred during the
year.
116 Executive Director Vehicle Liability Insurance The proposed
budget amount is $1,300 and will be used to insure the Executive
Director/General Manager's automobile. It is essential that the
"I Executive Director/General Manager have a sound operating vehicle
-� as he is required to attend all park functions and often attends
Jmeetings within the county. The Executive Director agrees to name
the City of Miami and Bayfront Park as additional insureds.
'' Office Expenses
j 120 Computer supplies and software: The proposed budget amount
is $5,275 and is needed for all computer supplies, programs,
1 paper, ribbons and other related items. The budgeted amount also
reflects the cost to upgrade current computer programs and
related software.
121 courier: The proposed budget amount is $3,750. This
8 94- 684
service is used for documents of urgent attention to the City
Commissioners and other Trust related items in need of immediate
delivery. This increase is due to increased park activity and
the need for up-to-date information to be delivered to
Commissioners and Trustees.
122 Equipment Purchases: The proposed budget amount of $7,500
is for the enhancement of the computer system, dictaphone
recording device, new office furnishings, additional filing
cabinets, upgraded fax machine and upgraded photocopier.
123 Equipment RentallMaintenance: The proposed budget amount
is $4,463. The amount includes the purchase of annual
maintenance agreements on the photocopier, fax machine, computer
systems, and upgraded postage equipment.
124 Postage: The proposed budget amount is $7,000. This
figure includes the purchase of postage stamps for general office
correspondence and park related correspondence for Trust members.
125 Printing. The proposed budget amount of $17,050, includes
Bayfront Park stationery, business cards, copies over and above
the photocopier allowance, and city mandated forms and reports.
The increase in expenditures represents contractual requirements
of the sponsorship contract with AT&T. Additionally, this
appropriation would allow the Trust to continue its already
successful efforts in drafting, layout, publication, and
dissemination of information regarding forthcoming projects,
events, and festivals of all types. This particular function of
the Bayfront Park Management Trust is warranted to improve future
participation in various activities in the Park. Moreover,
future distribution of various printed materials will further the
9 94 - 684
objective of the Trust to bring Bayfront Park into local,
national and international prominence.
126 Supplies: The proposed budget amount is $12,500. This
figure is for all general office supplies, photocopier supplies
including paper, toner, pencils, pens, paper, staples,
i rubberbands, desk supplies, file folders, large mailing envelopes
°-� and assorted binders needed for compiling city reports such as
the annual budget.
127 Telephone and Pager Service: The proposed budget amount is
t
$12,500. There are five active telephone lines in the park's
facilities and offices, including the line dedicated to the FAX
-� machine. Moreover, there are eight additional phone jacks
available for promoters and their staff. The average monthly
telephone bill is $750 for local and in -state toll services.
1 Phone service from the remote locations, the fountain, and the
{ laser tower has been installed for prompt reporting of any
hazardous condition or illegal activity. Pagers for park staff
.,.1 are a necessity as after hours emergencies and tasks often arise.
'M 128 Bank Charges: The proposed budget amount is $765. This
figure is for services rendered by the bank for Trust.
Public Notices
130 Broadcast Public Notices: The proposed budget amount is
$3,125. This provision is pursuant to Ordinance #10348, for
purchases in excess of $350,000. This fund allows the Trust to
transmit, via radio and television, notices of activities,
events, and special appearances of concern to those having no
access to the newspapers and to those having limited reading
10 94 - 684
ability or physical impairments.
131 Newspaper Public Notices: The proposed budget amount is
$3,250. Pursuant to City ordinance #10348, the Trust is required
to comply with all purchasing requirements under the City of
Miami Bidding Code for any purchase in excess of $4,500. This
allocation will enable the Trust to notify merchants of the
m opportunity to provide goods and/or services to the park.
Professional Development and Conferences
134 Business Travel and Seminars: The proposed amount is
$5,000. It is used strictly for airline and travel -related
expenses connected with business conferences and other park
related travel. Attendance at major conferences is not only
highly informative and educational, but also serves to promote
the Trust and the Park. Local academic and commercial
institutions provide further instruction in management and
facilities maintenance.
135 Conference Registration: The proposed budget amount is
$3,000. This account will furnish registration fees for
participation in the International Association of Auditorium
Managers Conference, Waterfront Board Conference, the
National Recreation and Parks Association, and National
Facility Managers conventions. Membership in each of these
professional organizations provides the Executive
Director/General Manager with updated information concerning
industry practices. Participation in each of these conferences
and conventions provides the Executive Director/General Manager
the opportunity to exchange information regarding effective
11 9 4- 684
management techniques.
136 Conference Expenses: The proposed budget amount is $1,000.
These funds will be used for incidental expenses for conferences.
137 Meeting Expenses: The proposed budget amount is $9,750.
These funds will be used for incidental expenses associated with
the monthly meetings of the Bayfront Park Management Trust.
138 Stenography: The proposed budget amount is $0.
139 Memberships and Subscriptions: The proposed budget amount is
$3,000. This amount includes fees for the Park staff member's
participation in local and national meetings, seminars, and
similar activities pertaining to Trust business. Additionally,
staff members will be covered under this .item for fees incurred
for enrollment in classes and seminars for professional
development, (i.e., computer classes at local institutions of
technical and higher education). This modest budget amount will
help to enhance employee productivity and professionalism.
140 Mileage and Business Expenses: The proposed budget is
$3,750. The Executive Director/General Manager shall turn in a
periodic expense report, detailing gas and toll charges incurred
while using his personal vehicle for Trust business and for
other related business expenses.
Administration Insurance
141 Director's Liability Insurance: The proposed budget amount
is $17,500. This insurance provision covers potential liability
which may or may not be incurred by the Trust, the Executive
Director/General Manager or their designee. This is based on the
Trust's and the Executive Director/General Manager's taking
12
94- 684
ultimate responsibility for any and all actions and discussions
concerning the park. Accordingly, the City of Miami ordinances
covering persons in such positions fully assumes that liability
might ensue in certain positions such as this. Liability
insurance, therefore, is warranted by prudence. In addition,
members of the Bayfront Park Management Trust will be insured for
any and all matters and decisions made by them in their capacity
as members of the Trust.
142 Vehicle Insurance: The proposed budget amount is $7,000.
The increase in insurance costs reflects the Trust's recent lease
of two vehicles. This provision covers all Trust vehicles in
operation both in and out of the park.
143 Trust Property Insurance: The proposed budget amount is
$17,000. This provision covers all City of Miami and Trust
property which is not covered under the City's self-insurance
fund. The Risk Management Department after careful assessment of
Bayfront Park has recommended the Trust obtain such insurance.
144 Contribution to City Self Insurance Fund: The proposed
budget amount is $15,000. This amount enters the Trust into the
City Self Insurance Fund and provides further protection against
catastrophic damages in the Park.
Professional Services
145_ Accounting Services: The proposed budget amount is $9,500.
This is for professional accounting service to provide the
Executive Director/General Manager with day-to-day bookkeeping
assistance, including internal financial accountability.
Financial statements will be compiled on a monthly basis. These
13 94- 684
statements will be prepared for inspection and reviewed by the
members of the Bayfront Park Management Trust. This also
includes maintenance as needed on the current accountin
► g
1 systems in place and minor enhancements as may be needed.
}
146 Audit & Budget Process: The proposed budget amount is
$20,000. A certified annual audit is required by the State of
7 Florida Auditor General's office for entities which are agencies
i
j of the City of Miami. This annual audit must be attested to by a
Certified Public Accountant. All items in the budget of any
class, kind, or description must be accounted for, to satisfy the
^� State's regulations. Additionally, the auditor will work with
staff to develop next fiscal year's budget, developing all
� presentations and justifications.
147 State Legislative Lobbyist: The proposed budget amount is
$8,000. These funds will be used to hire a lobbyist to work on
__�
the Trust's behalf at the State level.
i
94- 684
14
i
n�
0
� n!
w
MARKETING, FUNDRAISING, SPECIAL EVENTS
REVENUES
SPONSORSHIPS AND CONTRIBUTIONS REVENUE
200.1 -A T & T SPONSORSHIP
200.15-A T & T SHOW PRODUCTION REVENUES
200.14-A T & T MARQUEE REVENUES
200.3 -EVENT SPONSORSHIP
200.5 -ANNUAL SPONSORSHIP
200.8 -FOUTH OF JULY SPONSORSHIPS
200.7 -PUBLIC GRANTS
200.9 -ONLY IN MIAMI MUSIC SERIES
200.10-SHAKESPEARE IN THE PARK
200.12-INNER CITY MUSIC FEST
200.13-JOINT CULTURAL PROGRAMMING
TOTAL SPONSORSHIPS & CONTRIBUTIONS REVENUE
ANNUAL PROGRAMMING & EVENT SERVICE REVENUE
200.10 -FARMERS MARKET GENERAL LEASE INCOME
200.11-FARMERS MARKET ANCILLARY INCOME
200.2 -BEVERAGE & OTHER REVENUE
200.4-4-SPECIAL EVENT ELECTRICAL
200.4-1-EVENT PARKING CONTROL STAFF
200.4 B.P.M.T. SHOW STAFFING
200.4-3-ALCOHOL ID STAFF
200.4-2-BOX OFFICE STAFF & MGMT
200.4-7-SPECIAL EVENT SECURITY
200.4-5-CITY OF MIAMI FIRE RESCUE SERVICES
200.4-6-CITY OF MIAMI POLICE
200.6 -CITY OF MIAMI TRASH BURNING FEES
200.7 -EVENT CLEAN-UP SERVICES
TOTAL ANNUAL PROGRAMMING & EVENT REVENUE
TOTAL MARKETING & SPECIAL EVENTS REVENUES
FY 93-94 FY 94-95 94 vs. 95
162,000
190,000
28,000
0
200,000
200,000
11,520
40,000
28,480
120,000
140,000
20,000
15,000
0
(15,000)
120,000
150,000
30,000
35,000
35,000
0
15,000
20,000
5,000
30,000
37,500
7,500
7,000
20,000
13,000
20,000
25,000
5,000
535,520
857,500
321,980
106,000
100,000
(6,000)
0
50,000
50,000
150,000
175,000
25,000
0
70,000
70,000
0
60,505
60,505
55,000
75,000
20,000
0
65,000
65,000
0
65,000
65,000
0
10,000
10,000
0
40,000
40,000
0
48,000
48,000
25,000
40,000
15,000
0
90,000
90,000
336,000
888,505
552,505
871,520 1,746,005 874,485
15 94- 684
EXPENSES
MARKETING. FUNDRAISING & SPECIAL EVENTS PERSONNEL
201-Event Coordinator
25,000
27,000
2,000
202-Intership
0
4,000
4,000
203-Special Event Account Clerk
19,000
21,900
2,900
204-Sp Temporary Labor
1,000
2,500
11500
205-Sp Payrolling Cost
30,000
16,620
(13,380)
206-B.P.M.T. Health and Dental Insurance Contribution
1,320
2,000
680
TOTAL PERSONNEL
76,320
74,020
(2,300)
MARKETING. FUNDRAISING & SPECIAL EVENTS STAFFING
207-Day of Show Staffing
55,000
33,712
(21,288)
208-Event Parking Personnel
0
55,000
55,000
209-Box Office Personnel & Management
0
50,000
50,000
210-Alcohol ID Personnel
0
55,000
55,000
211-Special Event Electrical Services
0
30,000
30,000
212-City of Miami Fire Rescue Services
0
35,000
35,000
213-City of Miami Police
0
45,000
45,000
214-Day of Show Security Services
0
40,000
40,000
215-Event Cleanup Services
0
60,000
60,000
TOTAL EVENT STAFFING
55,000
403,712
348,712
SPECIAL EVENT ANNUAL CONTRACTED SERVICES
216-A T & T Contractual Commission
50,000
32,500
(17,500)
217-Special Event Fundraising Commissions
0
50,000
50,000
218-Grant Coordinator
24,000
0
(24,000)
219-Marketing Consultant & Special Services
12,000
18,000
6,000
220-B.P.M.T. Quarterly Newsletter Production
0
10,000
10,000
221-Public Relations Services
0
10,000
10,000
222-Minority Affairs Services
0
10,000
10,000
TOTAL CONTRACTED SERVICES
86,000
130,500
44,500
94- 684
16
PECIAL EVENTS & MARKETING OFFICE COST
223-Computer Supplies
1,000
1,250
250
224-SP Courier
2,000
2,500
500
225-SP Equipment Purchase
500
6,000
5,500
226-SP Equipment Rental
500
11500
11000
227-SP Postage
4,800
4,800
0
228-SP Printing
11,000
11,000
0
229-SP Supplies
8,079
10,099
2,020
230-SP Telephone
4,000
5,000
1,000
TOTAL OFFICE COSTS
31,879
42,149
10,270
PECIAL EVENTIMARK__ETING ADVERTISING & DESIGN
231-General Market Print Advertising
7,000
10,000
3,000
232-General Market Broadcast Advertising
0
4,000
4,000
233-Minority Market Print Advertising
0
15,000
15,000
234-Minority Market Broadcast Advertising
0
6,000
6,000
235-Broadcast Production Costs
0
5,000
5,000
236-Design & Graphics
5,000
8,000
31000
237-Photographic & Video Services
1,500
9,000
7,500
238-Printing
6,000
6,000
0
239-Public Relations Promotional Items
0
1,000
1,000
TOTAL ADVERTISING & DESIGN
19,500
64,000
44,500
MARQUEE ADVERTISING EXPENSES
241-AT&T Marquee Electrical
6,600
6,600
0
242-AT&T Marquee Maintenance Contract
4,920
7,344
2,424
243-Non Contractual Maintenance
0
3,000
3,000
TOTAL MARQUEE EXPENSES
11,520
16,944
5,424
EVENT PRODUCTION COSTS
244-SP Events -Pk Produced
40,000
40,000
0
245-Fourth of July
80,000
90,000
10,000
246-Only in Miami Music Series
15,000
15,000
0
247-Shakespeare in the Park
30,000
30,000
0
248-A T & T Show Production Expenses
0
300,000
300,000
249-Licensee Fee
10,000
15,000
5,000
250-Merchandise & Beverage Costs
0
81000
8,000
TOTAL EVENT PRODUCTION COSTS
175,000
498,000
323,000
94- 684
17 -
EVENT SPONSORSHIP COSTS
251-Sp Events -Pk Sponsored
30,000
33,000
3,000
252-Inner City Music Fast
7,000
7,000
0
253-Farmers/Crafts Market
50,987
30,000
(20,987)
254-Joint Cultural Prgmming
20,000
20,000
0
TOTAL EVENT SPONSORSHIP COSTS
107,987
90,000
(17,987)
PROFESSIONAL DEVELOPMENT
256-Promotional
0
3,000
3,000
257-Business Travel & Seminars
1,000
0
(11000)
258-Conference Expenses
500
0
(500)
259-Conference Registration
1,000
0
(11000)
260-Memberships & Publications
500
0
(500)
261-TRANSFER DEVELOPMENT COSTS FROM ADMINISTRAT
0
3,500
3,500
TOTAL PROFESSIONAL DEVELOPMENT
3,000
6,500
3,500
SPECIAL EVENT INSURANCE
262-Insurance
10,000
12,000
2,000
TOTAL INSURANCE
10,000
12,000
2,000
TOTAL MARKETING & SPECIAL EVENTS EXPENSES
576,206
1,337,825
761,619
REVENUES OVER(UNDER) EXPENSES
295,314
408,180
112,866
18
94- 684
City of Miami
e
Bayfront Park Special Events & Marketing Operating Budget
Notes to Proposed Budget 1 94-95
EXHIBIT 200
Salaries
201 Event Coordinator: The proposed budget amount is $27,000.
The position reports to the Executive Director/General Manager.
The Event•Coordinator will help coordinate events, track
sponsorship benefits, and provide telemarketing skills applied to
festival sales. In addition, the Event Coordinator shall be
charged with maintaining a calendar of events and interviewing
organizations or individuals interested in contracting for the
use of the facility. The Event Coordinator shall be on site at
all events and in addition to overseeing sponsor benefits, shall
work closely with Park event staff on physical details of events.
The Event Coordinator may make initial contacts with sponsors to
determine interest in events at the Park. The qualified person
needs to be stable, organized, and capable of handling many
projects simultaneously. This position has become a necessity
due to the increased number of events and activities at the park.
202 Internship: The proposed budget amount is $4,000. These
funds will be used to provide a qualified student the opportunity
to work directly in the Bayfront Park special event department.
This position reports directly to the Event Coordinator.
203 special Event Accounting Clerk: The proposed annual salary
19 94- 684
is $21,900. The Special Event Accounting Clerk is responsible for
all clerical and bookkeeping duties associated with special
events and marketing. The Special Event Accounting Clerk may
also be called upon to assist the Office Manager and Secretary
during particularly heavy workloads. The Special Event
Accounting Clerk reports to the Office Manager, to the Executive
Director/General Manager and the Event Coordinator.
204 Temporary office Labor: The proposed budget amount is
$2,500. This item takes into consideration peak typing periods,
when significant numbers of annual marketing proposals need to be
sent to potential sponsors. This period coincides with budget
development and, therefore, necessitates simultaneous proposals
to various corporations.
205 Payrolling Costs: The proposed budget amount is $16,620.
The Trust uses an outside payrolling company at an average cost
of thirty percent (30%) above gross salaries to cover payroll
expenses. The (30%) cost includes the fee for an independent
company to employ the workers on behalf of the Trust, as well as
covers Worker's Compensation Insurance, the employer's portion of
Social Security tax and Federal and State unemployment taxes.
206 BPMT Health and Dental Insurance Contribution: The proposed
budget amount is $2,000. This amount will cover the health and
dental insurance due the full time employees in the marketing
department, namely the Event Coordinator and the Special Event
Accounting Clerk.
Event staffing
207 Day of Show Staffing: The proposed budget amount is
$33,712. Event Staffing includes, but is not limited to,
20 94- 684
personnel needed for set-up, break -down and maintenance of
events. Event Staff are usually Bayfront Park employees, but
their wages for event work differ from that of their regular
salary. It has been determined that due to issues of liability,
event staff should no longer be paid directly by the promoter as
I they had been in the past. Outside personnel are also often
hired for event work, especially for the larger events.
i
208 Event Parking Personnel: The proposed budget amount is
$55,000. Event Parking personnel work every event in Bayfront
Park and manage the extremely limited on -site parking locations.
209 Box Office Personnel and Management: The proposed budget
amount is $50,000. Box Office Personnel and Management are used
at all gated events to ensure accurate ticket collection and
counts.
210 Alcohol ID Personnel: The proposed budget amount is $55,000.
Park controlled Alcohol ID Personnel are required at all events
where alcohol is vended.
w.1 211 Special Event Electrical Services: The proposed budget
amount is $30,000. All special events held in Bayfront Park
require the services of a certified electrician who can connect
house power to the promoter's equipment.
212 City of Miami Fire Rescue Service: The proposed budget amount
is $35,000. Fire Rescue Service is required at all events, to
1 ensure the safety and well being of park visitors.
213 City of Miami Police: The proposed budget amount is $45,000.
The City of Miami Police are required at all events held in
Bayfront Park and ensure the security and well being of park
visitors.
21 94_ 684
"A
--IN
214 Day of Show Security Services: The proposed budget amount is
$40,000. Private security firms are used to provide "t-shirt"
security at park events.
215 Event Cleanup Services: The proposed budget amount is
$60,000 and covers the cost of post -show cleanup for events that
take place at Bayfront Park.
Special Event Contracted Services
216 AT&T Contractual Commissions: This proposed amount is
$32,500. This amount is required by contract between the
consultant who attracted the AT&T Sponsorship package to Bayfront
Park.
217 Special Event Fundraising Commission: The proposed budget
amount is $50,000 and represents 20% of sponsorship support
raised.
218 Grants Coordinator: This proposed budget amount is $0.
219 Marketing Consultant & Special Services: The proposed budget
amount is $18,000. The Marketing Consultant is charged with
overseeing sponsorship packages, creating events, generating
advertising and public relations material and releases, and
providing overall promotional support to the Park. The
consultant shall develop and nurture positive relationships with
the media. Duties also include: keeping current with potential
sponsors, and trends in special events marketing. The Marketing
Consultant works under the direction of the Executive
Director/General Manager and is expected to be both a generator
of, and sounding board for any and all fundraising propositions.
220 BPMT Ouarterly Newsletter Production: The proposed budget
22 94 - 684
amount is $10,000. These costs cover the production the Bayfront
Parks quarterly newsletter.
221 Public Relations services: The proposed budget amount is
$10,000. The Trust uses public relations consultants in all
shows that it produces, including the July 4th, America's
Birthday Bash and South End Events.
222 Minority Affairs Services: The proposed budget amount is
$10,000. These fees will cover the cost of a consultant who will
advise the Trust as to appropriate actions with regards to
minority affairs.
Office Expenses
223 computer supplies and Software: The proposed budget amount
is $1,250. This amount will cover all computer related costs.
The computer has become an integral part of the marketing
department
and is used to generate printed materials such as calendars,
brochures, proposals and notices.
224 courier: The proposed budget amount is $2,500. This item
reflects the need to deliver hard copies of documents
immediately. These documents include sponsorship packages,
booking agency proposals and legal documents.
225 Equipment Purchases: The proposed budget amount is $6,000.
This amount will cover computer and related equipment purchases
for the marketing department.
226 Equipment Rental/Maintenance:_ The proposed budget amount is
$1,500. The proposed budget amount is to cover rental and
maintenance costs of the office equipment in the marketing
23 94- 684
department.
227 Postage: The proposed budget amount is $4,800 and
reflects mailing costs associated with press releases and direct
mail campaigns for sales purposes. Promoters packets are mailed
in large envelopes with an increased cost above normal business
sized letters.
228 Printing: The proposed budget amount is $11,000. This
amount covers posters, flyers, credentials, brochures, and
large scale sales proposals. Promoters kits and brochures
for mass mailings are also included under this budget item.
229 Supplies: The proposed budget amount is $10,099. A pocket
organizer to track calendar listings, folders, pens, typewriter
supplies, and normal office supplies are included under this
budget item.
230 Teleahone and Pager Service: The proposed budget amount is
$5,000. This includes Broward and Palm Beach calls necessary for
communication with the two biggest talent bookers/promoters in
our area. Telemarketing for festivals, calls to New York,
Chicago, and Los Angeles advertising and P.R. firms, box office
reports from other venues, and special events inquiries make up
the bulk of marketing related long distance.
Marketing and Promotions Advertising
231 General Market Print Advertising: The proposed budget amount
is $10,000. This advertising will be placed in general market
magazines and publications targeting both promoters and the
general market.
232 General Market Broadcast Advertising: The proposed budget
24 94- 684
amount is $4,000. These funds will cover general market radio
and television advertising.
233 Minority Market Print Advertising: The proposed budget
amount is $15,000. These funds will be used to place event
advertising in minority targeted print media.
234 Minority Market Broadcast Advertising: The proposed budget
.� amount is $6,000. These funds will be used to purchase radio and
television adverting in primarily minority targeted media.
'j 235 Broadcast Production Costs: The proposed budget amount is
J) $5,000. These funds will be used to cover media production costs
.� associated with the Trust's advertising.
236 Design and Graphics: The proposed budget amount is $8,000.
This line item encompasses creation of promotional pieces for
sales presentations, commemorative posters and advertising.
237 Photographic & Video Services: The proposed budget amount
is $9,000. This item includes hiring of free-lance photographers
and videographers for event, publicity and sponsor purposes.
Working at the direction of the Event Coordinator, specific
photographs may be taken, edited, and put into a library file
format.
238 Printing: The proposed budget amount is $6,000. Large
quantity printing of counter cards, brochures, and posters for
major annual events. These items are major public information
sources and are distributed through retail outlets, route
drivers, etc.
239 Public Relations Promotional Items: The proposed budget
amount is $1,000. These funds are used for the production of
promotional items for Trust sponsored events, including but not
I 25 94- 684
limited to t-shirts and drinking mugs.
Marquee Advertising Expenses
241 AT&T Marquee Electrical Costs: The proposed budget amount,
$6,600, represents the projected monthly electrical bill from FPL
for the operation of the AT&T Marquee.
242 AT&T Marquee Maintenance Contract: The proposed budget amount
is $7,344 and will cover the cost of the AT&T's Marquee
maintenance contract for one year.
243 Non Contractual Maintenance: The proposed budget amount is
$3,000, and will be used to cover repairs to the marquee that are
not covered by the Trust's contract with ADSystems.
Event Production Costs
Park Produced
244 Special Events Park Produced: The proposed budget amount
of $40,000 encompasses payment to major talent for park sponsored
events. These are showcase events for the Park and bring
positive publicity while introducing the park to a diverse
audience.
245 Fourth of July: The proposed budget amount is $90,000 and is
used to cover direct costs incurred by the Trust in the operation
of the largest 4th of July Celebration in southeast Florida.
These funds support talent, advertising, staff and operational
costs.
246 Only in Miami Music Series: The proposed budget amount is
$15,000 and covers all production costs, advertising and
marketing as well as talent fees for this annual Trust sponsored
26
94- 684
t
event.
247 Shakespeare in the Park: This proposed budget amount is
$30,000 and will cover the Park's contribution to the staging of
a free Shakespearean or other dramatic festival in Bayfront Park.
248 AT&T Show Production Expenses: The proposed budget amount is
$300,000 and represents the annual costs of the production of the
AT&T Anniversary show. These fees represent a pass -through by
AT&T.
249 License Fee: The proposed budget amount is $15,000. This
fee is for official concert licenses governed by the F.C.C., as
required by the American Society of Composers, Authors and
Publishers and the Broadcast Music, Inc.
25o Merchandise & Beverage Costs: The proposed budget amount is
$8,000. These expenditures will cover the cost of merchandise
and beverages at Park Produced Events.
Event Sponsorship Costs
Park Sponsored
251 Special Events Marketing Park Sponsored Events: The
proposed budget amount is $33,000 which encompasses payment of
smaller contributions toward worthwhile non-profit events that
take place throughout the year. Examples of the types of shows
include: "The Big Orange New Year's Eve Celebration", and
"Fountain Shows".
252 Inner City Music Festival: The proposed budget amount of
$7000 is to cover in -kind donations the Trust makes to this
event.
27 9.4- CRC
253 ParmersZcrafts Market: The proposed budget amount of $30,000
will be used to cover park costs associated with market
production. The projected revenue generated by this event more
than offsets the Trust's investment.
254 Joint Cultural Programming: The proposed budget amount of
$20,000 will be used to support cultural or civic minded entities
who wish to use Bayfront Park's facilities.
Professional Development
256 Promotional: The proposed budget amount is $3,000. These
funds will be used to support staff promotional activities as
they relate to park sponsored or produced shows.
257 Business Travel & Seminars: The proposed budget amount is $0.
258 Conference Expenses: The proposed budget amount is $0.
259 Conference Registration: The proposed budget amount is $0.
260 Memberships & subscriptions: The proposed budget amount
is $0.
Special Events insurance
262 insurance: The proposed budget amount is $12,000. This
includes general liability and third party alcohol insurance for
Trust produced events.
28 94- 684
BAYFRONT PARK MAINTENANCE
REVENUES
MAINTENANCE REVENUES
300.1-CITY MAINTENANCE CONTRIBUTION
300.2-CITY TRASH REMOVAL CONTRIBUTION
300.3-CITY UTILITIES CONTRIBUTION
TOTAL MAINTENANCE REVENUES
EXPENSES
PARK MAINTENANCE STAFF
301-Park Maintenance Supervisor
302-Park Attendant -Electrician
305-Park Attendant - Part Time
306-Temporary Labor
307-Payrolling Cost
308-B.P.M.T. 403E Plan Contribution
309-B.P.M.T. Health And Dental Insurance Contribution
SUBTOTAL PARK MAINTNENANCE STAFF
TRANSFER TO BICENTENNIAL PERSONNEL (22.5%)
TOTAL PARK MAINTENANCE STAFF
PARK MAINTENANCE CONTRACTED SERVICES
CONTRACTED SPECIALIZED PERSONNEL
311-Turf & Irrigation Specialist
312-Turf & Irrigation Assistant
313-Miscellaneous Labor
314-Welder
SUBTOTAL
TRANSFER TO BICENTENNIAL PARK (20%)
TOTAL PARK MAINTENANCE CONTRACTED SERVICES
FY 93-94 FY 94-95 94 vs. 95
245,382
245,382
0
0
33,000
33,000
0
60,000
60,000
245,382
338,382
93,000
12,500
37,500
25,000
7,500
23,816
16,316
0
10,000
10,000
0
3,000
3,000
6,000
10,000
4,000
0
5,574
5,574
0
340
340
26,000
90,230
64,230
0
(20,302)
(20,302)
26,000
69,928
43,928
0 39,000
39,000
0 15,000
15,000
0 5,000
5,000
0 3,500
3,500
0 62,500
62,500
0 (12,500)
(12,500)
0 50,000
50,000
n 94- 684
LAND$CAPE MAINTENANCE
315-Landscape and Grass
316-Architectural Advisor
317-New Landscape Plants
318-Specialized Landscape Contractual Services
319-Specialized Maintenances
320-DDA Special Projects & Maintenance Grant
321-Challenger Memorial Flower Maintenance
;-, 322-Tree Trimming
t 323=Pest Control
324-Fertilizer
TOTAL LANDSCAPE MAINTENANCE
GENERAL PARK MAINTENANCE & CONTRACTING
325-Warning & Information Signage
326-General Park Contractor
327-Office Cleaning & Maintenance
328-Rock Garden Maintenance
329-Pressure Cleaning
330-Weekend Debris removal
331-Security Enclosures Maintenance & Repair
332-Ticket Trailers Maintenance
333-Painting and Accessories
334-Uniforms
335-Park Vehicle Maintenance and Repair
336-Truck Lease Payments
TOTAL GENERAL PARK MAINT CONTRACTING
MAINTENANCE SUPPLIES & EQUIPMENT
337-Equipment Leasing & Rentals
338-Miscellaneous Supplies
339-Golf Cart Maintenance & Repair
340-Purchase of Two Golf Carts
TOTAL MAINTENANCE SUPPLIES AND EQUIPMENT
52,000
50,000
(2,000)
6,500
12,000
5,500
0
10,000
10,000
0
8,000
8,000
30,000
0
(30,000)
0
15,000
15,000
0
7,000
7,000
6,000
8,500
2,500
0
2,500
2,500
8,000
11,000
3,000
102,500
124,000
21,500
0
3,000
3,000
50,000-
5,500
(44,500)
0
4,500
4,500
0
6,000
6,000
0
35,000
35,000
0
6,000
6,000
0
2,000
2,000
0
1,500
1,500
24,000
15,000
(9,000)
0
2,000
2,000
3,000
2,500
(500)
1,800
4,000
2,200
78,800
87,000
8,200
9,666
3,000
(6,666)
1,000
10,000
91000
3,000
0
(3,000)
4,000
7,000
3,000
17,666
20,000
2,334
30 9 684
ELECTRICAL SERVICES
341-Specialized Electrical Contracting Labor
13,050
6,250
(6,8001
342-Electrical Maintenance Materials
5,000
12,000
7,000
343-Bulbs, Fixtures & Poles
0
10,000
10,000
344-New FP&L Voltage Conversions
0
5,500
5,500
TOTAL ELECTRICAL SERVICES
18,050
33,750
15,700
AIR CONDITIONING MAINT & REPAIR CONTRACTS
345-Amphitheater
2,000
2,000
0
346-Service Building
2,000
2,000
0
347-Warranty Contract
0
2,000
2,000
TOTAL AIR CONDITIONING CONTRACTS
4,000
6,000
2,000
UTILITIES
348-Dade County Water & Sewer
12,000
16,800
4,800
349-FP&L Utilities
55,000
55,000
0
TOTAL UTILITIES
67,000
71,800
4,800
GARBAGE AND TRASH COMPACTOR MAINTENANCE
0
350-City of Miami Trash Burning Fee
45,000
40,000
(5,000)
351-Maintenance & Repair
3,000
3,000
0
352-New Garbage Barrels (100)
3,000
6,000
3,000
TOTAL GARBAGE AND COMPACTOR MAINTENANCE
51,000
49,000
(2,000)
INSURANCE
355-Park Vehicle Insurance
3,000
6,700
3,700
356-Maintenance Deductible & Insurance Copayment
0
2,000
2,000
TOTAL INSURANCE
3,000
8,700
5,700
MAINTENANCE SUPPLIES & EQUIPMENT
359-Chemicals
3,000
3,000
0
360-Cleaning Supplies
3,000
91000
6,000
361-Tool Purchases
6,000
5,000
(1,000)
362-Miscellaneous
3,000
0
(3,000)
TOTAL MAINTENANCE SUPPLIES AND EQUIPMENT
15,000
17,000
2,000
31
94--
684
PLUMBING & IRRIGATION
363-General Plumbing Repair & Maintenance
3,500
2,500
(11000)
364-Maintenance Contract for Water Pumps
4,000
1,000
(3,000)
365-Sprinkler Maintenance & Repair
7,000
7,000
0
366-Pop Up Jet Replacement
10,000
0
(10,000)
TOTAL PLUMBING & IRRIGATION
24,500
10,500
(14,000)
PARK SECURITY
367-Private Security
12,000
40,000
28,000
368-Purch, Repair, Service & Replacement of Hand Radios
3,000
2,000
(11000)
TOTAL PARK SECURITY
15,000
42,000
27,000
MAINTENANCE OFFICE COST
369-TRANSFER FROM ADMINISTRATION
6,000
9,363
3,363
TOTAL OFFICE COST
61000
9,363
3,363
TOTAL MAINTENANCE EXPENSES
428,516
599.041
170,525
REVENUES OVER(UNDER) EXPENSES
(183,134)
(260,659)
(77,525)
� 4 �
32
City of f Miami
Bayfront Park Operating Budget
Notes to Proposed Budget for 1994-95
Exhibit 300 Maintenance
salaries
301 Park Maintenance supervisor: The proposed budget amount is
$37,500. This is a senior management position who reports to the
Executive Director/General Manager, whose responsibilities
include: all park maintenance and landscaping contractors,
management of park maintenance workers and all general park
maintenance requirements.
302 Park Attendant - Electrician: The proposed budget amount is
$23,816. The Park Attendant - Electrician reports directly to
the Park Supervisor and is responsible for all of the park's
electrical needs.
305 Park Attendant - Part Time: The proposed budget amount is
$10,000. This employee receives daily work assignments and works
alongside other park maintenance personnel. Furthermore, this
employee assumes responsibility for the proper and timely
completion of these daily assignments. The Park Attendant
position calls for an able-bodied, intelligent employee, who not
only performs his daily tasks satisfactorily, but who is also
able to solve problems, report hazardous or unusual situations or
conditions as they arise, and to acquaint himself with all
general aspects of the Park's grounds, equipment, and buildings.
33 94- 684
306 Temporary Labor: The proposed budget amount is $3,000.
These workers shall supplement a variety of needs for the Park
Supervisor.
307 Payrollinq Costs: The proposed budget is $10,000. The
Trust uses an outside payrolling company at an average cost of 30
percent (30%) above gross salaries to cover payroll expenses.
The 30% cost includes the fee for an independent company to
employ the workers on behalf of the Trust as well as covers
Worker's Compensation Insurance, the employer's portion of Social
Security tax and Federal and State unemployment taxes.
308 BPMT 403B Plan Contribution: The proposed budget amount is
$5,574. This represents a matching contribution of up to $4,500
per employee by BPMT. The 403E is a qualified retirement
investment plan in which an employee may set aside $22,500 or 15%
of annual salary (whichever is less) as a contribution to a tax
deferred retirement investment program. The employer will match
up to $4,500 as a contribution. Each employee will have the
option to select the investment plan to be used.
309 BPMT Health and Dental Contribution: The proposed budget
amount is $340. This amount will cover the health and dental
insurance due the full time employees in the maintenance
department.
Contracted Specialized Personnel
311 Turf & Irrigation Specialist: The proposed budget amount is
$39,000. The Turf & Irrigation Specialist works closely with the
Park Maintenance Supervisor to ensure the health and vitality of
the flora in Bayfront Park. His responsibilities include:
34 94- 684
maintenance of irrigation system, fertilization of trees and turf
and management of landscape maintenance crews.
312 Turf & Irrigation Assistant: The proposed budget amount is
$15,000. The Turf & Irrigation Assistant reports to the Turf &
Irrigation specialist and is responsible to assist same in the
management and care of the flora in Bayfront Park.
313 Miscellaneous Labor: The proposed budget amount is $5,000.
These workers shall supplement a variety of needs for the Park
Supervisor.
314 Welder: The proposed budget amount is $3,500. The welder is
required to repair the many pieces of railing and pipe in the
park that is damaged throughout the year.
Landscape Maintenance
315 Landscape and Grass contractor• The proposed budget amount
is $50,000. This proposal calls for a licensed landscape and
maintenance contractor to perform all heavy landscaping in the
park. These procedures have been carefully examined, and the
results of this study indicate that four 8-hour days per week are
necessary to accomplish this task. The contractor assumes all
equipment and related materials costs (excluding fertilizer and
herbicide). This contractor is responsible for providing all
benefits as required by law for his employees as well as keeping
a record of his performance under the contract. The contractor's
on -site supervisor will report to the Park Supervisor. The
contractor will pay all salaries and expenses of his employees,
and all Federal, Social Security Taxes, Federal and State
Unemployment Taxes, and any similar payroll taxes relating to
35 94- 684
such employees and will carry Worker's Compensation insurance, as
required by law, for such employees.
316 Architectural Adviser: The proposed budget amount of $12,000
will cover annual fee paid to Lester Pancoast, AFA, to ensure
integrity of the Noguchi design at Bayfront Park.
317 New Landscape Plants: The proposed budget amount is $10,000.
Theses funds will be used to replace damaged or dying plants as
needed.
318 Specialized Landscape contractual Services• The proposed
budget amount is $8,000. These funds will be used to upgrade and
maintain plantings in Bayfront Park.
319 Special Maintenance Contractor: The proposed amount budget
is $0.
320 DDA Special projects and Maintenance Grant: The proposed
budget amount is $15,000. These funds will be used to prepare
and manicure the park in preparation for the Hemispheric Summit
and Super Bowl activities.
321 Challenger Memorial Flower Maintenance: The proposed budget
amount is $7,000. The funds will be used to maintain plantings
J
in Challenger Memorial as required by contract between the City
of Miami and Miss Lamar Louise Curry.
322 Tree Trimming Contractor: The proposed budget is $8,500.
These funds would be used to hire contractors needed to keep the
trees and shrubs manicured with an eye to aesthetic and safety
concerns.
323 Pest Control: The proposed budget amount is $2,500. These
funds will be used to maintain an ongoing relationship with an
exterminator, to keep rodents and insects to a minimum in
36
4- 684
Bayfront Park.
324 Fertilizer: The proposed budget is $8,000. This is needed
to fertilize all palms and coconut trees at least four times a
year. For weed growth, an herbicide will be used as needed.
Also, grass paint is to be used for discolored turf before and
after events. Additionally, minor or trace elements and
components are routinely required to maintain healthy and
beautiful appearance of the Park's lawns.
General Park Maintenance & Contracting
325 Warning & Information signs e: The proposed budget amount is
$3,000. These funds will be used to begin an informational and
directional signage program in Bayfront Park.
326 General Park Contractor: The proposed budget is $5,500.
These funds support the cost of hiring a general contractor for
repairs, painting, graffiti removal and related jobs. Increased
expenditures in this area reflect the Park's cost saving efforts.
The contractor assumes all equipment and related materials costs
(excluding fertilizer and herbicide). This contractor is
responsible for providing all benefits as required by law for his
employees as well as keeping a record of his performance under
the contract. The contractor's on -site supervisor will report to
the Park Supervisor. The contractor will pay all salaries and
expenses of his employees, and all Federal, Social Security
n� Taxes, Federal and State Unemployment Taxes, and any similar
payroll taxes relating to such employees and will carry Worker's
Compensation Insurance, as required by law, for such employees.
327 Office Cleaning & Maintenance: The proposed budget amount is
$4,500. These funds will be used to hire a maintenance contractor
to clean the Bayfront Park offices.
328 Rock Garden Maintenance: The proposed budget amount is
$6,000. These funds will be used to clean the Rock Garden on a
monthly basis, to bring it back to its past glory.
r329 Pressure Cleaning: The proposed budget amount is $35,000.
These funds will be used to enter into an agreement with a
contractor to provide pressure cleaning services to Bayfront park
w on a weekly basis.
330 Weekend Debris Removal: The proposed budget amount is
$6,000. These funds will be used to ensure the cleanliness of
Bayfront Park during weekend hours.
331 Security Enclosure Maintenance & Repair: The proposed budget
amount is $2,000. These funds will be used to ensure a rapid
response to vandalism of secure park structures.
332 Ticket Trailers Maintenance: The proposed budget amount is
i.k
$1,500. These funds will enable the Trust to repair the damaged
ticket trailers owned by Bayfront Park.
333 Painting & Accessories: The proposed budget amount is
$15,000. This material is necessary for the AT&T Amphitheater,
Laser Light Tower, all walls, and adjoining buildings and
surfaces, including the park offices and maintenance areas. Due
to the fact that the park is open to the public 24 hours a day,
including special park events, the park is suffering heavy
damage to the walls from skateboards and graffiti. The staff
uses paint to cover these areas since heavy stripping solvents do
not completely remove the damage and they tend to discolor the
paint surface. A consistent maintenance program of painting must
38
94- 684
be initiated on a year-round basis. The park's agreement with
the Rouse Corporation, based on Miami Limited, Inc., requires
that the facility be painted to maintain aesthetic standards.
334 Uniforms: The proposed budget amount is $2,000. The AT&T
,�. contract requires park maintenance staff have uniforms reflective
of AT&T sponsorship.
335 Park Vehicle Maintenance and Repairs: The proposed budget
amount is $2,500 for routine maintenance and repairs of the
Park's pick-up truck. This will include tires, tune-ups and
complete vehicle maintenance.
336 Truck Lease Payments: The proposed budget amount is $4,000.
These funds will be used to make lease payments on two trucks in
Bayfront Park.
Maintenance Supplies & Equipment
.r t
337 Equipment Leasing & Rentals: The proposed budget amount is
$3,000. The budgeted amount will cover costs to lease and or
rent equipment associated with park upkeep and maintenance.
338 Miscellaneous Supplies: The proposed budget amount is
$10,000. The budgeted amount will allow for staff members to
purchase miscellaneous supplies as the need arises.
339 Golf Cart Maintenance & Repairs: The proposed budget amount
is $0.
340 Purchase of Two Golf Carts: The proposed budget amount is
$7,000. The Bayfront Park Management Trust maintenance staff has
recently encountered a critical shortage of transport vehicles.
The proposed budget amount will allow for the purchase of
additional vehicles to alleviate the shortage.
39 94- 684
Electrical services
341 Maintenance of Park Electrical Systems: The proposed
budget amount is $6,250. This amount includes maintenance of
administrative offices, stage lighting, sound systems, general
lighting throughout the Park, alarm and telephone systems. There
are over 500 electrical outlets within the 36-acre Bayfront Park
-� complex which must be routinely inspected to ensure proper and
adequate lighting for pedestrians, spectators and event
i personnel. An Electrical Contractor will provide the Park
_i
Supervisor and his staff with a monthly report along with
s
supporting documentation concerning the status of various
electrical systems in the Park. The electrical contractor has
' made various capital improvements during the last fiscal year.
=^ 342 Electrical Maintenance Materials: The proposed budget
amount is $12,000, and includes lamps, fuses, receptacles,
switches, and miscellaneous hardware related to the above. This
will cover most fixtures within Park buildings -- main offices,
the service building, the maintenance building, and the
Amphitheater. Fluorescent bulbs, standard incandescent bulbs,
wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers are the only materials involved. An
Electrical Contractor will purchase these materials at wholesale
.J cost, in order to take advantage of quantity purchasing, and pass
i the savings on to the Trust. Major pieces of equipment are not
�.I
included.
343 Bulb Fixtures & Poles: The proposed budget amount $10,000.
These funds will be used to replace burnt out bulbs and damaged
and missing electrical poles in Bayfront Park.
40 94- 684
344 New FP&L Voltage Conversions: The proposed budget amount is
$5,500. These funds will be used to upgrade and improve
transformers at Bayfront Park.
Air Conditioning Maintenance & Repair
345 Amphitheater: The proposed budget amount, $2,000, will enable
the Trust to repair the AC unit in the amphitheater dressing
rooms.
346 Service Building: The proposed budget amount, $2,000, will
enable the Trust to repair the AC unit in the Service Building.
347 Warranty: The proposed budget amount is $2,000. These funds
will be used to secure and maintain a warranty on the repaired AC
units in both the Amphitheater & the Service Building.
Utilities
348 Dade County Water:_ The proposed budget amount is $16,800.
Water is essential to maintain the park grounds.
349 FP&L Utilities: The proposed budget amount is $55,000.
These funds would be used to cover the electrical costs
associated with the maintenance department.
6�
Garbage & Trash Compactor Maintenance
pK 350-City of Miami Trash Burning Fee: The proposed budget amount
is $40,000. This budget amount will cover costs imposed by the
city to transport trash from the park to the Metro -Dade County
Incinerator.
351 Compactor Maintenance, and Reoair: The proposed budget
amount is $3,000. It is expected that at least one or two of
41
these units will need repair, due to the constant use during the
operating year.
3S2 New Garbage Barrels: The proposed budget amount is $6,000.
100 barrels will be purchased at $60 per barrel. The proposed
budget amount will allow for the purchase of new garbage barrels
which will help to create a more beautiful and cohesive
appearance at the park.
Insurance
355 Vehicle Insurance: The proposed budget amount is $6,700.
This provision allows for insurance to cover the golf carts and
service trucks based on Trust property and used in connection
with park maintenance and related projects. The City and Trust
are named as additional insured parties. This insurance covers
property damage and personal liability of golf cart and park
vehicle operators. The vehicles mentioned above are in constant
use at all hours of the day and night and quite often in heavy
crowds.
356 Maintenance Deductible & Insurance Co -payment• The proposed
budget amount is $2,000.
Maintenance supplies and Equipment
359 Chemicals: The proposed budget amount is $3,000 and will be
used to the cover cost of a variety of solvents and cleaners that
will be used in and on structures located in Bayfront Park.
360 Cleaning supplies: The proposed budget amount is $9,000 and
will be used to purchase cleaning supplies, paper products and
other materials needed in the offices at the Park.
42 94- 684
361 Tool Purchases: The proposed budget of $5,000 is needed
to maintain the Park's 36-acre plot and will be used to purchase
all garden implements needed to clean, manicure, and maintain the
i Park's Bermuda grass such as, hoes, rakes, shovels, hedge shears,
1 tree shears, chainsaws, wheelbarrows, blowers, edgers, weed -
eaters, mowers, brooms, and all fluids such as gas, oil, and
grease lube. This includes any additional tools needed for
routine maintenance, as well as replacement due to excessive use.
The tools are to be maintained by the Trust.
362 Miscellaneous: The proposed budget amount is $0.
Plumbing & Irrigation
363 General Plumbing Repair and Maintenance: The proposed
budget amount is $2,500. Plumbing maintenance for the Park
includes all restrooms, toilets, sinks, and showers in the
Amphitheater, service building, and main office. This will
consist of weekly inspections of all restrooms, plus manual
flushing of all toilets, sinks, and showers. Ongoing maintenance
of these facilities is necessary in order to satisfy all existing
health codes.
364 Maintenance Contract for Water Pumps: The proposed budget
amount is $1,000. There are two pumps located in the
Amphitheater stage pit. The main irrigation pumps are located in
the pump house adjacent to the Mildred & Claude Pepper Fountain
adjacent to the South End Amphitheater. These pumps are used on
a daily basis. The pumps in the AT&T Amphitheater are used for
prompt and proper drainage, and irrigation pumps are used for
daily watering of the Park's 36 acres.
43 94- 684
365 Sprinkler Maintenance and Repair:_ The proposed budget is
$7,000. Sprinkler maintenance includes periodic flushing of
lines, adjustment of all electric rotor heads, adjustments to all
service port boxes holding timer units.
366 Pop Up Jet Replacement: The proposed budget amount is $0.
Park security
367 Private Security: The proposed budget amount is $40,000.
Private security is essential to creating a safe environment for
residents and visitors to enjoy the park in the evening and to
further prevent vandalism and theft.
368 Purchase, Repair, service and Replacement of Hand -Radios:
The proposed budget amount is $2,000. Radios provide two-way
emergency communication allowing park staff to function in a
cohesive and unified manner with the administrative staff.
Furthermore, these radios are often used to facilitate a smoother
more efficient operation for the private promoters that utilize
the facility.
Transfer From Administrative Budget
369 Office Costs: The transfer amount of $9363 is the
calculated portion of office costs used by the maintenance
staff .
44 94- 684
LASER TOWER
REVENUES
LASER TOWER REVENUES
400.1-KNIGHT FOUNDATION GRANT
400.2-PRIVATE REVENUE SOURCE
400.3-CITY OF MIAMI UTILITIES CONTRIBUTION
TOTAL LASER TOWER REVENUES
EXPENSES
LASER TOWER PERSONNEL
TRANSFER FROM FOUNTAIN
LASER TOWER PERSONNEL
«;
CONTRACTUAL SERVICES
401-Computer Repairs
402-Contractual Services (Operational)
403-Sp Events Contracted Services
TOTAL CONTRACTUAL SERVICES
s
ELECTRICAL SERVICES
406-Electrical Services
407-Laser Tower A/C
TOTAL ELECTRICAL SERVICES
SPECIALIZED TECHNICAL SERVICES
411-Laser Tube Replacement
412-Painting & Water Sealing
TOTAL SPECIALIZED TECHNICAL SERVICES
UTILITIES
416-Dade County Water
417-FP&L Utilities
TOTAL UTILITIES
TOTAL LASER TOWER EXPENSES
REVENUES OVER (UNDER) EXPENSES
45
FY 93-94 FY 94-95 94 vs. 95
50,000 50,000 0
4,000 20,000 16,000
0 17,500 17,500
54,000 87,500 33,500
11,592
0
(11,592)
11,592
0
(11,592)
3,000
1,000
(2,000)
30,000
42,000
12,000
6,000
0
(61000)
39,000
43,000
4,000
1,000
4,000
3,000
1,000
2,100
11100
2,000
6,100
4,100
12,000
16,700
4,700
2,000
4,200
2,200
14,000
20,900
6,900
11000
3,500
2,500
12,000
14,000
2,000
13,000
17,500
4,500
79,592
87,500
7,908
(25.592) 0 25,592
94- 684
City of Miami
Bayfront Park Laser Light Tower
Noted to Proposed Budget for 1994-95
Exhibit 400
Laser Light Tower Expenses
Contractual Services
401 Computer Repairs: The proposed budget amount is $1,000.
The budgeted amount is intended to cover all computer repair
costs as they apply to the laser tower. The computer is
essential to the operation of the laser tower.
402 Contractual Services (Operational): The proposed budget
amount is $42,000. The Trust maintains a service contract on a
annual basis with Laser Productions, which allows four (4)
service calls per year at $3,000 per call. This contract,
however, covers only routine inspection, service, maintenance,
and replacement of defective components in the electronic and
optical sections of the laser itself. Any miscellaneous services
are not provided for in this contract. These intricate and quite
expensive components must be strictly maintained according to
engineering specifications and rigid tolerances. The investment
in this facility by the Trust will be rewarded by trouble -fee,
spectacular laser effects during the many festive occasions at
the Park.
403 Contractual Services (special Events): The proposed
budget amount is $0.
46 94- 684
Electrical Services
406 Electrical Services: The proposed budget amount is $4,000.
These funds will be used to cover the cost of electrical services
performed in the laser tower.
407 Laser Tower A/C: The proposed budget amount is $2,100.
This will cover annual maintenance on the two a/c units inside
the laser tower.
411 Laser Tube Replacement: The proposed budget amount is
$16,700. These funds will be used to cover replacement costs for
laser tubes in laser tower.
407 Painting & Water Sealing: The proposed budget amount is
$4,200. These funds are essential to the maintenance and
appearance of the laser light tower.
408 Dade County Water: The proposed budget amount is $3,500.
Water is essential to cool the laser controls in order to protect
the computer system.
409 FPL Utilities: The proposed budget amount is $14,000. These
funds will be used to cover the electrical costs of the laser
light tower.
47 94- 684
r
r
M1LDR D
AND DL` ., Ai1DE pEppEF
i I B' `"
MANAGEMENTT pARK
CAPITAL BUDGET
REVENUES
CAPITAL BUDGET_REVENUES
600.1-CITY CONTRIBUTION
TOTAL CAPITAL BUDGET REVENUES
EXPENSES
A T & T AMPHITHEATER INFRASTRUCTURE
601-R & R Stage Winches (6)
602-Loading Dock Ramp Repair
603-Interior Dressing Rooms Restoration
604-Amphitheater Carpet Replacement
605-Box Office Construction
606-Computerized Ticketing System
607-Seat Expansion in Amphitheater
608-Amphitheater Sound Enhancements
TOTAL AMPHITHEATER INFRASTRUCTURE
BAYFRONT PARK INFRASTRUCTURE
609-South Service Building Storage
610-Laser Tower Storage
611-Complete Keystone Mall
612-Rock Garden Lighting
613-Replant/Resow Rock Garden
614-Central Fountain Orifice
615-Rock Garden Fountain
616-Restructuring Cracked Wall
617-Landscaping
618-Portable Sound System
619-100 Ft. Palms
620-Boat Docks
621-Baywalk Ligthing
622-Restructuring Baywalk Bridges
623-Fountain Enhancements
624-Laser Tower
TOTAL BAYFRONT PARK INFRASTRUCTURE
49
FY 93-94 FY 94-95 94 vs. 95
0 874,685 874,685
0 874,685 874,685
0 5,874
5,874
0 2,000
2,000
0 14,000
14,000
0 5,000
5,000
0 49,500
49,500
0 8,000
8,000
0 60,000
60,000
0 50,000
50,000
0 194,374
194,374
0 20,000
20,000
0 20,000
20,000
0 120,000
120,000
0 15,000
15,000
0 22,000
22,000
0 10,000
10,000
0 20,000
20,000
0 30,000
30,000
0 20,000
20,000
0 30,000
30,000
0 50,000
50,000
0 30,000
30,000
0 25,000
25,000
0 25,000
25,000
0 80,000
80,000
0 50,000
50,000
0 567,000
567,000
94- 684
w
SOUTHEND AMPHITHEATER EXPENSES
625-South End Canopies
626-Restroom Restoration
627-Interior Dressing Rooms Completion
TOTAL SOUTHEND AMPHITHEATER EXPENSES
TOTAL CAPITAL BUDGET EXPENSES
0 75,000
75,000
0 50,000
50,000
0 25,000
25,000
0 150,000
150,000
0 911,374 911,374
REVENUES OVER(UNDER) EXPENSES 0 (36,689) (36,689)
50 94` 684
Uhl
City of Miami
Bayfront Park Capital Improvement
Proposed Budget for 1994-95
Exhibit 600
601 R&R Stage Winches: The proposed budget amount is $5,874.
The completion of this project will ensure the safety of
performers and technicians working on the AT&T Amphitheater
stage. The proposed amount allows for the replacement of the
winches and refurbishment of trusses above the amphitheater
stage.
602 Loadinq Dock Rama Repair: The proposed budget amount is
$2,000. The completion of this project will provide easier off
loading and on loading from trucks at the AT&T Amphitheater. The
proposed amount will allow for the repair of the amphitheater's
loading dock.
603 Interior Dressing Rooms Restoration: The proposed budget
amount is $14,000. The completion of this project will increase
the attractiveness of the AT&T Amphitheater to promoters and
performers, increasing the Trust's revenue potential.
604 Amphitheater Carpet Replacement: The proposed budget amount
is $5,000. The proposed amount will allow for the replacement of
the carpeting throughout the amphitheater building. The
carpeting will improve the look of the building and provide for a
safer working environment.
605 Box Office Construction The proposed budget amount is
51 94_ 684
$49,500. The increased number of paid events at the park has
increased demand on the operation to the point where temporary
ticket trailers are no longer sufficient. The permanent Box
Office structure will increase efficiency and the aesthetics of
Bayfront Park.
606 computerized Ticketing System: The proposed budget amount is
$8,000. The completion of this project will allow the park to
enter a new age of ticket distribution and add revenue to its
coffers. This system would allow the Park to print its own
tickets and avoid having to pay the charges of other ticketing
systems.
607 Seat Expansion in Amphitheater The proposed budget amount
is $60,000. The completion of this project will provide for an
increased seating capacity in the amphitheater to 4,000. The
proposed amount allows for the construction and development of an
additional 1,400 seats.
608 Amphitheater Sound Enhancements: The proposed amount is
$50,000. These funds would be used to improve the acoustics in
the amphitheater and enable the trust to attract producers of
classical and acoustical music.
609 South Service Building Storage: The proposed budget amount
is $20,000. The completion of this project will provide an
additional revenue source for the park as rental storage space
will be created. The proposed amount will allow for the
conversion of empty space into storage space including electrical
hook-up and wall development.
610 Laser Tower storage: The proposed budget amount is $20,000.
The completion of this project will benefit private businesses in
52 94- 684
the downtown area as it will provide additional storage areas for
A
them. Furthermore, it will benefit the entire community as the
revenues from rental storage space will go towards park
beautification and development.
611 Complete Revstone Mall: The proposed budget amount is
$120,000. The proposed amount will allow for the completion of
the Keystone Wall around the fountain. This wall will help deter
vandalism as well as beautify the area.
612 Rock Garden Lighting: The proposed budget amount is $15,000.
In an effort to step up public safety precautions at the park,
the completion of this project will allow for sufficient lighting
of the Rock Garden. This enhanced lighting will better
facilitate pedestrian traffic thought the park.
613 Replant/Resow Rock Garden: The proposed budget amount is
$22,000. The completion of this project will mean the further
beautification of the park and, thus, a centralized park for the
city. This project involves redevelopment of the Rock Garden to
bring it closer to its original design.
614 Central Fountain Orifice: The proposed budget amount is
10 000. The completion of this project will allow for the
$ � P p 7
development and maintenance of the central orifice for the
Fountain. The development of the orifice will enable the
Fountain to perform at an increased level of technical and
artistic integrity.
615 Rock Garden Fountain. The proposed budget amount is $20,000.
The completion of this project will bring Bayfront Park closer to
its original design of Isamu Noguchi. The Rock Garden Fountain
would be erected in the Rock garden per the design of Mr.
53 94- 684
a
Noguchi. This project will enhance the beauty of the park while
providing a work of art for the community to appreciate.
616 Restructuring Cracked Wall: The proposed budget amount is
$30,000. The proposed amount will provide for the placement of
new support beams and new pilings to help with the overall
support of the foundation of the south service building.
617 Landscaping: The proposed budget amount is $20,000. The
proposed amount will provide for the completion of the
landscaping of the south end per the original designs of Isamu
Noguchi. The budgeted amount will allow for the purchase and
maintenance of the necessary shrubs, trees, grass and other
materials.
618 Portable Sound System: The proposed budget amount is
$30,000. The proposed amount will provide for the purchase of a
portable sound system for use by community and municipal
entities.
619 100 Ft. Palms: The proposed budget amount is $50,000. The
proposed amount will allow for the purchase of new Florida Palm
trees for the Park. The addition of these trees will beautify
the park further and replace trees which are diseased.
620 Boat Docks: The proposed budget amount is $30,000. The
proposed amount will allow for the installation of permanent
facilities for boat dockage, including power, water and hazard
materials. The completion of this project will enable the park to
generate more revenues.
621 Baywalk Lighting: The proposed budget amount is $25,000. In
an effort to step up public safety precautions at the park, the
proposed budget amount will allow for the development of
54 94- 684
1
increased lighting along the Baywalk.
622 Restructuring Baywalk Bridges: The proposed budget amount is
$25,000. The proposed amount will provide for the reconstruction
of the Bay Bridges which were poorly constructed. This "leveling
off" will insure public safety.
623 Fountain Enhancements: The proposed budget amount is
$80,000. The Fountain provides a passive, recreational
experience and the placement of the Pennsylvania of the
�1 Pennsylvania River Rocks surrounding the Fountain will add to the
} fulfillment of its original design and in doing so provide a
beautiful, artistic setting in the heart of Miami.
624 Laser Tower: The proposed amount is $50,000. These funds
would be used to improve and enhance the laser tower.
South End Amphitheater
625 South End Canopies: The proposed budget amount is $75,000.
The completion of this project will allow the South End
Amphitheater to be used on a year-round basis, affording
protection for the performers and their equipment from the sun
and rain.
626 Restroom Completion: The proposed budget amount is $50,000.
The completion of this project will enable greater public use of
South End Amphitheater.
627 Interior Dressing Rooms Completion: The proposed budget
amount is $25,000. The completion of this project will provide
dressing and changing areas for performers at the South End
Amphitheater, increasing its attractiveness to small community
55 94-- 684
FOUNTAIN
BAYFRUN I PARK
MANAGEMENT TRUST
1994-1995
57
94- 684
FOUNTAIN
REVENUES
FOUNTAIN REVENUES AND CONTRIBUTIONS
500.1-TENT RENTAL
500.2-FENCE RENTAL
500.3-TRAILER RENTAL
500.4-CITY FOUNTAIN SUBSIDY
500.5-PRIVATE FOUNTAIN CONTRIBUTIONS
TOTAL FOUNTAIN REVENUES AND
CONTRIBUTIONS
EXPENSES
FOUNTAIN PERSONNEL COSTS
501-Fountain Operator
502-Payrolling Cost
503-B.P.M.T. 403B Plan Contribution
504-B.P.M.T. Health & Dental Insurance Contribution
505-Techincal Coordinator
506-Quality Control Analyst
507-TRANSFER FROM ADMINISTRATVIE
TRANSFER TO LASER
TOTAL FOUNTAIN PERSONNEL COSTS
FOUNTAIN OFFICE EXPENSE
508-TRANSFER OFFICE EXPENSE FROM ADMIN
TOTAL FOUNTAIN OFFICE EXPENSE
FOUNTAIN MAINTENANCE
CONTRACTED REPAIR & RESTORATION
509-Pop Up Jets Replacement
510-Concrete and Sealing
511-Electricity
512-Marble & Granite Rplcmnt
513-SAS Service Pumps
514-Electrical Pumps & Seals
515-Limestone Restoration
TOTAL CONTRACTED REPAIR & RESTORATION
58
FY 93-94 FY 94.95 94 vs. 95
70,000
80,000
10,000
50,000
30,000
(20,000)
20,000
20,000
0
80,000
80,000
0
0
40,000
40,000
220,000
250,000
30,000
0
25,000
25,000
12,900
7,500
(5,400)
0
1,875
1,875
0
2,040
2,040
35,000
0
(35,000)
81000
0
(81000)
20,350
0
(20,350)
(11,952)
0
11,952
64,298
36,415
(27.883)
12,000 7,080 (4,920)
12,000 7.080 (4,920)
0
10,000
10,000
5,000
6,250
1,250
5,000
7,250
2,250
1,500
1,875
375
3,000
3,750
750
5,000
5,000
0
5,000
5,000
0
24,500
39,125
14,625
94-
684
CONTRACTED SERVICES
516-Alarm & Fire Monitoring
517-Pressure Cleaning
518-Computer Maintenance
TOTAL CONTRACTED SERVICES
UTILITY COSTS
519-2 HRS/ Pgm One Elect Operation
Elect Maintenance
520-4 HRS/ Program 2 Elect Operation
Elect Maintenance
521-Dade County Water Charge
522-Fountain Telephone
TOTAL UTILITY COSTS
CONTINGENCY FUND
523-Contingency Fund
TOTAL CONTINGENCY FUND
WARRANTYS
524-Manufacturer Warranty Ext
525-Pump Warranty Extension
TOTAL WARRANTYS
FOUNTAIN GENERAL MAINTENANCE
526-Chemicals
527-Computer Software
528-Electrical Materials
529-Filter & Screens
530-General Maintenance
531-Lamps and Lights
532-Miscellaneous
533-Railing
TOTAL GENERAL MAINTENANCE
1,200
800
(400)
5,000
3,000
(2,000)
5,000
3,000
(2,000)
11,200
6,800
(4,400)
42,340
62,925
20,585
6,960
8,700
1,740
56,940
81,175
24,235
9,360
11,700
2,340
8,000
20,000
12,000
900
1,125
225
124,500
185,625
61,125
62,000 2,587 (59,413)
62,000 2,587 (59,413)
5,000
6,250
1,250
10,000
12,500
2,500
15,000
18,750
3,750
10,000
4,000
(6,000)
5,000
1,000
(4,000)
5,000
5,000
0
1,000
1,000
0
2,000
2,000
0
10,000
3,000
(7,000)
4,200
2,000
(2,200)
1,500
1,500
0
38,700
19,500
(19,200)
94-- 684
59
INSURANCE
534-Parts Insurance
535-Umbrella Insurance
TOTAL INSURANCE
TENT & FENCE RENTAL EXPENSES
536-Tent and Fence Rental Expenses
TOTAL FENCE & TENT RENTALS
TOTAL FOUNTAIN EXPENSES
REVENUES OVER (UNDER) EXPENSES
2,000
11000
(11000)
12,000
4,000
(81000)
14,000
51000
(91000)
0 35,000 35,000
0 35,000 35,000
366,198 355,882 110,316)
(146,198) 1105,882) 40,316
94- 684
60
City of Miami
Bayfront Park Operating Budget for Mildred & Claude Pepper Fountain
Notes to Proposed Budget for 1994-95
(8 hours)
(Based upon an 8-hour day, 4 hours per program)
Salaries:
501 Fountain operator: The proposed budget amount is
$25,000. This is for a full-time position, including health
insurance, and other related insurance benefits. The Fountain
Operator is responsible for all aspects of the operation of the
Mildred & Claude Pepper Fountain, including, but not limited to,
daily operation, water treatment, maintenance, record keeping and
coordination with event and operational crews.
502 Payrolling costs: The proposed budget is $7,500. The
Trust uses an outside payrolling company at an average cost of 30
percent (30%) above gross salaries to cover payroll expenses.
The 30% cost includes the fee for an independent company to
employ the workers on behalf of the Trust as well as covers
Worker's Compensation Insurance, the employer's portion of Social
Security tax and Federal and State unemployment taxes.
503 BPMT 4038 Plan Contribution: The proposed budget amount is
$1,875. This represents a matching contribution of up to $4,500
per employee by BPMT. The 403B is a qualified retirement
investment plan in which an employee may set aside $22,500 or 15%
of annual salary (whichever is less) as a contribution to a tax
deferred retirement investment program. The employer will match
up to $4,500 as a contribution. Each employee will have the
option to select the investment plan to be used.
504 BPMT Health and Dental Contribution: The proposed budget
amount is $2,040. This amount will cover the health and dental
insurance due the full time employees in the maintenance
department.
505 Technical Coordinator: The proposed transfer amount is $0.
506 Quality Control Analyst: The proposed transfer amount is $0.
507 Transfer From Administrative: The proposed transfer amount
is $0.
Fountain office Expense
508 Transfer Office Expense From Administration: The proposed
transfer amount is $7,080. This transfer represents office costs
associated with the operation of the Mildred and Claude Pepper
Fountain.
Fountain Maintenance
Contracted Repair & Restoration
509 Pon Up Jets Replacement: The proposed budget amount is
$10,000. This represents the costs associated with the redesign
and replacement of the pop up jets in the Mildred and Claude
Pepper Fountain.
510 Concrete & Sealing: The proposed budget amount is $6,250.
This amount is needed in order to repair or replace any
deteriorated concrete or cement areas on the fountain apron and
the lower railing support wall. The amount will also cover costs
62
94- 684
to seal the same concreted areas against the elements.
511 Electrician: The proposed budget amount is $7,250. This
is estimated at 162 hours/yearly at $45 an hour.
512 Marble & Granite Replacement: The proposed budget amount is
$1,875. These funds are important from both a safety and
aesthetic perspective as the marble slabs in the fountain bowl
are in regular need of replacement.
513 SAS Service Pumps: The proposed budget amount is $3,750.
These funds are needed in order to cover the costs of maintaining
the fountain pumps - essential to its operation.
514 Electrical Pumps & Seals: The budgeted amount of $5,000 will
cover costs of the warranty on A) the (2) 200hp pumps and B) the
replacement of o rings and seals or minor repair and replacement
of impellers or electrical components.
515 Limestone Restoration: The proposed budget amount is $5,000.
This is for labor costs to repair and maintain the walkway area
around the fountain.
Contracted Services
516 Alarm & Fire Monitoring: The proposed budget amount is
$800. This amount is based on a central dispatch system.
Operating Costs
517 Pressure Cleaning: The proposed budget amount is $3,000.
This is for the bi-monthly cleaning and removal of salt and sand
deposits caused by bay waters and winds.
518 Computer Maintenance: The proposed budget amount is $3,000.
The budget amount is to cover costs to maintain and repair the
fountains central computer system.
63 94_ 684
Utility Costs
519 & 520 Electricity Cost:
The proposed budget amount is
$144,100. This is estimated at 1,460 hours/annually at $43.00 an
hour and 1,460 hours/annually at $55.60 per hour.
519 & 520 Electricity Maintenance Cost: The proposed budget
amount is $20,400. This is estimated at 240 hours/yearly at
$36.25 per hour and 240 hours/yearly at $48.75 per hour. This
figure is based upon an eight hour operation, with a 15% change
for each hour of operation, above or below that.
521 Dade County Water Charge: The proposed budget amount is
$20,000. This amount will increase ten percent each extra hour
in use.
522 Telephones: The proposed budget amount is $1,125. This
amount is based on an approximate monthly fee of $102.
Contingency Fund
523 Contingency Fund: The proposed budget amount is $2,587.
These funds would be available to cover any emergencies that may
arise during the year, in addition to any travel which the
Executive Director/General Manager or Technical Coordinator may
make in relation to the fountain.
Warranty & Minor Repairs
524 Manufacturer Warranty Extension: The proposed budget amount
is $6,250. The budgeted amount is to cover costs on the warranty
extension acquired from the William Hobbs Company in Atlanta.
525 Pump Warranty Extension: The proposed budget amount is
$12,500. The budgeted amount is to cover the cost of the
64
94- 684
warranty from SAS Pump, Inc. SAS Pump is located in West Palm
Beach.
Fountain General Maintenance
526 Chemicals: The proposed budget amount is $4,000. This
amount is based on a twice a week treatment of 230,000 gallons of
water including chlorine, stabilizers and acid treatment needed
in proportionate amounts to the above mentioned water.
527 Computer Software: The proposed budget amount is $1,000.
The amount will cover costs to maintain and update the computer
software which controls the fountain operation.
528 Electrical Materials: The proposed budget amount is $5,000.
This amount is intended to cover all incidental materials needed
to repair and maintain the electrical components of the fountain.
529 Filter Screen Replacement: The proposed budget amount
is $1,000. The fountain's five three foot long screen elements
have an estimated useful life of six months and, therefore, need
regular scheduled replacement.
530 General Maintenance: The proposed budget amount is $2,000.
The budgeted amount is intended to cover incidental maintenance
costs of the fountain.
531 Lamps & Lights: The proposed budget amount is $3,000. The
amount will cover costs to properly light the fountain tunnel,
reservoir and adjacent areas. Proper lighting of these areas is
essential for the safety of personnel.
532 Miscellaneous: The proposed budget amount is $2,000. This
amount is for any electrical lighting including high power 400
watt bowl lights, incandescent bulbs, and fluorescent bulbs.
65
94- 684
This amount will increase five percent with each extra hour in
use.
533 Railing Replacement: The proposed budget amount is $1,500.
This railing needs to be in place at all time for safety
operation. This budget amount will be used to repair any type of
damage or vandalism caused to the railing.
Insurance Expenses
534 Parts Insurance: The proposed budget amount is $1,000.
These funds will cover a lump sum payment to Bray Manufacturing
in Houston which will be applied to parts, maintenance purchase
and insurance for fountain parts.
535 Umbrella Insurance Coverage: The proposed budget amount
is $4,000. This covers the deductible not covered by the
additional coverage.
536 Tent & Pence Rental Expenses: The proposed budget amount is
$35,000. This fee represents the cost of tent set up and take
down during special events.
66 94- 684
MANAGEMENT TRUST
BICENTENNIAL PARK OPERATING BUDGET
1994-1995
67 94- 684
BICENTENNIAL PARK
REVENUES
BICENTENNIAL PARK REVENUES
800.1-CITY OF MIAM1 CONTRIBUTION
800.2-EVENT AND USAGE REVENUES
TOTAL BICENTENNIAL PARK REVENUES
EXPENSES
BICENTENNIAL PARK PERSONNEL
801-Day of Show Staffing
802-Park Attendant - Groundskeeper/Manager
803-Park Attendant - Maintenance Assistant
804-Payrolling Cost
805-B.P.M.T 403E Plan Contribution
806-B.P.M.T. Health And Dental Insurance Contribution
807-Park Administrative Staff
808-TRANSFER PERSONNEL FROM ADMIN BUDGET
809-TRANSFER CONTRACTED PERSONNEL FROM MAINT
TOTAL BICENTENNIAL PARK PERSONNEL
CONTRACTED SERVICES
810-Initial Cleanup
811-Electrical Repairs
812-Painting
813-Waste Removal ( Solid Waste)
814-Tree trimming
815-Grass Maintenance
816-Pressure Cleaning
817-Litter Control
818-Fence Maintenance
819-Security
820-Irrigation Services
TOTAL CONTRACTED SERVICES
*BUD 93-94 **BUD 93-9 BUD 94-95 94 vs. 95
200,000
480,000
540,000
60,000
0
0
120,000
120,000
200,000
480,000
660,000
180,000
0
0
26,288
26,288
7,000
16,800
17,221
421
5,400
12,960
13,010
50
0
0
9,069
0
0
2,267
2,267
0
0
340
340
23,080
55,392
0
(55,392)
0
0
73,991
73,991
0
0
12,500
12,500
35,480
85,152
154,686
60,466
20,600
49,440
0
(49,440)
20,000
48,000
46,000
(2,000)
7,500
18,000
12,304
(5,696)
7,500
18,000
17,000
(11000)
81000
19,200
18,500
(700)
13,100
31,440
30,440
(11000)
1,700
4,080
4,500
420
1,400
3,360
3,360
0
5,920
14,208
12,000
(2,208)
40,000
96,000
75,000
(21,000)
0
0
51000
51000
125,720
301,728
224,104
(77,624)
68
N
OFFICE COST
821-TRANSFER OFFICE COSTS FROM ADMIN
TOTAL OFFICE COSTS
BASEBALL FIELD MAINTENANCE
822-Baseball Field Maintenance
TOTAL BASEBALL FIELD MAINTENANCE
UTILITIES
823-FPL Electric
824-Dade County Water
TOTAL UTILITIES
EQUIPMENT AND MATERIALS
825-Computer J PC & Peripherals
826-Fire Extinguishers
827-Fire Hoses & Accessories (500 ft)
828-City Fee For Trash Burning
829-Garbage Cans
830-Leaf Blowers
831-Truck (vehicle)
832-Golf Cart
833-Tools
834-Radio System
835-Shoreline Maint. & Rescue Equipment
836-Irrigation materials
TOTAL EQUIPMENT AND MATERIALS
EVENT PRODUCTION EXPENSES
837-Alcohol ID Personnel
838-Box Office Personnel & Management
839-City of Miami Fire Rescue Services
840-City of Miami Police
841-Electric Generator
842-Radios
843-Event Cleanup Services
844-Event Electrician Services
TOTAL EVENT PRODUCTION EXPENSES
0 0 10,620 10,620
0 0 10,620 10,620
0 0 40,000 40,000
0 0 40,000 40,000
0 0
25,000
25,000
0 0
4,000
4,000
0 0
29,000
29,000
1,500
3,600
2,600
(1,000)
1,000
2,400
2,000
(400)
3,000
7,200
2,000
(5,200)
500
1,200
20,000
18,800
700
1,680
2,000
320
400
960
1,500
540
5,000
12,000
10,000
(2,000)
11500
3,600
3,000
(600)
1,500
3,600
4,921
1,321
7,700
18,480
2,500
(15,980)
1,000
2,400
1,400
(11000)
15,000
36,000
12,000
(24,000)
38,800
93,120
63,921
(29,199)
0 0
7,064
7,064
0 0
15,086
15,086
0 0
6,888
6,888
0 0
21,466
21,466
0 0
9,713
9,713
0 0
1,371
1,371
0 0
13,527
13,527
0 0
7,283
7,283
0 0
82,398
82,398
69 94- 684
CONTINGENCY FUND
845-Contingency Fund
TOTAL CONTINGENCY FUND
TOTAL BICENTENNIAL PARK EXPENSES
0 0 55,271 55,271
0 0 55,271 55,271
200,000 480,000 660,000 170,932
REVENUES OVER (UNDER) EXPENSES 0 0 0 0
*BUDGET FOR FIVE MONTHS "*BUDGET FOR A YEAR BASED ON FIVE MONTHS BUDGET
City of Miami
Ba___frant Park ep rating Budget
Notes to Proposed Budget for 1994-95
Exhibit 800 Bicentennial Park
Expenses
Bicentennial Park Personnel
Sol Day of Show Staffing: The proposed budget is $26,288. Day
.� of show staffing includes, but is not limited to, personnel
-�, needed for set-up, break -down and maintenance of events. These
staff are usually Bayfront Park employees, but their wages for
event work differ from that of their regular salary. It has been
determined that due to issues of liability, event staff should no
longer be paid directly by the promoter as they had been in the
past. outside personnel are also often hired for event work,
especially the larger events.
802 Park Attendant - Groundskeeper/Manacter: The proposed budget
amount is $17,221. This is a working supervisors position`that
reports to the Park Supervisor at Bayfront Park.
803 Park Attendant - Maintenance Assistant: This position's
salary is $13,010. This is a maintenance position that reports
to the Groundskeeper/Manager.
804 Payrolling Costs:_ The proposed budget amount is $9,069. The
Trust uses an outside Payrolling company at an average cost of 30
percent above gross salaries to cover payroll expenses. The 30%
71 94- 684
cost includes the fee for an independent company to employ the
workers on behalf of the Trust, as well as to cover Worker's
Compensation Insurance, the employer's portion of Social Security
Tax and Federal and State Unemployment Taxes.
805 BPMT 403B Plan Contribution: The proposed budget amount is
$2,267. This represents a matching contribution of up to $4,500
per employee by BPMT. The 403B is a qualified retirement
investment plan in which an employee may set aside $22,500 or 15%
of annual salary (whichever is less) as a contribution to a tax
deferred retirement investment program. The employer will match
up to $4,500 as a contribution. Each employee will have the
option to select the investment plan to be used.
806 BPMT Health and Dental Contribution: The proposed budget
amount is $340. This amount will cover the health and dental
insurance due the full time employees in Bicentennial Park.
807 Park Administrative Staff: The proposed budget amount is $0.
808 Transfer Personnel from Administrative Budget: The proposed
budget amount is $73,991. This figure represents the
administrative support provided to the operation of Bicentennial
Park.
809 Transfer Contracted Personnel from Maintenance: The proposed
budget amount is $12,500. This figure represents maintenance
support provided to the operation of Bicentennial Park.
Fees and services
810 Initial Cleanup: The proposed budget amount is $0.
811 Electrical Repairs: The proposed budget amount is $46,000.
These funds would be sufficient to repair and rewire existing
72 94- 684
electrical system, including field lighting and park access
roads, to alleviate public safety and vandalism concerns.
812 Painting: The proposed budget amount is $12,304. These
funds would be sufficient to contract with painting contractor to
improve the appearance of buildings in Bicentennial Park.
813 Waste Removal: The propose amount is $17,000. These funds
would be sufficient to cover trash hauling fees for Bicentennial
Park, using City of Miami roll -off container.
814 Tree Trimming: The proposed budget amount is $18,500. These
funds would be sufficient to keep trees and shrubbery trimmed for
both aesthetic and public safety reasons.
815 Grass Maintenance: The proposed budget amount is $30,440.
This proposal calls for a licensed landscape and maintenance
contractor to perform all heavy landscaping in the park. The
contractor assumes all equipment and related materials costs
(excluding fertilizer and herbicide). This contractor is
responsible for providing all benefits as required by law for his
employees as well as keeping a record of his performance under
the contract. The contractor's on -site supervisor will report to
the Park Supervisor. The contractor will pay all salaries and
expenses of his employees, and all Federal, Social Security
Taxes, Federal and State Unemployment Taxes, and any similar
payroll taxes relating to such employees and will carry Worker's
Compensation Insurance, as required by law, for such employees.
816 Pressure Cleaning: The proposed budget amount is $4,500.
These funds would be sufficient to hire a pressure cleaning
contractor to keep walkways and plazas clean.
817 Litter Control: The proposed budget amount is $3,360. These
73
94- 684
funds would be sufficient to keep Bicentennial Park clean of
litter and debris.
818 Fence Maintenance: The proposed budget amount is $12,000.
These funds would be sufficient to maintain and repair fence
damage in Bicentennial Park through FY 94/95. This expenditure
is anticipated because of the history of Bicentennial Park.
819 Security: The proposed budget amount is $75,000. These
funds would be sufficient to contract with a security firm to
provide 6 p.m. to 6 a.m. coverage to Bicentennial Park.
820 Irrigation services: The proposed budget amount is $5,000.
These funds would be sufficient to begin irrigating the most
desperate areas of the park.
821 Transfer office Costs from Administration: The proposed
budget amount is $10,620, which represents the office costs
associated with the operation of Bicentennial Park.
Baseball Field Maintenance
822 Baseball Field Maintenance: The proposed budget amount,
$40,000, would enable the Trust to maintain the Bicentennial Park
baseball fields in playable condition.
utilities
823-PPL Electric: The proposed budget amount is $25,000. These
funds will support the electrical fees charged to the park.
824 Dade County Water: The proposed budget amount is $4,000.
This represents the cost Dade County Water and Sewer charges for
the water and sewer services to Bicentennial Park.
74 94- 684
Equipment and Materials
825 Computer/PC Peripherals: The propose amount is $2,600.
These funds would be sufficient to purchase one 486-33 computer
with 175meg bite, capable of handling windows and multiple task
combinations, and one Hewlett Packard Laser Jet printer.
826 Fire Extinguishers: The proposed budget amount is $2,000.
These funds would be sufficient to purchase five fire
extinguishers at $50 each with the remaining $500 to cover the
cost of refill and maintenance.
827 Fire Hoses and Accessories: The proposed budget amount is
$2,000. These funds would be sufficient to purchase three 100f
and four 50' lengths of fire hose and attachments, necessary for
-� irrigation needs in areas where a system does not currently
*.j exist.
j 828 City Trash Burning Fee: The proposed budget amount is
$20,000. This budget amount will cover costs imposed by the city
to transport trash from the park to the Metro -Dade County
Incinerator.
829 Garbage Cans: The proposed budget amount is $2,000. Thirty
four (34) barrels will be purchased at $60 per barrel.
830 Blowers: The proposed budget amount is $1,500. These funds
would be sufficient to purchase grass and leaf blowers for use at
Bicentennial Park.
831 Truck: The proposed budget amount is $10,000. These funds
would be sufficient to purchase a small used maintenance truck
for use in Bicentennial Park.
832 Golf Cart: The proposed budget amount is $3,000. These
funds would be sufficient to purchase one utility golf cart for
75 94- 684
use in Bicentennial Park.
833 Tools: The proposed budget amount is $4,921. These funds
would be sufficient to purchase hand tools, ie. rakes, shovels,
hoses, pruning tools, hand tools and tool boxes for use in
Bicentennial Park.
3
834 Radio System: The proposed budget amount is $2,500. These
funds would be sufficient to purchase time on a repeater for
communication needs between Bicentennial and Bayfront Park.
835 Shoreline Maintenance and Rescue Equipment: The proposed
budget amount is $1,400. These funds would be sufficient to
purchase on inflatable boat and motor, life preservers and a
shepherds hook.
836 Irrigation Materials: The proposed budget amount is $12,000.
These funds would be sufficient to install a minimal irrigation
system in Bicentennial Park's baseball fields, near the
MetroMover station and in elevated landscaped flower planters.
Event Production Expenses
837 Alcohol ID Personnel: The proposed budget amount is $7,046.
Park controlled Alcohol ID Personnel are required at all events
where alcohol is vended.
838 Box Office Personnel and Management: The proposed budget
amount is $15,086. Box Office Personnel and Management are used
at all gated events to ensure the accurate ticket collection and
counts.
839 city of Miami Fire Rescue : The proposed budget amount is
$6,888. Fire Rescue is required at all events, to ensure the
I
safety and well being of park visitors.
76 94- 684
840 City of Miami Police: The proposed budget amount is $21,466.
The City of Miami Police are required at all events held in
Bicentennial Park and ensure the security and well being of park
visitors.
841 Electrical Generators: The proposed budget amount is $9,713.
These funds will support the rental of generators, required at
Bicentennial Park until the electrical infrastructure has been
repaired.
842 Radios: The proposed budget amount is $1,371. These funds
will be used to rent additional hand radios for events in
Bicentennial Park.
843 Cleanup: The proposed budget amount is $13,527. These funds
will support Bicentennial Park cleanup after major events.
844 Electrician: The proposed budget amount is $7,283. As with
Bayfront Park, all events in Bicentennial require a park
electrician on -site. These funds would support that position.
Contingency Fund
84S Contingency Fund: The proposed budget amount is $55,271.
'I
These funds would be available to cover any emergencies that may
arise during the year.
77 94^ 684
1
1
1
1
1
1
,7
,1
BAYFRONT PARK
MANAGEMENT TRUST
GRAPHS & CHARTS
1994-1995
78
W
BAYFRONT PARK MANAGEMENT TRUST
REVENUES
EXPENSES
(39.6 %) Marketing
(7.7 %) Maintenance
(30.3 %) Marketing
(13.6%) Maintenance
(20.6 %) Ca
(10.4 %) Administration
(2.0%) Laser Tower
(15.0%) Bicentinnal Park
(5.7 %) Fountain
(10.5 %) Administration
(2.0 %) Laser Tower
(15.0%) Bicentinnal Park
(8.1 %) Fountain
r-�
ADMINISTRATION, MARKETING, MAINTENANCE, CAPITAL AND LASER TOWER
REVENUES
(16.6%) Sponsc '
(21.1 %) Event Revenues
(0.1 %) Miscellanec
EXPENSES
(39.4%) Marketing
(17.6 %) Maintenan
(1.9%) Grants
,3.2 %) Rental Income
(2.0 %) Laser Tower
(35.1 %) City Contribution
(13.6 %) Administration
(2.6 %) Laser Tower
Yo) Capital
9& 684
FOUNTAIN
REVENUES
EXPENSES
(52.0 %) Rental Income
(16.0%) Sponsorship!
(45.2 %) Operating Expenses
(50.7 %) Non Operating Expenses
%) City Contribution
(0.6 q) Fringe Benefits
(3.6 %) Salaries and Wages
BICENTENNIAL PARK
REVENUES
(81.8 %) City Contribution
EXPENSES
(55.9 %) Operating Expenses
(18.2 %) Rental Income
(0.5 %) Fringe Benefits
(18.6%) Salaries and Wages
.3.1 %) Non Operating Expenses
(2.0 %) Capital Outlay
94- 684
w
a
[OR
BAYERONT PARK MANAGEMENT TRUST
• t ,
1,377,019
805,382
1-1 City Contribution
FISCAL YEAR
Lill,
3z Other
1994-95
2000
O
x
H
1500
1000
Q
500
m
BAYFRONT PARK
1993-94
❑ City Contribution
1994-95
FISCAL YEAR
m
Other Revenues
a
O
400
300
q 200
� 100
9
i
9
BICENTENNIAL PARK
1993-94 1994-95
FISCAL YEAR
1-1 City Contribution Other Revenues
I
I
ME
70
V)
O 60
50
V)
40
30
W
20
> 10
0
I
LASER TOWER
1993-94
17,500
FISCAL YEAR
1994-95
City Contribution �!Mml Other Revenues
94- 684
200
0 150
x
H
c�
100
a
a
O
Q
50
W
0
FOUNTAIN
1993-94 1994-95
FISCAL YEAR
1-1 City Contribution Other Revenues
-�
BAYFRONT PARK
MANAGEMENT TRUST
ORGANIZATIONAL CHART
1994-1995
Bayfront Park Management Trust
Organizational Chart
Fiscal Year 1994/95
00
CG
Miami City Commission ,
FBayfront Park Management Trust
G`s
Executive Director & General Manager
Administration & Finance
Park Operations & Maintenance
Chief Administrative Officer
Park Maintenance Supervisor
Office Manager
Park Attendant - Electrician
Secretary & Temp Labor Pool
Park Attendant 1
Business & Finance Manager
Park Attendant 2
contracted position
Accounting Clerk
Contractor - Laser
part time
Contractor - Landscape & Janitorial
Temporary Labor
j
Special Events
Event Coordinator
Speicial Event Account Clerk
Intern
4
O }.
INTER -OFFICE MEMORANDUM 6A
ur..w.awr..r..w.rwww.w+aw.w...w....�,r•ww.e.......r...w.w.+wv.wrww...ww.......r�..�+rw.r..•+wr.r......w..w...r....rw.ww.�...w...r+ti.......r•
"'o Hmorahle .kfa nor na•re : September 14, 19914 rn.�
Stephen PCurk
Age.Tld . item Requost
i'or September 22, 199•4
Miller
-J. Dawkins ;ErE��rvC:cs
Vice Nlayor=tvC1.Cti5ui�F&
., lease schedule :. disc;ussi;,n tem for .its Bayi'rot7t 1 arty Mstr►.agment Trust Budget to be
:ward on t1w. commission meeting; agenda on cptember 22, 1994,
cc: 1.:or] m ssion--r, Victor De Yurre
C;ommissiomr, Willy Dort
Commissioner, 3.L. Plummer
City Manager, Cesar (gain
94- 684
M I L 0 R E A N D C L A U 0 E P E P P E R
BAYFRONT PARK
M A N A G E M E N T T R U S T
301 N. BISCAYNE BOULEVARD, MIAM1, FL 33132
TELEPHONE: (305) 358.7550 FAX: (305) 358. 1211
September 16, 1994
TO: Honorable Mayor and
Members oA the City Commission
FROM: Mille Dawkins
Chairperson
Attached please find the operating budget for the Bayfront
Park Management Trust, which includes Bayfront Park, the Laser
Light Tower, the Mildred and Claude Pepper Fountain, Bicentennial
Park and a Capital improvement request. The total budget amount is
$4,413,446. The City Subsidy requests are as follows:
$245,382 City Maintenance Contribution
$33,000 City Trash removal
$60,000 Utilities Contribution
$17,500 Laser Tower Utilities Contribution
$80,000 Fountain Subsidy
$540,000 Bicentennial Park
$874,685 Capital Improvements
The total City Subsidy request is $1,850,567. The remaining
$2,562,879 is made up of earned income from various events,
concerts and sponsorship agreements.
The Capital Improvement request is open for discussion. Once
an amount is approved, it will be reflected in the Trust's budget.
Attachment
94- 684