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Home My WebLink AboutR-94-0676J-94-755 9/12/94 RESOLUTION NO. 9 4- 676 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER''t EMERGENCY ACTION IN MAKING A PAYMENT TO THE OFFICE OF THE ATTORNEY GENERAL, DEPARTMENT OF LEGAL AFFAIRS, FOR THE STATE OF FLORIDA, IN THE AMOUNT OF $37,118.52 FOR REIMBURSEMENT OF THE WYNWOOD COMMUNITY ECONOMIC DEVELOPMENT CORPORATION SAFE NEIGHBORHOOD CAPITAL IMPROVEMENT GRANT; ALLOCATING FUNDS THEREFOR FROM SPECIAL PROGRAMS AND ACCOUNTS, NO. 921002-321. WHEREAS, the City of Miami, Florida, received the Wynwood Community Economic Development Corporation Safe Neighborhood Capital Improvement Grant from the State of Florida in the amount of $95,200.100in connection with the implementation of the Safe Neighborhood Improvement District ("SNID") Project; and WHEREAS, the Wynwood Community Economic Development Corporation ("WCEDC") was the sub -recipient of these grant funds; and WHEREAS, based on a review of the City's Independent Auditors' Report and other materials submitted to the State's Office of the Attorney General, Department of Legal Affairs ("Offioe") regarding the grant expenditures, the Office determined that several expenditures were unallowable for reason, CITY CONII MSION MEETING OF SEP 2 2 1994 Resolution Na 94- 676 such as, no supporting documentation to evidence that the expenditure was incurred to benefit the project, insufficient documentation of time spent on the project, expenditures incurred after the close of the.grant period, etc.; and WHEREAS, as a result of said determination, the Office requested reimbursement from the City in the amount of $37,118.52 on or before August 13, 1994; and WHEREAS, in order to meet the reimbursement deadline imposed by the Office, a check in the amount of $37,118.52 was forwarded to the Office on August 3, 1994; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The emergency action of the City Manager in making a payment to the Office of the Attorney General, Department of Legal Affairs, for the State of Florida, in the amount of $37,118.52 for reimbursement of the Wynwood Community Economic Development Corporation Safe Neighborhood Capital Improvement Grant, with funds therefor hereby allocated from Special Programs and Accounts, No. 921002-321, is hereby ratified, approved and confirmed. Section 3. This Resolution shall become effective immediately upon its adoption. 2 94- 6'76 t PASSED AND ADOPTED this 22nd day of September 1994. STtPHEN P. CLA , MAYOR ATJ NATTY HIRAI CITY CLERK PREPARED AND AP ROVED B LIN A KELLY KEAR ON ASSISTANT CITY A TORNEY APPROVED AS TO FORM AND CORRECTNESS: J • i 94- 676 CITY OF MIAMI, FLORIDA CAM5 INTER -OFFICE MEMORANDUM TO` Honorable Mayor and Members of DATE : the City Commission SUBJECT FROM : A d 6 ♦ \ REFERENCES City ger ENCLOSURES: SEP 12 1994 Wynwood SNID Grant FILE : It is respectfully requested that the City Commission adopt the attached resolution ratifying the City Manager's emergency action in making a payment to the State of Florida at the request of the Office of the Attorney General in the amount of $37,118.52 for reimbursement of the Wynwood Community Economic Development Corporation Safe Neighborhood Capital Improvement Grant with funds being allocated from Special Programs and Accounts, Account No. 921002-321. The Wynwood Community Economic Development Corporation (WCEDC) was the sub - recipient of a $95,200 Safe Neighborhood Capital Improvement Grant received by the City from the State of Florida for the implementation of the Safe Neighborhood Improvement District (SNID) project. Based upon a review of the City's Independent Auditors' report and other materials submitted relative to WCEDC's expenditures of these grant funds, the State concluded that several expenditures by WCEDC were considered unallowable for reasons such as, no supporting documentation to evidence that the expenditures were incurred to benefit the project, insufficient documentation of time spent on the project, expenditures incurred after the close of the grant period, etc. As a result of this determination, on July 13, 1994 the Office of the Attorney General requested reimbursement from the City of $37,118.52 on or before August 13, 1994. In order to meet this deadline a check was forwarded to the Office of the Attorney General on August 3, 1994. 94- 676 I CITY Of MIAMI,. FLORIDA INTEROFFICE MEMORANDUM TO ` Honorable Mayor and Members DATE : August 3, 1994 FILE t of the City Commission SUBJECT : Wynwood SNID Grant FROM : REFERENCES: Cesar H. Odio City Manager ENCLOSURES: Attached please find our response and a letter from the Attorney General for the State of Florida requesting reimbursement of $37,118.52 relative to the Wynwood Community Economic Development Corporation (WCEDC) Safe Neighborhood Capital Improvement Grant. WCEDC was the sub -recipient of these grant funds and as stated in the attached letter, several expenditures by the sub -recipient were considered unallowable for reasons such as no supporting documentation to evidence that the expenditures were incurred to benefit the project. At this time, I am remitting the reimbursement amount within the thirty (30) days allotted by the State and will seek City Commission ratification in September. I will also pursue the collectability of these funds from the sub -recipient upon meeting with our outside counsel, to be scheduled by the City Attorney. Please contact me if you have any questions.' ct A. Quinn Jones, III, City Attorney Linda Kearson, Assistant City Attorney, Christina M. Cuervo, Chief of Staff, 9 4 - 676 ,.,3 C99AR H. 0wo CITY MANAGER August 3, 1994 Peter Antonacci Office of the Attorney General Department of Legal Affairs PL 01,_The Capitol Tallahassee, Florida 32399-1050 P, O. SOX 330708 MIAM1. PLOIIIDA 33233-0706 30R-860-5400 WAX 306-l85-1636 Rot Wynwood Community Economic Development Corporation Safe Neighborhood Capital improvement Grant Dear Mr. Antonacci: Pursuant to your letter of July 13, 1994, enclosed -please find a check in the -amount of $37,118.52-for reimbursement of the above referenced grant funds as requested. Sine ely,' ,Cesar H. Odio City Manager c: Honorable Mayor and Members of the City Commission Patricia A..Miller, Chief Internal Auditor I 94- 676 Wt. A& avrIZit" S�rkri" � duly 13, ir. • �.�r . 1 w. . . , • . rr, w ,,.� . �..�....., � �.. . �. ...r r rrr„+ �.�r� oraPARTMENT oP L26AL AFFAIRS TH4 CAPITOL . TAU ANASSIIR, ftORIDA M04050 ATE! Kra cosai City ]'v'a City 35A0 Miami Res 1994 H. odic, American Drive orida 33133 Caaamunity Economic Development Corporation Safe hood Capital improvement Grant Dear Mr. odio: ; This is Ln response to your Independent Auditors' Report dated Maxvh 31, 1994 and supporting documentation submitted by you rGUardint the above -referenced matter. Used on .a review of the Independent Auditors" Repoa:t and other material' submitted to the Department of Legal Affairs, the i•Departm t has concluded that the City owes an outstanding obligati'n in the amount of $374,119.53 to the States. devgral endituxes.were considered unallowable for reasons such as no su orting documentation to evidence that the expenditure was incu red to benefit the project, insufficient documentation . of time ent on the project, expenditures incurred after the close Of.the grant period, *to. The Dopartment hereby requests reimbura ent-in the amount of $37,118.52. Within in the Affairs ays of receipt of this letter, please forward a check nt of $37,118.521 payable to the Department of Legal the following address: Departaac - of Legal Affairs PL 01, °: ►e Capitol Tallahassee, Florida 32399-1050 Attentiont Finance and Accounting M WPWANITM AMONM4OPPOKUWIY SMKOWIt 94- 676 . ��,",►J"'L7:I"1 aG` 4L i 1\W. , n i . W.\, W W,0 , Mr. cas r no Odio July 23 1904 Page TW It you have any questions or require any additional information, please antact Patrioia A. Miller at (904) 487-►1250, ext. 147. Sincerely, i . Peter Antonacci I Deputy Attorney General. PA:pam i I ► � 1 I' i ,I i I . f i 9 4 - '676 TnTQ1 M.1'*