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J-94-670
8I 8I94 RESOLUTION NO. 9 4- 6 3 8 i
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING
THE CITY MANAGER'S FINDING OF SOLE SOURCE; !
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE ACQUISITION OF
A SERVICE MONITOR FROM MOTOROLA j
COMMUNICATIONS AND ELECTRONICS, INC., THE
SOLE SOURCE PROVIDER FOR THIS EQUIPMENT, FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AND SOLID WASTE/COMMUNICATIONS
DIVISION, AT A PROPOSED ESTIMATED COST OF
$23,850.00, ALLOCATING FUNDS THEREFOR FROM z
THE GENERAL SERVICES ADMINISTRATION AND SOLID t
WASTE ACCOUNT CODE NO. 420601-840;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICE TO ISSUE A PURCHASE
ORDER FOR THIS ACQUISITION.
WHEREAS, the Department of General Services Administration
and Solid Waste/ Communications Division request that competitive
bidding be waived for the purchase of a service monitor to
repair the City's Trunked Type I, II and DVP/DES radios
manufactured by Motorola at a proposed estimated cost of
$23,850.00; and
WHEREAS, the City has no choice, nor does any other city,
state, federal or government agency which has purchased a
Motorola Trunked Communications System, because at this time
there exists no compatibility between any rival service monitors;
and WHEREAS, the Chief Procurement Officer has adopted a finding
aZ'Y1� C��oiks-MSYON
C-rP r r' If Qlf
Resolution No.
94- 638
that Motorola Communications and Electronics, Inc. is the only
vendor able to provide the service monitor as specified by the
department that will be used to maintain the Motorola Smartnet
System and Digital Voice Protection (DVP) equipment; and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirements for competitive formal sealed
bids be waived and the procurement of this system Motorola
Communications and Electronics, Inc. as the sole source, be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
I OF MIAMI, FLORIDA
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members of
the City Commission, after a duly advertised public hearing, the
City Manager's written finding that Motorola Communications and
Electronics, Inc., is the sole source provider of a compatible
i service monitor, required by the City, is hereby ratified.
Section 3. The requirements for competitive sealed bids
is hereby waived and the Department of General Services
I Administration and Solid Waste's request for the acquisition of a
1
service monitor, at a total proposed cost of $23,850.00, is
hereby approved, with funds therefor hereby allocated from the
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Department of General Services Administration and Solid
Waste/Communications Division Account Code No. 420601-840.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
Section 5. This resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 8th _day of September 1994
STE HEN P. CLARK, MAYOR
ATT ST,
MATT HIRAI, CITY CLERK
PREPARED AN AY.PROVED BY:
RAF -ALL 0. DIA2
DEPUTY CITY ATTOPNrY
APPROVED AS 7RM AND CORRECTNESS:
I
A..� NN J S, III'
CITY ATTO Y
ROD:osk:M4558 `
s
94- 638
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
12
Honorable Mayor and Members
To : of the City Commission SATE AUG FILE
Authorizing the Sole
SUBJECT Source Purchase of a
Motorola Service
Monitor
FROM : Cesa o REFERENCES
city
ENCLOSURES
RECOMMENDATIONt
It is respectfully recommended that the City Commission pass the
attached resolution, requesting to waive the requirements for
competitive sealed bids and authorize the sole source purchase of
a Motorola Service Monitor from Motorola Communications and
Electronics, Inc. a non minority/non-local vendor located in Ft.
Lauderdale, Florida at a proposed amount of $23,850.00. The
monitor will be used to maintain the Motorola SMARTNET System and
Digital Voice Protection (DVP) equipment and is only available
from Motorola.
BACKGROUND
The Department of General Services Administration and Solid
Waste, Communications Division is in need to purchase a Motorola
Service Monitor to maintain the Motorola SMARTNET System and
Digital Voice Protection (DVP) equipment. This equipment is sold
to government agencies directly through a Motorola representative
and not through normal retail outlets due to the internal system.
At this time, the City has no other choice than to purchase the
above mentioned monitor, the same as any other city, state,
federal or government agency who owns a Motorola Trunked
Communications System, as there is no other compatible monitor
available. The Chief Procurement Officer has made a
determination that Motorola Communications and Electronics, Inc.
is the sole source provider of this equipment.
Funds for this acquisition are available from the Department of
General Services Administration and Solid Waste, Account Code No.
420601-840.
Attachments
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30557S60814 21 2
CITY OF WAMI FLORIDA
INTER -OFFICE MEMORANDUM
TO . Judd S. Carter DATE August 9, 1994 FILE
Ct;: f Procurement Officer
suo.lecr .purchase of a Motorola
��. Service Monitor
.��/�J;/" ''�t--�-••-ram
rROM
Ror E. Williams
Assiat.an.t City Managar ENCLOSURES
The Department of General Services Achydnietration and Solid wAate
hae vitrified dvailelble funding with the Department of Management
and Budget that funde rare available to cover the cost of the
purchase of a Motorr-ila Service Monitor. Funds are available from
the FY'93-94 Communications Division, Account Coda No. 420601-
840, in the amount of $23,850.00.
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Department of Managrament and Budget
94- 638
3
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO ' Cesar H . Odlo DATE : August 5, 1994 FILE
City Manager
SUBJECT Sole Source purchase of
a Motorola Service Monitor
FROM REFERENCES;
Judy S . Cart ENCLOSURES:
Chief Pr em t Officer
An inve Ytigadeiton was conducted by the Procurement Management
staff ermine whether Motorola Communications and
Electronics, Inc. a non -minority, non -local vendor of Ft.
Lauderdale Florida is the sole source supplier of the Motorola
Service Monitor to repair the City's trunked Type I, II and
DVP/DES radios manufactured by Motorola.
This equipment is sold to government agencies directly through a
Motorola representative and not through normal retail outlets due
to the internal system. The monitor will be used to maintain the
Motorola Smartnet System and Digital Voice Protection (DVP)
equipment.
The City has no choice, as does any other city, state, federal or
government agency which has purchased a Motorola Trunked
Communications System. At this time their exist no compatibility
between any rival service monitors.
Accordingly, I am recommending that the requirements for
competitive bidding be waived and the above findings be approved,
that Motorola Communications and Electronics, Inc. is the sole
provider of the Motorola Smartnet systems.
Approved:
Disapproved:
Enclosure:
cc: Bid File
Date:
CITY OF MIAMI, FLORIDA
INTER -OFFICE
MEMORANDUM
TO: Judy S. Carter
DATE
August 5, 1994 FILE
Chief Procurement
Officer
SUBJECT :
Sole Source Purchase
of a Motorola Service
&Boclair
Monitor
FROM
REFERENCES:obin
M
Senior Procurement
Specialist
ENCLOSURES:
An investigation was conducted to determine whether Motorola
Communications and Electronics, Inc. a non-minority/non-local
vendor of Ft. Lauderdale Florida is the sole source supplier of
the Motorola Service Monitor to repair the City's Trunked Type I,
II and DVP/DES radios manufactured by Motorola.
This equipment is sold to government agencies directly through a
Motorola representative and not through normal retail outlets due
to the internal system. The monitor will be used to maintain the
Motorola Smartnet System and Digital Voice Protection (DVP)
equipment.
The City has no choice, as does any other city, state, federal or
government agency which has purchased a Motorola Trunked
Communications System. At this time their exist no compatibility
between any rival service monitors.
Accordingly, I am recommending that the requirements for
competitive bidding be waived and the above findings be approved,
that Motorola Communications and Electronics, Inc, is the sole
provider of the Motorola Smartnet
s � Ap
cc: Ron E. Williams
Assistant City Manager
Bid File
94- 638
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Addtees Reply to;
ft�iPtt "�'1f[7'ii�d l� rl'A) NN- 3611i Avaquu
CV17W)V 11100 1 lofts and flactionks /tic. Sulto A
5ouUtnast Drvlslall Fort Ltaudetdate, FL 33M
(305) 733.8550
j
Ms. Robin Boclair, Senior Procurement Specialist
City of Miami Procurement. Management
P.O. Box 330708
Miami, FL 33133
Dear Ms. Boclair:
In accordance with our conversation yesterday, the purchase of the service monitor for
the City of Miami Division of Communications is a sole source procurement. The
monitor will be used to maintain the Motorola SMARTNET system and Digital Voice
Protection (DVP) equipment and is only available from Motorola.
Should you require additional, information, please feel free to direct your inquiries to my
personal attention.
Sincerely,
MOTOROLA
Communications and Electronics, Inc.
/ow/
Clark A, McCall
Sales Team Manager
Eastern Division
i
TYPE OF PURCHASE:
REASON:
• 440 Qsvvf@HE
SOLE SOURCE
SERVICE MONITOR
GENERAL SERVICES ADMINISTRATION AND
SOLID WASTE/COMMUNICATIONS DIVISION
SINGE PURCHASE
THE PURCHASE OF A SERVICE MONITOR TO
MAINTAIN THE MOTOROLA SMARTNET SYSTEM
AND DIGITAL VOICE PROTECTION (DVP)
CURRENTLY IN USE BY THE COMMUNICATIONS
DIVISION.
IT IS RECOMMENDED THAT THE AWARD BE MADE
TO MOTOROLA COMMUNICATIONS AND
ELECTRONICS, INC. AT A PROPOSED
ESTIMATED AMOUNT OF $23,850.00.
Ch�f Procurement Officer
D E
94- 638 t
0 r
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE FILE
Matty Hirai
City Clerk SUBJECT
Request to Publish Notice
for Public Hearing
FROM : REFERENCES:
Ron E. Williams
Assistant City Manager ENCLOSURES.
Please make arrangements to publish a Notice of Public Hearing
for objections to the waiving of competitive bids for the sole
source purchase of a Motorola Service Monitor for the Department
of General Services Administration and Solid Waste/Communications
Division.
The date and time of this public hearing will be
Y� 1994, at /O:6oGij
APPROVED:
Josefina Argudin
Assistant to City Manager II
A public hearing will be held by the City commission of the City
of Miami, Florida on , at M. in the City
Commission Chambers at City Hall, 3500 Pan American Drive, Miami,
Florida, for the purpose of hearing any objections by the City
Commission from any interested parties affected by a Resolution
ratifying the City Manager's action in waiving competitive sealed
bids and purchasing a Motorola Service Monitor from Motorola
Communication and Electronics, Inc. the sole source provider
located in Ft. Lauderdale, Florida.
All interested persons are invited to appear and may be heard
concerning this item. Should any person desire to appeal any
decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a
verbatim record of the proceedings is made, including all
testimony and evidence upon which any, appeal may be based.
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