HomeMy WebLinkAboutR-94-0637J-94-672
8/18/94
RESOLUTION NO. 9 4- 6 3 7
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS.OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING THE
CITY MANAGER'S FINDING THAT AN EMERGENCY NEED
EXISTED, WAIVING COMPETITIVE SEALED BIDS AND
APPROVING THE REPAIR OF THE CITY LEASED
VEHICLE FROM TAMIAMI AUTO GROUP, AT A TOTAL
PROPOSED AMOUNT OF $4,844.05, FOR THE
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
AND SOLID WASTE/MOTOR POOL DIVISION;
ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION AND SOLID
WASTE/MOTOR POOL DIVISION ACCOUNT CODE
421701-870, PROJECT NO. 503001; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDERS FOR THIS ACQUISITION.
WHEREAS, the Department of General Services Administration
and Solid Waste/Motor Pool Division is in need to have a City
leased vehicle repaired; and
WHEREAS, the City's leased vehicle was stolen and was later
found with significant body and mechanical damage; and
WHEREAS, the vehicle was leased through the Tamiami Auto
Group and was sent there to be repaired and to assure the
continuation of the factory warranty; and
WHEREAS, the vehicle is insured and a claim has been filed
by Risk Management to recover the cost of the repair; and
WHEREAS, funds for repair are available from the Department
Of General Services Administration and Solid Waste/Motor Pool
Division Fund Account Code 421701-870, Project No. 503001; and
CITY COMMISSION,
MEETING OF
SEP 0.8 1994
Aeslution No.
94- 637
i
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By affirmative vote of 4/5ths of the members of
the City Commission, after a duly advertised public hearing, the
City Manager's written finding that a valid emergency need
existed for the repair of a City leased vehicle through Tamiami
Auto Group, in the amount of $4,844.05, is hereby ratified,
approved, and confirmed, with funds therefor hereby allocated
from the Department of General Services Administration and Solid
Waste/Motor, Pool Division Account Code No. 421701-670, Project
No. 503001.
Section 3. The requirement for competitive sealed bids is
hereby waived for the Department. of General Services
Administration and Solid Waste's repair of said vehicle.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 8th day of September. 1994.
AT S _
STE EN P. CLARK, MAYOR
_
MAnY HIRAI , CITY. CLERK
94- 63'7
-2-
PREPARED AND APPROVED BY:
RAFAEL O. bIAZ
DEPUTY CITY ATTO
ROD:Csk:M4561.'
APPROVED AS TO FORM AND
CO /�`�CTNESS
... IN
CITY
f
9 4 - 637
3-
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
TO : of the City Commission DATE : ;, ry� FILE
Resolution for the
SUa1ECT : Ratification of
Emergency Repair of a
Cesar o City's leased vehicle
FROM : City REFERENCES
ENCLOSURES:
RECOMMENDATI.ON
It is respectfully recommended that the City Commission pass the
atf.,Ached resolution ratifying, approving and confirming the City
Managers emergency action in authorizing the repair of a City
leased vehicle. This vehicle is insured and a claim has been
filed by Risk Management to recover the cost of the repairs in
the amount of $4,844.05 for Department of General Services
Administration and Solid Waste/Motor Pool Division.
BACKGROUND
City leased vehicle LV-55 was stolen and was later found with
significant body and mechanical damage. Since the vehicle was
leased through the Tamiami Auto Group it was sent there to be
repaired and to ensure the continuation of the factory warranty.
This vehicle is insured and a claim was filed by Risk Management
to recover the repair cost of $4,844.05 from the insurance
company. Funding is available from the Department of General
Services Administration and Solid Waste/Motor Pool Division
Account Code No. 421701-670, Project No. 503001.
n1
94- 637
AOAV�ITY OF MIAMI, FLORIDA
SlE
ViNTE-OFFICE MEMORANDUM
To Cesar H. Odr�3 DATE : JUL+o.�'I f,'1 to I
Cit Manager,
suerEcr Emergency Request -
�' L� , Outside Repair Work
r f
j FROM Ro E . Williams REFERENCES
Assistant City Manager
ENCLOSURES.
I
This memorandum is to request your approval in authorizing an
emergency award to the Tamiami Auto Group, in the amount of
$4,844.05, for the repair of City leased vehicle number LV 55, a
1994 Jeep Grand Cherokee that was stolen and later recovered with
significant body and mechanical damage.
CWw� c • ► X
City leased vehicle LV 55 was stolen and was later found with
significant body and mechanical damage. Since the vehicle was
leased through the Tamiami Auto Group it was sent there to be
properly repaired and to assure the continuation of the factory
warranty.
The vehicle is insured and a claim is in the process of being
filed by Risk Management to recover the cost of these repairs,
minus whatever deductible may apply. Whatever monies are
received from the Insurance Company will be credited to the
City's General Fund. In the meantime, the vehicle has been
repaired and the vendor is awaiting payment for the work
performed.
IJECOMMENDATION
Please, indicate with your signature below your approval of the
above noted emergency procurement. Legislation to ratify this
action will follow for inclusion in the next available City
Commission agenda.
JUL 2 6 1994
Approved:
Cesar H. Odio
City Manager
34-^ 637
3
1. Estimated Pre -Encumbered Amount:
Date:
br,yy3
$ 4,844.05
17/13/94
City of Miami
ti�``ty
By:
2. Previous Purchase Order M:
REQUEST FOR PURCHASE
TO.It13EN B.
3. Revised Pre -Encumbered Amount:
-'°
U(.iUfl_I.
7, Department/Division:
Date:
By:
GSA/SW/MOTOR POOL
v1Q1':-�XF?ENDIT.U(�,1^.,aC(:ON;'�f3.OLti
8. Au ed Si lure �— J Datg: ,
� 1 v �Y
4. Funds Certified By:
Date: FY:
. Other Dept Approval: Date:
5. Funds Re -Certified By:
Date:
10. Account Code(s)
6. Other Funding Approval:
Date:
421701-670--503001
i - 7 LA'•+�i,�v
4t Yv; ybls�"FOR.GSAIPROf✓URMFTarS+Q.'!k'c3c °.*a�``
Buyer:
Status:
11. Contact Person: Date: Phone No:
Buyer Final Date
Purchase Order No.
GEORGE SARKEES 7/13/94 575-5208
12. Date Delivery Required
13. Bid/Contracl No
Final Purchase Amount.
Purchasing Approval:
7/5/94
14. Delivery to:
Address
CITY OF MIAMI,MOTOR POOL 1901 NW 1.2 AVE.
City: Slate Zip;
Inside Delivery Attention:
MIAMI FL 33136
J Yes ,XNo GEORGE SARKEES
SUGGESTED
• -
TAMIAMI AUTO .
Name GROUP
Minority Status NM
Attention CARLOS NIEVES
Address 8250 SW-'8''ST
5UU{ C��
City, State MIAMI FL, 3131.44
Phone/FAX 266- 5604/266-5500
16.11ema
phif(1bal Oder
17 Descnption
18. Oty
19 Estimated
20. Estimated
Unit Price
Extended Price
Af
1ti+w'
REPAIR CITY VEHICLE #
LV 55
INVOICE # 153829
�^"
V • ,S2��irG��i
C r•
r'
xpenditure Control Date Stamp
GSA/ Procurement Management Control Date Stamp
ITEM:
DEPARTMENT:
TYPE OF PURCHASE
RECOMMENDATION:
RATIFICATION OF EMERGENCY
For the repairing of City leased
leased LV-55
General Services Administration and
Solid Waste/Motor Pool Division
Short Term Contract
IT IS RECOMMENDED THAT AWARD BE 1IADE
TO TAMIAMI AUTO GROUP THE A1IO0NT .OF
$4,844.05.
C
yQhief Procurement Officer
Date
aL:Nl di •Li I i ur mtan11
8-19-84 ; 8 :18-V ; PROCLREN ENT MGMT. - ' * /_r
F
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To . Matty Hirai DATE : FILE
City Clerk
suaaecT : Request to Publish Notice
for Public Hearing
FROM: Ron E. Williams REFERENCES
Assistant City Manager ENCLOSURES
Please make arrangements to publish a Notice of Public Tearing to
entertain objections to the waiving of competitive sealed bide
regarding the emergency authorization to repair the City's leased
vehicle from Tamiami Auto Group for the Department of General
Services Administration and Solid Waste/Property Maintenance
Division.
hie% ante and time of this public hearing will be
fJ --_.9�9_4, at /o ? �,
APP VE
i
Josef ina Argh,4 i n
Assistant to City Manager II
Uq" Dot 17
CITY OF MIAMI, FLORIDA
NO-TICE TQ THE Rul=
A public hearing will be held by thr y commission of the City
of Miami, Florida on at M. in the City
Commission Chambers at City Ha13, 3r.La Pan American Drive, Miami,
Florida, for the purpose of hoar.i.ng any objections by the City
Commission from any interested parties affected by a Resolution
ratifying the City .Manager's action in waiving competitive sealed
bids and authorizing the emergency repair of the City's leased
vehicle through Tamiami auto Group.
All interested persons are invited to appear and may be heard
concerning this item. Should any person desire to appeal any
decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a
., verbatim record of the proceedings is made, including all
testimony and evidence upon which any appeal may be based.