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Home My WebLink AboutR-94-0629J-94-725 8/22/94 RESOLUTION NO. 9 4- S 2 9 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S EMERGENCY ACTION IN RESCINDING THE BIDS OF TRADE SERVICES INDUSTRIES AND ALLPRO JANITORIAL FOR THE FURNISHING OF JANITORIAL SERVICES TO SIX (6) OF THE CITY'S NET OFFICES FOR FAILING TO PROVIDE THE REQUIRED INSURANCE CERTIFICATE FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/PROPERTY MAINTENANCE DIVISION AND AWARDING THE BID TO BEST MAINTENANCE AND JANITORIAL, THE THIRD MOST RESPONSIVE AND RESPONSIBLE BIDDER, FOR FURNISHING JANITORIAL SERVICES TO SIX (6) CITY NET OFFICES AT A TOTAL PROPOSED ANNUAL COST OF $19,320.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 421001-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 29, 1993, and award was made February 17, 1994, by Resolution No. 94-63 to Trade Services Industries and Allpro Janitorial for the furnishing of janitorial services to six (6) of the city's NET offices ; and WHEREAS, this service is needed to provide daily janitorial service to these offices; and CITY CO*'IMISSION MEETING OF S E P 0 8 1994 Roxgution Nor WHEREAS, funds for this purchase are available from General Services Administration and Solid Waste/Property Maintenance Division, Account Code No. 421001-340; and WHEREAS, the City Manager and the .Assistant City Manager in charge of the Department of General Services Administration and Solid Waste recommend that the bids received from Trade Services Industries and Allpro Janitorial be rescinded and awarded to Best Maintenance and Janitorial, the third lowest most responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this. Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager's emergency action in rescinding the bid awards to Trade Services Industries and Allpro Janitorial for the furnishing of janitorial services to the Little Haiti, Downtown, Flagami, Wynwood/Edgewater, Coral Way and Coconut Grove NET offioes for failing to provide the required insurance certificate to the Department of General Services Administration and Solid Waste/Property Maintenance Division is hereby ratified, approved and oonfirmed. 94- 629 -2- Section 3. The City Manager's emergency action in awarding the contract for the above services to Best Maintenance and Janitorial, the third most responsive and responsible bidder, at a total proposed annual cost of $19,320.00, on a contract basis for a one (1) year period with the option to extend for an additional one (1) year period at the same price, terms and conditions, subject to the availability funds, is further ratified, approved and confirmed, with funds therefor hereby allocated from the Department of General Services Administration and Solid Waste/Property Maintenance Division Account Code No. 421001-340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service and thereafter to extend this contract as specified in Section 2 above. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 8th day of September 1994. S PHEN P. %A , MAYOR CITY CLERK -3- 94- 629 PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: f • w �� .� UINN BONES, II T ATTORNEY ROD:csk:M4879 94' s29 -4- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO ; DATE FILE Honorable Mayor and Members AUG 2 5 1994 of the City Commission SUBJECTResolution Authorizing Rescission and Award j of Bid No. 93-94-011 FROM REFERENCES Janitorial Service Cesa o City ger ENCLOSURES: I I i i RECOMMENDATION It is respectfully recommended that the City Commission pass the attached resolution ratifying, approving and confirming the City Manager's emergency action in rescinding the awards of Trade Services Industries and Allpro Janitorial for the furnishing of janitorial services to the City's six (6) NET offices approved under Resolution No. 94-63, and authorizing the award to the third lowest responsible and responsive bidder Best Maintenance and Janitorial, a local/Hispanic located at 3290 NW 29th Street, Miami, Florida 33142, at a total proposed annual amount of $19,320.00. Funds are available from the General Services Administration and Solid Waste/Property Maintenance Division, Account Code No. 421001-340. BACKGROUND The Department of General Services Administration and Solid Waste Bid No. 93-94-011 for the furnishing of janitorial services to the City's NET offices was awarded originally under Resolution No. 94-63 (adopted February 17, 1994), to Trade Services industries and Allpro Janitorial. This award needs to be rescinded due to the vendors failure to meet the City's insurance requirements as specified in the bid and awarded to the third lowest responsible and responsive bidder, Best Maintenance and 4 Janitorial, a local, Hispanic vendor at a total proposed annual amount of $19,320.00. 94- 629 CITY OF MIAMI,• FLORIDA INTER -OFFICE MEMORANDUM . i TO : WE : FILE ConAr H. Odio August 12, 1994 City Manager SLIWECT . Emergency Award of Bid FROM CSrlol F . Smith REFERENCES Asset. City Manager ENCLOSURES: Attached please find a copy of a Resolution prepared for approval by the City Commission to rescind the awards to Trade services Industries and Allpro Janitorial for the furnishing of janitorial services to the NEE atfi,ces which were approved under Resolution No. 94-63. This item was withdrawn from the May Commission meeting, Since May, a janitorial service has been furnishing the NET offic6s with this service on a month to month basis. The Department of General Services Administration, Procurement Division, will cancel this service as of August 19, 1994 due to a violation of Procurement Policy and Procedures. i Your signature below will indicate approval to rescind the awards to Trade Services Tndusatr. ina And Al 1pro Janitorial and award the bid to the third lowest bidder Best Maintenance and Janitorial at a t_ntA7 prO ed annual cost of ,�lS;$4� � 1q��,2Q• eager �1 Cesar H. Odio City Manager Cps/mgr 94- 629 BIDER JUCEL SERVICE INC* BEST MAIRr & JANI'IURIAL (L RADCLIFF MAINT 7936 SW 8 Street #48 3�90NW 299 h SStreet Miami FI 3% P 0 BOX 4425 Miami F1 33144 Miami FL 33092 j MINURITY CLASSIFICATION HISPANIC HISPANIC BLACK I RIMC14 OF ITEM UNIT PRICE UNIT PRICE UNIT PRICE I Little Haiti NET $235/Mp_ $220/Mo $780/Mo Downtown NET $255/Mo $235/Mo $780/Mo Flagami NET $340/Mo $285/Mo $1,098/Mo i Wyrcwood/Edgewater NET $340/Mo $290/Mo $1,098/Mo Coral Way NET $320/Mo $290/Mb $1,098/Mo Coconut Grove NET $355/Mo $290/Mo $1,098/Mo TOTAL AMOUNT $22,140.00 $19 , 3 2 0. 0 0 $71, 424.00 *VENDOR OFFERS 10% DISCOUNT IF AHMED ALL ITEM � i I � 3IDDER TRADE SERVICES IND* BUKKY ENTERPRISES MR MAINTENANCE ALLPRO JANITORIAL 12275 NE 19th Avenue P 0 Box 694356 2442 NW 29 Street 478 NE 137 Street i' N Miami F1 33181 Miami Fl 33269 Miami Fl 33142 N Miami, F1 33161 i MINORITY CLASSIFICATION HISPANIC BLACK BLACK SLACK non -responsive non -responsive I )ESCRIPTION OF ITEM UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE 1 Kittle Haiti NET i $115/Mo $425/Mo $1,962/Mo $125/Mo )owntown NET 115 Mo $ / $450/Mo $2,081/Mp $125/Mo i 'lagami NET $200/Mo $450/Mo $1,854.17/1-o $125/Mo i 0ynwood/Edgemater NET $200/Mo $450/Mo $2,216.67/Mo $125/Mo Way NET $200/Mo $450/Mo $2,066.46/Mo $125/Mo .oconut Grove NET $200/Mo $450/Mo No Bid $125/Mo i Ct5 WUAL TOM AMXJNr $12,360.00 $32,100.00 $122,163.60 $750:00 #QENDQR OFFERS 5% DISCOUNT IF AWARDED ALL IZEMS Chi CITY OF MIAMI, FLORIDA TABULATION OF BIDS FOR JANITORIAL SERVICES ONCE FOR THE NET OFFICES BID NO. 93-94-011 152 NEIGHBORS* HILL JANITORIAL SVCS VISTA BLDG (MAIM STARDUST 2541 NW 152 Terrace 19674 NW 84 Court 8200 Coral Way P 0 Box 2546 Miami. FL 33054 Miami, F1 33015 Miami F1 33155 Miami Fl. 3305! 7-*ITY CLASSIFICATION BLACK BLACK HISPANIC BLACK DESC.RIWION OF ITEM UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE 1 t Little Haiti NET $320/Mo $399/Mo $343.91/Mo $290/Ma Downtown NET $400/Mo No Bid $343.91/Mo $290/Mo Flagami. NET $600/Mo No Bid $440.87/Mo $290/Mo Wyrnaood/Edgewater NET $600/Mo $399/Mo $440.87/Mo $290/Mo t Crral Way NET $600/Mo No Bid $440.87/Mo $290/Mo ` f 24' Zut Grove NET i $960 Mo No Bid 440.87/Mo $290/Mo i ANNUAL TOTAL AMOUNT $41,760.00 $9,576.00 $29,415.60 $20,880.00 a� i *VENDOR OFFERS 2% DISCOUNT IF AWARDED ALL ITEMS h i I RFSCINDING./AWARD OF BI" BID No. 93-94-011 ITEM: Furnishing of janitorial services to the City's NET Offices. DEPARTMENT: General Services Administration and Solid Waste/Property Maintenance Division. REASON: Award to Trade Services Industries and Allpro Janitorial needs to be rescinded due to failure to meet the City's insurance requirements in accordance with Bid No. 93-94- 011. FUNDS: General Services Administration and Solid Waste/Property Maintenance Division Account Code No. 421001-340. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO THE THIRD LOWEST MOST RESPONSIVE AND RESPONSIBLE BIDDER, BEST MAINTENANCE AND JANITORIAL A LOCAL, HISPANIC VENDOR AT A TOTAL PROPOSED ANNUAL COST OF $19,320.00. -G� Chief Procurement 0 icer Date i Purchase Oru_. No: City of Miami 400376 . , P U RC H p S E O R D E Show this number on all packages, invoices and shipping papers ` GSA/Procurement Management Division Page No Order Date: Bid/Contract: No: `it•f`-` 1390 N.W. 20th ST/Miarni, Florida 33142 1. 09101!94 93-94-011 Buyer: Sara t �r G o r1 Z d 1 e z (305) 575-5174 FAX (305) 575-5180 Category Nuber m Telephone No. F 1262 305-635-5550 GSA/SW o PROPERTY MAINTENANCE REST MAINTENANCE & JANITORIAL 0- 1975 NW 12 AVE o. ATTN SUSANA DIA"L MIAMI FL 33136 z 3290 NW 29 ST >; MIAMI FL 33142 ATTN J RAMIREZ w City of Miami Accounting Division 1A C C t5 . Payable O> Department of Finance P.O. Box 330708 = Miami. Florida 33133 Department Contact Person Telephone No: Requisition No: J.REATO 05-575-5141 PRP-4-638 PROPERTY MAINTENANCE Item# Commodity Description Oty Unit Unit Price Extended Price Code 1 910-39 PROVIDE CUSTODIAL MAINTENANCE 12 inn 290.00 3480.00 SERVICES AT THE FOLLOWING NET OFFICES IN ACCORDAldCC WITH B'11) SPECIFICATION'S. COCONUT GROVE - 2820 MCFARLAND RD. 2 910--�9 CORAL WAY -- 1800 SW 21 ST. 12 MO 290.00 3480.O0 3 910-39 DOWtJT014h! - 63 NW 9TH ST. 12 MO 235.00 2820.00 4 910-39 FLAGAMI - 455 NW 47TH AVE. 12 MO 285.00 3420.00 5 910-39 LITTLE HAITI - 69 NE 62ND ST. 12 110 220.00 2640.00 6 910-39 WYhdWOOD/EDGEWATER - 101 NW 34 ST. 12 MO 290.00 3480.00 19320.00 TOTAL: �mhnR 9�: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Vendor Instructions 1 Florida Tax Exempt ID tt23-06-330380-54c. 2. Invoices. Direct Invoices in Duplicate to the address shown , XXXXX XX�(XXX X �fl('x y,yy�XXXXXXxx yyXX xxxxx �XX�4(�(�t9tXkXxxxxx C x i(XX XXXXXXxxxxxxxXXXXXXXxXXXXXXXXXXXXXXXXXXXX Entity Type: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX above XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXxxxxx XXXXXXXXXXXXXXXXXXXXXXXXXXXXxxxxxxxXXXXXX 3 Terms and conditions set forth in our Bid or Quotation on the Terms: (Prompt rnenlDiscount) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXP everse side hereof or incorporated herein b reference Y pa NET.;� XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX become a part of this order. XxxxxxxxxxxxxxxXXXXXXXXXXXXXXXXXXXXXXXXxx XXXXXXXXXXXXXXXXXXxxxxxxxXXXXXXXXXXXXXXxX xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx F.O.B. DE�Tif�,>�ilOfV xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXX Unless Otherwise Specified 1 P�tr e�Order No: ��++VV xxxxxxXXXXXXxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXxxxxxxxXXXXXXXXXXXXXXXXXXXXXXXXXX XXxxxxxxxxXXXXXXXXXXXXXXXXxxxxxxxXXXXXXXX ;� .9 4 — � �� xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx City of Miami Date Approved y yyyyyxxxxxxxxxxxxxxxxxxxxxxxx C GS/PC 506 Rev. 2194 Distribution: White Vrnrinr Grrpn r, •- + n-, .., - r-,.._.-. -r