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Home My WebLink AboutR-94-0565MEMBERS OF THE CITY OOMMISSION AF`I.'ER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ACTIONS IN FINDING THAT AN FENCY NEED EXISTED, WAIVING THE PEQIT1RR1ENTS FOR COMPETITIVE SEALED BIDS AND INSTRUCTING THE CHIEF PROCUREMENT OFFICER TO ISSUE PURC1iASE ORDERS FOR THE ACQUISITION OF A CHLM= SUBURBAN %=CLE IN THE AMOUNT OF $32,059.00 FROM TROPICAL CHEV OLEI^ AND A FORD CARGO VAN IN THE AMOUNT OF $16,169.30 FROM HOLLYWOOD FORD, FOR A TOTAL PROPOSED AMOUNT OF $48,228.30, FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT OWE NO. 420902-880, PRO= CODE NO. 509000. WfMR.EAS, the Police Department/Bomb Squad is in need of a Chevrolet Suburban Vehicle and a Ford Cargo Van on an emergency basis due to the possibility of bomb call -outs particularly during the upcoming Summit of the Americas; and WHEREAS, it is imperative that the Bomb Squad maintain its abilities to transport suspicious devices; and WHEREAS, informal quotes were obtained for both vehicles: one quote for the Chevrolet Suburban Vehicle from Tropical Chevrolet at the proposed amount of $32,059.00 and two quotes for the Ford Cargo Van, with Hollywood Ford being the lowest bidder at a proposed amount of $16,169.30; and WHEREAS, funds for said vehicles are available from the Police Department General Operating Budget, Account Code No. 420902-880, Project Code No. 509000; NOW, THEREFORE, BE IT RESOLVED BY THE 00MMISSION OF THE CITY OF MIAMI, FLORIDA: CITY C01XMISSION - c�" or Resolution No. 94- 565 .M Section 1. The recitals and findings contained in the Preamble to this Resolution axe hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths affirmative vote of the members of the City Commission after a duly advertised public hearing, the City Manager's actions in finding that an emergency need existed, waiving requirements for competitive sealed bids and instructing the Chief Procurement Officer to issue purchase orders for the acquisition of a Chevrolet Suburban Vehicle in the amount of $32,059.00 from Tropical Chevrolet and a Ford Cargo Van in the amount of $16,169.30 from Hollywood Ford for a total proposed amount of $48,228.30, for the Department of Police are hereby ratified, approved and confirmed, with funds therefor hereby allocated from the Police Department General Operating Budget, Account Code No. 420902-880, Project Code No. 509000. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2 6 th da f July ATTEST: MA HIRAI, CITY C= PREPARED AND APPROVED BY: D40. DIAZ CITY Aa;EY BSS:M4489 ...,•1*011 - • $ • • Is Wf ; ; MYOl}� 1 I CITY OF MIAMI, FLORIDA K INTER -OFFICE MEMORANDUM 1 TO : The Honorable Mayor and Members DATE : JUL 19 19q, FILE of the City Commission SUBJECT: Resolution for the Approval/Ratification of an Emergency Purchase FROM : REFERENCES£ two ( 2 ) vehicles Cesa o City ger ENCLOSURES: ( RECOMMENDATION: 1 It is respectfully recommended that the City Commission pass the attached resolution ratifying, approving and confirming the City Managers 'action in waiving competitive sealed bids and approving the purchase of a Chevrolet Suburban vehicle from Tropical Chevrolet a non -minority vendor in the amount of $32,059.00 and a Ford Cargo Van from Hollywood Ford a Black vendor in the amount of $16,169.30 for a total proposed amount of $48,228.30. BACKGROUND: The Department of General Services Administration and Solid Waste and the Department of Police has determined a need to purchase two (2) bomb detail vehicles. With the likelihood of bomb call - outs in the near future and the upcoming Summit of the Americas, it is imperative that the Bomb Detail maintain its capabilities of transporting suspicious devices. The ability of the Police Department to respond in a timely manner and remove explosive devices gives rise to strong public concerns. Funds are available from the Police Department's General Operating Budget, Account Code No. 420902-880, Project Code No. 509000. Attachment 94- 5S5 , MI, FLORIDA �� AR��INfSTRAf�it GENER V1 EMORAt�1 Nl; r�f34GFRS OFFICE 94 JUN 22 PM 2: 44 9!4 Jul?1 17 I'll 3: 21 TO: Cesar H. Cdlo DATE June 16, 1994 FILE City Manager suaiECT : Authorization for t Emergency Purchase of a 716�w Suburban 2500 vehicle FROM : REFERENCES and a Ford 350 Cargo Van Ron E. (W/IiKams Assistant City Manager ENCLOSURES: The Department of General Services Administration and Solid Waste is requesting your approval in waiving the formal competitive bidding process and authorizing the purchase of a Suburban 2500 vehicle and a Ford 350 Econoline cargo van to be used by the Police Department Bomb Squad. With the likelihood of bomb call -outs in the near future and the upcoming Summit of the Americas, it is imperative that the Bomb Detail maintain its capabilities of transporting suspicious devices. The replacement of the existing tow vehicle and the addition of the van would virtually guarantee an immediate response and quick removal of any device found. Informal bids were obtained for both vehicles. The lowest most responsive and responsible bidder for the Cargo Van is Hollywood Ford in the amount of $16,169.30 and only one (1) quotation was received for the Suburban 2500 vehicle from Tropical Chevrolet in the amount of $32,059.00 for a total proposed cost of $48,228.30. By your signature below, I will initiate purchase orders to Hollywood Ford and Tropical Chevrolet in order to have these vehicles available as soon as possible. Ratification legislation will follow at the earliest possible date. Attachment A5?� APPROVED: DATE: Cesar H. Odio City Manager 94- 565 ' Purchase Orderer V0A City of Miami '100042 U RC H AS E ORDER Show this number on all packages, invoices and shipping papers Page No: On Date: Bid/Contract. No: GSA/Procurement Management Division f`V V 1390 N.W. 20th ST/Miami, Florida 33142 Buyer: (305) 575-5174 FAX (305) 575-5180 Category Number Telephone No. _ GSA/SW FLEET MGM'1' ' TROPICAL CHEVROLET AWNMIAMI ,.N FL ;3314 ' 8880 BISCAYNE BLVD �9 MIAMI FL 33138 AWN J BROWN City of Miami Accounting Division /Accu. Payable Department of Finance P.O. Box 330708 .. Miami, Florida 33133 Department Contact Person Telephone No: Requisition No: GSA/SW - FLEET MCAT ALEX HARRISON ,30,5- 675-5156 GAR-4-74 Item# Commodity Code# Description City Unit Unit Price Extended Price 1 070-42 1 EA 32059.00 321,059.00 SUBURBAN 2500 TRUCK HODEL N(3. CK20905 COLOR: WHITE EMERGENCY PURCHASE -- APPROVED BY CITY MANAGER TOTAL: 32059.00 Tax ID or S/S No: Account Code Number(s) GSA/Procurement use only 420902-•880-509000 ;'12059.00 Remarks: Entity Type: Terms: (Prompt payment Discount) NE'T 30 F.O.S. DESTINATION Unless Otperwise Specified Purchase Order No: 42 Delivery Date =l /" City of Miami Date Approved C I GS/PC 506 Rev. 2/94 vamirr U%1Ur1C1V1 CW 1 NIHIVHUCrVICrV I i -0FI City of Miami 4� 7 PURCHASE ORDER '�.\ �✓+°'' GSA/Procurement Management Division -" 1390 N.W. 201h ST/Miami, Florida 33142 (305) 575-5174 FAX (305) 575-5180 Category Number Telephone No. -;- _ 4 HOLLYWDOD FORD ?o ATTN RICK CARR 1200 N FEDERAL HWY sa (;SA/Blq - F'.[ EEF MGM' 0 vn 91 -X011 [ / N Item# Commodity Description Code# 1. 070-42 FOR 1 350 E( OOOLINF: t;lil((r) VAP! PER SPECIFICATIONS S MERGENCY PURCHASE APPROVED BY CITY MANAGER Tax ID or S/S No: 650208575 Entity Type: C Terms: (Prompt payment Discount) NET 30 Purchase Order No 400043 Delivery Date 06/30/94 C I GS/PC 506 Rev. 2/94 WrAL: Account Code N Purchase Order No Show this number on all packages, invoices and shipping papers Page No Order Date B Contract No: Buyer GSAIISW - ft LFT r 91' GARAGES STOCKROUM a- 1:190 Wi 20 ST vim, I91�:"9I F`L .i319: ATM J BKOWN v City of Miami Accounting Division /Accts . lja�;ablE- O Department of Finance P.O. Box 330708 z` Miami, Florida 33133 Contact Person Telephone No: Requisition No: % K R 1, SION .30!)--57E--5156 rit3E'-4-7:{ Dty Unit Unit Price Extended Price 1 EA 1!3l.1311) .:30 Lt316;:r .:3(-J GSA/Procurement use on ,;jt) I Remarks: 16169 .:30 F.O.B. DESTINATION Unless Otheryofse Specified / City of Miami Date Approved GSA/PROCUREMENT MANAGEMENT ram, RATIFICATION OF EMERGENCY AWARD ITEM: For the furnishing of.a Chevrolet Suburban Vehicle and a Ford Cargo Van DEPARTMENT: Police TYPE OF PURCHASE: Single purchase RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO TROPICAL CHEVROLET IN THE AMOUNT OF $32,059.00 AND HOLLYWOOD FORD IN THE AMOUNT OF 16,169.30 FOR A TOTAL PROPOSED AMOUNT OF $48,28.30. �Cffiief Procurement Office Date i Y 9a- 1 565 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Matty Hirai DATE : FILE City Clerk Request to Publish Notice SUBJECT : for Public Hearing FROM: Ron E . Williams REFERENCES .)_ Assistant City Manager ENCLOSURES. Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of competitive bids for the purchasing of a Chevrolet Suburban and a Ford Cargo Van for the Police Department's Bomb Detail. The date and time of this public hearing will be r 1994, at APPROVED. Josefina Argudin Assistant to City Manager II 94 565 CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC A public hearing will be held by the City commission of the City of Miami, Florida on , at M. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing any objections by the City Commission from any interested parties affected by a Resolution ratifying the City Manager's action in waiving competitive sealed bids for the purchase of a Chevrolet Suburban from Tropical Chevrolet a non -minority vendor located in Miami and a Ford Cargo Van from Hollywood Ford a Black vendor located in Hollywood, Florida to be used by the bomb detail to respond in a timely manner to bomb call -outs and to remove explosive devices. All interested persons are invited to appear and may be heard concerning this item. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. 94- 565 /J 1 i 1