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Home My WebLink AboutR-94-0564J-94-591 7113/94 W RESOLUTION NO. 9 4- 564 A RESOLUTION, BY A FOUR -FIFTHS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE ACQUISITION OF AN A17TOMATED TIME AND ATTENDANCE PAYROLL SYSTEM FROM KRONOS SYSTEMS, INC. FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE AT A PROPOSED COST OF $30,000; ALLOCATING FUNDS THEREFOR FROM THE BUDGET OF THE DEPARTMENT OF GENERAL SERVICES AND ADMINISTRATION AND SOLID WASTE, ACCOUNT CODE NO. 421101-880, PROJECT NO. 422001; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, the Department of General. Services Administration and Solid Waste requests that competitive bidding be waived for the purchase of an automated time and attendance system at a proposed cost of $30,000.00; and WHEREAS, with the successful implementation of Solid Waste's automated time and attendance system, time and money will be saved by expanding a proven system to other divisions; and WHEREAS, the Chief Procurement Officer has adopted a finding that Kronos Systems, Inc. is the only vendor able to provide the equipment as specified by the Department that will interface with I the existing system; and CITY C0Mr4zssr0,jq KEETITIG OF- ,}tf 1 'n94 Resolution No. 9 4- 564 FW WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bids be waived and the procurement of said equipment from Kronos Systems, Inc. as the sole source be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: ! Section 1. The recitals and findings contained in the 1 Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source is hereby ratified, the requirements for competitive sealed bids are hereby waived and the acquisition of an automated time and attendance payroll system from Kronos Systems, Inc., for the Department of General Services Administration and Solid Waste is hereby approved, with funds therefor hereby allocated from the Budget of the Department of General Services Administration and Solid Waste, Account Code No. 421101-880, Project No. 422001. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. 94- 564 1 Section 4. This Resolution shall become effective immediately upon its adoption. i ll; PASSED AND ADOPTED this 26th day of July 1994. I ST PHEN P. CLAR , MAYOR AT .� T : x`TY HIRAI CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATT RNEY , APPROVED AS TO FORM AND CORRECTNESS: i CITY ATTPANEY BSS:M4484 f i { 94- 564 , CITY OF MIAMI, FLORIDA INTER -OFFICE MERAORAN®UAA 17 4 i To ; Honorable Mayor ar)d Members DATE : " JUL 1 9 1994 FILE of the City Commission Authorizing the Sole SUBJECT : Source Purchase of Automated Time and Attendance System FROM : REFERENCES Cesa io City ger ENCLOSURES RECOMMENDATION: It is respectfully recommended that the City Commission pass the attached resolution, requesting to waive the requirements for competitive sealed bids for Kronos Systems, Inc. a non -minority vendor of 8000 Governors Square Blvd., Suite 102, Miami La; Florida, the sole source provider of the automated time ,,A attendance system currently used by the Solid Waste Division. BACKGROUND: As per Resolution 92-372, the City Commission accepted the bid of Kronos Systems Inc. for the acquisition of an automated time and attendance system for the Solid Waste Division. This system has proven to be a very flexible and comprehensive system that has saved the City time and money through the ability to handle a very complex payroll environment. The Department of General Services Administration and Solid Waste is seeking to expand the automated attendance system to the remaining divisions within the department. The purchase of the Kronos system for the other division will permit interfacing dvi.th the payroll automation currently in use by the Solid Waste Division and will ensure compatibility with the department's overall payroll system. Funds for this acquisition are available from the Department of General Services Administration and Solid Waste, Account Code No. 421101-880, Project Code No. 422001. Attachments i 94- 5641,�`"� w%on ilUl1. VI 1 A. t CITY OF MIAMI, FLORIDA 1 INTER -OFFICE MEMORANDUM i j To: Cesar Odin DATE: .T17nR 77, 1494 FILE City Mana er f 01D"'=0T' Autozdated Time and Attendance system I , FROM : RFFFPFNrP.A Judy 5. arter Chief ro urement fi;icer m=suRiis: An in ati do was conducted. by the Procurement Management staff to ne whether Kr onus Systems Inc., a non -minority, vendor of 8000 Governors Square Blvd., Suite 102, Miami Lakes, Fl. 33015 is the sole source provider of the automated time an.,.,;, attendance system requested by the Department of General Service), Adminiotra.tion and Solid Wasto. As per Resolution 92-372, the City Commission accepted the bid of Kronos Systems Inc. for the acquisition of an automated time and attendance system for the Solid Waste Division. This system has lizuve n Lo be a veLy tlia.& Ile a a1 t::omy.Lehealsive system that: hus saved the City time and money through the ability to handle a very complex payroll environment. The Department of General Services Admii-?istration and Solid Waste is seeking to expand the automated ti;::. and attendance system to the remaining divisions within the dt.. . --tnent. The gurcLecse of the Krdnos aystam for the other divisions gill pormit with the payroll automation currently in use by the Soli: Division and will ensure compatibility with the depar ;;.,ar:nz: , s overall payroll system. Accordingly, I am rccom=onding that tho roquirrmc.n.'..n for competitive bidding be waived and the above finding be a, proved that Kronos Systems Inc. is the sole source provider of an automated time and attendance system as requested by the Department of General. Serv.:es Administration ano Solid Waste. Approved: Disapproved: Date s cca Ron E. Williams Assistant City Manager Bid Pile 94- 564 �.:. OLIS Lll Vl 1111rutil t 1 - v-u3 ILL-IftUb r ll l 1gUW 1IUI tr, b/ 1 cIT ; OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM i TO . DATE : PILE i Judy S. Carter Chief procurement officer RIIRIrm Procurement Management Division Fui G}ie purchase of an Automated Time and Attendance System rMOM FIFFERENCES Ran E. Williams Asst. City Manager ENCLOSURES: The Department of General Services Administration and Solid Waste has verified funding with the Uepartment of BUdyvL chat funds are available to coven ti►& uubc of the subject bid in thA amount ut '0,000.00. runda arc: available from thA Goneral uorvicoa Adn1: na �tration and Solid Waste Department Account Cade No. 421101-88U, Project No. 422001. BUDGMITANY REVIEW & APPROVED BY: Manohar Surana, Assistant 0ity Manager Department of Management and nudger. P+og4t" brand fax trmnsmMW memo 767.1 rot P ► c;a PhD"' r RIXi DEPARTMENT: GENERAL SERVICES ADMINISTRATION AND SOLID WASTE TYPE OF PURCHASE: SINGE PURCHASE $mac; THE PURCHASE OF THE KRONOS SYSTEM FOR THE OTHER DIVISIONS WILL PERMIT INTERFACING WITH THE PAYROLL AUTOMATION CURRENTLY IN USE BY THE SOLID WASTE DIVISION AND WILL ENSURE COMPATIBILITY WITH THE DEPARTMENT'S OVERALL PAYROLL SYSTEM. RECOMM EDA`T ION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO KRONOS SYSTEMS INCORPORATED AT A PROPOSED AMOUNT OF $30,000.00. CITY OF 44IAMI, FLORIDA UEWGdU'�MR)U TO : Matty Hirai DATE : FILE City Clerk SUBJECT: Request to Publish Notice for Public Hearing FROM . ![onWI1� m REFERENCES: Ass ° st n' "City an r ENCLOSURES: I Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of competitive bids for the purchasing of an automated time and attendance system for the Department of General Services Administration and Solid Waste. The date and time of this public hearing will be 1924 at C r APPROVED: Josefina Argudin Assistant to City Manager TS av 6c, my tic. nin io C13IIl�.�a 1014�01 i ff1 , CITY OF MIAMI, FLORIDA 1' t NOTICE TO THE PUBLIC A public hearing will be held by the City commission of the City of Miami, Florida on , at M. in the City Commission Chambers at City Hail, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing any objections by the City Commission from any interested parties affected by a Resolution ratifying the City Manager's action in waiving competitive sealed bids and purchasing an automated time and attendance system from Kronos Systems, Incorporated a non -minority, vendor located in Miami Lakes, Florida due to the compatability with the existing system curfrently in use by the Solid Waste Division. All interested persons are invited to appear and may be heard concerning this item. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based.