HomeMy WebLinkAboutR-94-0542J-94-590
7/15/94
RESOLUTION NO.
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S EMERGENCY
! ACTION IN THE EXECUTION OF A PROFESSIONAL
SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH THE FIRM OF GLADYS
KIDD & ASSOCIATES FOR THE FURNISHING OF A
PUBLIC INFORMATION CAMPAIGN FOR, THE CITY OF
MIAMI CURBSIDE COLLECTION PROGRAM; ALLOCATING
FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED
$12,719.15, FROM THE BUDGET OF THE GENERAL
SERVICES ADMINISTRATION AND SOLID WASTE
DEPARTMENT, ACCOUNT CODE NO. 421101-340,
PROJECT NO. 422001.
WHEREAS, the City of Miami is engaged in curbside garbage
collection pursuant to the adoption of Ordinance No. 11122; and
WHEREAS, due to the implementation of the new residential
Curbside Garbage Collection Program ("Program"), there was a need
to educate the citizenry of the City of Miami of the program's
requirements; and
WHEREAS, Gladys Kidd and Associates, Inc., a local/female
owned public relations firm, was contacted to assist the City of
Miami in the multilingual educational and public information
component for the implementation of said Program, by producing
educational/informational materials for distribution to the
City's 65,000 single/duplex residences and subsequent public
service announcements for radio broadcast; and
CITY COMMISSION
MEEii::'i G OF
J U L ", Mif
Resolution No.
9 _ ...,r..
WHEREAS, funds are available from Account Code
No. 421101-340, Project No. 422001;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager's emergency action in the
execution of a professional services agreement, in a form
acceptable to the City Attorney, with the firm of Gladys Kidd &
Associates for the furnishing of a public information campaign
for the City of Miami Curbside Collection Program is hereby
ratified, approved and confirmedwith funds therefor hereby
allocated, in an amount not to exceed $12,719.15, from the Budget
of the General Services Administration and Solid Waste
Department, Account Code No. 421101-340, Project No. 422001.
Section 3. This Resolution shall become effective
immediately upon its adoption.
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
94- 542
-2-
CITY OF MIAMI, FLORIDA CA=1
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE . JUL 19 1994 FILE
of the City Commission
suaJECT: Ratification of Professional
Agreement with Gladys Kidd
& Associates
FROM : REFERENCES:
Ces dio
Cit ager ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying, approving, and confirming the
professional services agreement contract between Gladys Kidd &
Associates a female/local vendor located at 2121 N. Bayshore
Drive, Miami at total proposed amount of $12,719.15 on an
emergency basis, due to the April 1, 1994 implementation of the
City's new curbside garbage collection program. Funds allocated
from Account Code No. 421101-340, Project No. 422001.
BACKGROUND
The Department of General Services and Solid Waste secured the
services of. Gladys Kidd and Associates, Inc., a local/female
owned public relations firm, to produce flyers, educational
materials and news articles for distribution to the citizenry of
Miami informing them of the new collection procedures.
Additionally, two (2) .30 second multi-lingual public service
announcements were made and distributed to major radio stations
servicing the affected areas.
Attachments
0
JUN--
GSA ADM. OFFICES
1 " 1.1 1 12l : lr_ �.+ a u a a, ►. r .
Tr ' 305-575-5187 Jun 0P' 94
•
14:52 No.014 P.01
tp� F M"), FLORIDA
FFICF. MEMORANDUM CITY to. �"�RS OPT
AA
To : cesa,r H.
odic su OAYE : JUN 4*8 PH 2:23 �Lz
Ci Manager
SUEVEar : Request for Emergency
Procurement of Professional
services
T FeRFhCF.4ladys Kidd & Rusociates
RO E. W Lams
Assistant Uty Manager a:cc aEs
One
This memorand= respactfully requests your approval of the
emergency procurement of the above -referenced services for the
following reasons:
The xecently passed ordinance changing resid.entieX garbage
collection from backyard to, curbside requtres a significant
mount of public awarenees and education to ensure a smooth
transition by residents and employees.
A contract has been negotiated with Gladys Kidd and
Associatea, a alepanic, Female --owned, City of Miami Public
Relations firm to provide for printed and P.S.X. informational
materiala to educate the citizenry about the now requirQmonta
of curbside.
Beoause of the extremely limited time frame involved to
implement curbside, we selected Chi* agenoy because of our
past exp4riQnce with the quality and timellnesa of their work.
your approval below will authorize the procurement of these
services on ar. emergency basis in an amount not to exceed
$12,719.15.
Approveds
Cesar S. Ciro --
City Manager
94- 542 _3
..... - ^ a $Ir„ ,a.A4 305 575 5187 P.01
RATIFICATION OF PROFESSIONAL SERVICES AGREEMENT
ITE Production of flyers, educational
materials and news articles for
distribution to the citizenry of Miami
to inform them of the new collection
procedures.
DEPARTMENT: General Services Administration and
Solid Waste
,REASON: This services were needed on an
emergency basis due to the April 1, 1994
implementation of the City's new
curbside garbage collection program.
FUNDS: Department of General Services
Administration and Solid Waste,
Operation Budget, Project No. 422@@1,
Account Code No. 421101-340.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AGREEMENT BE
RATIFIED FOR SERVICES RENDERED BY GLADYS
KIDD AND ASSOCIATES, INC., A LOCAL/BLACK
PUBLIC RELATIONS FIRM AT THE PROPOSED
AMOUNT OF $12,719.15.
i
ref Procurement Tice
e . /y
Date
94- 542 , S-
REQ. NO. 5 2 4 31 C-;P�
E
1. Pre Enc. Amount
2. Batch No:
ri City of Miami
P
�p
°fC01%, REQUEST FOR
R PURCHASE
A
R
12 71915
L .
�---
002
3 Pre -Encumbered By:
4. Dalte:
4-3. L-34
T
M
E
N
PST
Instructions: 1. Check BE200 for available balance before pre -encumbering estimated
5, Minority' Status when `vendor is '
amount. DO NOT SUBMIT FORM if funds not available.
predetermined: s-
2. USE TYPEWRITER to fill in shaded areas numbered 1-15 only.
T
A
6. Suggested Source:
3. Each Requisition must be for items which are obtainable from
L
the same vendor.
R
_
Vendor No: Social Security No:
E
V
Tax ID No:
Gladys Kidd & Assoc., Inc.`
A
E
N
2121 N. Ba shore Drive
Y
R
Entity Type:
D
Miami, FL 33137
Sole Proprietorship
El Sole
S
O
A
❑ Corporation
❑ Partnership
VENDORS CONTACTED
7. Deliver To:
City of Miami
(a)
Dept. of General Services and Solid Waste
.12'90 :'1NW 20 . Street
(b)
Main`"' FL 14 2
(c)
F.O.B. DESTINATION
Quote By: Quote Date:
Terms: Delivery:
(d)
8 Prepared By: ,`"" '
9. D t/Div:
B. Pruitt
(e)
_
10, Date:'
1 h ?T Stgnaiure:
nzt:�---
, 2 4, 4 ,
3
(�
12. Phone No:
13. Account . ade(s):
575-5.107
-421101_3'/0-
14.
QTY.
15. -
DESCRIPTION
UNIT
EXTENDED
VENDOR QUOTATION
PRICE
PRICE
(a) (b) (c) (d) (e) (f)
65.G0 0
Design and provide multi-
S12,719.15
lingual -collateral edu-
information to
_cational
'Cty`'resdents '*for the '
y
'new. 'curbside garbage
collection program which
:includes a .flyer in Creol
,
glish and Spanish;
s:Instructional material
:. rovidin trainingto
'
garbage truck crews and
produce (2) .30 sec
multi-lingual PSAs and
distribute to major radio
stations servicing
affected areas.
� `
M J
fo. a a
FY.
TOTAL
�12,719.15�=-
"i
a
y
Funds Certified
City Manager
o c~ia
d
By:
Approval, if
applicable
¢
�
9 4— 5 A ►y
`f 2
o
Date:
"'
By:
s
FL- "
(/
r1 Ir_e,or ana [Inv ,ciao I Retain Hlue coov and forward all others to Procurement Management Division of G.S.A..