Loading...
HomeMy WebLinkAboutR-94-0497J-94- 549 6/13/94 RESOLUTION NO. 9� 4 A RESOLUTION, WAIVING BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, FORMAL COMPETITIVE SEALED BIDDING PROCEDURES FOR THE PROCUREMENT OF PAINTING SERVICES FOR THE MIAMI SPRINGS GOLF COURSE CLUBHOUSE FROM MANOLO HORTA PAINTING COMPANY; RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT A VALID PUBLIC EMERGENCY EXISTS JUSTIFYING SUCH WAIVER FOR SAID SERVICES; ALLOCATING FUNDS THEREFOR IN A TOTAL AMOUNT NOT TO EXCEED $13,500 FROM LOCATION NO. 45- 061, ACCOUNT NO. 417502-805102-340 ($600) AND ACCOUNT NO. 311039-805101-340 ($12,900). WHEREAS, the Miami Springs Golf Course Clubhouse recently had its roof replaced which resulted in damage to the exterior paint finish; and WHEREAS, the diminished aesthetic value of the Clubhouse has resulted in the cancelling of banquets and has prevented potential clients from scheduling events resulting in a loss of l E revenue to the City; and WHEREAS, in order to protect the health, safety and welfare of the citizens of Miami, the City Manager found a valid public emergency to exist justifying such waiver for said painting services; and WHEREAS, funds to cover the cost of said painting services is available in a total amount not to exceed $13,500 from I Location No. 45-061, Account No. 417502-805102-340 ($600) and j Account No. 311039-805101-340 ($12,9001: CITY C0r1eVKTF,aT0J! liosolutio[i 1Vo. 94- 497 14UW, t5Z 1'1' 1-M7V1LV rjLJ DY lnZ l V1i1i1.77 a vas vi saaL OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, formal competitive sealed bidding procedures for the procurement of painting services for the Miami Springs Golf Course Clubhouse from Manolo Horta Painting Company is hereby waived, with funds therefor hereby allocated in a total amount not to exceed $13,500 from Location No. 45-061, Account No. 417502-805102-340 ($600) and Account No. 311039-805101-340 ($12,900). Section 3. The City Manager's written finding that a valid public emergency exists justifying such waiver for said services is hereby ratified, approved and confirmed. Section 4. This Resolution shall become effective immediately upon its adoption. 2 PASSED AND ADOPTED this 14th day of July , 1994. 1 STEP N P. CLAR MAYOR AT kHIRAVO�� CITY CLERK PREPARED BY: ElY6ARpO RODRI UEZ DIRECTOR OFFI OF AS ET MANAGEMENT & CAPITAL IMPROVEMENTS LEGAL REVIEW BY J+U 6--B U ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 4111., pt-l-A A. N JgN, II CITY ATTO Y I i i 94- 497 l I 3 TOB[N IN CONSTRUCTION CO. J PAINTING CO. GENERAL CONTRACTOR / PAINTING CONTRACTOR July 13, 1994 City of Miami The Honarable Mayor and Members of the City Commission RE: Emergency Painting at Miami Springs Golf Course Gentelmen, Please be advised as a resident of the City of Miami, a taxpayer in the City, a vendor for the City, and as a member of the Cocoanut Grove Village Council, I stongly object to waiving the formal competitive bid process for painting the Miami Springs Golf Course Clubhouse. There is no emergency painting. The inter -office memorandum states that during a roof replacement several months ago the paint finish was damaged, and the asthetics of the Clubhouse was destroyed. iThe length of time this has been known is not an emergency. Please do not waive the competitive bid process and treat this as a normal procurement. Yours very truly, I enneth Tobin Subra tte ,:` `fn ' Y i-,sr-- �� u 1767 MICANOPY AVENUE MIAMI, FLORIDA 33133 (305) 858-2827 94- 497 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUI4, iu TO : The Honorable Mayor and Members DATE JUL - 5 1994 FILE of the City Commission SUBJECT Ratifying City Manager's Finding of Emergency FROM : REFERENCES Ce o Cl oer ENCLOSURES RECOMME,NU ION: It is respectfully recommended that the City Ccmission adopt the attached Resolution , waiving by a 4/5ths affirmative vote of the members of the City Commission, formal comrpetitive sealed bidding procedures for the procurement of painting services for the Miami Springs Golf Course Clubhouse from Manolo Horta Painting Company, a Hispanic vendor located within the limits of the City of Miami; ratifying, approving and confirming the City Manager's finding that a valid public emergency exists justifying such waiver for said services; allocating funds therefor in a total amount not to exceed $13,500 from Location No. 45-061, Account No. 417502-805102-340 ($600) and Account No. 311039-805101- 340 ($12,900). i n G1. e!ea 1L to The Office of Asset Management and Capital Improvements has prepared the attached item for consideration by the Commission. The Miami Springs Golf Course Clubhouse was in dire need of repainting on the exterior portion of the premises. During a roof replacement a few months ago, the exterior paint finish was damaged. Tar dripped from the roof destroying the aesthetics of the Clubhouse. As a consequence, the use of the facility has diminished resulting in a revenue loss to the City. Banquets scheduled at the Clubhouse have cancelled and the continued unattractiveness has prevented potential clients from scheduling events at the Clubhouse. Due to the demand for painting in the City in order to prepare the pools for the summer, City staff was unavailable to perform this work. In an effort to minimize revenue loss, it was determined to be in the best interest of the City to procure these services on an emergency basis. Informal quotes were solicited from three potential vendors. One vendor, Best Property Services, chose not to bid on the project. The lowest vendor, whose primary office is located outside the limits of the City, was Reyes and Son's Painting Co., Inc. in the amount of $13,500. Manolo Horta Painting Company, a vendor located within the City of Miami, bid in the amount of $14,500. In accordance with City policy, since the bid of Manolo Horta Painting was within 10% of the lowest bid, they were offered and accepted the contract at the low bid amount of $13,500. 1'�2 — / 94- 497 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUI TO: Judy Carter DATE June 8, 1994 FILE Chief Procurement Officer SUBJECT : Emergency Painting at Miami Springs Golf Course Clubhouse FROM : Edua a riguez, Director REFERENCES Office o Asset Management ENCLOSURES: & Capita Improvements This office has verified available funding with the Department of. Budget and the Capital Improvements Division that funds are available to cover the cost of the subject bid in the total amount of $13,500 from Location No. 45-061, Account No. 417502-805102-340 ($600) and Account No. 311039-805101-340 ($12,900). BUDGETARY REVIEW & APPROVAL: (Except items funded by CIP) Manohar Surana, Director Department of Budget HURRICANE ANDREW RECOVERY TASK FORCE REVIEW & APPROVAL: FrapK X. kz5l son D u y Fire Chief Manager, Recovery Task Force CAPITAL IMPROVEMENTS REVIEW & APPROVAL: . 4t� ,dua o a ri u z Cap' z1 Improvements CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO. Cesar H. Odio ! City Manager FROM j Eduar driguez, Director Offi of Asset Management and it_pl Improvements DATE : May 6, 1994 FILE : SUBJECT : Emergency Repairs at Miami Springs Golf Course Clubhouse REFERENCES: ENCLOSURES: The Miami Springs Golf Course Clubhouse is in dire need of repainting on the exterior portion of the premises. During the roof replacement a few months ago, the exterior paint finish was severely damaged. Tar dripped from the roof destroying the aesthetics of the Clubhouse. As a consequence, use of the facility has diminished resulting in a revenue loss to the City. Banquets scheduled at the Clubhouse have cancelled and the continued unattractiveness has prevented potential clients from scheduling events at the Clubhouse. Due to excessive demand for painting in the City at this time, City staff is not available to perform this work. Therefore, it is recommended that you approve the emergency purchase of painting services for the repainting of the Clubhouse in order to prevent additional revenue loss. We have requested informal. bids from three vendors; one of the vendors, Best Property Services, chose not to bid on the project, The two bids received were from Reyes and Son's Painting Co., Inc., a Dade County vendor, in the amount of $13,500 and from Manolo Horta Painting Co., a Miami vendor, in the amount of $14,500. In accordance with City policy, since Manolo Horta Painting is a Miami vendor and within 1.0% of the lowest bid, they were asked and agreed to do the work for the same amount as the lowest d, $13,500. APPROVED: Cesar If. Odio City Manager 94- 497 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : M. Josephine Argudin DATE June 8, 1994 FILE : Assistant City Manager IT SUBJECT Legal ad for Commission Meeting of 7/14/94 REFERENCES FROM. Eduar Rodriguez, Director Off i Asset Management & ENCLOSURES: Capital Improvements This memorandum serves to request your authorization for the City Clerk to advertise the attached item related to a waiver of competitive sealed bid procedures and a ratification of the City Manager's finding of emergency for the purchase of painting services for the Miami Springs Golf Course Clubhouse from Manolo Horta Painting Company. it is requested this item be scheduled for the Commission meeting of July 14, 1994. Upon signing this memo, please forward a copy of your authorization to the City Clerk's Office. Thank you. cc: Matty Hirai City Clerk Enclosure M. Josephine Argudin c Hearing Time: 94- 497 CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on July 14, 1994, at in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing any objections by the City Commission from any interested parties affected by the City Manager's action in waiving formal competitive sealed bid requirements for the emergency procurement of painting services for the Miami Springs Golf Course Clubhouse from Manolo Horta Painting Company, in the amount of $13,500. All interested persons are invited to appear and may be heard concerning this item. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing,• that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) Matty Hirai City Clerk Miami, Florida EMERGENCY PROCUREMENT OF EXTERIOR PAINTING SERVICES FOR MIAMI SPRINGS GOLF COURSE CLUBHOUSE INFORMAL BIDDING Com an Address Minorit Bid Amount Manolo Horta Painting Co. Hispanic $14,500* 1428 SW 11 Terrace Miami, FL 33135 (Miami vendor) Reyes & Son's Painting Co, Inc. Hispanic $13,500 71 E 58 Street Hialeah, FL 33013 (Dade County vendor) Best Property Services, Inc. Hispanic No bid 1874 SW 16 Terrace Miami, FL (Miami vendor) * Painting's In accordance with City policy, since Manolo Horta g bid was within 10% of the lowest bid, they were offered and accepted to perform the work at the low bid amount of $13,500.