HomeMy WebLinkAboutR-94-0475J-94-554
7/5/94
RESOLUTION NO.9 4 — 475
A RESOLUTION ACCEPTING THE BID OF SOLO
PRINTING, INC. FOR THE PRINTING AND BINDING
OF THE POLICE DEPARTMENT'S ANNUAL REPORT AT A
PROPOSED AMOUNT OF $9,500.00; ALLOCATING
FUNDS THEREFOR FROM THE 1993-94 POLICE
DEPARTMENT OPERATING BUDGET, ACCOUNT CODE
NO. 290201-680; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received June 8, 1994, for the printing and binding of the Police
Department's Annual Report by the Department of General Services
Administration and Solid Waste/Graphic Division; and
WHEREAS, invitations were mailed to nine (9) potential
bidders and four (4) bids were received; and
WHEREAS, funds for said purchase are available from the
Police Department's FY'93-94 Operating Budget, Account Code
No. 290201-680; and
WHEREAS, said service will be used by the Department of
Police to promote a positive image of the Miami Police
Department; and
WHEREAS, the City Manager and the Assistant City Manager in
charge of the Department of General Services Administration and
CITY CO�� ,,-!' S:,Ct' .W
K E
Regolution
No,
94-
475
Solid Waste recommend that the bid received from Solo Printing,
Inc. be accepted as the lowest most responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The June 8, 1994 bid of Solo Printing, Inc., for
the printing and binding of the Police Department's Annual Report
for the Department of General Services Administration and Solid
Waste, at a proposed amount of $9,500.00, is hereby accepted with
funds therefor hereby allocated from the Police Department's
FY'93-94 Operating Budget, Account Code No. 290201-680.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said service.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of July 1994.
ATTd�ST HEN P. CLARK, MAYOlf
ATTE T ' ,�
MATTY HIRAI, CITY CLERK
-2-
94-- 475
CITY OF MIAMI, FLORIDA CA=10
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE JUL - 5 1994 FILE
of the City Commission
SUBJECT : Bid No. 93-94-126
Printing and Binding of
the Police Department
FROM : Cesa io REFERENCES: Annual Report
City ger
ENCLOSURES.
It is respectfully recommended that the City Commission pass the
attached resolution, accepting the bid of Solo Printing, Inc., a
Hispanic/Dade County vendor located at 8551 N.W. 64 Street,
Miami, Florida 33166, as the lowest most responsible and
responsive bidder for the printing and binding of the Police
Department's Annual Report. The Police Department's annual report
is a large full color quality printed document used to promote a
positive image of the Miami Police Department in the local
communities and on a national level. Funds for this service, in
the amount of $9,500.00 are available from the Police Department,
Account #290201-680.
The Department of General Services Administration and Solid
Waste/Graphic Reproductions Division has analyzed the bids
received pursuant to Bid No. 93-94-126 to furnish the printing
and binding of the Police Department's 1993 Annual Report. A
total of four ( 4 ) vendors responded to this bid. As a result of
the bid evaluation, it is recommended that the award be granted
to Solo Printing, Inc., Miami, Florida, a Hispanic minority
vendor located in Dade County, as the lowest most responsible and
responsive bidder in accordance with Bid #93-94-126. This annual
report is a full color quality printed document primarily used to
promote a positive image of the Miami Police Department. The
typesetting and layout of this 1993 Police Department Annual
Report will be performed in the City's in-house printing
facility. The actual four-color process printing and binding of
this saddle -stitched document must be performed by a vendor that
has the large equipment needed to accomplish this task. Funds for
this purpose are available from the Police Department, Account
#290201-680, Amount $9,500.00.
1993-1994 Police Department,
$9,500.00..
Account #290201-680, Amount
U 4- 4 7 5 el�/&"
C.TY OF MIAMI, FLORIDA
- INTER -OFFICE MEMORANDUM
TO ; Judy S . Carter DAT= : June 2 0 , 1994 rILE
Chief Procurement: Offic,4r
Procurement Manag n.t: Division SLIEWECT : Sid No. 93-94-126
Printing and 79inciislg
of Police ,A=ual
port
Re
FROM : R&F6REhIC6S p
�n xoss
of Of Police ENCLOSURES-.
i
The Police Department has verifinc9 with the Depa.rtm nt of Mauay"me at
and Budget that funds are available to cover the cost of the subject
bid in the amount of $9,500.00, from the 1993-94 Opararing Budget,
Account Code No_ 290201-6M
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, AssistanWdBudget
Manager
Department of Management
ABOND
IAMI, FLORIDI.(� ii L�/ lVU. %J J7 1LV
(Continued)
BID SHEET AND ATTACHMENTS MUST BE RL.LURNED IN TRIPLICATE IN THI
HED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING
CURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OI
JS SUBMITTED IN THIS ENVELOPE.
Terms: -(Include cash discount for prompt payment, if any)
Additional discount, of $ if awarded all items.
Warranty and/or guarantee: /�'�% s« /. r </;�•,�
Delivery: �57C calendar days required upon receipt of Purchase Order or Notict
of Award,
Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia
Conditions, and General Information to Bidders, we agree to .furnish the Item(s) at_ Price
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
a) List principal business address: (street address)
Ef
Qi J
b) List all other offices located in the State of Florida: (street address)
t'j/'A
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT CQMp T NCF
The undersigned bidder acknowledges that (s)he has received.- copy of- Ordinance #10062 a
amended, the Minority Procurement Ordinance of the City of,�Mi a d agrees to comply with al
applicable substantive and procedural provisions therei incl ng any amendments thereto.
Bidder: SIC nTioj T Signature: `
company name)
Date: L I % `� ¢ Print Name : f ,
Indicate if Business is 51% Minority -owned: (Check one box only)
BLACK V] HISPANIC [ ] FEMALE
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bid a 1r"shall be required i
establish an Affirmative Action Policy, pursuant to Ordinanc 10.0 a amended. See Append:
I for sample.
Bidder: >_,a(__...�,r� Signature:
-impany ame)
FAILURE TO U.ELETE .. SIGN. AND RETURN TH I S FORMS
- 475
TABULATION OF BID NO.93-94-126
AND BINDING OF T14E POLICE DEP
ANNUAL REPORT — 2,000 COPIES
1 VEND p_R
LJrl11l'IIKE
TOTAL COST
CLASSIFICATION
LUCAlION f
I A.C. GRAPHICS
$6.63
$13,260.00
HISPANIC
HIALEAH
1056 E.24 STREET
HIALEAH, FL 33013
AMERICAN NATIONAL LTD.
$6.44
$12,880.00
NON MINORITY
CITY OF MIAMI
2444 NW 7 PLACE
MIAMI, FL 33127
i
i
*SOLO PRINTING INC.
$4.75
$9,500.00
HISPANIC
DADE COUNTY
8551 NW 64 STREET
MIAMI, FL 33166
i SWANSON PRINTING, INC.
$6.225
$12,450.00
NON MINORITY
CITY OF MIAMI
2134 NW MIAMI COURT
MIAMI, FL 33127
*SOLO PRINTING, INC.:
A HISPANIC OWNED BUSINESS LOCATED
IN INCORPORATED DADE COUNTY IS THE
LOWEST RESPONSIBLE AND
j RESPONSIVE BIDDER MEETING
ALL REQUIREMENTS.
a ,WIT
3
i
AWARD OF BID
Bid No. 93-24 126
ITEM: Printing and binding of the Police
Department's annual report
DEPARTMENT: Police
TYPE OF PURCHASE: Short term contract
REASON: For the printing and binding of the Police
Department's annual report.
POTENTIAL BIDDERS: 9
BIDS RECEIVED: 4
TABULATION: Attached
FUNDS: Police Department Operating Budget Account
Code No. 290201-680.
DEVALUATION:
Bid
Invitations
Bid
Mailed
Responses
ALL VENDORS ............................
9
4
MINORITY'/FEMALE (M/F) VENDORS..........
4
2
Within City limits ..................
1
0
Registered with City ................
4
2
Black (B) Vendors ......................
1
0
Located within City limits..........
1
0
Registered with City ................
1
0
Female (F) Vendors .....................
1
0
Located within City limits..........
0
0
Registered with City ................
1
0
Hispanic (H) Vendors ...................
2
2
Located within City limits..........
0
0
Registered with City ................
2
2
NON MINORITY (NM) VENDORS ..............
5
2
Located within City limits .........
3
2
"No Bids.. ..............................
1
„: 94 475 �
/.9 iY
Reason(s) for NOT awarding to local vendor:
Local vendor was not within 10% of low bidder
Reason for "No Bid" is as follows:
Pride of Florida - No Reason Given
RECOMMENDATIM: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
SOLO PRINTING, INC., A HISPANIC, DADE COUNTY
VENDOR AT A TOTAL PROPOSED AMOUNT OF $9,500.00.
i Procu en 0 icer
2
-""UP_l�ACURITY LIST
AID I'ZF�lit
PRINTING OF
2000 COP II:S-OF
THE POLICE DEPARTMENT
1.993 ANNUM,
REPORT
3I3)
_93-_9/1—126
DATE STD(S) OPbNbDt
JUNI: 8, 1994
:00
_—�11
1
TOTAL
IAP�R
PID MhOU7T
IAR'!�_ciiICR
SOLO PRINTING INC.
SWANSON PRINTING INC.
AMERICAN NATIONAL LTD.
AC GRAPHICS
NO BID:
PRIDE OF FLORIDA
{ See c1LLaclled h d
We recci-ved o11 Ly one ropy of the bid
which was Se11L Lo P:"ocl1re111e11L I)epartment
n n n
_ _ �. _ ate. _...._.--_- 4- ..� .. __ _ �_ ...► _.-. _ a � ►.► a _�-._..�..
---------------
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-__-t - ..____--____4--- __-a_--_---_-_-__
-----__..��--f----4-^-- a---i-- --
_--___.__---_-_-t. ___--__--
___-__..__..-_-__--___.--I.-___.-..-____--__--------------
-
-----------------------
--_._---- __-___�_-___e___-_--___-_- --
zecalved (-,v� envelopes on behalf of
(Person zecoi
GS /S_olid kast_e_-p_r_oc_Urm,e _ent Division oa °_--_—�(Cita I'eportuort)___.._-____-__.._..�
$IC1iED�(�- Cle
rk)
P)
LEGAL ADVERTISEMENT 09
BID NO. 93-94-12_C
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 11:09,m. June 8,_ 1�9� for the
printing of 2000 copies of the Police Department 1993 Annual
Report for the Department of General Services Administration and
Solid Waste, Graphics Reproductions Division.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Section 18-52.1(h) of the City Code, as amended, states that the
City Commission may offer to a responsible and responsive local
bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the
original bid amount submitted by the local vendor does not exceed
110 percent of the lowest other responsible and responsive
bidder.
The attached primary business affidavit must be signed by the
local vendor for use in attesting primary office location.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
corporate charter and any other documents to verify the location
of the firm's primary office.
ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY
OF THEIR CITY OCCUPATIONAL LICENSE WITH THIER BID.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 1471)-
Cesar H. Odio
City Manager
1
. e'4^V` Y� - ..�r �^{���.. .. 73 ;:'h�;H r.a..-�'�N A� 'Y q�";Y ul..".+.#\`l tl1Y �f:'.�•{ri. ';:?ix3%I-MSw..J,'-.��{:yrX. 'tlT"L.;:�". ftFi�R � {T.;. ��{mq, r:`:;
City of Miami U. s" .,
This number must
\ � REQUISITION FOR ADVERTISEMENT appear in the
r ' advertisement.
INSTRUCTIONS- Please type and attach a col2v of the advertisement with thireguisition.
1. Department: 2. Division:
3. Account Code number: 4. Is this a confirmation: 5. Prepared b
Yes_ No
6. Size of advertisement: 7. Starting date: 8. Telephone number:
9. Number of times this advertisement is to be 10. Type of advertisement:
published: 3 El _ LegaI El Classified ❑ Display
11. Remarks:
12.
Publication
G.S.A. (ProRprement M
Date(s) of
Advertisement
Invoice No.
Amount
-4
DJ
1'3
'd Approved
Disapproved Jj
Department Director%De—=��--signee Date
a<
Approved for Payment Date
C GS/PC 603 Rev. 12/a9 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
U1011110V I IM". 11i111U - 0.0.N.' V011aly - I.Jup 111111C111