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Home My WebLink AboutR-94-0474J-94-561 7/5/94 RESOLUTION NO. 9 4 d 474 A RESOLUTION ACC'EPTM THE BID OF SAEZ REFRIGERATION, INC. FOR THE FURNISHING OF SIX (6) AUTOMOTIVE FREON CYLINDERS FOR THE DEPART OF GENERAL SERVICES ADM32TISTRATION AND SOLID WASTE/MOTOR POOL DIVISION AT A TOTAL PROPOSED COST OF $7,163.16; At.LMI%TING FUNDS 1OIZ FROM THE GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/MOTOR POOL DIVISION ACCOUNT CODE NO. 421701-720; AUTHORIZING THE CITY MANAGER TO IN7STROCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER r1OR SAID ACQUISITION. WHEREAS, pursuant to public notice, a sealed bid was received May 18, 1994 for the furnishing of six (6) automotive freon cylinders to the Department of General Services Administration and Solid Waste/Motor Pool Division; and WHEREAS, invitations for Bid No. 93-94-121 were mailed to twelve (12) potential bidders and one (1) bid was received; and WHEREAS, funds for said purchase axe available from the Department of General Services Administration and Solid Waste/Motor Pool Division, Account Code No. 421701-720; and WHEREAS, these freon cylinders are needed to service the air conditioning systems of City -owned vehicles' consistent with EPA regulations; and WHEREAS, the City Manager aid the Assistant City Manager in charge of the Department of General. Services Administration and Solid Waste recommend that the bid received from Saes Refrigeration Inc. be accepted as the only responsible -and responsive bid; CITY COWT�XSSION YIEET"NG OF j U P 4 1'c IQQ4 Rouolution No. 94-- 474 NOW, TF J3F ORE , BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI , FLOR DAA: Section 1. The recitals and fix ings contained in the Preamble to this Resolution axe hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 18, 1994 bid of Saes Refrigeration Inc. for the furnishing of six (6) automotive freon cylinders at a total proposed amount of $7,163.16 for the Department of General Services Administration aari. Solid Waste/Motor Pool Division, is hereby accepted., with funds therefor hereby allocated from the General Service Administration and Solid Waste/Motor Pool Division, Account Code No. 421701-720. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for said aoquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of July - _-_.._., 1994 P. ,MAYOR ATTES MATrZ HIRAI, CITY CLERK PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: / RAFAEL 0. DIAZ A. ZTT DEPUTY CITY A.T10JU ,Y/ CITY A 10 BSS:M4465 94- 474 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members DATE : JUL - 5 1994 FILE of the City Commission SUBJECT: Bid No. 93-94-121 Automotive Freon Cylinders FROM REFERENCES . Ces io Cit De r ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution, awarding the subject bid for the furnishing of six (6) automotive freon cylinders to Saez Refrigeration, Inc. a Hispanic, Dade County vendor located at 1125 NW 76 Avenue, Miami, Florida, the only responsive and responsible bidder in accordance with Bid No. 93-94-121. The cost of this purchase is estimated to be $7,163.16 for which funds are available from the Department of General Services Administration and Solid Waste/Motor Pool Division, Account Code No. 421701-720. ]BACKGROUND: The Department of General Services Administration and Solid Waste has analyzed bids received pursuant to Bid No. 93-94-121, for furnishing of six (6) automotive freon cylinders for the Motor Pool Division. One (1) bid was received from Saez Refrigeration, Inc. a Hispanic, Dade County vendor for a total proposed amount of $7,163.16. Funds for this purchase are available from the Motor Pool Division Account Code No. 42174i-720. Attachments 94- 474 i rtttl—Gl—a4 rK1 iCoU4 �ol, I1 Ur 111hi'll t3 )Utl rHA IYU, J=)(UOU01 r, ui SET BYXIT1 OF M101 �, 5-27-D4 ; 0:40AM PROO-REME\1 i. + 3Q55796081 # l/ 1 CITY OF MIAMI, FLO111DA INTER -OFFICE MEMORANDUM TO Judy S. Carter PA-TL Chief Procurement Officer FILE Procurement Management Division For the purchasing of evWEcr six ( b) automotive fraon cylinders FROM Ron E . Williams RE�Ef1ENCE5 Aast. City Manager ENCI.USURES ' The Depastcuent of General ServiCOS AdMinfstr_ation and Solid Waste has verified funding with the Department of Budget that funds are available to coven the cost of the subject bid in the amount of $7, 163.16. Funds are available from the General Services Administration and solid Waste Department, Motor Pool Division Account Code No. 421701.-720. BUDGETARY REVIEW & APPROVED AYx -S'ur'ana, Kse! tans. City manager Manofudguat Depaent of Management and Post -It" brand fax lransmltal memo 7X671 94- 474 CITY OF MIAMI, FLORIDA BID SHEET (Continued) INLPORTANT% BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. BID NO. 93--94-.121 MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR Terms:' N/A (Include cash discount for prompt payment, .if any) Additional discount ofN/A % if awarded all items. Warranty and/or guarantee: N/A Delivery: 25 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Pedro junto SaP7 }'edro ,lij-t_n -�aP7 j Consuelo Saez Consuelo Saez I Cesar Sordo I a) List principal business address: (street address) 1125 fd.W. 76 Avenue, Miami Florida 33126 b) List all other offices located in the State of Florida: (street address) 1695 West 32nd Place, Hialeah Florida 3.�ni? 8290 NORTH-WEST 25th Street. Iliami. Flnrida_331_�' (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 al amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al: applicable substantive and procedural provisions therein, including any am r►dments thereto. Bidder: SaP7 RPfri(lPra_tlow iric Signature: 77 (company name) Date: 05/18/94 Print Name: Jorge Saez Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ] HISPANIC [ ) FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the successful Bidder(e) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance 410062 as amended. See Appendi I for sample. Bidder: (company name) 4� Signature: - 474 FAiIHRF TO COMPLETE,S16_N, AND RETURN THIS FORM MAY DISOUALIFY•THIS BID. AWARD OF BID ., Bid No. 93-94-12.1 ITEM: Six (6) Automotive Freon Cylinders DERARTMENT: General Services Administration and Solid Waste/Motor Pool Division TYPE OF PURCHASE: Single Purchase REASON: To service the air conditioning systems of City owned vehicles consistent with EPA regulations. POTENTIAL BIDDERS: 12 BIDS RECEIVED: 1 FUNDS: General Services Administration and Solid Waste/Motor Pool Division, Account Code No. 421701-720. ]BID TABULATION: Saez Refrigeration Inc. - $7,163.16 BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 12 1 MINORITY%FEMALE (M/F) VENDORS .......... 8 1 Within City limits .................. 2 0 Registered with City ................ 5 0 Black (B) Vendors ...................... 3 0 Located within City limits.......... 1 0 Registered with City ................ 2 0 Female (F) Vendors ..................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (h) Vendors ................... 4 1 Located within City limits.......... 1 0 Registered with City ................ 2 0 NON MINORITY (NM) VENDORS .............. 4 0 Located within City limits.......... 0 0 ..No Bids.. .............................. - 1 94- 4747 Y Reason(s) for NOT awarding to local vendor: Local vendor did not respond to invitation to bid Reason(s) for NO BID is as follows: i Air X Company- can't compete with manufacturers prices i RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO SAEZ REFRIGERATION INC. A HISPANIC, DADE COUNTY VENDOR AT TOTAL PROPOSED AMOUNT OF $7,163.16. i CM Proc em�� t Off cer Date ;! 94 474 j 1�I.-'r �— i „1 D_�E �G�IT� i00"'" 1< �..— zD =,lei A1LnCMarT.VR. FREON CYLINDERS / SIX (6) 145 LB. _—_ --�-- 93-94-121- MAY 18_-1994_ .� 10:30 AM _.._--------__ j �YE�AER I SAE7 Rf F'RTGF;RATLON, INC. NO BID: AIR-X SERVICE CORP. Pill A'aOTIT VD_!Akp-1or2 1,S�lER'X CiiEClC $7,163.16 11 (ONE COPY) e - ---------- ----- -- -_ i-- ---------- -- _-_-�� 1 ..�.. ----------- --------. -------------�- ------ ------------- ------ - _ _........_ i i f, i 1 --------- ---------- 3 _ .---_----------a ---- .-----._.. ----------------------- i �w,o- - c--- f received envelopes on behalf o��/ / (garaoa recei�SnXbid�)w._'_�� t—�' GSVS01i_4Waste-procurement Division p� _%�-r +y 1 -- _—__...- ----------- (City Da¢arteant) ��,✓' (Deputy Ci Clerhy c2 -� ` X LEGAL ADVERTISEMENT BID NO. 93-94-121 ; Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 a.m. May 18, 1994 for the furnishing of approximately six (6) 1451b. Automotive" Freon Cylinders for the Department of General Services Administration and Solid Waste/Motor Pool Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services -to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The attached primary business affidavit must be signed by the local vendor for use in attesting primary office location. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1465) Cesar H. Odio City Manager City of Miami FOR ADVERTISEMENT This number must REQUISITIONappear in the advertisement. INSTRUCTIONS: Please lyge and attach a co y_of the advertis em nt with this r aVLi �tion. 1. Department: ?. Division 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: k , i. l i i ❑ Yes No 6. Size of advertisement: 7. Starting date: B. Telephone number: 9. Number of times this advertisement is to be 10. Ty e of advertisement: published: - ?� Legal rJ Classified ❑ Display 11. Remarks: t� t-r�osi 12G.S.A.(Procg[2ment Management! USE QtILY Date(s) of Advertisement Invoice No. Amount Publication f c� �o 71 i 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. YIV. RI{aV ..VR. 1�..i.0 - U.J./1.1 a..a.r -