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Home My WebLink AboutR-94-0471J-94-560 7/5/94 W RESOLUTION NO. 9 4- 471 A RESOLUTION ACCEPTING THE BID OF UNISYS CORPORATION FOR THE FURNISHING OF FOUR= (14) NEW PRI ITTM , IN A PROPOSED AMOUNT OF $6,286.00, FOR TIIE DEPART= OF POLICE; ALIkVATING FUNDS THER=R FROM THE POLICE DEPARTYMT E-917. SPECIAL REVENUE FUND, PROJECT NO. 196002, ACCOUNT CODE NO. 290461-B40; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER. TO ISSUE A PURCHASE ORDER FOR SAID BQUIPMENT. WHEREAS , pursuant to publ :.c notice, sealed bids were received March 2, 1994, for the furnishing of fourteen (14) new Printers for the Police Department; and WHEPY,AS , invitations for Bid No. 93-94-", were mailed led to twelve (12) potential bidders and three (3) bids were received; and. WHEREAS, funds for said purchase are available from the Police Department E-911 Special Revenue Fund, Project No. 196002, Account Code No. 290461-840; and WHEREAS, said equipment will be used in the E-911 Communications Section; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Unisys Corporation be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COM ESSION OF THE CITY OF MIAMI , FMRIDA : Section 1. The recitals and findings contained in the Preamble to this Resolution axe hereby adopted by reference thereto and incorporated herein as if fully set forth i.n -aus Section. CITY � s:F° io %4 Resolution No. 94- 471 Section 2. The March 2, 1994 bid of Unisys Corporation for the furnishing of fourteen (14) new printers to the Department of Police, at a proposed amount of $6,286.00, is hereby accepted, with funds therefor hereby allocated from the Police Department E-911 Special Revenue Fund, Project No. 196002, Account Code No. 290,161-B40. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of July 1994. StMM P. aARk, MAYOR MATTI'Y BIRAI , CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATPO A. III CITY AT1O� BSS:M4464 -2- 94- 471 CITY OF MIAMI, FLORIDA CA=6 INTER-OFFICE MEMORANDUM TO : DATE JUL - 5 1994 FILE The Honorable Mayor and Members of the City Commission SUBJECT Award of Bid No. 93-94-077 Unisys Printers FROM : REFERENCES: Ce l dio Cit alter ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the bid of Unisys Corp., a non -minority vendor, located at 6161 Blue Lagoon Drive, Suite 200, Miami, Fl 33126, for the provision of 14 Unisys Printers, at a cost not to exceed $6,286, be approved. Funding is to be from the E-911 Special Revenue Fund, Project No. 196002, Index Code 29046.1-840. BACKGROUND: The Police Department reviewed the bids submitted for the provision of 14 Unisys Printers to be utilized for the Communications Section E-911 calltaker positions. The bid of Unisys Corp., was the lowest bid meeting the department's requirements and specifications. On February 11, 1994, bid packages were distributed to 12 prospective vendors. On March 2, 1994, bids were opened, with 3 vendors submitting bids and 1 vendor submitted a "no -bid." All three vendors submitting bids are non -minorities, located outside the City of Miami. It is, therefore, recommended that the bid of Unisys Corp., for the provision of 14 Unisys Printers, be accepted. Funding, in an amount not to exceed $6,286, is available through the E-911 Special Revenue Fund, Project No. 196002, Index Code 290461-840. The Honorable Mayor and Members Page 2 of the City Commission Amount of Bid $6,286 Cost estimate/Budgeted Amount: $6,286 % of Cost Estimate: 100% Source of Funds: E-911 Special Revenue Fund Project No. 196002, Index Code 290461-840 Minority Representation: Non -Minority Vendor Public Hearings/Notices N/A Assessable Project: N/A i 9 4 - 4'71 Y C Y OF MIAMI, FLORIDA a BID NO. 93-94--U/i yp SHEET (Continued) IEORORT_MT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TH ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT C BOND IS SUBMITTED IN THIS ENVELOPE. Terms: mash _ (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee:, One Year Depot Delivery: 30 calendar days required upon receipt of Purchase Order or Noti! of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Spec: Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pri( indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Public Company See Annual Report Attached a) List principal business address: (street address) 6161 Blue Lagoon Drive, Suite 200, Miami, FL 33126 b) List all other offices located in the State of Florida: (street address) * See Attachment (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #1006 amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply witt applicable substantive and procedural provisions therein, ' u g an amendments thereto Bidder: Unisys Corporation — Signatu A ��_ %1 m any name) `- tK I W. N Date:- _ Print NaffR G KWAIo Mbff12AnTQ iLA A A 1 A n rp Indicate if Business is 51% Minority -awned: (Check one box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be requir establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Api I for sample. Bidder: Signature: (company name) 3- rAyl 110V Tn rnmpl FTE,__SIGN, AND_RETURN THIS FORM MAY DISQUALIFY HIS BID. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : DATE Judy S. Carter Chief P urement Officer SUBJECT i FROM REFERENCES alv'. Ross Ch' f of Police ENCLOSURES: APR 1 5 1994 FILE : Award of Bid No. 93-94-077 Unisys Printers This department has verified that funds are available with the Department of Budget, to cover the cost of purchasing Unisys Printers, at a cost not to exceed $6,286. Funding is to be from the E-911 Special Revenue Fund, Project No. 196002., Index Code 290461-840. BUDGETARY REVIEW & APPROVED BY: r V Ma ar Surana, Director De a tment of Budget REVIEWED AS TO ACCOUNTING AND TREASURY REQUIREMENTS BY: Finance Department ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 94- 471 `.1 BID TABULATION FOR BID NO. 93-94-077 QTY, UNIT EXTENSION UNISYS CORPORATION 14 $449.00 $6286.00 6161 BLUE LAGOON DRIVE #200 MIAMI FL 33126 NON -MINORITY COMPUTER RESOLUTIONS 14 $524.00 $7336.00 1126 SEASPRAY AVENUE DELRAY BEACH FL 33483 NON -MINORITY MEYER HILL LYNCH CORP. 14 $559.00 $7826.00 1360 TOMAHAWK DRIVE MAUMEE OH 43537 i NON -MINORITY 94- 471 0 i % I 1 i i AWAPn OF BID Bid No. 93-94 977 Fourteen (14) Unisys Printers Police Single Purchase To be used in the E-911 Communications Section. 12 3 Police Department E-911 Special Revenue Fund, Project No. 196002, Account Code No. 290461- 840. Attached ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: ANDS: y JIMO ` BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 12 3 MINORITY/FEMALE (M/F) VENDORS.......... 5 0 Within City limits .................. 0 0 Registered with City ................ 5 0 Black (B) Vendors.. .................... 2 0 Located within City limits.......... 0 0 Registered with City ................ 2 0 Female (F) Vendors ..................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors ................... 2 0 Located within City limits.......... 0 0 Registered with City ................ 2 0 NON MINORITY (NM) VENDORS .............. 7 3 Located within City limits.......... 0 0 "No Bids" .............................. - 1 44` ;, a s Y 17 .: �94-- 471 Reasons) for NOT awarding to a local vendor: i Local vendor did not respond to invitation to bid Reason(s) for NO BIDS are as follows: Martin and Associates- No Reason 1tr,'c:UNMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO UNISYS CORPORATION A NON -MINORITY, DADE COUNTY VENDOR AT A TOTAL PROPOSED AMOUNT OF $6,286.00. Chi f ProcuOnFOf��!ic 94- 471 s l ID_�lECUP, ITTAIST 14 UNISYS PRINTERS FOR THE DEPARTMENT OF POLICE !ID DID i® a 93-��4-077 DATIL DIP(S) OFENEDr Ivi<1RC1i 1M�-Z1__ 10:30 a;m; STAY. ID A01aD or �I IDD�R ?I DAIS LUST e` S E I I R' S-CHECK MEYER BILL LYNCH CORP. COMPUTERS RESOLUTIONS UNISYS CORPORATION NO BID: MARTIN ASSOCIATES OF S. FLA. Gs See att .ic tided 1' icl ---- --------------•---------- +—__.-__�a__�. ..+��.—_—�.--� .mow ►�._s--�_.►e_w_ O _-- --- "--- -_-- •-_- __--. ----------- ��"ks� � /.�____-received ��M' eavelopol an Cobalt of sra•S bi3� olio waste- ocurement Division -_oa �� - � Artaant11 ------- --_----------------------------- (CitJ T p r� SIGNED$ (D� uty_ Cit' CIarky .t, W LEGAL ADVERTISEMENT /1P Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 0:30 a.m. March 2, 1994 for the furnishing of approximately Fourteen (14) Unisys Printers for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. Detailed specifications .for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. ( Ad No. 1736r I A 44k: City of Miami '1 .,'0 REQUISITION FOR ADVERTISEMENT This number must ,�°�,appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the advertisers erE It with this ream i ion. 1. Department 2. Division: 3. Account Code Mlniber: 4. Is this a confirmation: 5. Prepared by Yes L I No 6. Size of advertisement: I Starting date B. Telephone number: 9. Number of tunes this advertisement is to be 10. Ty e of advertisernent. _ published:_ - t = — ----- - - — — � 11. Remarks: Legai __ - _ 1 Classified Display _ -- - -- 12. Publication G.S.A. (Procurement MIUA91MMIJ USE ONLY Date(s) of Advertisement Invoice No. Amount Miami. R(c V-1 ew 1.' c!t ltl Los Aine- icas 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C IGS/PC503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement MannnAmR.ntl and ratnin Pin4 ura, mou i iuN: wnrte - U.J.A.; canary - Department