HomeMy WebLinkAboutR-94-0454J-94-426
5/31/94
"'4 �r��
RESOLUTION NO. _' e�
A RESOLUTION ACCEPTING THE BID OF NORTH
AMERICAN EQUIPMENT SYSTEMS, INC. D/B/A BOBCAT
OF MIAMI, FOR THE FURNISHING OF TWO (2) SKID
STEER LOADERS FOR THE DEPARTMENT OF PUBLIC
WORKS AT A TOTAL PROPOSED COST OF $29,055.98;
RATIFYING THE CITY MANAGER'S AUTHORIZATION TO
TRANSFER COMMUNITY DEVELOPMENT FUNDS TO
PUBLIC WORKS NEW EQUIPMENT ACCOUNT NO.
310501-840 FOR THIS PURPOSE; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received April 18, 1994 for furnishing two Skid Steer Loaders to
the Department of Public Works; and
WHEREAS, invitations for Bid No. 93-94-098 were mailed to
sixteen (16) potential vendors and two (2) bids were received;
and
WHEREAS, the Department of Public Works has need for two new
Skid Steer Loaders to replace two, twelve-year old, deteriorated
loaders currently in its fleet; and
WHEREAS, the City Manager, the Director of Public Works, and
the Assistant City Manager in charge of the Department of
General Services Administration and Solid Waste recommend that
the bid received from North American Equipment Systems, Inc.
d/b/a Bobcat of Miami, for the furnishing of two (2) skid steer
CTI'Y COTzr-JUS5IO
1-MEE T i.`_I'G OF
JU NI .- P 1n"
Posrolution No.
,Q- 454
loaders for a total proposed amount of $29,055.98 be accepted as
the lowest responsible and responsive bid; and
WHEREAS, the Department of Public Works is in the process of
removing concrete planters from the Coconut Grove area and the
Department's expenses for said planter removal are being
partially reimbursed from federal. Community Development funds
allocated to the Coconut Grove target area; and
WHEREAS, the Department of Public Works desires to utilize
said funds to purchase two (2) new Skid Steer Loaders;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
section.
Section 2. The April 18, 1994 bid of North American
Equipment Systems, Inc. d/b/a Bobcat of Miami, for furnishing of
two (2) Skid Steer Loaders for the Department of Public Works at
a unit cost of $14,527.99, for a total proposed cost of
$29,055.98, is hereby accepted, with funds therefor hereby
allocated from Public Works Account No. 310501-840.
Section 3. The City Manager's authorization to transfer
Community Development funds paid to the Department of Public
Works as partial reimbursement for the aforementioned planter
removal in the Coconut Grove target area, to Public Works new
equipment account no. 310501-840 to enable the Department to
purchase two (2) new Skid Steer Loaders is hereby ratified.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 30th day of June , 1994.
�STP-(.—�'EN P. CL RK, MAYOR
ATTEST:
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
RA AEL 0. DIAZ
DEPUTY CITY AT NEY
APPROVED AS TO FORM AND CORRECTNESS:
94- 454
TO; Honorable Mayor and t,
of the City Commissi
Cesa P)r
o
FROM : Ci ty
RECOMMENDATION
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 28
, b e r s DATE . MAY 31 1994 FILE
i
SUBJECT : Resolution Authorizing
Award of Did No. 93-94-098
Skid Steer Loaders
for Public Yorks
REFERENCES: City Manager's 4-21-94
Authorization to Purchase
ENCLOSURES :Two Loaders
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the low bid of North American
Equipment Systems, Inc. d/b/a Bobcat of Miami, for Skid Steer
(Compact) Loaders for the Department of Public Works and
authorizing the transfer of funds 'to Public Works new equipment
account no. 310501-840 to purchase two (2) of the aforesaid
loaders at a total cost of $29,055.98.
BACKGROUND
The Department of Public Works and the General Services
Administration have analyzed bids received pursuant to Bid No.
93-94-098 for furnishing a Skid Steer (Compact) Loader.
A total of two (2) bids were received. It was determined that
the lowest responsible and responsive bid was submitted by North
American Equipment Systems, Inc. d/b/a Bobcat of Miami, in the
amount of $14,527.99 for one loader. Said bid meets all City
requirements and is therefore recommended for award.
In cooperation with the Coconut Grove Neighborhood Enhancement
Team and the Coconut Grove residents, Public Works personnel are
in the process of removing approximately fifty poured -concrete
planters in the vicinity of Grand Avenue between S.W. 32nd and
S.W. 37th Avenues. These planters are being removed in an
attempt to alleviate the undesirable activities associated with
those persons sitting or resting on said .planters. The
Department's cost for the planter removal project is being
partially reimbursed by federal community development funds
allocated to the Coconut Grove to^get area. The Department
desires to utilize a portion of this reimbursement to purchase
two (2) new Skid Steer Loaders and trailers for said loaders.
These new loaders will replace two twelve-year old, deteriorated
loaders currently in the Department's fleet.
Ratification of the transfer of funds to Public Works new
equipment account no. 310501-840 in the amount of $40,000.00 is
required to enable Public Works to purchase two of the aforesaid
Skid Steer Loaders. The total cost for the two loaders will be
$29,055.98. The estimated cost for two trailers (to be bid
separately at a later date) is $10,000.00. _1
01, 454
05-03-1994 10:36AM
;CITY OF XiANI
i
PUB WKS OPERATIONS DEC 14 305 575 5268
roll,1-27-94 : 8,49A.4 '. CITY ltAMlGl:i
CITY OF MiAMI, FLOR10A
INTEROFFICE
�4PR
TO: Cesar H. Odic
DAIL'
City Manager
SIMa CT
Waldemar E. Lee
MOM: A331stant City Manager
+6FERENCES .
Director of Public Works
CNClt�tuww��
P.03
57k)6b71ca l/ 0
4p !02 � 13 9 9 4 riLE :
Authorization to -Purchase
Two Compact Loaders
The Zepartment is currently utilizing two compact loaders
(130boats) that have been in service since 1982. Theae loaders
are used almost on a daily basis by City forces in street and
sidewalk repair operations. Both loaders have exceeded the
normal aervice life (ten years) for equipment used in this type
of construction and maintenance activity. Mechanical breakdowns
and hydraulic leaks on these two loaders are Frequent.
In cooperation with the Coconut Grove Neighborhood Enhancement
Team and the Coconut Grove residents, the Department's Operations
Personnel are in the process of removing approximately fifty
poured -concrete planters in the vicinity of ;;-and Avenue between
S.W. 32nd and S.W. 37th Avenues. These ;:ranters are being
removed in an attempt to alleviate the u.idr,3irable activities
Associates with those persons sitting or resting on said
planters. The Department's cost for the planter Memoval project
Is being partially reimbursed by federal community development
funds allocated to the Coconut Grove target area.
We are requesting your authorization to transfer a portion of
said 00=unity development funds or an equivalent amount of
another funding souroa to Public Works new equipment account to
enable the Department to purohase two new compact loaders and two
new trailers for said loaders. The estimated cost of this new
equipment is $409000.
APPROVED:
ea�H. Gal,
City Managt
J4- 4�A
TOTAL P.03
05-03-1994 10:36AM PUB WKS OPERATIONS DEC 14
305 575 5268 P.02
CITY OF MIAMI. FLORIDA
INTER•OFirlC� MEMORANDUM
To: Judy S. Carter DATE April 26, 1994 VILE'
Chief Procurement Officer
5JBJEc7 : Bid 0931-94-09E
Skid Steer Loader
FROM : Waldemar E. Lee, Di rector REFERENCES :
Department of Public Works
ENCLOSURES.
This department has verified with the Department of Management &
Budget that funds are available to cower the cost of the subject
bid in the amount of $14,527.99, Account Code No. 310SOI-840.
BUDGETARY REVIEW & APPROVAL BY:
6*L-
an0 ar urd , �rec
Department of Management & Budget
WEL/DCB/cay
I.N1 oN uuv v..••
'Aw ihswy'Jtinrh
0
r14- 454
AWARD OF BID
"
Bid No. 93-94-098
ITE i'•o (2) Skid Steer
Loaders
DEPARTMENT: olic Works -Operations
TXPE OF PURCHASE: Single Purchase
REASON: To remove approximately
fifty (50)
poured
concrete planters
in the
vicinity of
Grand
Avenue between 32nd avenue and S.W.
37th
Avenue.
PQTENTIAL BIDDERS: 16
BIDS RECEIVED: 2
FUNDS: Public Works Account Code No. 310501-840.
BID TABULATION: Kelly Tractor Company- $16,637.55
Equipment Systems-
$14,527.99
BID EVALUATION:
Bid
Invitatio:!s
Bid
Mailed_
Res=n&es
ALL VENDORS ............................
16
2
MINORITY/FEMALE (M/F) VENDORS..........
5
0
Within City limits ..................
2
0
Registered with City ................
3
0
Black (B) Vendors ..... ... ............
2
0
Located within City limits..........
0
0
Registered with City ................
1
0
Female (F) Vendors .....................
0
0
Lc, ted within City limits..........
0
0
RE stered with City ................
0
0
Hispanic (H) Vendors... ............
3
0
Located within City limits..........
2
0
Registered with City ................
2
NON MINORITY (NM) VENDORS ..............
11
2
Located within City limits..........
1
0
"No Bids " . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
-
2
454
7
4
Reason for NOT awarding to local vendors
Local vendor did not respond to this invitation to bid.
Reason(s) for NO BID is as follows:
American Truck Equipment - do not carry specified equipment
Q M DATION: IT IS RECOMMENDED THAT AWARD BE MADE TO NORTH
r% /n /r nnnnrm
ID_lIEGLAITT_LIBT
ONE SKID STEER LOADER
Y
DID D0. a 93-94-098 _--- -- --_..
D��$ 8TD(S) OrExED� APIZI[, 1_8_-1994 1-0_30 a.m.-w----r-
�IDDaR
KELLY TRACTOR CO.
EQUIPMENT SYSTEM
NO BID:
AMERICAN TRUCK CRANE
Dp7AI, PIp SOkD_farZ
VD A,%ovxr siseiax't_CHICK�,s
See attached b' d
-- -_ ----�-----------------_rr-_»__�.r----
r.-�b-����.bM/r�
-----.r------------- - --_
----------_-- -r---------------r----
.1.�.�"Iil" %�� .�'�1,1�•=f,.a,;;_.�..a o c i i v s d Q _.� ' o n v s 2 0 ,p s s o m L s 9 a 1 L a t
( araoa recGIVICS bids) GSA/Solid Waste -Procurement Division--�
(City r4jastr.6z% �~
T
(D utl City (C 9rk)
R
LEGAL ADVERTISEMENT
BID NO. 9.3-94-
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida
33133 not later than 30 a.m..A�ril 18. 1994 for the furnishing
of one (1) Skid Steer Loader in accordance with bid
specifications for the Department of Public Works -Operations.
i
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
i 51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
! Enterprises on an equal basis.
i
Minority and women vendors who are interested in submitting bids
i and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
NW 20th Street, Second Floor, Telephone 575-5174.
Section 18-52.1(h) of the City Code, as amended, states that the
City Commission may offer to a responsible and responsive local
bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the
original bid amount submitted by the local vendor does not exceed
110 percent of the lowest other responsible and responsive
bidder.
The attached primary business affidavit must be signed by the
local vendor for use in attesting primary office location.
The City reserves the right to request copies of the
occupational license, professional and/or trade licenses,
corporate charter and any other documents to verify the location
of the firm's primary office.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 NW 20th Street, Second
Floor, Telephone 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 1435)
Cesar H. Odio
City Manager
.1 1
A
f
City of Miami
REQUISITION FOR ADVERTISEMENT This number must
appear in the
advertisement.
INSTRUCTIONS: Please type and attach a copy of thQ adverti ment with this ream i ion.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
1-1 Yes LJ No
5. Prepared by
6. Size of advertisement:
7 Starting date:
21
8. Telephone number:
-- — _ _�-
9. Number of times this advertisement is to be
published: ! '
— -- ----------- -- -- —
10. Type of advertisement:
-- [] Leqal _ �_�_ Classified ❑ Display
11. Remarks:
12.
Publication
.A (Pro
urement Manaaementl
Date(s) of
Advertisement
Invoice No.
Amount
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment Date
C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
W1. 1n1UW11Wn: TVnntn - u.a.Fr., a.anary . ueparurieni