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Home My WebLink AboutR-94-0450J-94-680 6/30/94 RESOLUTION NO. 94- 450 W A RESOLUTION, BY AN AFFIRMATIVE VOTE OF FOUR - FIFTHS OF THE MEMBERS OF THE CITY COMMISSION, WAIVING FORMAL COMPETITIVE BIDS AND SELECTION PROCEDURES FOR THE ACQUISITION OF EXTERNAL AUDITING SERVICES FOR FISCAL YEAR ENDING SEPTEMBER 30, 1.994; FINDING THAT A VALID PUBLIC EMERGENCY EXISTS JUSTIFYING SUCH WAIVER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH DELOITTE & TOUCHE, CERTIFIED PUBLIC ACCOUNTANTS, IN ASSOCIATION WITH SHARPTON, BRUNSON AND COMPANY, P.A.; VERDEJA, IRIONDO AND GRAVIER; AND WATSON AND COMPANY, P.A. FOR SAID SERVICES, AT THE SAME PRICE, TERMS AND CONDITIONS AS SET FORTH IN THE AGREEMENT WITH SAID FIRM DATED DECEMBER 1, 1989, AS AMENDED, AND AUTHORIZED BY RESOLUTION NO. 89-533, AS AMENDED; FURTHER REQUIRING AT LEAST FIFTY PERCENT (50%) MINORITY PARTICIPATION; ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED $368,000, FROM THE FISCAL YEAR 1994-95 OPERATING BUDGETS OF THE DEPARTMENT OF CONFERENCES, CONVENTIONS, AND PUBLIC FACILITIES; THE GOVERNMENT CENTER PARKING GARAGE ENTERPRISE FUND; THE SOUTHEAST OVERTOWN/PARKWEST REDEVELOPMENT TRUST FUND; THE DEPARTMENT OF FINANCE, AND THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND, AS FOLLOWS: $7,500 FROM ACCOUNT NO. 350119-340, $7,500 FROM ACCOUNT NO. 260221-340, $5,000 FROM ACCOUNT NO. 550108-340, $278,000 FROM ACCOUNT NO. 260201-280, AND $70,000 FROM ACCOUNT NO. 450806-280. WHEREAS, pursuant to Resolution No. 89-533, the City Commission authorized an agreement with Deloitte Haskins and Sells, Certified Public Accountants, in association with Sharpton, Brunson & Company, P.A., Verdeja, Iriondo & Gravier, CITtY C OVDAISSION OF J L 3 Q "104 Re 1wi�m No. 94-- 450 CPAs, and Watson & Company, for external auditing services for Fiscal Year ending September 30, 1989, with a series of four one- year options; and WHEREAS, the firm of Deloitte Haskins and Sells has changed i its name to Deloitte & Touche, Certified Public Accountants; and WHEREAS, the Agreement and its four renewal options, as 3 approved pursuant to Resolution No. 89-533, are now expired and external auditing services must be secured for Fiscal Year ending September 30, 1994; and WHEREAS, the City Commission recognizes the need for Deloitte & Touche to provide external auditing services for Fiscal Year ending September 30, 1994, and directs the administration to take the steps necessary to engage in competitive negotiations for future services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. j Section 2. The City Commission hereby finds that a valid public emergency exists and formal competitive bids and selection procedures for the acquisition of external auditing services for i Fiscal Year ending September 30, 1994 are hereby waived, by an i -2- 94- 450 A affirmative vote of four -fifths of the members of the City Commission. Section 3. The City Manager is hereby authorized`/ to execute the necessary agreement(s), in a form acceptable to the City Attorney, with Deloitte & Touche, Certified Public Accountants, in association with Sharpton, Brunson and Company, P.A.; Verdeja, Triondo and Gravier; and Watson and Company, P.A. for said services, at the same price, terms and conditions as set forth in the Agreement with said firm dated December 1, 1989, as amended, and authorized by Resolution No. 89-533, as amended, and requiring at least fifty percent (50%) minority participation, with funds therefor, in an amount not to exceed $368,000, hereby allocated from the Fiscal Year 1994-95 Operating Budgets of the Department of Conferences, Conventions, and Public Facilities; the Government Center Parking Garage Enterprise Fund; the Southeast Overtown/Parkwest Redevelopment Trust Fund; the Department of Finance, and the Community Development Block Grant Fund, as follows: $7,500 from Account No. 350119-340, $7,500 from Account No. 260221-340, $5,000 from Account No. 550108-340, $278,000 from Account No. 260201-280, and $70,000 from Account No. 450806-280. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. i 94— 450 -3- Section 4. This Resolution shall beoome effeotive immediately upon its adoption. PASSED AND ADOPTED this 30th day of June , 1994. -A STEP EN P. CL RK, MAYOR ATT T: ATTY HIRAI CITY CLERK REVIEWED AS TO ACCOUNTING AND TREASURY REQUIREMENTS: L�2L CARLO . GARCIA, DIRECTOR DEPAR MENT OF FINANCE BUDGETARY REVIEW: (�o MANOHAR S ANA ASSISTANT C �Y MANAGER PREPARED WD APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: M QU,Y`3v?N JON S, I I I CITY /ATTO Y BSS:M4532 -4- CITY OF MIAMI, FLORIDA �� INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE JUN 15 1994 FILE of the City Commission SUBJECT External Auditors Selection FROM REFERENCES Cesar i City ENCLOSURES RECOMMENDATION: It is respectfully recommended that the attached resolution be approved accepting the recommendation of the City of Miami's Audit Advisory Committee ranking the top three teams of Certified Public Accounting firms proposing services as external auditors for the City of Miami, and authorizing the City Manager to negotiate a contract with the highest ranked team, formed by the CPA firms of KPMG Peat. Marwick; Sharpton, Brunson & Company, P.A.; Verdeja, Iriondo and Gravier, and Aida E. Briele and Associates. BACKGROUND: One of the duties established by the City Code for the City of Miami's Audit Advisory Committee (the Committee) is to seep: responses from qualified independent auditors to perform external auditing services for the City and to recommend selection of the most qualified independent auditors to the City Commission based upon the review and analysis of such responses. The Audit Advisory Committee is at this time composed as follows: Juan Sanchez, Chairman Clifton Addison Mirtha Guerra Aguirre Arturo Jordan Bertila Soto Fernandez Aonointed_ by Mayor Clark Vice -Mayor Dawkins Commissioner Gort Commissioner De Yurre Commissioner Plummer As a result of the attached Request for Proposals (RFP) for Independent Auditing Services for a five --year period, four (4) proposals were received from auditing teams, involving a total number of twelve (12) CPA firms. - 0 0 Honorable Mayor and Members of the City Commission Page -2- Proposals were reviewed and analyzed, and proposing firms were interviewed orally to clarify issues and obtain additional information. The Committee has ranked the proposing teams as most qualified for the engagement in the following order. Also indicated below are the background of the firms and the percentages of the contract agreed upon by the team member firms. Rank- Team_ #1 KPMG Peat Marwick (National Big -Six firm; 50% of contract) Sharpton, Brunson & (Black -owned firm; Company, P.A. 22% of contract) Verdeja, Iriondo & (Hispanic -owned firm; Gravier 18 % of contract) Aida E. Briele & (Female -owned firm; Associates, P.A. 10% of contract) #2 Arthur Andersen & Co. (National Big -Six firm; 50% of contract) Sanson, Kline, (Hispanic -owned firm; Jacomino & Co. 30% of contract) Watson Rice Hadnott (Black -owned firm; Thompkins & Cruz, PA 15% of contract) Watson and Company, PA (Female -owned firm; 5% of contract) #3 Deloitte & Touche (National Big -Six firm; 50% of contract) Minority firms to be (50% of contract) selected after consultation with City The Committee recommends negotiating a contract with the highest ranked team headed by KPMG Peat Marwick. 94- 450 DID ITEM: ,,U-,D—SHCURITY_LIST CER7'IF11?D PuB1.1C ACCOUNTING FIRMS — — — — —__ ------------------------------------------------------ DID NO . t R F P 9 3 9 4 _0 9 9 ---------------------------------------- DATE BID(S) OPENED: AP_R11, 27_t 19' _--10:30 a.m. TOTAI. BID BOND_JSrI C1 �� BIDDER BID—AHOVNT CASHIER'S CHECK DELOITTE & TOUCHE ---------------------------------------------------------- COOPERS & LYBRAND KPMG PEAT MARWICK ARTHUR ANDERSF.N PRICE WATERHOUSE ERNST & YOUNG ---------------------- __---------------- ------------- ------------------------ ----------------- -------------- ------------------------------------------------------ I --------------------- ------------------------------- ------------------_L I ---------------------------------------- I ----------------------- ---- ---------- ------------- ------------------------------------------------------- -------------- --- — ----- ------------------ YJ - -_---- ---—�sr--------I- ----------------- -------------- ---.--------------------- ------- — -------------- -----.-------- ---------------- ------------------------- ------------------------ --------------- -------------- ---------------- -------------- —R„------------------- --- f-q TO : DATE FILE Matty Hirai March 29, 1994 City Clerk SUBJECT Receipt of Sealed Proposals r� FROM REFERENCES Carlos E. Garcia Finance Director ENCLOSURES: This is to notify you that sealed proposals will be received at your office on April 27, 1994 at 10:30 a.m. in response to: RFP No. 93-94-099 To engage Independent Certified Public Accounting firms as external auditors Thank you for your cooperation on this matter. /mm cc: Phil E. Luney 52 LEGAL ADVERTISEMENT RFP No. 93-94-099 IF - Sealed proposals will be received by the City of Miami City Clerk at her office .located at City Hall, 3500 Pan American Drive, Miami, Florida not later than 10:30 a.m., April 27, 1994 to engage independent Certified Public Accounting firms as external auditors for the City of Miami as required by the City Charter and Section 3.1-45 of the Florida Statutes. The Firm(s) shall be engaged to examine the City's financial statements for a period of five years. Proposals submitted after the deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. A pre -proposal conference will be conducted at 2-00 a.m. on Thursday, March 31, 1994 at the Committee of the Whole Room (COW) at City Hall, 3st floor, 3500 Pan American Drive, Miami, FL. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Minority and Women owned Business Enterprises, on an equal basis. Minority and women vendors who are interested in submitting proposal and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Ordinance #10032 established a "First Source Hiring Agreement" program to stimulate the creation of employment for City of Miami residents. For details of -the program's requirements, contact the Neighborhood Jobs Program at 579-2468. Detailed specifications for the proposals are available upon request at the Procurement Management Office. The City Manager may reject all proposals and readvertise. (Ad No. 1352) V City of Miami REQUISITION This number must FOR ADVERTISEMENT appear in the advertisement. iINSTRUCTIONS: Please t e and attach a col2v of the advertisement with thi5 rgguiitign. 1. Department: �1. Division: 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: Yes No 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: — published: 411; Ip. Leaal Classified ❑ Display 11. Remarks: K _F11 N 0 9 4 — 0 9 9 12. Publication G.S.A. (Procurerne[d ManageMenfl UEE ObILY Date(s) of Advertisement Invoice No. Amount 13. Approved ❑ Disapproved' jo '-D6pa I rtm6l,nt 'Director/ Dqsigq�ee Date Approved for Payment Date C JGS/Pb -.50 -.Rev. 12/89 Rutlng: Forward White and Canary to G.S.A. (Procurement Manauement) and retain Pink conv- upwmioujiuw vwnne - L3.7-A.; canary - Liepartment