HomeMy WebLinkAboutR-94-0377J-94-431
5/27/94
RESOLUTION NO. 2 _ 3
77
A RESOLUTION RESCINDING THE AWARD TO CAMERA
CORNER, INC. FOR THE FURNISHING OF
PHOTOGRAPHIC CAMERAS AND ACCESSORIES TO THE
DEPARTMENT OF POLICE FOR FAILURE TO HOLD
QUOTED PRICES APPROVED UNDER RESOLUTION
NO. 94-150, ADOPTED MARCH 24, 1994;
AUTHORIZING AND APPROVING THE AWARD OF SAID
CONTRACT TO THE LOWEST RESPONSIBLE AND
RESPONSIVE BIDDER, PHIL'S CAMERA SERVICES, AT
A TOTAL PROPOSED AMOUNT OF $11,544.00;
ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT
OF POLICE GENERAL OPERATING BUDGET, ACCOUNT
CODE NO. 290201-850; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
ACQUISITION.
WHEREAS, pursuant to public notice, sealed bids were
received December 22, 1993 and award was made March 24, 1994, by
Resolution No. 94-150 to Camera Corner, Inc., for the furnishing
of photographic cameras and accessories to the Department of
Police; and
WHEREAS, this equipment will be utilized by the Police
Department's Identification Detail; and
WHEREAS, the City Manager and the Chief of Police recommend
that the award for photographic cameras and accessories to Camera
Corner, in the amount of $11,544.00, be rescinded due to failure
CITY COMMISSION
MEETING OF
J U N 0 9 1994
Roe194— 377
to hold quoted prices and that the contract be awarded to the
lowest responsible and responsive bidder, Phil's Camera Services,
at a total proposed cost of $11,544.00; and
WHEREAS, funds for this acquisition are available from the
Police Department's General Operating Budget, Account Code No.
290201--850 ;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The previous award to Camera Corner, Inc.,
for the furnishing of photographic cameras and accessories to the
Department of Police is hereby rescinded and award made to the
lowest responsible and responsive bidder, Phil's Camera Services,
at a total proposed cost of $11,544.00 is hereby approved, with
funds therefor hereby allocated from the Police Department
General Operating Budget, Account Code No. 290201-850.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this acquisition.
Section 4. This Resolution shall become effective
immediately upon its adoption.
-2-
34- 377
PASSED AND ADOPTED this 9th day of June 1994.
ek, * '4q
STE HEN P. CLARK, MAYOR
A T:
RATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY AT RNEY
APPROVED AS TO FORM AND CORRECTNESS:
A. Q uxf N CT,610 S, III
CITY ATTOTY
ROD:osk:M4360
-3-
94- 3'77
CITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
CAM'11
TO : The Honorable Mayor and Members DATE : MAY 31 1994 FILE
of the City Commission
SUBJECT: Bid Approval, Bid No. 93-94-
017, Photographic Cameras and
Accessories
o
FROM : City a r REFERENCES:
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the award of Bid No. 93-94-
017 to Camera Corner Inc., be rescinded, and an award be made and
a resolution. be passed accepting the bid of Phil's Camera
Service, a non -minority, Dade County vendor, located at 11517
South Dixie Highway, Miami, Florida, 33156, in the amount of
$11,544, for the furnishing of photographic cameras and
accessories to the Miami Police Department. The funding source
will be the Police Department General Operating Budget, Index
Code 290201-850.
BACKGROUND:
The Police Department is responsible for the collection and
preservation of evidence for presentation in courtroom
proceedings. The use of photographs for this purpose is an
indispensable tool and extremely effective. The cameras and
accessories being requested will be utilized to equip the Police
Department Identification Detail.
On December 2, 1993, invitations for sealed bids were sent to
prospective vendors. Bids were opened on December 22, 1993, with
two (2) responsive vendors and five (5) unresponsive vendors.
Camera Corner was previously given local vendor preference and
awarded the opportunity to match the lowest bid. Camera Corner
has since stated that they are unable to hold their prices.
Phil's Camera Services are providing the equipment at the same
cost.
It is, therefore, recommended that the award of bid to Camera
Corner be rescinded, and an award of bid be made to Phil's Camera
Service, in the amount of $11,544. The Department's
specifications have been met, and the funding source will be the
General Operating Budget, Index Code 290201-850.
94- 377'
The Honorable Mayor and Members Bid No.
of the City Commission 93-94-017
Page 2
Amount of Bid % of Cost Estimate:
$11,544 100%
Cost estimate/Budgeted Amount:
$11,544
Source of Funds:
General Operating Budget
Index Code 290201-850
Minority Representation:
N/A
Public Hearings/Notices
N/A
Assessable Project:
N/A
94- 377
MAY-11-94 WED 13!37 CITY OF MIAMI BUDGET
Post-!tTM brand fax transmittal memo 7671 M ofr Bg—es �►
.0 90 A
FAX NO, 3055796081
FROC:URE' ENT 1WM7,
,ORIDA
DRANDUM
r, U l
30557980814 1/ 2
r
C11leIr Procurement Officer
Mom*;jOgg w
::h Q POZice
t MAY 0 6 1994 FILE
aiie�ecT ; Bid Approval, Bid No.
93-94-017, Photographic
Cameras and Accessories
RCFERENCES
ENCLOSURES
This department has verified that funde axe available with the
Department of Budget to cover the cost of furnishing the Police
Department with Photographic Cameras and Accessorieg, at a cost
of $11,544. Funding is to be from the Police Department General
Operating Budget, Index Code 290201-850,
BUDGETARY REVIEW & APPROVED tiY:
tep
n ar Surana, tment Of Budget
AU VIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS OV:
Finance^Department
ADDITIONAL APPROVALS
(IF REQUIRED)
Ecluercio Rodr iguez ,-"-c P " Mahayer
City Manager's Office
(This form px9perly etgned is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
94- S77 -S
1 RESCINDING/AWARD SHEET
Bid No. 93-94-017
ITEM: Furnishing of Cameras and accessories
DEPARTMENT: Police
REASON: Award to Camera Corner needs to be rescinded
due to failure to hold quoted prices.
FUNDS: Funds are available from the General
Operating Budget, Account Code No. 290201-
850.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO THE
PHIL'S CAMERA SERVICE THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER AT A TOTAL PROPOSED COST OF
$11,544.00.
ief 9P=ArfementVfice
r0
Datie
94- 377