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Home My WebLink AboutR-94-0369J-94-329 4/06/94 RESOLUTION NO. 9 4_ 369 A RESOLUTION ACCEPTING THE BID OF SPACE MASTER INTERNATIONAL, INC., FOR THE FURNISHING OF ONE (1) OFFICE TRAILER TO BE LOCATED AT THE VIRGINIA KEY YARD WASTE COMPOSTING FACILITY FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE AT A PROPOSED TOTAL COST OF $15,953.00; ALLOCATING FUNDS THEREFOR FROM THE FY'94 RECYCLING AND EDUCATION GRANT FUND, PROJECT NO. 197006, ACCOUNT CODE NO. 421304- 840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received March 23, 1994 for the furnishing of one (1) office trailer to be located at the Virginia Key Yard Waste Composting Facility for the Department of General Services Administration and Solid Waste; and WHEREAS, invitations were mailed to twenty (20) potential bidders and one (1) bid was received; and WHEREAS, funds for this purchase are available from the FY'94 Recycling and Education Grant Fund, Project No. 197006, Account Code No. 421304-840; and WHEREAS, this trailer is needed due to the expansion of the administrative component to ensure the success of this project; and CITY COMMISSION MEETING OF J U N 0 9 1994 Resolution No, 94- 369 WHEREAS, the present trailer is not large enough to house the equipment and administrative staff that is needed for the ongoing clerical tasks necessary; WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and ! Solid Waste recommend that the bid received from Space Master International, Inc., be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: i Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 23, 1994 bid of Space Master International, Inc., for the furnishing of one (1) office trailer to be located at the Virginia Key Yard Waste Composting Facility at the proposed total amount of $15,953.00 for the Department of General Services Administration and Solid Waste, is hereby accepted, with funds therefor hereby allocated from the FY'94 Recycling and Education Grant Fund, Project No. 197006, Account Code No. 421304-840 i Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. 2 - I � 94- 369 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this_a±ja_day of June , 1994. o ST HEN P. CEXRK, MAYOR ATT T: i MATTY HI I, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY AT RNEY APPROVED AS TO FORM AND CORRECTNESS: A . ' QU,YNN JO1�E , I I I CITY ATTORNE -3- 94- 369 I CITY OF MIAMI, FLORIDA CA=2 INTER -OFFICE MEMORANQI TO: The Honorable Mayor and Members of the City Commission FROM Cesar l i City ager DATE : MAY 31 1994 FILE : SUBJECT Resolution authorizing award of Bid #93-94-078 Office Trailer at Virginia REFERENCES : Key Composting Facility ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission pass the attached resolution accepting the bid of Space Master International, Inc., a non -minority, non -local vendor located at 1048 Crown Pointe Parkway, DeKalb County, Atlanta, with a Dade County Office at 2732 West 84th Street, Hialeah for the furnishing of one (1) office trailer to be located at the Virginia Key Yard Waste Composting Facility, 3851 Rickenbacker Causeway for the Department of General Services Administration and Solid Waste at a total proposed amount of $15,953.00. Funds are available in the FY'94 Recycling and Education Grant Fund, Project No. 197006, Account Code No. 421304-840. BACKGROUND: The Department of General Services Administration and Solid Waste has analyzed the bid received pursuant to Bid No. 93-94-078 for the furnishing one (1) office trailer to be located at the Virginia Key Yard Waste Composting Facility. This trailer is needed due to the expansion of the administrative component of this project. The present trailer is not large enough to house the equipment (i.e. copy machine, typewriter, e4L.4.) and administrative staff that is needed for the ongoing clerical tasks necessary (i.e. quarterly reporting to the State of Florida, data analysis, etc.), and future expansion to ensure the success of this project. Presently, the existing trailer is used for the operational staff and equipment located at the facility. Additionally, we are planning the possible horticulture/ agricultural component phase to the composting element of the project for on -site visits by schools, civic organizations and environmental groups. This component will ensure our meeting the mandates specified in the educational and site enhancement of our grant application for award of said allocation for FY194. This endeavor will be ongoing in our efforts to maximize all elements of this site to its fullest potential. Attachments 94- 369 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter Chief Procurement Officer kriGneral Services Administation enne M. Macbeth FROM :Deputy Director Solid Waste Division DATE : March 9, 1994 FILE SUBJECT : Purchase Approval Office Trailer REFERENCES: ENCLOSURES: Relative to the above subject matter, please be advised that funding is available in the FY'93 Recycling and Education Grant Fund, account code 197006-421304-840 for the purchase of an office trailer not to exceed $20,000.00 and has been approved by the following division: Department of Management and Budget: Manohar Surana, Director 94` 369 M Bid No. 93-94-078 ITEM: One (1) Office Trailer DEPARTMENT: General Services Administration and Solid Waste TYPE OF PURCHASE: Single Purchase REASON: This office trailer is needed due to the expansion of the administrative component of the Virginia Key Yard Waste Composting Project. POTENTIAL BIDDERS: 20 BIDS RECEIVED: 1 FUNDS: FY194 Recycling and Education Grant Fund Project 197006, Account Code No. 421304-840 Space Master International, Inc. $15,953.00 BID EVALUATION: Bid Invitations Bid _ Mailed Responses ALL VENDORS ............................ 20 1 MINORITY/FEMALE (M/F) VENDORS.......... 9 0 Within City limits .................. 0 0 Registered with City ................ 0 0 Black (B) Vendors.. ............... 4 0 Located within City linits.......... 0 0 Registered with City... ............ 3 0 Female (F) Vendors. ... ............ 2 0 Located within City limits...... ... 0 0 Registered with City ................ 2 0 Hispanic (H) Vendors... ............ 3 0 Located within City lim.its.......... 0 0 Registered with City ................ 1 0 NON MINORITY (NM) VENDORS.............. 11 1 Located within City limits.......... 1 0 "No Bids" ............................... - 7 94- 369 S Reason(s) for NOT awarding to local vendor: Local vendor did not respond to the invitation to bid He son(s) for NO BIDS are as follows: Security Supply Inc. - Do not supply this item. Hollywood Ford Corp. - Do not supply this type of equipment. Action Mobile Ind. - Do not have the proper licenses required to bid. Modulaire - Company does not bid with the City for various reasons. GE Capital Modular - Currently under contract with various municipa- lities; unable to take on any new contracts. Holiday RV Superstores - No longer specialize in office trailers; dealing primarily in the mobile home aspect of the business. Custom Trailers & Welding Inc. - Repairs damage RV's and mobile homes, not in the retail business. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SPACE MASTER INTERNATIONAL, INC., A NON -LOCAL, NON -MINORITY VENDOR AT A PROPOSED TOTAL COST OF $15,953.00. Date 94- 369 ��lzb_eaccRiYY_Llar � .r OFFICE TRAILER FOR THE VIRGINIA KEY YARD WASTETTT-x �+ •--_ r-r r r w- DID go,,* 93-94-078 MARCH 23, 1994 11:00 a.m. soilart(s) ors�rsp� �.,.,..._._.._..__----------------� IOTA �ID_'O1tDsor� IDDEA ID #j27fT lSgItA'i CEIECR SPACE MASTER BUILDING See attached b' d NO BID' SECURITY SUPPLY, INC. HOLLYWOOD FORD -�-_�_ww•. ----_-w.-sr-wrs--�_� • � -+.--_raw--wr-� wr-i__��a_•��_`_s 1 w-r-----_-__ r.•Nr�w-Nr�w M-_r_ -------------- w-------'-�- --------- wow-•--r-N.-s_ O i_-_-_.►�-rr��.�.- -------r--�_-��.w+w•w-- ---r..�r� --------------------- _--r--+-sew __M __�.•w�-_war • ---w.-_---_-•_- (Paraod stcoivi:es bi ad *calved t_\if-,,•� envelope• on Deba:! of GSA/Solid waste -Procurement Division ! - (CStJ Tipi'ztmint)------------'----- SIGNED$ (Dap C i t irk)-------- '94 23 All Cl I it CITY OF W Lr LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 11%0Q a.m. March 23; 1994 for the furnishing of a New 1994 Office Trailer for the Virginia Key Yard Waste Facility for the Department of General Services Administration and Solid Waste. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The attached primary business affidavit must be signed by the local vendor for use in attesting primary office location. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. Detailed specifications for the bids are available upon request at the City Procurement Office located at 1390 N.W,,20th Sweet_... The City Manager may reject all bids and readvertise,. 9 (Ad No. 1744) ra Cesar H. Odio City Manager §t�;,+fA[v','.?6�'+' i City of Miami 1744 ` ,s" Ito, REQUISITION FOR ADVERTISEMENT This number moat appear In the i advertisement. i sr oPlease 1. Department: 2. Division: GENERAL'SER'VICES ADMINISTRATION AND SOLID WAS'E '3. Accou I ie'number: 4. Is this a confirmation: 5. Pre red by: 421304- PROJ.190007 :. El Yes ®No ROKIN M. SOCLAIR 6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL ?,_ MARCH 80 1994 575-5174 9. Number'i5f times this advertisement is to be 10. Type of advertisement: ubllshedc ONE 11) ® Legal ❑ Classified ❑ Display 11. Remarks: BID NO. 93-94-078 OFFICE TRAILER 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI'TIMES DIU10 AAS AMERICAS i i . i 13. ❑ Approved ❑ Disapprcv�d Department Director/Designee,i' Date Approved for Payment Date C GS/PC 503 Rev. 12/89_1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaementl and rAtain Pink �r,nv wia i mou i wn: wrote - a ,R.; canary - uepartment